6.4 Agr KSHS Preservation Study OF SALINA
REQUEST FOR COMMISSION ACTION
DATE
8-24-81
AGENDA SECTION:
NO. 6
ITEM
NO.
ORI GI NATI NG DEPARll~ENT:
Planning
Consent
Re: Historic Preservation Study
TIME
4:00 P.M.
APPROVED FOR
AGENDA:
8¥:
Attached are two documents necessary for the preparation of a Historic Preservation
Study.
The first is the Project Agreement between the Kansas State Historical Society and
the City of Salina. This agreement authorizes a $6,000 grant under the National
Historic Preservation Act of 1966 to be made to the City with the requirement
that we match it with up to $6,000. Of our $6,000 match, at least $4,000 must be
in cash. The remaining $2,000 may be matched by in-kind services. We have set
aside $6,000 from our remaining Community Development Block Grant funds to be
used for this purpose.
The second is a proposal between the City of Salina and Restoration Associates
of Kansas City, Missouri for $11,000.
A total of four consulting firms expressed sufficient interest in the project to
interview for it. Our normal procedure for interviewing consultants is for the staff
to conduct a preliminary interview with representatives of each firm and then to
select two or three firms for the respective board to interview. The planning
staff interviewed the following firms:
2.
3.
4.
Bucher & Willis, Salina
Planning Development Services, Inc. (PDS, Inc.), Wichita
Restoration Associates, Kansas City, Missouri
Wilson and Co., Salina
After interviewing all four firms, the staff eliminated Wilson and Company. With
one exception, all of their historic preservation activities consisted of small
sections within Environmental Impact Statements. The firm has done one survey.
However, it did not include any planning or analysis concepts in it.
COMMISSION ACTION
MOTION BY
SECOND BY
TO:
CITY OF SALINA
REQUEST FOR COMMISSION ACTION
DATE
8-24-81
TIME
4:00 P.M.
AGENDA SECTION:
NO.
Consent
Historic Preservation Study
Page Two
ORI Gl NATI NG DEPARTMENT:
Planning
BY:
APPROV ED FOR
AGENDA:
The Heritage Commission interviewed the remaining consulting firms and ranked them
in order of preference as follows:
Restoration Associates
PDS, Inc.
Bucher & Willis
The Heritage Commission felt that Restoration Associates had the most expertise in
architectural history, the feeling for local history and the planning ability to
do a good job on this project. They felt similarly about PDS, although not to the
same degree. However, several board members felt they would have a difficult time
working with the personnel in the firm. The Heritage Commission seriously questioned
the ability of Bucher and Willis in the area of architectural history. In planning
ability, most of the Board felt they were excellent. This was the only firm which
did not have previous experience in the area of the grant requirements. They were
also the only firm without, or without access to, an architectural historian.
Since the first condition of the Project Agreement requires that any consultant
hired must be acceptable to the State, two members of the State Historic Preservation
Department were present at the final interviews and assisted the Heritage Commission.
Those present were Richard Pankratz, Director of the Historic Preservation Department
and Julie Wortman, Historic Preservation Specialist II. After all interviews were
completed and the Heritage Commission's preferences were forwarded to the State,
we received written acceptance of Restoration Associates. Susbsequently, the
State indicated to us that they would have approved PDS, Inc. also, but not
Bucher and Willis. The reasons given for Bucher and Willis being unacceptable
were much the same as those given above by the Heritage Commission.
The Human Relations Department has an approved Affirmative Action Program on file
and is securing the remaining documentation.
Should the City Commission approve the documents, a motion to that effect should
be passed authorizing the City Manager to sign the Project Agreement and a contract
with Restoration Associates as outlined in the attached proposal.
