Recycling Consulting Services AGREEMENT BETWEEN THE CITY OF SALINA, KANSAS
and
SAIC Energy,Environment& Infrastructure, LLC
for
Consulting Services
This Agreement is entered into on the latest date-of execution shown on the
signature page by and between the City of Salina, Kansas, (the "CITY") and SAIC
Energy, Environment & Infrastructure, LLC, a Texas corporation authorized to do
business in Kansas, (the "CONSULTANT").
Recitals
A. The CITY currently provides residential recycling and sanitation services
for its citizens.
B. The CITY desires to contract for the consulting services necessary to
assure completion of a city-wide recycling feasibility study in compliance with all federal
and state regulations.
C. The CONSULTANT has the requisite qualifications and experience to
perform the services desired by the CITY and desires to perform those services
pursuant to the terms of this Agreement.
The parties therefore agree and covenant:
1. Scope of Services. The CONSULTANT agrees to perform the
scope of services outlined in the attached and incorporated Exhibit A by completing the
categories of tasks outlined in..the attached and incorporated Exhibit' B. The
CONSULTANT agrees to complete the categories of tasks in sequence and not to begin
work on a subsequent category of tasks until the CITY has reviewed all work and
deliverables under the pending category of tasks and all deficiencies noted by the City,
if any, have been corrected to the satisfaction of the City. Upon final approval by the
City of all work and deliverables under the pending category of tasks, the CITY will
provide CONSULTANT with a written confirmation of the CITY's acceptance and
approval of all work and deliverables under the pending category of tasks and
authorization to proceed to the next category of tasks.
2. . Term. The CONSULTANT agrees to perform the services according to
the timeframe described in Exhibit C, Project Completion Schedule, subject to the terms
of this Agreement that can result in early termination.
3. Compensation. The CITY agrees to compensate the CONSULTANT on
the basis of the fixed fee and travel allowance for each category of tasks shown on the
CONSULTANT's fee schedule attached and incorporated as Exhibit D.
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4. Non-appropriation. In the event that this Agreement anticipates work
spanning multiple budget..years for the City, it is subject to further appropriation by the
CITY's governing body for future fiscal budget years. If the CITY's governing body does
not appropriate the funds necessary'to compensate the CONSULTANT for services to
be provided pursuant to this Agreement in:the future fiscal years, the CITY shall so
notify the CONSULTANT and this Agreement,shall be null and void for purposes of the
fiscal budget year(s)affected by the decision of the governing body not to appropriate.
5. Invoices. Upon notification by the CITY of the CITY's acceptance and
approval of all work and deliverables for a category of tasks, CONSULTANT agrees to
submit to the CITY an invoice for the fixed fee and travel allowance for the.completed
category of tasks.
6. Payment. Invoices will be.due and payable within 45 days of receipt by
the CITY. If the CITY disputes any items in CONSULTANT's invoice for any reason, the
CITY may temporarily delete the disputed item and pay the remaining amount of the
invoice. The CITY will promptly notify CONSULTANT and request clarification and/or
correction. Following resolution of any dispute, CONSULTANT will include the disputed
item as resolved on a subsequent invoice. The CONSULTANT retains the right to
assess the CITY interest.at,the rate.of up to one percent (1%) per month on undisputed
invoices which are not paid within 45 days of receipt by the CITY.
7., Nonperformance. If either party fails to comply with any term of this
Agreement within 10 days after written notice to comply has been mailed by the non-
defaulting party to the defaulting party, such failure shall be deemed an immediate
breach of this Agreement. In such case, the non-defaulting party may pursue against
the defaulting party such remedies as provided by law or in equity, including without
limitation, the right to specifically enforce this Agreement. In addition, the non-defaulting
party may recover its costs and reasonable attorneys' fees incurred in any action related
to such breach. In the event of such termination upon the default of the
CONSULTANT, the CONSULTANT shall. not be entitled to further compensation from
the CITY for work performed or costs sustained following the date of termination.
8. Termination. Either party may terminate this Agreement, with or without
cause, upon.30 days advance written notice to the other party. In the event of such
termination, the 'CONSULTANT shall be compensated for such services as have been
performed through the date of termination.
9. Relationship. It is expressly understood that CONSULTANT in
performing services under this Agreement, does so as an independent contractor. The
City shall neither have nor exercise any control or direction over the methods by which
CONSULTANT performs its services.hereunder. The sole interest and responsibility of
the City is to see that the services ,covered by this Agreement are performed and
rendered in a competent, efficient, and satisfactory manner. CONSULTANT shall be
exclusively responsible for all taxes, withholding.payments, employment-based benefits,
deferred compensation plans, including but not limited to its workers compensation and
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social security obligations, and the filing of all necessary.documents, forms, or returns
pertinent to the foregoing.
