11-20-2012 Minutes0 -980 -
The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, November 20, 2012, in the Tech Center Conference Room.
The following Board members were present: Karma DeForest, Mary Shaffer, Christi
Manley, Mary Bender and Karen Bonar. Others present were Joe McKenzie, Sandy
Wilcox, and Mike Wilson, observer from the League of Women Voters.
Karma DeForest called the meeting to order
MINUTES:
Karma DeForest asked for any changes or additions to the October Board meeting
minutes.
12 -36 On a motion made by Mary Shaffer and seconded by Mary Bender it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the October Board meeting as written. Motion passed. P980. 11/20/2012
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY
The friends made $2300.00 on their last book sale They also had a book reseller purchase
$300.00 worth of books. They have also been working with Images to recycle some of the
leftover books. Joe is working with them to create some type of yearly budget so that they
feel comfortable making expenditures throughout the year.
DISCUSSION /ACTION
GAAP Waiver:
WHEREAS the Salina Public Library, Salina, Kansas, has determined that the financial
statements and financial reports for the year ended 2012 to be prepared in conformity with
the requirements of K.S.A. 75- 1120a(a) are not relevant to the requirements of the cash
basis and budget laws of this state and are of no significant value to the Library Board or
the members of the general public of the Salina, Kansas and
WHEREAS there are no revenue bond ordinances or resolutions or other ordinances or
resolutions of the municipality which require financial statements and financial reports to
be prepared in conformity with. K.S.A. 75- 1120a(a) for the year ended 2012.
r1
U
e
-981-
12 -37 On a motion made Karen Bonar and seconded by Chisti manley it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library, in a regular
meeting duly assembled this 20st day of November, 2012, waives the requirements of
K.S.A. 75- 1120a(a) as they apply to the Salina Public Library for the year ended 2012 and
that the Library Board shall cause the financial statements and financial reports of the
Salina Public
Library to be prepared on the basis of cash receipts and disbursements as adjusted to show
compliance with the cash basis and budget laws of this state. Motion passed. P.981.
11/20/2012 . . .. . e. 1 . - -a . . c . 1.: e A .
POLICY UPDATES,
Rehiring:
This policy was reviewed by the Board
12 -38 On a motion made by Christi Manley and seconded by Mary Schaffer it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Re
•
hiring policy upon 1st reading. Motion passed. P.981. 11/20/2012 •
Mission:
This policy was reviewed by the Board
12 -39 On a motion made by Karen Bonar and seconded by Mary Bender it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
changes to the Mission policy upon 1st reading. Motion passed. P.981. 11/20/2012
Art Exhibits:
This policy was reviewed by the Board
12 -40 On a motion made by Mary Bender and seconded by Christi Manley it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
changes to the Art Exhibit policy upon 1st reading. Motion passed. P.981. 11/20/2012
Security Alarms:
This policy was reviewed by the Board
12 -41 On a motion made by Karen Bonar and seconded by Mary Bender it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
changes to the Security Alarm policy upon 1st reading. Motion passed. P.981. 11/20/2012
•
• -982-
FINANCIAL REPORT:
Joe handed out information on revenue and expenditures
STATISTICAL REPORT:
The statistical report has been changed to include some new information.
LIBRARIAN'S REPORT:
Joe handed out the 2013 Library Outlook sheet outlining possible 2013 activities.
The Youth Services picture book project is almost done. December will be a very busy
month with a lot of childrens programs. CKLS will be hosting some Trustee meetings
this month. There is one scheduled for November 29th in Minneapolis, Kansas at 7 pm.
Board Members should let Joe know if they want to attend.
Staff is working on the van graphics.
BOARD COMMENTS: Karen Bonar asked about book drop location at Dillons.
Karen Bonar also said that she really likes seeing the Capital Improvement Plan.
NEW BUSINESS:
12 -42 On a motion made by Karen Bonar and seconded by Mary Schaffer it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:10
a.m Motion passed. P982. 11/20/12.
