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Water Distribution Leak Detection Survey AGREEMENT BETWEEN THE CITY OF SALINA, KANSAS and M.E. SIMPSON CO., INC. for WATER DISTRIBUTION LEAK DETECTION SURVEY This Agreement is entered into on the latest date of execution shown on the signature page by and between the City of Salina, Kansas, (the "CITY") and M.E. Simpson Co., Inc., an Indiana corporation authorized to do business in Kansas, (the 'CONTRACTOR"). Recitals A. The CITY owns and operates the municipal water utility. B. The CITY desires to contract for the water distribution leak detection survey services necessary to assure minimal loss of treated water resulting from leaks in the municipal water distribution system in compliance with all federal and state regulations. C. The CONTRACTOR has the requisite qualifications and experience to perform the services desired by the CITY and desires to perform those services pursuant to the terms of this Agreement. The parties therefore agree and covenant: 1. Scope of Services. The CONTRACTOR agrees to furnish all labor, material, transportation, tools, and equipment necessary to survey the water distribution system areas selected by the City as outlined in the attached and incorporated Exhibit A (the "Survey"). 2. Term. The CONTRACTOR agrees to perform the Survey according to the Proposed Schedule set forth in the attached and incorporated Exhibit B, subject to prior termination pursuant to the terms of this Agreement. 3. Compensation. The CITY agrees to compensate the CONTRACTOR on the basis of the Proposal Fee attached and incorporated as Exhibit C, in a total amount not to exceed $59,750.00. Upon completion of the Survey and its acceptance by the CITY, all sums due the CONTRACTOR will be paid by the CITY within thirty (30) days of the receipt of CONTRACTOR's invoice. 1 L 4. Nonperformance. If either party fails to comply with any term of this Agreement within 10 days after written notice to comply has been mailed by the non- defaulting party to the defaulting party, such failure shall be deemed an immediate breach of this Agreement. In such case, the non-defaulting party may pursue against the defaulting party such remedies as provided by law or in equity, including without limitation, the right to specifically enforce this Agreement. In addition, the non-defaulting party may recover its costs and reasonable attorneys' fees incurred in any action related to such breach. In the event of such termination upon the default of the CONTRACTOR, the CONTRACTOR shall not be entitled to further compensation from the CITY for work performed or costs sustained following the date of termination. 5. Termination. Either party may terminate this Agreement, with or without cause, upon 30 days advance written notice to the other party. In the event of such termination, the CONTRACTOR shall be compensated for such services as have been performed through the date of termination. 6. Relationship. It is expressly understood that CONTRACTOR in performing services under this Agreement, does so as an independent contractor. The City shall neither have nor exercise any control or direction over the methods by which CONTRACTOR performs its services hereunder. The sole interest and responsibility of p p Y the City is to see that the services covered by this Agreement are performed and rendered in a competent, efficient, and satisfactory manner. CONTRACTOR shall be exclusively responsible for all taxes, withholding payments, employment-based benefits, deferred compensation plans, including but not limited to its workers compensation and social security obligations, and the filing of all necessary documents, forms, or returns pertinent to the foregoing. 7. Injury to Persons or Damage to Property. CONTRACTOR acknowledges responsibility for any injury to person(s) or damage to property caused by its employees or agents in the performance of its duties under this Agreement and shall immediately notify the City's Risk Management Department at (785) 309-5705 in the event of such injury to person(s) or damage to property. 8. Indemnification. CONTRACTOR agrees to indemnify and save harmless the City; its officials, agents, servants, officers, directors and employees from and against all claims, expenses, demands, judgments and causes of action for personal injury or death or damage to property where, and to the extent that, such claims, expenses, demands judgment or causes or action arise from CONTRACTOR's negligent acts. 9. Insurance Requirements. CONTRACTOR shall maintain the following insurance coverage without interruption from the date of the commencement of this agreement until date of final payment and termination of any coverage required to be maintained after final payment 2 C Commercial General Liability Insurance CONTRACTOR shall provide public liability insurance coverage in an amount no less than $500,000 covering the liability of CONTRACTOR and any and all CONTRACTORs, agents or independent contractors which are employed or retained by CONTRACTOR on an occurrence basis. In lieu of the above coverage, CONTRACTOR may provide coverage for its own firm in the above amount or an additional amount and submit proof all its CONTRACTORs, agents and independent contractors have insurance deemed adequate by the City of Salina. Automobile Liability CONTRACTOR shall provide coverage protecting CONTRACTOR against claims for bodily injury and/or property damage arising out of the ownership or use of any owned, hired and/or non-owned vehicle. Required minimum limits: $500,000 each