10. Injury to'Persons-or Damage to Property. CONSULTANT acknowledges
responsibility for any injury to person(s) or damage to property caused by its employees
or agents in the performance of its duties under this Agreement,and shall immediately
notify the City's Risk Management Department at (785) 309-5705-in the event of such
injury to person(s) or damage to property.
11. Indemnification. CONSULTANT agrees to indemnify and ,save harmless
the City, its officials, agents; servants, officers, directors and employees from and
against all claims, expenses, demands, judgments and causes of action for personal
injury or death or damage to property where, and to the `extent- that, such claims,
expenses, demands judgment or causes or action arise from CONSULTANT's negligent
acts.
12. Insurance Requirements. -CONSULTANT shall maintain the following
insurance coverage without interruption from the date of the commencement of this
agreement until date of final payment and termination of any coverage required to be
maintained after final payment
Professional Liability- Errors and Omissions
The CONSULTANT shall provide Professional Liability Insurance with limits not
less-than $500,000, covering the liability of the CONSULTANT and any and all
consultants, agents or independent contractors which are employed or retained
by the CONSULTANT. The insurer must be acceptable to the City of Salina. In
the event coverage provided is a claims made coverage, the insurance shall be
maintained for a period of not less than three (3) years-after-completion of the
contract or in lieu thereof purchase of tail coverage (extended reporting period)
under which the City of Salina shall be afforded protection.
In lieu of the above coverage, the CONSULTANT may provide the described
coverage for his own firm in the above- amount:,and submit proof all his
consultants, agents and independent contractors have insurance deemed
adequate by.the City of Salina:
Commercial General Liability Insurance
CONSULTANT shall provide public liability insurance coverage in an amount no
less than. $500,000 covering. the liability of CONSULTANT;and .any and all
consultants, agents or.independent contractors which are employed or retained
by CONSULTANT on an occurrence,basis:
In lieu of the above coverage, CONSULTANT may provide coverage for its own
firm in the above amount or an. additional •amount and submit proof all its
consultants, agents and independent contractors have insurance deemed
adequateby the City of Salina.
Automobile Liability
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CONSULTANT shall provide coverage protecting CONSULTANT against claims
for bodily injury and/or property damage arising out of.the ownership or use of
any owned, hired and/or non=owned vehicle. Required minimum limits: $500,000
each.accident,:combined single limits,-bodily injury and property damage.
Worker's Compensation
Before beginning any work, CONSULTANT shall furnish.tor the City_satisfactory
proof that he has taken out, for the period covered by the work under this
contract, full workers' compensation coverage as required by state law for all
persons who,he may employ directly, or through subcontractors, in carrying out
the work contemplated under ;this contract, and.shall hold the City free and
harmless for all personal injuries.of all persons who the CONSULTANT,may
employ directly or-through subcontractors.
Certificate(s) of Insurance
Certificates) of Insurance acceptable to the City shall be filed with the City at the
time this Agreement is executed. These certificates shall contain a provision that
coverage afforded under the policies will not be cancelled or substantially
changed until at least thirty (30) days prior written notice has.been given to the
City and acknowledged.
Notice of Claim
CONSULTANT, upon receipt of notice of any claim. in excess of $1,000 in
connection with ,this Agreement shall promptly notify the Risk Management
Department, (785) 309-5705, providing full details thereof, including an estimate
of the amount of loss or liability.
13. Equal Opportunity. In conformity with Section 13-131. of the Salina Code, the
CONSULTANT and its subcontractors, if any, shall:
a. Observe the provisions of Chapter 13 of the Salina Code and shall not
discriminate against any person in the performance of work under this
Agreement because of race, sex, religion, age, color, national origin,
ancestry or disability;
b. Include in all solicitations, or advertisements for employees, the phrase
"equal opportunity employer," or a similar phrase to be approved by the
city's human relations director("Director");
C. Not.discriminate against any employee or applicant for employment in
the performance of this Agreement because of race, sex, religion, age,
color, national origin, ancestry or disability; and
d. Include similar provisions in any subcontract under this Agreement.
14. Affirmative Action to Insure Equal Opportunity.
(a) In conformity with Section 13-132 of the Salina Code, the CONSULTANT
and its subcontractors, if any, shall:
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1. Take affirmative action to insure that employees are treated equally
without regard to their race, sex,, religion, age, color, national origin,
ancestry or disability: Such affirmative action shall' include, but not'be
limited to, the following: employment, upgrading, demotion or transfer,
recruiting or recruitment, advertising, layoff or termination, rates of pay or
other forms of compensation and selection for training, including
apprenticeship;
2. Post, in conspicuous places available to employees and applicants for
employment, notices to be provided by the Director setting forth
provisions of Article VI of Chapter 13 of the Salina Code; and
3. Provide ,all affirmative action information and necessary documents to
implement the compliance with the requirements of all federal, state and
local laws and ordinances.
