6.3 Agr Supp 9th St Bridge
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
3/24/03
TIME
4:00 P.M.
AGENDA SECTION:
NO.
ORIGINATING DEPARTMENT:
APPROVED FOR
AGENDA:
6
Engineering & General Services
BY: Shawn O'Leary 5Z)
BY:~
ITEM
NO.
3
ITEM
Supplemental Engineering Agreement with Wilson & Company for additional design services for the
North Ninth Street Bridge Replacement.
BACKGROUND
On November 19, 2001, the City Commission approved a design contract with Wilson & Company of
Salina, Kansas to design a replacement bridge for the southbound portion of the North Ninth Street
Bridge over Mulberry Creek just south of 1-70. This project is made possible by an 80/20 grant from
the Kansas Department of Transportation.
Supplemental Agreement No.1 included providing Public Art Concept Designs for this bridge.
This Supplemental Agreement No.2 includes plan revisions to accommodate the bridge for future
decorative lighting. This includes design of decorative light pole bases and electrical conduit to provide
future power to the bases. This approach will allow for the decorative lighting to be added to the
median at a later date without requiring additional modifications to the new bridge. The contract
increase for these services is $15,432.00. Please see below for a contract summary.
City Commission
Aareement Approval Date DescriDtion Amount
Replace Southbound North Ninth Street
Original (Phase I) November 19, 2001 Bridge (KDOT 80/20 Grant for $ 60,200.00
construction)
Supplemental No.1 May 13, 2002 Public Art Concept Designs $ 8,709.00
Supplemental No.2 March 24, 2003 Revisions to plans - future decorative $ 15,432.00
lighting/modify bridge rails
Total Project Contract $
84,341.00
If approved, funds for this supplemental engineering design will be allocated from the 2003 Capital
Improvement Program. The City of Salina is responsible for 100% of the design engineering costs on
the project, however the KDOT grant will pay 80% of the construction costs. The bridge replacement
project is on schedule and will be let in October, 2003.
RECOMMENDATION
It is recommended that the City Commission approve Supplemental Engineering Agreement No.2 for
design services for the North Ninth Street Bridge with Wilson & Company in the amount of $15,432.00.
."
SUPPLEMENTAL AGREEMENT NO.2
for
CONSULTING SERVICES
between
THE CITY OF SALINA, KANSAS
and
WILSON & CaMP ANY, ENGINEERS & ARCHITECTS
THIS IS SUPPLEMENTAL AGREEMENT NO.2 MADE AS OF
2003, between the City of Salina, Kansas (OWNER) and Wilson & Company, Engineers &
Architects, with an office at 1700 East Iron Avenue, Salina, Kansas, (ENGINEER).
WHEREAS: The OWNER desires to revise the scope of engineering services for the North Ninth
Street Bridge Project, herein referred to as (PROJECT), to include the development of final
design drawings and construction documents utilizing a standard bridge rail on the west side of
the southbound bridge, eliminating the proposed sidewalk and ornamental railings, and providing
for future ornamental roadway lighting located in the center median.
WITNESSETH: The OWNER and ENGINEER mutually agree that this SUPPLEMENTAL
AGREEMENT NO.2 shall be subject to the provisions of the AGREEMENT FOR
PROFESSIONAL SERVICES between the City of Salina, Kansas, and Wilson & Company,
Engineers & Architects, dated 19 November 2001, and is hereby modified in accordance with the
attached SUPPLEMENT NO.2.
Page 1 of 3
SUPPLEMENT NO.2
To the AGREEMENT FOR PROFESSIONAL SERVICES dated 19 November 2001.
On Page 2 of 11, add the following to the end of Paragraph 1.5:
Preparation of Office Check and Final Plans shall include details for construction of a standard
KDOT Corral Rail on the west side of the southbound bridge. ENGINEER shall develop
construction documents for the southbound bridge and provide for the installation of future
roadway lighting, to be located in the roadway median.
1.5.1. Modifications to Field Check Plans
The ENGINEER shall modify the Field Check Plans to reflect the changes requested by the
OWNER, including deletion of sidewalk, ornamental fence/rail on outside of sidewalk,
pedestrian rail between roadway and sidewalk, sidewalk north of the bridge and modifications to
cross sections and quantities.