accident, combined single limits, bodily injury and property damage. Worker's Compensation Before beginning any work, CONTRACTOR shall furnish to the City satisfactory proof that he has taken out, for the period covered by the work under this contract, full workers' compensation coverage as required by state law for all persons who he may employ directly, or through subcontractors, in carrying out the work contemplated under. this contract, and shall hold the City free and harmless for all personal injuries of all persons who .the CONTRACTOR may employ directly or through subcontractors. Certificate(s) of Insurance Certificate(s) of Insurance acceptable to the City shall be filed with the City at the time this Agreement is executed. These certificates shall contain a provision that coverage afforded under the policies will not be cancelled or substantially changed until at least thirty (30) days prior written notice has been given to the City and acknowledged. Notice of Claim CONTRACTOR, upon receipt of notice of any claim in excess of $1,000 in connection with this Agreement shall promptly notify the Risk Management Department, (785) 309-5705, providing full details thereof, including an estimate of the amount of loss or liability. 10. Equal Opportunity. In conformity with Chapter 13 of the Salina Code, the CONTRACTOR and its subcontractors, if any, shall: . a. Observe the provision of Chapter 13 of the Salina Code and shall not discriminate against any person in the performance of work under this Agreement; b. Include in all solicitations, or advertisements for employees, the phrase "equal opportunity employer," or a similar phrase to be approved by the city's human relations director; and 3 C. Not discriminate against any employee or applicant for employment in the performance of this Agreement; and d. Include similar provisions in any subcontract under this Agreement. 11. Affirmative Action. The CONTRACTOR agrees to abide by the Salina Code Sections 13-132 and 133 relating to affirmative action and affirmative action plans, attached and incorporated herein as Exhibit D. 12. Compliance with Applicable Law. CONTRACTOR shall comply with all applicable federal, state, and local law in the performance of its duties under this Agreement. 13. Non-assignable. Due to the unique qualifications and circumstances of the parties, neither the rights nor the responsibilities provided for under this Agreement shall be assignable by either party, either in whole or in part. 14. Feminine-Masculine, Singular-Plural. Wherever used, singular shall include the plural, plural the singular, and use of any gender shall include all genders. 15. Kansas Law Applies. This Agreement and its validity, construction and performance shall be governed by the laws of Kansas. This Agreement shall be interpreted according to its fair meaning, and not in favor of or against any party. 16. Severability. The unenforceability, invalidity, or illegality of any provision of this Contract shall not render the other provisions unenforceable, invalid, or illegal. 17. Time. Time is of the essence of this Agreement. No extension will be granted unless in writing and signed by the parties. Should the end of a time period fall on a legal holiday, that-time period shall extend to 5:00 p.m. of the next full business day. 18. Persons Bound-Copies. This Agreement shall extend to and bind the successors and assigns of the parties hereto, and may be executed in any number of counterparts, each of which shall be deemed an original, or in multiple originals, and all such counterparts or originals shall for all purposes constitute one agreement. 19. Notices. All notices and demands shall be given in writing either by personal service or by registered or certified mail, postage prepaid, and return-receipt requested. Notice shall be considered given when received on date appearing on the return receipt, but if the receipt is not returned within five (5) days, then forty-eight (48) hours after deposit in the mail. Notices shall be addressed as appears below for each party, provided that if any party gives notice of a change of name ,or address, notices to the giver of that notice shall thereafter be given as demanded in that notice. 4 CITY: City Clerk P.O. Box 736 Salina, KS 67402-0736 CONTRACTOR: M.E. Simpson Co., Inc. 3406 Enterprise Ave. Valparaiso, IN 46373 20. Typewritten or Handwritten Provisions. Typewritten or handwritten provisions inserted or attached shall supersede all conflicting printed provisions. 21. Mercier Clause. These terms are intended by the parties as a complete, conclusive and final expression of all the conditions of their Agreement. No other promises, statements, warranties, agreements or understandings, oral or written, made before or at the signing thereof, shall be binding unless in writing and signed by all parties and attached hereto. Any amendment to this Contract, including an oral modification supported by new consideration, must be reduced to writing and signed by both parties before it will be effective. 22. Attachments: The following Exhibits and other documents are attached to and made a part of this Agreement: a. Exhibit A: Scope of Services. b. Exhibit B: Proposed Schedule. C. Exhibit C: Proposal Fee. d. Exhibit D: Salina Code Sections 13-132 and 13-133. 5 j. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective proper officials. Executed by the CONTRACTOR this day of C :r,,,,��� 20 _ Executed by the CITY this 2% day of S�'F'��^'� - 20 CITY OF SALINA, KANSAS ("CITY') M.E. SIMPSON CO. ,INC., ("CONTRACTOR") By. By: Samantha P. 4ngell, Mayor Title: {'tie; ATTEST: ATTEST: By: By: vim.. Lieu Ann Elsey, CMC, City Cler Title: APPROVED A TO ORM: APPROVED AS TO FORM: By: By: (/ar Title: Title: 6 SCOPE OF SERVICES Exhibit A M.E. Simpson Co., Inc. will furnish all labor, material, transportation, tools, and equipment necessary to survey the water distribution system areas selected by the Utility. M.E. Simpson Co., Inc. shall be required to provide such skilled and trained personnel and equipment necessary to complete the work herein specified. There will be a minimum of Two Persons per team working on the survey at all times for safety and quality assurance. Leak Detection has come a long way since the early 1900's. • Work in an orderly and safe manner to insure protection of the local residents, Utility employees, and the Field Staff so that no avoidable accidents occur. • All Field Staff will have readily observable identification badges worn while in the field. 6 The leak detection equipment to be used will be that which was described in the "Equipment to be used" section. 6 Initially listen to all fire hydrants, selected main line valves, and when necessary, selected service connections in the entire distribution system with the S30 electronic listening device or the L-Mic, by making physical contact with the valve, hydrant, pipe, or B-box. (Listening points that are not accessible will be given to the Utility and when corrected they will be listened to.) This will be done on the Utility's distribution system. ♦ Listening distances will not exceed 500' between points. I.E.:, valves, hydrants, service valves or meter settings will be used with preference of listening points in order as follows; direct contact with the pipe, main line valves, hydrant valves, hydrants, then service valves or meter settings. ♦ Valve vaults full of water may be pumped out to facilitate listening. Sometimes full vaults can mask leak noise. ♦ Large diameter pipe (18"-36") may need to have additional listening performed by listening directly above the pipe at intervals of 6-10 feet. ♦ All accessible points along PVC water mains will be physically listened to including services, main line valves, and hydrants. Sec8 IMPSON.,.... Water Distribution Leak Survey Project—City of Salina, Kansas Tab Page SCOPE OF SERVICES ♦ A "suspected leak" log shall be maintained indicating all areas where suspected leak noise was heard. This log will be reviewed when the Project Team is verifying the suspected leak area for confirmation of the actual existence of a leak. This log will be a part of the periodic reports turned into the Utility regardless of an actual leak located in the area or not, with an explanation of the noise source. ♦ When leak noise has been detected and or suspected, the Project Team will verify the suspected area a second time to confirm the noise. At least four hours will pass between the initial listening of the area before a second listen and confirmation is attempted. • The Project Team will line locate the water main and service lines in the immediate area so the correct pipe distances can be input into the leak correlator and also so that the Water Utility will have an idea of where the water main is located prior to excavation. Non-metallic pipe locations will be "interpolated" as best that can be identified, given the line location of metallic services, Utility knowledge of the area, or other information regarding the actual location of the main. ♦ The Project Team will use the following Electronic Leak Correlators (either a FCS Accu Corr or Tri-Corr 2001), to determine if a leak is present and use the same equipment to pinpoint the leak. ♦ For PVC water mains only the Accu Corr or Tri-Corr 2001 will be used for correlations because of the ability for these correlators to be able to analyze the particular sound frequencies inherent to PVC pipe. The water main will be correlated from point to point with correlation distances not exceeding 350' between points. I.E.: Hydrants, valves, service valves, or other accessible points on the pipe. + w on uc ing mi is is emng survey "X"marks the spot for excavation ♦ The leak location will be marked in the field (on the surface) using environmentally formulated Precautionary Blue paint. 6 The Project Team will document all leak locations with a diagram indicating the location of the leak. Other information related to that correlation will be included as part of the field sheet such as the filters used for the correlation, line locations, distances between sensors, etc. 6 The field sheets will be copied, and turned into the assigned Water Department Manager daily or an agreed time period so the leak can be dug and repaired immediately. They will be classified as to the potential severity of water loss, as well as potential danger to the general public. • The locations of leaks requiring immediate attention (immediate threat to life, injury or traffic) will be turned in as quickly as possible to facilitate the repair process. ecE Water Distribution Leak Survey Project—City of Salina, Kansas •• IMPSON., ne. SCOPE OF SERVICES ♦ "Ground miking" will not be used as the primary determination for leak locations but will be done to verify leaks at the request of the utility. Grounding miking will be done per Utility request, or when it has been deemed to be the most efficient means to listen to the water main running under ground. Large diameter mains (18" - 36") may need this additional evaluation. This method may be used to assist in confirmation of a leak location. However, "ground miking" is