(b) It shall be no excuse that the CONSULTANT has a collective bargaining
agreement with any union providing for exclusive referral or. approval systems.
The failure of the CONSULTANT or its subcontractors to comply with the
requirements of Article'VI of Chapter. 13 of the Salina Code shall be grounds for
cancellation, termination, or suspension of this Agreement, in whole or in part, by
the CITY until satisfactory proof with intent to comply has been submitted to and
accepted by the CITY.
(c) The CITY acknowledges that these contractual undertakings by the
CONSULTANT fulfill the requirements of Salina Code Section 13-133 relating to
the submission of an affirmation action plan.
15. Compliance with Applicable Law. CONSULTANT shall comply with all
applicable federal, state, and local law in the performance of its duties under this
Agreement.
16. 'Non-assignable. Due to the unique qualifications and circumstances of the
parties, neither the rights.nor the responsibilities provided for under this Agreement shall
be assignable by either party, either in whole or in part.
17. Feminine-Masculine, Singular-Plural. Wherever used; singular shall
include the plural, plural the singular, and use of any gender shall include all genders. -
18. Kansas Law Applies. This Agreement and its validity, construction and
performance shall be governed by the laws of Kansas. This Agreement shall be
interpreted according to its fair meaning, and not in favor of or against any party.
19. Severability. The unenforceability, invalidity, or illegality of any provision of
this Contract shall not render the other provisions unenforceable, invalid, or illegal.
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20. Time. Time is of the essence of this Agreement. No extension will be
granted unless in writing and signed by the parties. Should the end of a time period fall on
a legal holiday, that time period shall extend to 5:00 p.m. of the next full business day.
21. Persons Bound-Copies. This Agreement shall extend to and bind the
successors and assigns of the parties hereto, and may be executed in any number of
counterparts, each of which shall be deemed an original, or in multiple originals, and all
such counterparts or originals shall for all purposes constitute one agreement.
22. Notices. All notices and demands shall be given in writing either by
personal service or by registered or certified mail, postage prepaid, and return-receipt
requested. Notice shall be considered given when received on date appearing on the
return receipt, but if the receipt is not returned within five (5) days, then forty-eight (48)
hours after deposit in the mail. Notices shall be addressed as appears below for each
party, provided that if any party gives notice of a change of name or address, notices to
the giver of that notice shall thereafter be given as demanded in that notice.
CITY: Mike Fraser, Director of Public Works
City of Salina, P.O. Box 736
Salina, KS 67402- 0736
CONSULTANT: Scott Pasternak, Project Manager
5806 Mesa Drive, Suite 310
Austin, TX 78731
23. Typewritten or Handwritten Provisions. Typewritten or handwritten
provisions inserted or attached shall supersede all conflicting printed provisions.
24. Merger Clause. These terms are intended by the parties as a complete,
conclusive and final expression of all the conditions of their Agreement. No other
promises, statements, warranties, agreements or understandings, oral or written, made
before or at the signing thereof, shall be binding unless in writing and signed by all parties
and attached hereto. Any amendment to this Contract, including an oral modification
supported by new consideration, must be reduced to writing and signed by both parties
before it will be effective.
25. Attachments. The following Exhibits and other documents are attached
to and made a part of this Agreement:
a. Exhibit A: Scope of Services.
b. Exhibit B: Task Categories List.
C. Exhibit C: Project Completion Schedule.
e. Exhibit D: Detailed Project Payment Schedule.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their respective proper officials.
Executed by the CONSULTANT this �h day of March 20 12
Executed by the CITY this �- day of March 20 12
CITY OF SALINA, KANSAS ("CITY) SAIC Energy, Environment &
Infrastructure, LLC, ("CONSULTANT')
By: F By:
Samantha P. An doll, Mayor Scott Pasternak,
Project Manager
Title: Assistant Vice President
ATTEST:
By: IL
Lieu Ann Elsey, City Cle
116 v,s 0?_ _
APPROVED TO FORM: APPROVED AS TO FORM:
By: By:
Title: CI Title:
i
i
i
I
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Exhibit A:
Scope of Services
Proiect Obiective:
The CONSULTANT will perform an extensive recycling feasibility study that researches
and recommends to the City.the best method for city-wide recycling collection in Salina,
Kansas and that both financially rewardSr customers and is the most cost effective for
the City. The City expects a fully comprehensive study — one that considers all
available options (including privatization) — in order to determine the best option for the
City moving forward.