COMMISSION ACTION
~DTION BY
SECOND BY
TO:
PROJECT AGREEMENT
It is agreed that in order for the City of Salina (the subgrantee) to receive
the $6,000 in matching federal historic preservation funds appropriated for the
purpose of the National Historic Preservation Act of 1966, as amended, to assist
with survey and planning work necessary for effective implementation of the city's
Ordinance Number 8760 that the City of Salina shall conduct said survey and prepare
said publication in accordance with all applicable federal regulations and guidelines
which govern National Park Service grants and in accordance with the following
special conditions:
Any consultant or other person or entity hired for the purpose of performing
work under this grant shall be acceptable to the State Historic Preservation
Officer {SHPO}, who is the Executive Director of the Kansas State
Historical Society.
o
The SHPO shall approve all survey and historic evaluation work assisted by
the grant directly or resulting from work performed with grant assistance.
The Historic Preservation Department must be provided the negatives of
all survey photographs for the purpose of printing duplicate prints, but
these negatives shall be returned to the subgrantee, who shall remain
the legal owner. The subgrantee must attach the duplicate photographs to
the appropriate duplicate survey forms and provide these to the Historic
Preservation Department.
Copies of all final formal inventory lists, rankings, maps, etc., prepared
by the subgrantee for the purposes of the grant-assisted project must be
provided the Historic Preservation Department.
Any publication and/or ~lan that is prepared shall be distributed to the
public free of charge and shall be as widely distributed as possible.
Copies shall be furnished to Saline County, to the appropriate Regional
Planning Commission and to the SHPO. The assistance of the National
Park Service, Department of the Interior shall be acknowledged.
The SHPO shall be invited to any and all public meetings related to
grant-assisted activities.
o
Beginning with the date this agreement is first effective, and until all
grant funds have been expended, the subgrantee must furnish the Historic
Preservation Department, on forms provided by the Department for this
purpose, bi-monthly reports on the progress of the survey and of.the
preparation of the publication.
The subgrantee must keep a weekly log recording the survey and publication
activities accomplished. This log shall be available for inspection by
Historic Preservation Department staff.
The subgrantee must provide the Historic Preservation Department with a
brief (2-3 pages) final report on the survey and the publication activities
performed before June 30, 1982.
..~age 2
lO. All project financial records must be retained by the subgrantee until
permission is given by the Historic Preservation Department and the
National Park Service for their disposal.
ll. Duplicate copies of all project source documents, i.e., contracts, vouchers,
invoices, payroll records, cancelled checks, statements of performance,
must be furnished the Historic Preservation Department on a bi-monthly basis.
12. The federal funds may be obtained by the subgrantee by completing all
or part of the project with its own funds and then requesting reimbursement
for half the cost.
13. All work must be completed and final reimbursement or all funds expended by
June 30, 1982.
Failure on the part of the subgrantee to observe the conditions of this agree-
ment will constitute just cause for terminating the project and reassigning the
federal funds to other projects.
This agreement will become effective upon being signed by both parties.
State Historic Preservation Officer
Signature and title of authorized
representative of the City of
Salina
D~'te Date
Restoration Associates,
PROPOSAL FOR SERVICES
August 17, 1981
SALINA, KANSAS HISTORIC SURVEY & REPORT
1. SCOPE OF PROJECT
Study of architectural historic resources of the City of Salina within the
Study Area which comprises the approximate 1930 city limits. The object
of the study is to [dent[fy structures and areas of historic significance
and to make recommendations regarding the criteria for des[gnat[on of
Landmarks and districts tn the Heritage Preservation Plan. An additional
objective ts to educate the citizens of Salina tn regard to their architectural
heritage.
SCOPE OF SERVICES
2.1 Services by Others
The services of the Consultants will be performed ia conjunction with the
Salina Heritage Commission, City Planning Department, and the State
Historical Society. These organizations will provide the following services:
A. Photography
B. Base maps of the City
C. ~ Research for selected Landmarks and for the history of the City of
Sal[na.
2.2 Prel[minarySurvey (First Site Visit - Fr[dayand Saturday)
The purpose of this Preliminary Survey visit ts to familiarize the Consultants
with the area, inform the Heritage Commission of the Consultants' approach
to the project, and to elicit response from theHer[tage Commission regard-
trig their community and [ts existing historic resources.
The Consultants will have a half-day tour of the Study Area with the Heritage
Commission on the first day. The second day the Consultants will conduct
a Preliminary Survey of the area.