solely dependent on conditions beyond the direct observations of the leak technician such as soil conditions and composition, water table, depth of pipe bury, assumed location of the water main (such as concrete pressure pipe) and compaction of pavement material causing leak sounds to scatter and echo or simply be absorbed. ♦ The Project Team will report daily or per request of the Utility, to the assigned Utility Manager and go over the progress of the previous day, as well as cover what will be surveyed the current day. ♦ It may be necessary to conduct parts of the Leak Survey during "off hours" such as at night. This may be required in areas of high traffic volume where traffic noise may affect the ability to detect leak noise, and traffic volume may affect the ability of the Project Team to be able to safely access main line valves in the middle of the street. The Project Team will give 24-hour advanced notice of intent to survey a particular area that may require after hours surveying or nighttime surveying. This is so the Utility can plan for the area to be surveyed, give notification to the Police department, as well as other Public Works Divisions as to the activity that will take place. • A progression map shall be maintained for each section under survey indicating leak locations on the map. This will be especially helpful in quickly determining leak locations that correspond to the field leak diagrams turned into the Utility. ♦ As a part of the leak program, mapping discrepancies found on the current water atlas will be noted and included as a part of the final report so the Utility can make needed corrections. This will be included as a part of the periodic reporting to the Utility, thus enabling the Utility to keep up with mapping corrections. ♦ Distribution assets found to be in disrepair such as issues with hydrants, valves, and service lines, will be noted and turned into the Utility. ♦ Leaks verified on the customer's side of a service shut-off will not be located beyond the shut-off. If a leak appears to be on the Customers' side, the Utility will be notified first, then the customer notified and permission granted prior to the water being shut off even for short periods of time where possible and as time allows, as well as the ability for the customer to respond. ♦ If the Utility requests leak locations beyond the service shut off on the customer's side of the service line, this will result in an additional charge to the leak survey based on an hourly rate and this service must be agreed upon between the Utility and M.E. Simpson Co., Inc. prior to the start of the survey. • Valves and hydrants will not be operated without Utility permission. Valves and hydrants that break during this type of operation are the sole responsibility of the Utility. M.E. Simpson Co., Inc. cannot be responsible for valves and hydrants that break due to pre-existing conditions. ♦ The Utility is encouraged to dig up and repair the leaks located as soon as possible so that the area may be re-surveyed while the Project Team is still working on the survey in that general geographical location to ensure no other leaks are present in that area. �g .. IMPSO Water Distribution Leak Survey Project-City of Salina, Kansas • • Page N�;,r.� SCOPE OF SERVICES GPS OF LEAK LOCATIONS Once leak locations have been confirmed, the M.E. Simpson Co., Inc. Project Team will perform the following: ♦ The Project Team will collect GPS Coordinates of all leak locations assessed using the above "Scope of Work" 6 The Project Team will work with the Utility to develop a "data dictionary" which will define the information to be collected for each leak location. The Data dictionary shall have the following but not limited to: • Date and time the information was gathered. • The unique identifying number for each attribute consistent and compatible with system presently employed by the Utility. • Location for each attribute referenced by Northing and Easting coordinates generated from the GPS location in the Utility's local State Plane Coordinate system, as well as Latitude and Longitude. • Type of Attribute (main break on pipe, mainline valve leak, hydrant leak, service leak). • Offset information if the attribute needs to have the location determined by an offset coordinate due to blocked signals from the GPS satellites. • Any other data required to be collected as part of the attribute data set as defined by the Data Dictionary. This Data Dictionary will be assembled by the Project Team and the Utility. ♦ The accuracy of each GPS location will be sub-meter. ♦ The location of `offset" GPS locations will be accomplished by use of a Laser Rangefinder with an accuracy of 1/101h of a foot with an automatic Electronic Compass coupled to the GPS data collector. This is so that a bearing and distance from the offset location to the target GPS location can be recorded as part of the attribute data. This will allow coordinates to be generated in high tree canopy and urban canyons where normal coverage would not be possible. • GPS locations will need to have readings from at least four satellites in position and a reading from a local GPS beacon, or five satellites for the position to be considered accurate as a differentially corrected GPS location. ♦ "PDOP" readings need to be less than S. "PDOP" readings greater than 5 will not be considered as accurate locations. ♦ A minimum of 30 readings for each position shall be taken. 