Sally Donatell
Secretary Treasurer
Date 11/20/2012
40
Sandra Wilcox Recorder
Salina Public Library
REVENUE /EXPENDITURE REPORT
SEPTEMBER 2012
1
1 2
3
4
5
NOVEMBER
I JAN -NOV 2012
Budget
$ Over Budget
% of Budget
Income
305 • APPROPRIATIONS
0.00
1,983,433.70
1,974,148.00
9,285.70
100.47%
310 • UNENCUMBERED CASH BAL REV YR
218,566.00
209,383.00
9,183.00
104.39%
315 - INTEREST INCOME
16.65
293.39
1,300.00
- 1,006.61
22.57%
316 MISC. INCOME
0.00
0.00
0.0%
Total Income
16.65
2,202,293.09
2,184,831.00
17,462.09
100.8%
Expense
410 • SALARIES
111,625.58
1,232,979.51
1,442,831.00
- 209,851.49
85.46%
412 PERIODICALS- REFERENCE
12,772.68
24,021.81
25,000.00
- 978.19
96.09%
415 • LIBRARY MATERIALS
02-415 • YOUTH SERVICES
499.53
33,623.28
45,000.00
- 11,376.72
74.72%
05415 INFORMATION SERVICEWCAMPBELL
887.73
7,619.59
8,000.00
- 380.41
95.25%
08415 • ADULT COLLECTION
6,401.34
75,947.21
89,000.00
- 13,052.79
85.33%
10-415 E BOOKS
9,314.29
17,375.61
20,000.00
- 2,624.39
86.88%
Total 415 • LIBRARY MATERIALS
17,102.89
134,565.69
162,000.00
- 27,434.31
83.07%
416 • INFORMATION TECHNOLOGY
0.00
22,264.70
25,000.00
- 2,735.30
89.06%
417 • LIBRARY MAT Audio-Visuals
5,350.61
69,393.77
100,000.00
- 30,606.23
69.39%
420 - SUPPLIES
528.81
10,419.15
12,000.00
- 1,580.85
86.83%
425 • POSTAGE
637.00
5,930.94
6,000.00
-69.06
98.85%
430 • WATER
594.24
12,122.45
6,000.00
6,122.45
202.04%
435 • LIGHT & HEAT
6,915.07
88,836.02
100,000.00
- 11,163.98
88.84%
0-TELEPHONE
437.73
5,248.72
6,000.00
- 751.28
87.48%
5 • REPAIRS & MAINT
1,810.85
32,159.91
48,000.00
- 15,840.09
67.0%
450 - FURNITURE & EQUIPMENT
469.71
2,448.41
6,000.00
- 3,551.59
40.81%
460 • STAFF DEVELOPMENT & TRAVEL
1,415.25
11,524.88
15,000.00
- 3,475.12
76.83%
465 • ACCOUNTING
99.95
5,966.27
7,000.00
- 1,033.73
85.23%
470 • INSURANCE
4,476.50
21,624.62
22,000.00
- 375.38
98,29%
475. PROGRAMS & PROMOTIONAL
688.00
31,679.42
32,000.00
- 320.58
99.0%
485 • AUTOMATION
3,481.54
43,683.70
72,000.00
- 28,316.30
60.67%
505 • CONTINGENCY
504.43
3,540.70
18,000.00
- 14,459.30
19.67%
510 • CAPITAL EXPENDITURES
80,000.00
- 80,000.00
0.0%
Total Expense
'168,910.84
;"-.80:48%
- $168,894.19
$443,882.42
NOVEMBER
JAN -NOV 2012
Budget
$Over Budget
% of Budget
Income
305 -2 • APPROPRIATIONS (EMP BEN)
0.00
348,748.11
344,132.00
4,616.11
101.34%
310 -2 • UNENCUMB CASH BAL PREV (EMP B)
63,061.00
63,261.00
- 200.00
99.68%
Total Income Employee Benefit
0.00
411,809.11
407,393.00
4,416.11
101.08%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER
7,660.56
85,299.63
110,330.00
- 25,030.37
77.31%
765 • KPERS EXPENSE EMPLOYER
7,909.66
84,230.90
99,211.00
- 14,980.10
84.9%
770 • UNEMPLOYMENT INS EMPLOYER
99.85
1,112.29
1,442.00
- 329.71
77.14%
775 • HEALTH INSURANCE EMPLOYER
12,912.00
145,204.00
191,110.00
- 45,906.00
75.98%
780 • WORKERS COMP INSURANCE
0.00
4,642.75
5,300.00
- 657.25
87.6%
Total Expense Employee Benefit
28,582.07
320,489.57
407,393.00
- 86,903.43
78.67%
Page 1 of 1
Salina Public Library
12/06112 General Fund Checks
•
November 2012
Date
Num
Name
Memo
Amount
SUNFLOWER
BANK
01 -110 - CASH IN BANK - GENERAL FUND
11/7/2012
9553
ACE HARDWA...