Feasibility Study
The company will be expected to evaluate and make recommendations based on
several factors when conducting the study. A complete analysis of all factors shall be
taken into consideration throughout the report and shall be used in making all
recommendations.. Those factors shall include, but not be limited to, the following:
• Characterization of all key factors to consider
• Pros/Cons of all options considered
• Ability to implement proposed system successfully at the city-wide
level for residential customers
• Ability of proposed system to financially reward residential customers
• Cost-effectiveness of proposed system for City, including:
o Annual operating expenses (personnel, materials and
supplies, contractual services, capital expenses)
o Customer fees
o Cost per household served
o Impact on the City Landfill (less tonnage results in less
revenue for the Landfill)
• Locations recycling materials can be taken, processed, and sold as
part of proposed system, including review and consideration of the
following:
o Local recycling facilities
o Construction of a local material recycling facility to be run by
the City or contracted
o Construction of a transfer station to transport materials to
another location
o Other regional contract recycling options
• Impact of proposed system on current City Sanitation services
• Specific financial impacts on the City Landfill (less tonnage results in
less revenue for the Landfill)
• The effective handling of yard waste within the proposed system
• Other considerations
The final report shall include the steps and estimated timeline required to implement the
Proposed system.
Meetings and Presentation
The CONSULTANT will be expected to take part in approximately the following group of
meetings/presentations and submittals as part of the study — all of which are subject to
change:
• Two (2) group_ meetings with City staff, including a formal "kick-off"
meeting and amid project-status update
Conference call with City staff to review City's comments on the draft
report and whenever necessary additional conference calls, phone
calls, and email communications
• Periodic status updates in electronic format and phone_ calls when
necessary,
• Up to two (2) formal PowerPoint presentations of the final draft report
at a City Commission Study Session prior to formal action by the City
Commission
• Eight (8) bound color copies of the final draft report once approved by
City staff and twelve (12) bound color copies of the Executive
Summary PowerPoint handouts provided to the City in advance of the
presentation to the City Commission Study Session
• Five (5) bound color copies of the final report with the City Commission
approval date
• In addition, all documents shall be supplied in PDF format
Evaluation of Feasibility Study
The CONSULTANT shall propose such evaluation and analysis necessary to provide
recommendations regarding the recycling system in the City of Salina. The City will
Work closely with the company in considering the final recommendations.
Exhibit: B
Task List
Task Category 1: Proiect Initiation and Management
• Request Data from City (7-14 days prior to Kick-off meeting)
• Obtain and review data from the City prior to Kick-off meeting
• Setup Project Task Force (PTF)
o Director of Public Works (primary contact)
o Director of Parks and Recreation
o Operations Manager
o Sanitation Superintendent
o Sanitation Supervisor
o Landfill Superintendent
o Solid Waste Management Committee member
o Solid Waste Management Committee member
• Kick-off Meeting
• Confirm Project Team
• Discuss protocol for exchange of info and resolution of issues
o Review project work plan
• Discuss key issues
• Share information
• Confirm timing of the project
• Discuss initial data request
o Discuss preferences for manner in which collection services will be
provided (as evaluated in Task 3)
o Discuss schedule for periodic conference calls and exchange of info
• Task Category 1 — Deliverables
o Preliminary data request
o Electronic copies of the kick-off meeting agenda, handouts, and
follow-up summary
o Participation of SAIC Project Manager and key technical staff in kick-
off meeting
Task Category 2: Current System Review and Assessment
• Gain an understanding of the Current Recycling operation
• Data Review and Analysis of Current Recycling system
• Field Observations and Interviews (approximately 2 — 2 '/2 days on the same trip
as the kick-off meeting; will include field observations of the refuse, recycling and
yard waste collection and interviews with multiple staff(e.g. Public Works,
Collections, Landfill, Finance)
• Informal Benchmarking from the internal SAIC database
o Include what services are provided by similar size cities
o Include description of different implementations plans used to transition
recycling programs in other cities
o Benchmark information must be comparable to City's operations
information so it can be used to benchmark a possible future City program
• Develop operational and financial baseline
o Review residential recycling collection operational and financial
requirements
o Review existing contractual processing arrangements (Images and Kanza)
• Sanitation Services
o Gain understanding the current system
o Model different changes in the system to analyze cost savings based on
potential changes to the recycling collection system
o Gain understanding of how yard waste services are provided
• Landfill
o. Analyze how landfill cost could change if a city-wide recycling program is
implemented
o Analyze how landfill cost could change if yard waste is placed into the
City'sg landfill
• Task Category 2 — Deliverables
o Draft report section reviewing and assessing the current system
Task Category 3: Evaluate Alternative Residential Recycling Collection and
Processing Options
• Evaluate the Cost of Collection Options for a City-wide program (based on City or
private company providing collection).