6 Position of the GPS satellites shall be given primary consideration. The position of the satellites shall be recorded as part of the data. If the satellites are low on the horizon, it is expected that the project team will wait until the position is better before attempting to gather the GPS position. Data collected with the satellites low on the horizon and/or poorly distributed shall not be considered valid. 6 The information collected will be compiled into the Pathfinder Office or TerraSyncTM software database with the ability to export the information into a format acceptable to the Utility such as Microsoft Access, Microsoft Excel, .DXF file, or .SHP file for use in the Utility's GIS system or CAD mapping program, and also included in the Leak Location Excel database. ♦ All locations will be differentially corrected for accuracy. A stationary beacon or mobile beacon can be set up to allow differential correction. All data will be "Post-Processed", so that a comparison can be made to a Local stationary GPS receiver. The locations of the stationary GPS stations can be obtained from the Internet. The particular stationary GPS receiver shall be listed in the final report as the station used for differential correction. This will allow for a greater accuracy of the GPS locations. F IMPSO Water Distribution Leak Survey Project-City of Salina, Kansas • 9-1� N�:,,.� age 4 SCOPE OF SERVICES DOCUMENTATION OF GPS LEAK LOCATIONS M.E. Simpson Co., Inc. will provide a location report for each leak located, including the following: ♦ The GPS location data collected will be exported into a database for Utility use ♦ The GPS data collected shall include but is not limited to the following information: a a. Identifying number consistent and compatible with system presently employed by the Utility. b. Location referenced by . coordinates using the Kansas State Plane Coordinate System. + c. Location by street and cross-street names. d. Type of structure. e. Date and time data was collected. I �.g 31MPS0N:..,,�. Water Distribution Leak Survey Project—City of Salina, Kansas Page 5 SCOPE OF SERVICES Quality Control and Accuracy of Leak Locations The level of accuracy of leak detection is a matter of taking in all the above considerations and applying those considerations to each individual potential leak location as it is being evaluated. Any statement made as to the level of accuracy of leak locations must be considered based on the individual conditions of each leak. •�r�Fl+A_ ,tea _ _.. :� - �, Leak surfacing at intersection Hidden leak running into drain tile Locating leaks on a distribution system can be very challenging. It is not a perfect science. Pipes and fittings can leak for a variety of reasons (age, poor installation, material failures, bad soils, etc.), and the ability to locate leaks is dependent on the stated variables listed in the "Project Approach". By employing a strict methodology in the field for conducting a leak survey, these variables can be accounted for and mitigated. The depth of experience of the Project Team is extremely important to maintaining the ability to have accurate locations of leaks. Additionally, crews work as Two-Person Teams in the field, double checking the progress of the work as the survey progresses. The systematic procedure for leak confirmation has been stated in the Scope of Field Service and is restated here. "Suspected leak areas are always listened to a second time, preferably at a different time of day than originally listened to. The mains and services will be line located to insure correct pipe distances are used for the correlations. Correlations may need to be performed several times with several configurations to insure all the possible scenarios have been covered. Sewer manholes may need to be opened and flows observed. If there is any doubt as to the existence of a leak, the area may be checked and correlated at different times to rule out water usage or other factors. The progress of the survey will be monitored by the use of daily logs and a progression map with suspected leak noise indications marked and possible leak locations will be maintained. Field leak location forms will be turned into the Utility according to the agreed schedule. The Project Team will follow up on leak locations by monitoring the repair schedule of the Utility. That way in case a potential leak location is wrong, the Project Team can return to the site and determine why the leak location was incorrect, and correct it. This means maintaining a good level of communication between the Project Team in the field, and the Utility. As a matter of Quality Control for leaks in the field, the two Correlators (Accu-Corr and Tri-Corr) have the distinct ability to be able to detect and pinpoint more than one leak in the same relative area, thus allowing better leak coverage and insuring that one leak is not"masking" another leak in the same area. The use of progress reports and meetings will allow for open discussions of problems encountered so solutions can be examined." ecE Water Distribution Leak Survey Project—City of Salina, Kansas Tab Page 6 IMPSON.,.