1.5.2. Roadway Lighting
The ENGINEER shall include design details for the installation of electrical conduit and light
pole bases for the future installation of ornamental roadway lighting. Lighting will be located
down the center of the PROJECT, in the median between the northbound and southbound
bridges.
On Page 5 of 11, replace Paragraph 5.1.1.1 with the following:
5.1.1.1. Fee and Method of Payment. For the services described herein, the OWNER
agrees to pay the ENGINEER on a cost plus fixed fee basis. The ESTIMATED TOTAL
PAYMENT shown below shall not be exceeded without authorization by the OWNER.
Payments for the ENGINEER's costs shall be based on actual costs incurred in providing
the services described. However, the fixed fee shall be exactly the amount stated below
unless revisions are made by supplemental agreement to the Scope of Services, in which
case, the amount of the fixed fee and the estimated cost payable to the ENGINEER shall
be revised accordingly. Payments shall compensate the ENGINEER for all direct labor
costs, reimbursable expenses, overhead rate (166.37 %), fixed fee and all other direct
costs in providing the services. TOTAL PAYMENT to the ENGINEER for the services
described is estimated to be as follows:
Page 2 of 3
Suppl. A mt. #2 Revised
Suppl.
Phasetrask Original Agmt. Estimated Fixed Contract
Description Contract #1 Cost Fee Total
Field Surveys $10,975 -- -- -- $10,975
Concept Design Phase $4,920 -- -- -- $4,920
Preliminary Design Phase $19,700 $8,709 -- -- $28,409
Final Design Phase $24,605 -- $13,548 $1,884 $40,037
ESTIMATED TOTAL
PAYMENT $60,200 $8,709 $13,548 $1,884 $84,341
Estimated Total Increase for Supplemental No.2
$15,432
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the
day and year first above written.
OWNER:
ENGINEER:
City of Salina, Kansas
Wilson & Company
Engineers & Architects
1700 E. Iron Avenue
Salina, Kansas 67401
Recommended
By:
Shawn O'Leary, Director of Engineering
& General Services
By:
Kristin M. Seaton, Mayor
1<~q1.~
Karla S. Waters, Associate
By:
Lieu Ann Nicola, City Clerk
Page 3 of 3
PROJECT # 85 U-1850-O1
NORTH NINTH STREET BRIDGE
2/24/2003
File Name: N. Ninth St. Bridge Fee for Supp. No.2 Revised.xls
PREPARED BY: KS WATERS
COST DATA
P-8 $62.00 OD-4 $15.75 OH 1.6637
P-7 $46.00 OA-3 $11.50 Profit 15%
P.5 $31.00
P-3/4 $24.75
PD-2/3 $21.25
LABOR COSTS: North Ninth Street Bridge
Direct Total
Task Total Labor OH labor
Code Description 1 Task P-8 P-7 P-5 P.3/4 PD-2/3 OD-4 OA.3 Hrs Cost Cost Profit Fee
Bridge Design
6308 Preliminary and Final Design 7 0 28 . 67 120 98 0 320 $7,054 $11,736 $2,819 $21,609
6308 Ornamental Rail 0 0 0 4 2 0 0 6 $142 $236 $57 $435
6308 Sidewalk 0 0 0 4 0 0 0 4 $99 $165 $40 $304
3302 Liahtina 0 0 0 4 0 0 0 4 $99 $165 $40 $304
6308 Inside Bridae Rail 0 0 2 4 8 2 0 16 $363 $604 $145 $1,112
Road Design
63 PlanimetricIT aDO 0 0 0 0 1 1 0 2 $37 $62 $15 $114
63 Horizontal AIiQnment 0 0 1 1 1 1 0 4 $93 $155 $37 $285
63 Vertical AIiQnment 1 1 1 1 1 1 0 6 $201 $334 $80 $615
63 Drainage 0 0 1 1 2 2 0 6 $130 $216 $52 $398
63 Cross Sections 0 0 1 1 2 12 0 16 $287 $477 $115 $879