• Current system
• Dual stream (collection vehicle has separate compartments)
• Single stream (all material is placed into the collection vehicle together)
• Description of other recycling programs that are not applicable to Salina,
accompanied by an explanation on why they are not being evaluated in
this study (i.e. drop-off center or mixed waste collection)
• Evaluate the Cost of Processing Options (based on City or Privatized
Operations)
o Local processing facilities
o Construction of a local MRF
o Construction of a transfer station to transport materials to another location
o Other regional contract recycling options
• A comparative understanding of the following factors will be provided for each
collection and processing option:
✓ Pros and cons
✓ Ability to implement successfully at the city-wide level
✓ Cost effectiveness of the proposed system (annual operation costs
for collection and processing, customer fees and cost per
household)
✓ Implementation ease or difficulty
✓ Projected annual operational costs, capital costs, and lifecycle
costs
✓ Cost per ton of material recycled
✓ Recycling rate
✓ Types of material collected
✓ Participation rate
✓ Set-out rate
✓ Contamination levels
✓ Disposal cost and cost avoidance (impact on landfill)
✓ Impact on Sanitation operations (describe operational and financial
impacts)
✓ Value of commodities
✓ Legal Limitations
✓ Political/public acceptance
✓ Other factors that could have an effect on success or failure
• Evaluate ability to financially reward residential customers
• Provide the City with a description and general understanding of the costs
of programs like RecycleBank, as well as other programs that could be
considered by the City such as variable rates, rebates and awards
• Evaluate Yard Waste Options
• Evaluate how yard waste collection practices would be impacted by
changes in the recycling and/or refuse programs
• Possible future handling and processing (ex: yard waste collection every
other week and recycling collection every other week using the same
vehicles and staff)
• Identify Possible Partnerships with Recycling Companies
o Identify and interview several (3-5) companies
• All cost estimates developed during this task will provide cost general estimates
for operations and capital expenses, and/or contractual, and are intended to
assist the City with making decisions concerning the feasibility of recycling
options.
• Survey of Residential Customers
o Develop a survey instrument by working with the City to define appropriate
parameters. Locally-specific factors affecting services, operations, and
costs will also be identified and emphasized in the survey design.
o Fort Hays University will administer the survey to City residents and
compile the results.
o SAIC has accounted for one revision of the survey instrument to ensure a
proficient survey form is developed that is suitable for SAIC, the City and
Fort Hays.
o Once the data has been collected and summarized by Fort Hays
University, SAIC will analyze the information collected from City residents
and incorporate the analysis into the study. SAIC has assumed that Fort
Hays University will provide the survey results in a summarized format,
preferably in Microsoft Excel.
• Task Category 3 — Deliverables
• Draft report section that evaluate recycling options (status quo,
single stream and dual stream)
• Draft report section that evaluates options for public private
partnerships
• Comparative table(s) regarding potential options
• Draft survey instrument and one revised version of the instrument
• Report section and tables summarizing public outreach survey
results and recommendations
Task Category 4: Workshop with the Project Task Force and Develop
Implementation Plan and Schedule
• Workshop with the Project Task Force (mid project status update)
o Present key findings and recommendations from Task 1-3
o Develop PowerPoint presentation, handouts, agenda, and other materials
for the workshop
o Decisions made during the workshop will be the key drivers for the
implementation plan as Well as for the recommendations in the draft and
final reports
• Develop Implementation Plan and Schedule
• Determine the preferred collection and processing option with the PTF
• Develop a planning level implementation plan that provides prioritization
and timing of strategies.
• The implementation plan will include roles, responsibilities, schedule,
transition plans, and costs.
• Task Category 4— Deliverables
• PowerPoint presentation, handouts, agenda, and other materials to
use during the workshop
• Report section that summarized the key activities to be
accomplished in support of successfully implementing each strategy
and option
Task Category 5: Report Preparation and Presentations
• Prepare Draft Report summarizing findings of the Study for City to review and
provide comments
• Discuss comments provided by City staff to the Draft Report
• Provide Final Report with City comments incorporated (as appropriate)
• Develop a PowerPoint presentation for the City Commission (opportunity for staff
to review and make suggested changes)
• ,Up to two form al PowerPoint presentation will be Presented by SAIC to the City
Commission, at a City Commission Study Session
Task Category 5 — Deliverables
• Draft report— submittal of one PDF and eight printed copies
• One conference call with City staff to review comments to the Draft
report
• Final report— submittal of one PDF and five printed copies
• Draft PowerPoint— submittal of one PDF and eight printed copies
• Final PowerPoint— submittal of one PDF and 12 printed copies
o Possible second presentation with the City Commission'
o Presentation by the Project Manager at one City Commission Study
Session, including the PowerPoint presentation
Exhibit C:
Reference Documents
The Study's task list was developed based on (1) the conceptual approach that was
included in SAIC's response to the City's RFQ and (2) the RFQ issued by the City to
conduct a community-wide recycling study. These two documents can be referenced to
provide further detail concerning the services to be performed by SAIC. The dates
provided are SAIC's anticipated schedule; however, the schedule is dependent on
availability of data and coordination with City staff, Fort Hays University and private
recycling companies interviewed by SAIC. As the project progresses, SAIC will be able
to provide more specific dates for project deliverables.
