7.4 Kansas Emergency Shelter Gr
CITY OF SALIN A
REQUEST FOR CITY COMMISSION ACTION
DATE
01/27/03
TIME
4:00 P,M,
AGENDA SECTION:
NO.
7
ORIGINATING DEPARTMENT:
DEAN ANDREW
PLANNING & COMMUNITY
DEVELOPMENT
APPROVED FOR
AGENDA:
ITEM
NO.
4
BY: DA
BY' c---. --- ... .A
'~ 1'-
Item
Consider applications for the 2003 Kansas Emergency Shelter Grant Program.
BackQround
The Kansas Department of Commerce and Housing is accepting applications for the 2003
Emergency Shelter Grant (ESG) Program, This program provides funding to assist homeless
individuals and families. KDOC&H has accelerated the application deadline from May 1 to
February 3 to synchronize with Federal grant cycles. As in previous years, applications from local
agencies must be submitted through units of local government. Five eligible Salina agencies
serving the homeless have submitted applications as follows:
Domestic Violence Association
of Central Kansas
Emergency Aid /Food Bank
$ 5,500
$12,000
Service
(Shelter renovation & utilities,
Client transportation, Staff salaries)
(Staff salaries, Rent/Utility assistance)
Oraanization
Ashby House
Reauest
$29,314
Catholic Charities
$16,000
(Shelter renovation & utilities, Staff
salaries, Rent/utility assistance)
(Dental care, Client transportation,
Nutritional Counseling, Rent/utility
assistance)
TOTAL Requests
$ 8.000
$70,814
(Rent/utility assistance)
Salvation Army
If funding is approved and accepted by an agency, a grant agreement will be signed between the
agency and the City, A combined grant agreement will also be signed between the City and the
State. Funding will be supplied by the City as requested by the agency and reimbursed to the City
by the State, In the event the full amount requested is not approved, some reallocation may be
necessary.
Recommended Action
If the City Commission wishes to sponsor the grant applications by these local agencies, a motion
should be passed authorizing the Mayor to sign the application and related documents.
Encl: Copy of Applications
. Emergency Shelter Grant Application
2
SECTION ß: PROVIDER INFORMATION
Section II asks for information on each of the homeless service providers. Section II
needs to be completed on each sub-grantee in order to receive funding. If more space
is needed, please make copies of page 2 and 3 and attach them to the completed
application.
A. Provider Information
Emergency Shelter or
Service Provider Ashby House, Ltd,
150 S. 8th, P. O. Box 3482
Contact Person Bryan Anderson
Telephone (785) 826-4935
State KS Zip 67402-3482
Address
City
Salina
Federal I,D. Number
48-1099925
Fax
(785) 825-6924
State Senate Districts of all counties served
ashby@alltel.net
Saline, McPherson, Ellsworth, Lincoln, Ottawa & Dickinson
counties, as well as most of northwest Kansas.
Saline-Dist.24; McPherson-Dist.35; Ellsworth-
Dist.36; Lincoln-Dist.36; Ottawa-Dist.24;
Dickinson-Dist.24 & pulls in 35.
Saline-Dist. 67,69,71; McPherson-Dist. 70, 73,74;
Ellsworth-Dist.67,69,71 and pulls in 119;
Lincoln-Dist,119; Ottawa-Dist, 1 07; Dickinson-
Dist.67,69,71 and pulls in 64,68,107.
E-mail Address
Counties served by shelter
State House Districts of all counties served
~
Emergency Shelter Grant Application
3
SECTION HI: Matching Funds
Note: Matching funds must be provided after the date of the grant award to the grantee. Funds
used to match a previous ESG grant may not be used to match a subsequent grant award.
Please describe in detail matching funds to be used for this grant.
A.
Cash Funds
Describe the source of the cash funds.
$8,000- The Life Skills Coordinator is paid $18,000 annually. Ashby House will
provide one-half of the salary !Tom cash funds received through contributions to the
agency trom individuals and organizations.
B.
Non-Cash Resources
Describe the source and value of any non-cash resources, including materials, salaries
paid by local agency, volunteer labor ($5.00 per hour allowed; Volunteer providing
professional services, such as medical or legal services are valued at the reasonable and
customary rate in the community), the appraised value of any donated building, or other
match,
$8,114- Value of Bridge House Transitional Shelter (153 S. 8th), owned by Ashby
House.
$6,000- Volunteer labor is used for staffing the shelter (100 hours/$500), bookkeeping
(100 hours/$500), and working in the clothing program (1000 hours/$5,000).
$7,200- The lease vallue of the building used for initial emergency shelter is $7,200.
The building is owned by the Episcopal Diocese of Western Kansas and leased to
Ashby House for $10 per year.
C.