John Palm will accompany the Consultants to take slides as required.
City will provide base maps in advance of the visit for the Consultants'
review.
The
a division of
Solomon Claybaugh Young
Architects Inc.
20 West 9th Street
Kansas City, Missouri 64105
816 842 2292
PROPOSAL FOR SERVICES August 17, 1981
SALINA, KANSAS HISTORIC SURVEY & REPORT
Page 2
2.3
Presentation of Preliminary Survey and Discussion with Her[ta~e Commission
(Second Site Visit - Saturday)
The Consultants will present a short slide presentation and lead a discussion
regarding the findings of the Preliminary Survey. The Consultants will
point out the various options for the possible establishment by the Heritage
Commission of more restrictive criteria for the City Heritage Preservation
Plan.
2.4 Final Survey (Third Site Visit) - Friday and Saturday
The Consultants will conduct a thorough survey of the Study Area to identify
structures and areas of historic significance. Structures of significance
Will be photographed by City staff to assist tn the evaluation process.
The follow[ag categories will be used and indications or such will be noted
on maps (if appropriate maps are available):
Landmarks (considered)
Background Contributors
Non-contributors
The Consultants will complete Form I and indicate on base map for all
buildings and elements considered for possible des[gnat[on as Landmarks.
Consultants will provide design of Form I to be used tn Survey. City will
provide copies.
2.5 Evaluation Session (Kansas City)
The Consultants will hold an Evaluation Session to determine Landmarks
(and Landmarks of special significance to receive additional research
and be illustrated in newspaper supplement). Additional research will be
included on completed Kansas State forms.
2.6 Recommendations (Fourth Site Visit - Saturday)
The Consultants will present the findings of the Final Survey and the results
of the Evaluation Session. The following will be included in the presentation:
A. Completed forms (Form I) typed with photos attached for all considered
and selected Landmarks.
PROPOSAL FOR SERVICES August 17, 1981
SALINA, KANSAS HISTORIC SURVEY & REPORT
Page 3
2.6 Recommendations (Fourth Site Visit - Saturday) continued
B. Listing of Landmarks selected tn Evaluation Session (and those selected
for additional research and illustration tn newspaper supplement).
C. Maps indicating the various categories of des[gnat[on (three categories
plus those selected for newspaper illustration).
D. Historic District(s) (possibly)
E. Final Recommendations regarding the establishment of more restrictive
criteria for the City Heritage Preservation Plan.
F. Design concept for newspaper supplement.
2.7 Research - F[fthSite Visit
The Consultants will review research prepared by the City for the selected
Landmarks.
2.8 Newspaper Supplement - (Prepared tn Kansas City)
The Consultants will prepare the writing and design from the above research
and photography by the City. This will include a brief history of the City
and some of [ts most significant Landmarks and will illustrate the most
prevalent architectural styles.
2.9 Final Report
All of the above work will be included tn a bound report to include the
following:
Introduction
Scope of Project
Brief history of Sal[na
List of Landmarks and Landmarks selected for publication
Maps
Descriptions and photos of selected Landmarks
Recommendations regarding Ordinance
PROPOSAL FOR SERVICES August 17, 1981
SALINA, KANSAS HISTORIC SURVEY & REPORT
3. COMPENSATION
3.1 Basic Services
3.2
3.3
Page 4
The Consultants agree to provide the services detailed tn Sections 2.2
through 2.9 above for the amount of $11,000 (Eleven Thousand Dollars).
This amount includes compensation for the five site visits to Sal[na listed
above and includes travel time and travel expenses. Billing will be
monthly based on the services performed.
Additional Services
Additional Services by the Consultants for work in addition to that listed
above shall be charged at the following hourly rates:
Principals (Solomon, Claybaugh):
Profess tonal Staff:
$40/Hr.
$25/Hr.
Reimbursables
The follow[ag items will be paid directly by the City of Sal[na or reimburs-
able to the Consultants:
A. Film and processing
B. Long distance telephone calls
C. Reproduction of drawings and written material
Submitted by:
Restorat[onAssoc[ates, a division of
Solomon Claybaugh Young Architects Inc.