Project Completion Schedule
'Project Event _ Date-(tentative)'
City Commission award of contract March 12, 2012
Selected company given notice to proceed March 13, 2012
Task 1:
Kick-off meeting, field observations and March 21, 2012 - April 11, 2012
interviews in Salina
City staff review of deliverables (two weeks) April 2012
Task 2
Draft report section reviewing and assessing the April 2012
current system
City Staff review of deliverables (two weeks) May 2012
Task 3
Draft report section evaluating recycling options, May 2012 — June 2012
public private partnerships,'to include
comparative tables concerning options
Draft survey instrument and report section May 2012 — June 2012
summarizing public outreach survey results and
recommendations
City staff review of deliverables (two weeks) June 2012 — July 2012
Task 4
Mid-project status report due to City staff June 2012
Workshop in Salina to go over mid project status July 2012
report
City staff review of deliverables (two weeks) July 2012
Task 5
Draft report due to City staff for review and August 2012
provide comments
Solid Waste Management Committee review and August 2012
comment on draft report (City staff will conduct
meeting)
Final draft to City staff September 2012- October 2012
SAIC presentation of final report and PowerPoint September 2012- October 2012
presentation to City Commission at City
Commission Study Session
City staff review of deliverables (four weeks) September 2012- October 2012
Exhibit: D
Detailed Project Payment Schedule
Project Projected Date Deliverables to be Projected Fees Travel Total Percent
Task Provided to the City Date Part 1 Part 2 Amount to be of
Deliverables Breakout Breakout Paid to the Project
to be Consultant upon
Provided to Approval of the
the City City
1 Project Initiation and Management
1.1 Data Request and Analysis $ 1,780 $ - $ 1,780
1.2 Kick-off Meeting $ 2,360 $ 1,160 $ 3,520
Subtotal March 2012 $ 4,140 $ 1,160 $ 5,300 6.9%
2 Current System Review and Assessment
2.1 Field Observations and Interviews $ 5,900 $ 1,930 $ 7,830
2.2 Recycling System Review $ 3,720 $ - $ 3,720
2.3 Yard Waste System Review $ 1,860 $ - $ 1,860
2.4 Sanitation System Review $ 2,700 $ - $ 2,700
2.5 Landfill Financial Review $ 1,860 $ - $ 1,860
Subtotal April 2012 $ 16,040 $ 1,930 $ 17,970 23.5%
3 Evaluate Alternative Residential Recycling Collection and Processing Options
3.1 Evaluate Cost of Three Collection $ 5,580 $ - $ 5,580
Options
3.2 Evaluate Cost of Four Processing $ 18,170 $ - $ 18,170
Options
3.3 Evaluate Yard Waste Options $ 2,120 $ - $ 2,120
3.4 Evaluate Options to Financially Reward $ 1,860 $ - $ 1,860
3.5 Interview Five Recycling Companies $ 3,040 $ - $ 3,040
3.6 Survey Residential Customers $ 2,280 $ - $ 2,280
Subtotal May 2012 $ 30,770 $ - $ 33,050 43.2%
4 Workshop with the Project Task Force and Develop Implementation Plan and Schedule
4.1 Workshop $ 4,220 $ 1,710 $ 5,930
4.2 Implementation Plan $ 3,040 $ - $ 3,040
Subtotal June 2012 $ 7,260 $ 1,710 $ 8,970 11.7%
5 Report Preparation and Presentations
5.1 Prepare Draft Report $ 4,640 $ - $ 4,640
5.2 Discuss Comments Via Conference Call $ 760 $ $ 760
5.3 Provide Final Report $ 1,770 $ $ 1,770
5.4 Develop PowerPoint for Commission $ 1,350 $ - $ 1,350
5.5 City Commission Meeting $ 1,680 $ 940 $ 2,620
Subtotal August 6,2012 $ 10,200 $ 940 $ 11,140 14.6%
Total $ 70,610 $ 5,740 $ 76,430 100.0%
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Marsh Risk&Insurance Services("Marsh") Co.A National Union Fire Insurance Company of Pittsburgh,PA
INSURED Co.B New Hampshire Insurance Company
SAIC Energy,Environment&Infrastructure,LLC Co.C The Insurance Company of the State of Pennsylvania
A wholly owned subsidiary of SAIC Co.D Underwriters at Lloyd's,London(A F Beazley#623ਿ)
One Benham Place,9400 North Broadway,Suite 300
Oklahoma City,OK 73114 Co.E Factory Mutual Insurance Company
C® WGES,