Other State/Federal A2encv Grant Funds
Describe the source of the funds and precisely how the funds are to be used. A letter of
commitment !Tom the relevant state/federal agency must be attached to the application if
other state/federal funds are to be used to meet matching fund requirements,
N/A
D,
Waiver
Section 832 of the Cranston-Gonzalez National Affordable Housing Act makes
substantial changes to the ESG regulations. One change is the elimination of the first
$100,000 ofthe Kansas ESG match requirements, The Kansas Department of Commerce
& Housing intends to pass this benefit to units of local government in behalf of the
emergency shelter/service providers who demonstrate inability or hardship in meeting the
match requirement, Applicants wishing to be considered for a waiver of the match
requirement must furnish an explanation of need. Indicate the amount of the match
requested to be waived and the reason why a waiver is needed (attach waiver request to
the back of this application).
Emergency Shelter Grant Application
4
SECTION IV: ACTIVITY DESCRIPTION
A.
Activities
1. Briefly describe the purpose and capacity of the agency providing services to the
homeless,
The mission of Ashby House is to provide homeless and destitute families with the
resources and skills necessary to become productive members of the community.
Ashby House is the only full-time emergency and transitional shelter for homeless
families in Salina and Saline County. Since opening in 1992, 936 families have
been sheltered. In 1995, Ashby House opened a Life Skills Center to serve families
that are homeless and families that are on the verge ofhomelessness. Clients
receive instruction in basic life skills such as: nutrition, parenting, job readiness,
personal hygiene, money management, healthlwellness, and goal setting. In 1998,
Ashby House added transitional shelter (90 day) to its program through the purchase
ofa 12 unit apartment building (Bridge House) at 153 South 8th. Ashby House can
provide services for up to 16 families at a time (4 families in Ashby House
Homeless Shelter and 12 families in Bridge House Transitional Shelter).
2. Describe how ESG funds for each category requested in this application will be used,
(be specific, add more pages if needed):
Rehabilitation:
($1,842.00) Renovate exterior brick work on Bridge House Transitional Shelter.
Water damage caused the brick surface to deteriorate,
($8472.00) Renovate parking area at Bridge House Transitional Shelter. The
existing parking area is uneven, cracked, and difficult to navigate,
See Attachment #3,
Operations:
($9,000) Gas, electricity and water for Ashby House Homeless Shelter and Bridge
House Transitional Shelter.
Essential Services:
($2,000) Client transportation for employment, medical, substance abuse
counseling, mental evaluation and counseling.
($8,000) Life Skills and advocacy for homeless individuals living at Ashby House,
Expenses include staff salaries, materials, and translation services necessary for
homeless clients to gain self-sufficiency. These services are:
1. Employment preparation,
2. Assistance in obtaining permanent housing through public programs and
private landlords,
3. Health and nutrition education,
4. Assistance in improving levels of education, including GED, diploma,
and job training programs,
Emergency Shelter Grant Application
5
Homeless Prevention:
N/A
3. The Department of Commerce & Housing is permitted to use five percent of the
state's 2002 ESG award for administrative purposes, The state subgrants two-and-a-
half percent of the award to local governments who receive ESG grants for costs
associated with accounting for the use of grant funds, preparing program-related
reports, obtaining program audits, and similar costs related to administering the grant
after the award. Provide a description of the expected use for this request, (to be
completed by local unit of government).
Emergency Shelter Grant Application
6
B,
Assistance
Specifically describe how the following assistance, if applicable, will be provided to
persons served by your agency:
1.
Permanent Housing Referral Services
Referrals are primarily made to the Salina Housing Authority for Section 8 and
Public Housing. Clients who are ineligible for assisted housing work with
Ashby House staff to determine cost limits for housing based on income and
other expenses.
2.
Overnight Shelter
Ashby House provides overnight shelter to homeless families, couples, and
unaccompanied women. Clients also receive meals, personal hygiene items and
clothing £Tee of charge. Each family stays in a private room with a common
living room, dinning room, and kitchen.
3,
Medical Services
Medical services are received through referrals to the Salina Cares Clinic, Saline
County Health Department, Salina Regional Health Center, and Central Kansas
Mental Helath. The clients provide medical and dental services to low income
clients at a minimal cost.
4,
Children's Services
Children participate in a life skills program, a reading program staffed by
volunteers, and structured play activities while their parents are in life skills
classes. Families also participate in parenting classes (Child Abuse Prevention
Services) and are referred to Family Preservation and the Heartland Programs
for additional support.
5.
Mental Health and/or Drug Abuse and/or Counseling Services
Counseling services are provided by referral to Central Kansas Mental Health,
Providian, and Central Kansas Foundation. These agencies work in-house to aid
in the referral process, CKMH teaches a class in stress management and CKF
assists with intervention for substance treatment.
Emergency Shelter Grant Application
7
C.