-35.47
11/7/2012
9554
BRODART CO.
MCNAUGHTON ...
- 1,368.00
11/7/2012
9555
FEE INSURAN...
- 100.00
11/7/2012
9556
GALE GROUP
-20.00
11/7/2012
9557
GLOBAL GOVE...
- 1,019.99
111712012
9558
INGRAM
_
-35.31
11/712012
9559
KSALLINK
ADV
- 150.00
11/7/2012
9560
LOWE'S
-9.60
11/7/2012
9561
MANHATTAN M...
SUBSCRIPTION
- 221.19
11/7/2012
9562
MID STATE HE...
- 195.00
1117/2012
9563
QUILL
-36.43
11/7/2012
9564
RECORDED B...
- 767.05
11/7/2012
9565
REGIONAL BO...
- 937.94
11/7/2012
9566
SALINA- SALIN...
FLU SHOTS
-48.00
1117/2012
9567
SALINA CENTR...
YEARBOOKS
-75.00
11/7/2012
9568
SALINA JOURN...
ADV
- 277.00
11/7/2012
9569
SALINA WAST...
- 101.98
11/7/2012
9570
SECURITAS
SECURITY 10/19...
- 1,183.38
11/7/2012
9571
THE WASH HO...
LAUNDRY
-40.85
11/7/2012
9572
WESTAR ENE...
- 6,873.53
11/712012
9573
WICHITA BUST...
- 102.05
11/13/2012
9574
BAKER & TAYL...
AD RPL BOOKS
- 200.24
11/13/2012
9575
BAKER & TAYL...
- 204.39
11/13/2012
9576
BAKER & TAYL...
- 600.21
11/13/2012
9577
BAKER & TAYL...
- 241.75
11/1312012
9578
BAKER & TAYL ...
- 1,918.16
11/13/2012
9579
BWI
YS BOOKS
-6.58
11/13/2012
9580
CITY OF SALINA
- 567.18
•
11/1312012
9581
CITY OF SALIN...
308 W. ELM
-27.06
11/1312012
9582
CITY PLUMBING
UNCLOG YS SINK
- 133.00
11/13/2012
9583
COXCOMMUNI...
PHONE
- 437.73
11/13/2012
9584
GALE GROUP
- 113.95
11/13/2012
9585
KANSAS GAS ...
308 W ELM
-41.54
11/13/2012
9586
KEATING AND ...
OCT ADMIN FEES
- 129.50
11/13/2012
9587
MIDWEST TAPE
- 439.85
11/13/2012
9588
OVERDRIVE
- 9,314.29
11/13/2012
9589
QUILL
-59.37
11/13/2012
9590
SALINA AREA...
-25.00
11/13/2012
9591
SALINA HIGH 5...
YEARBOOKS
- 110.00
11/13/2012
9592
SALINA SOUP
- 150.00
11/13/2012
9593
SECURITAS
SECURITY 10/26...
- 1,185.36
11/13/2012
9594
SIGN PRO
signage for box dr...
- 179.00
11/13/2012
9595
UNIFIRST
-66.00
11/13/2012
9596
VISA 0553
- 1,418.24
11/13/2012
9597
VISA 1653
DW VISA
- 306.33
11/13/2012
9598
VISA 1695
NB VISA
- 171.16
11/13/2012
9599
VISA 1703
AA VISA
- 113.94
11/13/2012
9600
VISA 2032
KH VISA
- 265.55
11/13/2012
9601
VISA 6106
SPL VISA
- 1,922.59
11/13/2012
9602
VISA 6114
- 1,375.43
11/15/2012
ACH
DIRECT DEPO...
- 37,173.43
11/1512012
ACH
DIRECT DEPO...
- 15,648.58
11119/2012
9604
ABC -CLIO, INC
REF HANDBOO...
-50.58
11/19/2012
9605
ACE HARDWA...
-25.97
11/19/2012
9606
ADAM PRACHT
BOOK
-6.99
11/19/2012
9607
AMAZON
- 1,548.30
11/19/2012
9608
AMY BUTALA
GAMES
- 269.95
11/19/2012
9609
INGRAM
-46.06
. 11/19/2012
9610
MINNEAPOLIS...
-45.00
11/19/2012
9611
NEKLS
KANSAS READS...
-88.20
11/1912012
9612
PITNEY BOWES
MACHINE RENTAL
- 447.00
•
11/19/2012
9613
PRONTO PRINT
RANDY MERREL...