- SCOPE OF SERVICES Utility Observations The M.E. Simpson Co., Inc. Project Team will welcome having staff of the Utility observe field procedures while the Leak Survey is in progress. They will be happy to explain and demonstrate the equipment and techniques that are employed by M.E. Simpson Co., Inc. for detecting and locating leaks on the Water System. This may be useful for the staff of the Utility in understanding the parameters of Leak Detection, especially during an emergency such as a main break on a critical line where a major disruption of service could occur. "Effective Communicatlon... FINAL REPORTS, DOCUMENTATIONS and COMMUNICATIONS Accurate Documentation... Insuring the success for the M.E.Simpson Co.,Inc.will perform the following: Leak Survey" • Project Team will meet daily with assigned Utility personnel to go over areas of survey for prior workday and plan current day and area to survey. ♦ The field technicians will be readily available by cellular phone as well as Nextel Direct Connect Radio. This will facilitate communications between the Utility and the field technicians. A 24-hour toll free 800 number is available for direct contact with M.E. Simpson Co., Inc. for emergencies. 6 Diagram all leak locations, date of location, and classify according to severity and an estimate of loss. These will be turned in daily to appointed Utility Personnel. ♦ The Project Manager will meet with the Utility regularly for a progress report. ♦ Prepare a progress report at monthly intervals for the Utility if requested. ♦ Maintain a progression map to be included with the progress reports and final report of the project indicating leak locations with symbols indicating type and severity corresponding to the individual leak diagrams. ♦ Develop a Leak Survey log of activity which will also have confirmed leaks listed and this list will be turned in weekly (in an Excel format). The list will also be included with the final report that will include the following; 1.)Mechanical deficiencies discovered 2.)Mapping errors on the water atlas 3.)Type of monitored appurtenances 4.)Location of same for leaks discovered 5.)Total estimated loss ♦ Prepare the final report at the completion of the project which will include all leak location reports with drawings, total of estimated water loss, total pipe distance investigated, a description of the area surveyed, and other problems found in the system during the course of the survey that need the attention of the Water Utility. The leak summary will list leak types such as main leaks, service line leaks, valve leaks, or hydrant leaks. A cost benefit analysis of the survey based on the "cost to produce" water will also be included that describes the financial impact to the Utility for water loss. Recommendations for system maintenance will be a part of this report based on field observations made during the survey. This final report shall be made available for submission to the Utility within thirty (30) working days of the completion of the fieldwork. SAM IMPSON., Water Distribution Leak Survey Project—City of Salina, Kansas Tab Page SCOPE OF SERVICES ASSUMPTIONS AND SERVICES PROVIDED BY THE UTILITY ♦ The Utility will furnish all maps, atlases, and records necessary to properly conduct the survey. All corrected maps are to be returned to the Utility at the completion of the project. 6 The Utility will assist as necessary to clean out service valves, meter pits and valve-boxes needed for listening. 6 It is assumed all water mains are metallic or AC (transite) mains. If the Utility has PVC mains, the level of effort required will be higher. ♦ The Utility will provide a Primary Contact Person and/or secondary contact person for the Field Staff to report to on a periodic basis. This person shall act as the official liaison for the duration of the Leak Survey. This person shall have a working knowledge of the water system and will be helpful in attempting to locate particularly hard-to-find water valves for listening and for general information about the water system. This person will not need to assist the Project Team on a full time basis, but only on an "as needed" basis. 6 The Utility will assist, if needed, to help gain entry into sites that may be difficult to get into due to security issues or other concerns. 6 The Utility will assist, if needed, to locate all nonmetallic pipe within the service area. This would include all Concrete Cylinder pipe and Asbestos Cement Pipe. ♦ We will encourage the immediate digging of major leaks (main breaks) so that if there are problems with the leak location, the problems can be corrected while the Project Team is close by and can verify the site. i ea oca a ... Leak repaired. AREA TO BE SURVEYED The total miles of pipe to be surveyed are approximately 325 miles for the Utility (25 miles of this includes PVC). This may change during the project. The leak survey work includes monitoring all accessible main line valves, all hydrants, and several selected services as needed to keep listening distances within the accepted bounds and Scope of the survey. ecs 31IMPSON,... Water Distribution Leak Survey Project—City of Salina, Kansas Page SCOPE OF SERVICES <* Safety is a major part of any project. M.E. Simpson Co., Inc. always provides a safe work environment for its employees. Our staff is trained in General Industry OSHA rules, Confined Space Entry & Self-Rescue, CPR, and Traffic Control. While in the field on your project, M.E. Simpson Co., Inc. and its employees will follow all of the necessary safety procedures to protect themselves, your staff and the general public. M.E. Simpson Co., Inc. uses Two-Man Teams for Safety and Quality Assurance. The use of a "one person" leak detection team is dangerous and impractical where water mains run under roadways. It would be a dangerous precedent to allow a "one-person" team to access main line valves located in the roadway, attempt to listen to the valve with headphones on, and at the same time try to control traffic flow at that person's location in the street. Therefore M.E. Simpson Co., Inc. adheres to the following: 1 The Project Manager and the Field Manager will be trained in accordance with OSHA Standard 1910 (General Industry) and be in possession of an OSHA 10 Hour or 30 Hour Card. lw Any listening points located in a "confined space" such as pit and vault installations that reauire entry will be treated in accordance with the safety rules regarding Confined Space Entry, designated by the Utility, The Department of Labor and OSHA. All personnel are trained and certified in Confined Space Entry & Self-Rescue. 