63 Right of Way 0 0 1 3 4 6 0 14 $285 $474 $114 $873
63 Title Sheet and Typical Sections 0 0 0 0 2 4 0 6 $106 $176 $42 $324
63 Quality Control 2 2 4 0 0 0 0 8 $340 $566 $136 $1,042
63 Quantities & Estimates 0 2 1 2 6 1 0 12 $316 $526 $126 $968
63 MeetinQs with City Staff 0 2 2 2 0 0 0 6 $204 $339 $81 $624
63 Erosion Control 0 0 0 0 1 1 0 2 $37 $62 $15 $114
63 Pavement MarkinQ Plans 0 0 1 1 1 1 0 4 $93 $155 $37 $285
63 Traffic Control Plans 1 1 2 2 8 6 0 20 $484 $805 $193 $1,482
63 Construction SequencinQ 0 1 1 1 2 3 0 8 $192 $319 $77 $588
63 Standards 0 0 0 0 2 5 1 8 $133 $221 $53 $407
63 Revisions from Field Check 0 0 0 2 6 8 0 16 $303 $504 $121 $928
63 Revisions from Office Check 0 0 0 2 4 6 0 12 $229 $381 $92 $702
63 Hydraulic Analysis and Permits 0 0 2 38 0 0 0 40 $1.003 $1,669 $401 $3,073
63 Public Art Coordination 0 7 4 0 0 0 0 11 $444 $739 $176 $1,359
Subtotals 11 16 52 140 173 158 1 551 12,674 21,086 5,064 $38,824
Page 1
PROJECT # 85 U-1850-01
NORTH NINTH STREET BRIDGE
2/24/2003
File Name: N. Ninth St. Bridge Fee for Supp. No.2 Revised.xls
COST DATA
P-8 $62.00 00-4 $15.75 OH 1.6637
P-7 $46.00 OA-3 $11.50 Profit 15%
P-5 $31.00
P-3/4 $24.75
PREPARED BY: KS WATERS
LABOR COSTS: North Ninth Street Bridge
Task Direct Total
Codel Total Labor OH Labor
Section # Description 1 Task P-8 P-7 P-5 P-3/4 PD-2/3 OD-4 OA.3 Hrs Cost Cost Profit Fee
Final Design Bridae Rail & Lklhtina
for Supplemental No.2
Road, Bridáe & Lightina Desio"
1.5.1 Modifications of Field Check Plans 0 0 0 60 84 20 0 164 $3,585 $5,964 $1,432 $10,981
1.5.2 Roadwav Uehting Provisions 0 0 0 6 24 30 0 60 $1,131 $1,882 $452 $3,465
Subtotals 0 0 0 66 108 50 0 224 4,716 7,846 1,884 $14,446
Totals 11 16 52 206 281 208 1 775 17,390 28,932 6,948 53,270
Page 2
PROJECT # 85 U-1850-01
NORTH NINTH STREET BRIDGE
2/24/2003
File Name: N. Ninth St. Bridge Fee for Supp. No.2 Revised.xls
PREPARED BY: KS WATERS
EXPENSE COSTS
Total
Unit Expense
Item 1 Description No. Cost Cost
Company Vehicle (mi) 650 $0.40 $260
Prints
Copies- full size (sq. ft.) 5,472 $0.15 $821
Copies- ~1"X17" (ea.) 384 $0.20 $77
Computer Services
CADD Charges (hrs) 278 $16 $4,448
Plots- full size (ea.) 144 $8 $1,152
Plots- 11"x17" (ea.) 96 $2 $192
Postage Costs 1 $80 $80
Miscellaneous 1 $200 $200
Geotechnical Services - Terracon 1 $4,500 $4,500
Vicki Scuri Siteworks- Public Art 1 $7,350 $7,350
Meals 3 $10 $30
Subtotal $19,110
Expenses for Modifications & Lighting (Supplemental #2)
Prints
Copies- full size (sq. ft.) 27 $0.15 $4
Copies- 11"X17" (ea.) 12 $0.20 $2
Computer Services
CADD Charges (hrs) 50 $16 $800
Plots- full size (ea.) 20 $8 $160
Plots-11"x17" (ea.) 10 $2 $20
Subtotal $986
Total Direct Expense Cost $20,096
Profit on Expenses (N/A) $0
Total Expenses $20,096
COST DATA
P-8 $62.00 00-4 $15.75 OH 1.6637
P-7 $46.00 OA-3 $11.50 Profit 15%
P-5 $31.00
P-3/4 $24.75
TOTAL FEES
Total
Item 1 Description Cost
Total Direct labor Cost $17,390
Total OH Cost $28,932
Total Direct Expense Cost $20,096
Total Profit $6,948
Total Fee $73,366
Total Fee - Surveying and Design
$84,341
Note: Total Revised for Supplemental Agreement No.2
Page 3