-52.00
11119/2012
9614
RANDOM HOU...
AD BOOKS
-26.85
11/1912012
9615
RECORDED B...
- 1,073.47
11/19/2012
9616
SECURITAS
SECURITY 11/02...
- 1,185.36
11/19/2012
9617
TOX -EOL
- 189.35
Page 1
TOTAL
Amount
-98.54
-94.05
- 163.94
- 105.15
-64.95
- 621.98
- 1,376.13
- 12,194.44
- 4,199.00
- 302.05
- 547.00
-50.00
- 190.00
- 219.25
-63.47
-20.60
- 1,185.36
-86.56
-66.00
- 38,137.01
- 15,927.10
- 168,910.84
- 11,915.60
- 1,897.50
- 6,041.81
-23.05
15,648.58
15,927.10
- 12,234.71
- 6,042.96
-23.05
- 1,951.50
- 8,554.50
- 177,465.34
- 177,465.34
q-- .- .- '...M .
•
•
•
Page 2
Salina Public Library
General
Fund Checks
1V06/12
November 2012
Date
Num
Name Memo
11/27/2012
9618
ABC -CLIO, INC
11127/2012
9619
ATMOSPHERE ...
11127/2012
9620
AUDIOGO AUDIO BOOKS
11/27/2012
9621
BRODART CO. PATTERSONS
11/2712012
9622
CITY OF SALIN...
11/27/2012
9623
CITY PLUMBING
11/27/2012
9624
COX COMMUNI... internet
11/27/2012
9625
EBSCO SUBSC...
11/27/2012
9626
FEE INSURAN...
11/27/2012
9627
GALE GROUP
11/2712012
9628
LEADERSHIP D...
11/27/2012
9629
LIBRARY ADMI...
11/27/2012
9630
POSTMASTER BULK MAIL PER...
11/27/2012
9631
QUALITY BOO... 7 BOOKS
11127/2012
9632
QUILL
11/2712012
9633
RECORDED 8... YS AUDIO BOOKS
K. 11/27/2012
9634
SECURITAS SECURITY 11/9...
11/27/2012
9635
TOX -EOL
11/27/2012
9637
UNIFIRST
11/30/2012
ACH
DIRECT DEPO...
11/30/2012
ACH
DIRECT DEPO...
Total 01 -110
- CASH
IN BANK - GENERAL FUND
02 -110 • CASH IN BANK- EMPLOYEE BENEFIT
11/15/2012
E -pay
EFTPS 48- 6017329 QB T..
11115/2012
ACH
KANSAS DEPT... 036- 486017329F01
11/15/2012
ACH
KPERS 1035300
11/15/2012
ACH
OPTIONAL GR...
11/15/2012
ACH
DIRECT DEPO...
11/30/2012
ACH
DIRECT DEPO...
11/30/2012
E -pay
EFTPS 48- 6017329 OB T..
- 11/30/2012
ACH
KPERS 1035300
11130/2012
ACH
OPTIONAL GR...
11/30/2012
ACH
.KANSAS DEPT... 036- 486017329F0l
Total 02 -110
CASH
IN BANK - EMPLOYEE BENEFIT
Total SUNFLOWER BANK
TOTAL
Amount
-98.54
-94.05
- 163.94
- 105.15
-64.95
- 621.98
- 1,376.13
- 12,194.44
- 4,199.00
- 302.05
- 547.00
-50.00
- 190.00
- 219.25
-63.47
-20.60
- 1,185.36
-86.56
-66.00
- 38,137.01
- 15,927.10
- 168,910.84
- 11,915.60
- 1,897.50
- 6,041.81
-23.05
15,648.58
15,927.10
- 12,234.71
- 6,042.96
-23.05
- 1,951.50
- 8,554.50
- 177,465.34
- 177,465.34
q-- .- .- '...M .
•
•
•
Page 2
SALIN A PUBLIC LIBRARY
Monthly Activity Report
NOVEMBER 2012
Information Services
Chat: 22
On -line Ask a Librarian 4
Program Attendance: 195
Info Services Question 2,531
Interlibrary Loans: 389
Technology Center °-
Rservations: 4,652
Wireless: 509
Computer Students: 20
Digital Design:
3,111
Youth SeniicesDepartment
35,120
Program Attendance: 585
Computer Use: 1,405
• Total Group Visits: 3
Outreach: 4
Monthly Activity Report
NOVEMBER 2012
Public Relations Activities
Press Rel /Articles /Ads /PSAs: 15
External Contacts: 9
Internal PR: 3
Security
Visitors: 26,571
Incidents: 4
Alarms: 346
Circulation of Materials',' ;'.