4. We will follow all safety rules regarding First Responder First Aid & CPR, designated by the Utility, The Department of Labor and OSHA. All personnel are trained and certified in First Responder First Aid & CPR. We will follow all traffic safety rules, designated by the Utility, The Department of Labor, OSHA, and the Connecticut Department of Transportation (per MUTCD). All personnel are trained and certified, by the AMERICAN TRAFFIC SAFTEY SERVICES ASSOCIATION (ATSSA) in Traffic Control and Safety. (S DTO P -- -- 1j �It ATSSA Certified Work Zone Safety Plans Traffic Control Personnel will be used Current documentations of safety training and certifications can be provided for all project personnel for the Utility. These certifications are current and up to date for all project personnel. Sece IMPSOX... Water Distribution Leak Survey Project—City of Salina, Kansas Page PROPOSED SCHEDULE Exhibit B Proposal Due: July 19, 2011, 10:00 a.m. Notice To Proceed: TBD Provide Insurance Certificate naming the Village as additionally insured: Within 14 calendar days after "Notice to Proceed". Kick Off Meeting and Commencement of work: Within 14 days of"Notice to Proceed" or as agreed upon between the Utility and M.E. Simpson to meet with Utility staff to go over project goals and objectives. Field work will begin the same day or agreed upon by the Utility and M.E. Simpson Co., Inc. Fieldwork to be completed and documented: Field work will be started as agreed upon by the Utility and M.E. Simpson Co., Inc. Assume one (2 person crew), 33 - 46 days in the field for completion of field work for the leak detection. Additional leak detection work outside of the leak survey area will be based on fees as stated in the Cost Proposal and may cause a shift in the completion date. It is assumed the water main sizes, types, and lengths are correct as stated in bid documents. PVC water mains require a much higher level of effort to locate leaks on and will be invoiced at a different price level if any PVC mains are encountered. Daily Work Hours Normal "on site" daily work hours will be 7:00 AM to 4:30 PM. Any work that needs to be performed outside the normal work hours will be discussed with the Water Superintendent at least 24 hours in advance (such as night work). Daily Leak Reporting: The Field staff will meet with assigned Utility staff daily or as needed and determined by the assigned Utility Manager. Leaks needing immediate attention will be documented and submitted immediately for the Utility's attention. Minor leaks (such as hydrant leaks, service line leaks, valve packing leaks) will be reported daily for scheduling of repair. Photo copies of leak locations will be turned in to assigned Utility Manager daily or as agreed upon by, prioritized by leak severity. Microsoft Excel format Leak logs will be turned in weekly (e-mailed or printed) or as agreed upon to the Utility. Leak logs will have all suspected leak areas identified whether an actual leak is confirmed or not. If a "no leak" condition is confirmed, the noise source will be identified. These logs will be included as part of the final report. Final Leak Reports: The final summary report will be available 30 work days after field work has been completed for the program. This report will have all the leak location drawings and suspected leak logs compiled during the course of the project. In addition the final report will have a summary of the entire program with quantified levels of project payback detailed. �e IlYll-Jl�l rc:,t� Water Distribution Leak Survey Project-City of Salina, Kansas • • Page PROPOSAL FEE Exhibit C July 15,2011 M.E. Simpson Co., Inc. is pleased to present our "Cost Proposal"for Leak Detection Services for the City of Salina, Kansas. The leak survey program will be conducted on approximately 325 miles of pipe in the Utility's water distribution system. M.E. Simpson Co., Inc. will perform this leak survey with one or two of our two-man teams, with all necessary equipment, described within this document, furnished by M.E. Simpson Co., Inc. All procedures will be followed as described within this document. All travel, lodging and meals are included in the proposal price. The survey will also include complete pinpointing of all leaks found, with an individual report on each leak location, and a final comprehensive report. A Complete Water Distribution System Leak Survey on approximately 325 miles of water main for a lump sum fee per year: 2011 Leak Survey at $165.00 per mile of AC and Iron Pipe (Approx. 300) ------- ($49,500.00) 2011 Leak Survey at $410.00 per mile of PVC pipe (Approx. 