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,
NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS MEMORANDUM
MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND
CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO EFFECTIVE EXPIRATION
LTR TYPE OF INSURANCE POLICY NUMBER DATE DATE LIMITS
GENERAL GENERAL $10,000,000'
• LIABILITY GL 4406364 04/01/12 04/01/13 AGGREGATE
PRODUCTS- $2,000,000
COMMERCIAL COMP/OP AGG
GENERAL LIABILITY PERSONAL&ADV $ 1,000,000
INCLUDING INJURY
CONTRACTUAL EACH $1,000,000'
LIABILITY(per ISO
OCCURRENCE
Form CG0001 12!07)
FIRE DAMAGE(ANY S 1,000,000
OCCURRENCE FORM JONE FIRE)
MED EXP $10,000
(ANY ONE PERSON)
AUTOMOBILE COMBINED SINGLE S 1,000,000'
• LIABILITY CA 4982717 04/01/12 04/01/13 LIMIT
COVERING ANY (All Other States)
A OWNED AUTOS, CA 4982718(VA) 04/01/12 04/01/13
HIRED AUTOS&
A NON-OWNED AUTOS CA 4982719(MA) 04/01/12 04/01/13
UMBRELLA EACH $10,000,000
A LIABILITY 13273113 04/01/12 04/01/13 OCCURRENCE
UMBRELLA FORM AGGREGATE $10,000,000
WORKERS WORKERS COMP STATUTORY
COMPENSATION LIMITS
B AND EMPLOYERS' WC 033464518 04/01/12 04/01/13 ::EL $3,000,000
LIABILITY (All Other States) EACH ACCIDENT
C INCLUDES USL&H WC 033464519(CA) 04/01/12 04/01/13 EL DISEASE- $3,000,000
B WC 033464520(FL) 04/01/12 04/01/13 POLICY LIMIT
THE PROPRIETOR/ EL DISEASE- $3,000,000
PARTNERS/ WC 033464521 04/01/12 04/01/13 EACH EMPLOYEE
C EXECUTIVE
(MA,WI,WY)
OFFICERS ARE:
INCLUDED
PROFESSIONAL EACH CLAIM $10,000,000'
D LIABILITY QF 028711 06/30/11 06/30/12
INCLUDING AGGREGATE $10,000,000
CONTRACTOR'S
POLLUTION LEGAL
LIABILITY
CLAIMS MADE BASIS'
ALL RISK AMOUNTOF $1,000,000
E PROPERTY UC036 10/01/11 10/01/12 !INSURANCE
INCLUDING ALL
REAL&PERSONAL
PROPERTY OF
INSURED,AND
PROPERTY OF
OTHERS WHERE
REQUIRED
The Memorandum of Insurance serves solely to list insurance policies,limits and dates of coverage.Any modifications hereto are not authorized.
MEMORANDUM OF INSURANCE % ' y r .. .
_,...._...,„. .....,., _..,,, ''" k;: ',. ,cry , ... ...,..... - ..'.....�.,,, �,
, .
This Memorandum is issued as a matter of information only to authorized viewers for their internal use only and confers no rights upon any viewer of this
Memorandum.This Memorandum does not amend,extend or alter the coverage described below.This Memorandum may only be copied,printed and
distributed within an authorized viewer and may only be used and viewed by an authorized viewer for its internal use.Any other use,duplication or distribution'
of this Memorandum without the consent of Science Applications International Corp. (SAIC) is prohibited. "Authorized viewer"shall mean an entity or person
which is authorized by the insured named herein to access this Memorandum via http://www.saic.com/customer/moi/. The information contained herein is
valid as of today's date,and shall be updated upon any material policy changes and upon each policy's renewal.
BROKER INSURED
Marsh Risk&Insurance Services("Marsh") SAIC Energy,Environment&Infrastructure,LLC(aka SEE&I)
777 South Figueroa Street a wholly owned subsidiary of SAIC
Los Angeles,CA 90017 One Benham Place,9400 North Broadway,Suite 300
Oklahoma City,OK 73114
ADDITIONAL INFORMATION
The following entities are additional Named Insureds:Benham Constructors,LLC;Benham DB,Inc.;Benham/Ellerbe Becket,LLC;The Benham Group,Inc.;The Benham
Group of Nevada,Inc.;Benham International,Inc.;Benham Investment Holdings,LLC;Benham Military Communities LLC;Benham of Michigan,Inc.
Please note that the above Liability policies are endorsed to provide that our customers and any other organizations or persons where required by contract or
agreement we enter into are named as Additional Insureds under these policies. Additionally,coverage applies on a primary basis where required by contract,and,
a waiver of subrogation is provided in favor of any person or organization required pursuant to the terms of any contract or agreement we enter into.