Outreach
Activities: 6
Contacts: 6
Homebound: 21
Programming: 36
Building Use: 1,780
35,724
CLASS
Sessions: ' -• 28
Participants: 390
Public Relations Activities
Press Rel /Articles /Ads /PSAs: 15
External Contacts: 9
Internal PR: 3
Security
Visitors: 26,571
Incidents: 4
Alarms: 346
Circulation of Materials',' ;'.
; °;..; NOV 2012'<
NOV 2011
YTD-2012
YTD 2011
Adult Materials:
26,881
35,724
372,128
390,014
Adult Renewals:
2,880
3,111
33,402
35,120
Youth Services Materials:
12,268
15,206
185,687
198,387
Youth Services Renewals:
1,350
1,576
17,847
19,629
eLi bra ry:
1,077
8,759
2,124
227
Total Circulated:
44,456
55,617
611,188
643,150
Adult Borrowers: (includes Y.S.)
69,511
8,776
Child Borrowers:
945
819
New Library Cards:
206
Adult:
2,570
219
Youth Services:
1,286
99
Materials Reserved:
1,636
1,585
19,143
Collection Management ;•
Meeting Room Use
Items Processed
Monthly
YTD
Adult:
•
1,172
8,759
Youth Services:
227
4,562
Total:
1,399
13,321
Deleted:
904
19,524
6,159
69,511
70,385
945
12,134
13,323
206
2,833
2,570
56
1,286
1,208
1,636
20,340
19,143
Meeting Room Use
Monthly
YTD
Prescott Room:
35
481
Small Conf Rm 1 & 2:
44
939
Tech Center Conf Room:
30
301
Learning Center 1 & 2:
31
365
Silent Study 1 & 2:
174
354
0 Librarian's Report
December is one of our slowest months for circulation of materials, so it becomes one of those
months when staff can get a few other things done, in addition to taking time off around the
holidays. Still, if you look at Youth Services schedule of activities, it would appear to be a busy
month. They had 48 kids and their parents 5X last week for Cookies and Stories. They start pre-
school storytime again this week. They are answering letters to Santa and they are doing a
Winter Break Reading program. It's always nice to see kids coming in for books and enjoying
library programs and resources.
Amy Adams and Morgan Davis have completed the new CLASS catalog and it is at the printers.
The release date is in late December and enrollment begins January 8. The catalog is quite a
concentrated production. Arny has little time for anything else for about a week, once she has the
information. There are 53 classes for the spring. Morgan is excited about a bagpipers class,
quilting, a trip to Krehbiel's in McPherson and a taste of Mardi Gras class. They will offer
extended registration times into the evening to accommodate students. I think she's also looking
at a small event to bring instructors together to meet and share their experiences of teaching.
We have some basic ideas for the van graphics and I'll have Amy work something up when she
gets back from vacation next week. In addition to the logo, website and a changeable magnetic
ad, I think we need some simple splash of color to distinguish the van and add some personality.
We are looking at a flowing wave like banner running the length of the van highlighting our
• mission. It would have a more dramatic effect if we used it in local parades.
This month we'll do a resolution to transfer money to the Capital Improvement Fund. We may
not make the full $80,000, as budgeted. It will be close. We need to be sure to retain cash to pay
any final bills and to have as carry -over into next year to meet that budget.
Statistics on a full month with the new self -check units were interesting. The self - checks
accounted for 65% of items checked out to adults, not counting renewals. That's more than
double. Youth Services also saw an increase. They had 48% of items checked out on the new
self -check machines. Since they have fewer borrowers, they have less lines and staff are more
available to help. Lola McKee tracks stats on the automation system. She counts borrowers by
the day, so if patrons come 3x per week, they are counted 3 times. A few patrons come everyday,
many once a week, like story time families and weekend people and others once a month.
Staff received $20 in Chamber gift certificates from the Friends of the Library Board. Staff also
collected food for the Emergency Aid Food bank. A staff Christmas dinner is scheduled for
Sunday, Dec. 16. Of course, we are closed on the 25`h and Jan. 1 and we close at noon on both
the 24 °' and 31 ".
Thanks for helping to move us through this past year. Our staff served a lot of people and did it
well. Let us know if you can't be at the December meeting. Let me know if you have questions.
• Joe McKenzie
Library Director