25) ----------------- ($10,250.00) *Includes correlation documentation of all PVC pipe Total ---------------------------------------------------------------------------- ($59,750.00) *Any miles of main surveyed beyond the original 325 miles of Iron pipe per year will be assessed a fee of$165.00 per mile and $410.00 per mile of PVC pipe. We thank you for this opportunity to acquaint you with our Leak Detection Services and offer this proposal. If you have further inquiries or you wish to discuss our service in more detail, do not hesitate to call us. Si relG rs, Michael D Simpson CEO MDS/jph xe Water Distribution Leak Survey Project—City of Salina, Kansas IMPSON�,��. f Exhibit"D" Sec. 13-132. Affirmative action by contractors required. (a) Any contractor entering into a contract with the city and such person's subcontractor shall take affirmative action to insure that employees are treated equally without regard to their race, sex, religion,age,color,national origin,ancestry or disability. Such affirmative action shall include,but not be limited to, the following: Employment, upgrading, demotion or transfer, recruiting or recruitment, advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship.The contractor and subcontractor shall agree to post, in conspicuous places available to employees and applicants for employment, notices to be provided by the director setting forth provisions of this article. The contractor and such person's subcontractors shall provide all affirmative action information and necessary documents to implement the compliance with the requirements of all federal,state and local laws and ordinances. (b) It shall be no excuse that the employer has a collective bargaining agreement with any union providing for exclusive referral or approval systems. The failure of the contractor or subcontractors to comply with the requirements of this article shall be grounds for cancellation,termination, or suspension of the contract, in whole or in part,by the board of commissioners with the contractor or subcontractors until satisfactory proof with intent to comply will be submitted to and accepted by the board of commissioners. (Ord.No.92-9493, § 1,2-3-92) Sec. 13-133. Affirmative action plans. Every contractor and subcontractor prior to entering into a contract with the city shall submit to the director of human relations an acceptable written affirmative action plan which shall: (1) Identify areas of employment, employment policies, and employment practices which require action by the contractor or subcontractor to assure equal employment opportunity; (2) Analyze these areas, policies and practices to determine what actions by said contractor or subcontractor will be most effective; (3) Establish a plan with goals and timetables designed to achieve equal employment opportunity; and (4) . Include provisions for implementation, monitoring, and periodic evaluation in order to insure that it continues to be a valid plan. (Ord.No.92-9493, § 1,2-3-92) Sec. 13-134. Exemptions. The provisions of this article shall not apply to: (1) Contractors or suppliers who would not be considered as an"employer"as defined in section 13- 2; (2) Contracts and subcontracts not exceeding twenty thousand dollars($20,000.00);and (3) Call type or purchase order agreements which do not exceed twenty thousand dollars ($20,000.00) in total per calendar year; provided, vendors, contractors and suppliers who will supply or expect to supply the city with goods or services exceeding twenty thousand dollars ($20,000.00) during the subsequent calendar year not be exempt from the requirements of this article; provided,the above exemptions shall not conflict with applicable state or federal laws. (Ord.No.92-9493,§ 1,2-3-92) r' DATE(MM/DD/YYYY) A�°® CERTIFICATE OF LIABILITY INSURANCE 8/29/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Diane Heller NAME: General Insurance Services (PA HONE . (219)464-3511 NC No:(219)510-6427 4208 Calumet Ave ADDRIESS:dheller @genins.com P.O. Box 1818 PRODUCER 00014132 CUSTOMER ID Valparaiso IN 46384 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURERA:Indiana Insurance Co. 22659 INSURER B'American Fire & Casualty 4066 M E Simpson Co Inc INSURERC.^West American 44393 3406 Enterprise Ave INSURER D:CSU INSURER E: Valparaiso IN 46383 INSURER F: COVERAGES CERTIFICATE NUMBER:CL10122009082 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR WVD POLICY NUMBER MM/DDIYYYY MWDDIYYYY GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED 200,000 X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $ A I CLAIMS-MADE FX OCCUR BKA54308760 12/23/2010 12/23/2011 MED EXP Any one person $ 10,000 X XCU- included PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 2,000,000 POLICY X PRD LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 X ANY AUTO AA54308760 12/23/201012/23/2011 BODILY INJURY(Per person) $ B X ALL OWNED AUTOS BODILY INJURY(Per accident) $ X SCHEDULED AUTOS PROPERTY DAMAGE $ X HIRED AUTOS (Per accident) X NON-OWNED AUTOS $ $ X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 5,000,000 DEDUCTIBLE $ A RETENTION $ S054308760 12/23/201012/23/2011 $ G. WORKERS COMPENSATION X WC STATU- I OTH- AND EMPLOYERS'LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE❑ E.L.EACH ACCIDENT $ 500,000 OFFICER/MEMBER EXCLUDED? N/A 54308760 12/23/201012/23/2011 (Mandatory In NH) E.L.DISEASE-EA EMPLOYE $ 500,000 If yes,describe under DESCRIPTION OF OPERATIONS below I E.L.DISEASE-POLICY LIMIT 1$ 500,000 D Professional Liability SU0027501 4/25/2011 4/25/2012 $1,000,OOOH$1,000,000 $10,000 ret D Professional Excess Lia �SU0027502 4/25/2011 4/25/2012 $2,000,000/$2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) CERTIFICATE HOLDER CANCELLATION (785)309-5713 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Salina ACCORDANCE WITH THE POLICY PROVISIONS. 300 West Ash Salina, KS 60740 AUTHORIZED REPRESENTATIVE Mark Behrendt/DIANEH ACORD 25(2009/09) ©1988-2009 ACORD CORPORATION. All rights reserved. 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