Please note that the above Property policy is endorsed to provide that our customers and any other organizations or persons where required by contract or
agreement we enter into are named as Loss Payees As Their Interest May Appear under this policy.
Should you wish to view these endorsements,or print a copy for your files,please click on the below links.
GENERAL LIABILITY ENDORSEMENTS:
Additional Insured—Where Required Under Contract Or Agreement(AIG Form 61712(9/01))
htto7"wwwsaicwn✓customer/rttoi'download/CL Where Required by Contractndf
Additional Insured—Managers or Lessors of Premises(Form CG 20 11 01 96)
htto'//www saic com'customerimoi/download/GI,tiLr or Lessors of Premises nddf
Additional Insured—Lessor of Leased Equipment(CG 20 28 07 04)
htt ://www.saic.wni/customt�/moi/download/GL Lessor of LeasedEcluiv.pd f
Additional Insured—Vendors(Form CG 20 15 07 04)
htttp://wwlvsaic._co!n'customer'movdownload'GL Vendompdf
Additional Insured—Primary Insurance(AIG Form 74434(10/99))
htl+://wwwsaiccom%oust mer/t oiidownl d/(iL Ptimary lnsurance.vd f
Waiver Of Transfer Of Rights Of Recovery Against Others To Us(CG 24 04 10 93)
httpil/www.saic,CIDITI'CUsLQiyier/inoi'download/GL Waiver of SubroEation.ndf
AUTOMOBILE LIABILITY ENDORSEMENTS:
Additional Insured—Where Required Under Contract Or Agreement(AIG Form 87950(10/05))
htlD'•wwwsaiccom'customer/moi'downtoad'AI Where Rend by Contract0f
Lessor—Additional Insured and Loss Payee(CA 20 01 10 01)
htto:-'iwww.saic.com/customer/moildowntoad/AL Lessor Loss Pavee.odf
Insurance Primary As To Certain Additional Insureds(AIG Form 74445(10/99))
http7/i%v w saic oontleustonie/moi/download/AL Primary lmured.udf
Waiver of Transfer of Rights Of Recovery Against Others To Us(AIG Form 62897(06/95))
htt :';www is c nt/cu tomerint Udownload/AL Waiver of Subro ation, df
WORKERS'COMPENSATION&EMPLOYERS LIABILITY ENDORSEMENTS:
Waiver of Our Right To Recover From Others
httu-/'vv saiccom/custom intoddownload/WC Waiver of Subrocationvdf
Alternate Employer Endorsement
UMBRELLA LIABILITY ENDORSEMENTS:
Additional Insured—please note that because the AIG Umbrella Prime form#80517 05/06 policy definition of an Insured includes: "Any person or organization,other than the
Named Insured,included as an additional insured under the Schedule of Underlying Insurance,but not for broader coverage than would be afforded by such Schedule of
Underlying Insurance"that there is no separate Additional Insured endorsement applicable to this policy. Therefore,if you are an Additional Insured on the General Liability
or Automobile Liability policies above,that status extends to the Umbrella Liability policy as well.
Transfer of Rights of Recovery(Waiver of Subrogation)—please note that because the AIG Umbrella Prime form 480517 05/06 policy states that"If,prior to the time of an
Occurrence,you and the insurer of Scheduled Underlying Insurance waive any right of recovery against a specific person or organization for injury or damage as required
under an Insured Contract,we will also waive any rights we may have against such person or organization."that there is no separate Waiver of Subrogation endorsement
applicable to these policy. Therefore,if you are granted a Waiver of Subrogation on the General Liability,Automobile Liability or Employers Liability policies above,that
status extends to the Umbrella Liability policy as well.
PROFESSIONAL LIABILITY ENDORSEMENTS:
Additional Insured—Where Required by Contract or Agreement
htto>''iwww saic.com4vstomer/moVdownload'E&O.ndf
Waiver of Subrogation—please note that the policy wording states that"However,it is agreed that the Underwriters waives its rights of subrogation under this policy against
any person or organization as respects Claims arising from Professional Services or Contracting Services provided under a contract to perform such Professional Services or
Contracting Services which requires a waiver of subrogation,but only to the extent required by written contract. Therefore,if our contract requires we waive our rights of
subrogation in your favor,the waiver extends to this policy.
NOTICE OF CANCELLATION:
Please note that due to the very large number of contracts that SAIC and its subsidiaries enter into each year,the above policies do not contain an endorsement obligating the
insurer to provide any advance written notice directly to anyone but SAIC. However,insurers have endorsed their policy to provide SAIC with 90 days advance written notice
of any cancellation(except 10 days for non-payment of premium)so as to enable SAIC to provide any required Notices to its customers in accordance with agreed to contract
terms and conditions.
The Memorandum of Insurance serves solely to list insurance policies,limits and dates of coverage.Any modifications hereto are not authorized.