6.
Employment Services
Ashby House staff meets with clients daily for a job club. During that time staff
helps clients make job contacts and also gives instruction in job readiness and
maintenance, The Job Service Center and The Salina Chamber of Commerce
collaborate with Ashby House to provide job placement through the One Step
Career Center.
7,
Transportation
Transportation is provided through a taxi voucher system. Clients also receive
assistance with fuel if they own a car. Occupational Center of Central Kansas
offers some public transportation at a minimal cost to clients. However, the
OCCK program has restricted hours and requires 24 hour notice for a ride,
8.
Other Available Federal, State, and Private Assistance
Clients are referred to Social Rehabilitation Services for assistance, particularly
in the area of food stamps, child care, and financial assistance. Clients are also
referred to Social Security for issues concerning disability.
9,
Other
Clients in need of education are referred to Little House Learning Center,
Smoky Hill Learning Center, and Salina Area Technical School for Adult
Education,
Confidentiality
Section 832 of the Cranston-Gonzalez National Affordable Housing Act changes to the
ESG Program require grantees to develop procedures to ensure confidentiality of victims
of family violence. Indicate how this requirement will be met to protect victims of family
violence in your Shelter or service provider organization. Note: If this application
includes funding to a domestic violence shelter, the shelter must provide their
confidentiality policy in order to be considered for funding.
The staff of Ashby House is extensively trained on confidentiality and family security.
While Ashby House is not considered a "safe house", every precaution is taken to
provide a safe environment, Visitors are not allowed into the shelter without client
approval. The shelter is locked at night and no one is allowed in after curfew,
The shelter is staffed 24 hours per day.
Emergency Shelter Grant Application
2
SECTION II: PROVIDER INFORMATION
Section II asks for information on each of the homeless service providers. Section II
needs to be completed on each sub-grantee in order to receive funding. If more space
is needed, please make copies of page 2 and 3 and attach them to the completed
application.
A. Provider Information
Emergency Shelter or
Service Provider CA THOLl C CHARITIES
Contact Person Karen Hauser, CEO
Address
425 West Iron Avenue
Telephone
(785) 825-0208
City
Salina
State KS
Zip 67401
Federal J.D. Number
48-0676263
Fax
(785) 826-9708
E-mail Address
ccharsal@salhelp.org
Counties served by shelter
State Senate Districts of all counties served
State House Districts of all counties served
24
67,69,71
,~
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Emergency Shelter Grant Application
3
SECTION III: Matching Funds
Note: Matching funds must be provided after the date of the grant award to the grantee. Funds
used to match a previous ESG grant may not be used to match a subsequent grant award.
Please describe in detail matching funds to be used for this grant.
A.
Cash Funds
Describe the source of the cash funds.
We have $7,000.00 in cash funds, provided to Catholic Charities by the Knights of
Columbus, for emergency assistance (ie. Rent, utility assistance), for families with
children. We have an additional $4,000.00 in the Catholic Charities Assistance account
for rent and utility assistance.
B.
Non-Cash Resources
Describe the source and value of any non-cash resources, including materials, salaries
paid by local agency, volunteer labor ($5.00 per hour allowed; Volunteer providing
professional services, such as medical or legal services are valued at the reasonable and
customary rate in the community), the appraised value of any donated building, or other
match.
C.
Other StatelFederal Å2encv Grant Funds
Describe the source of the funds and precisely how the funds are to be used A letter of
commitment from the relevant state/federal agency must be attached to the application if
other state/federal funds are to be used to meet matching fund requirements.
N/A
D.
Waiver
Section 832 of the Cranston-Gonzalez National Affordable Housing Act makes
substantial changes to the ESG regulations. One change is the elimination of the first
$100,000 of the Kansas ESG match requirements. The Kansas Department of Commerce
& Housing intends to pass this benefit to units of local government in behalf of the
emergency shelter/service providers who demonstrate inability or hardship in meeting the
match requirement. Applicants wishing to be considered for a waiver of the match
requirement must furnish an explanation of need Indicate the amount of the match
requested to be waived and the reason why a waiver is needed (attach waiver request to
the back of this application).
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Emergency Shelter Grant Application
4
SECTION IV: ACTIVITY DESCRIPTION
A.
Activities
1. Briefly describe the purpose and capacity of the agency providing services to the
homeless.
Catholic Charities is a multi-service agency providing homeless prevention services
to the poor in our 31-county area. A part of this effort is to provide emergency
assistance for homeless prevention, to advocate with landlords on behalf of our
clients, to provide translation services to residents with limited English-speaking
abilities, and to provide screening and referral to clients to alleviate problems of
domestic violence, drug and alcohol problems, crises pregnancy services and
problems of daily living.
2. Describe how ESG funds for each category requested in this application will be used,
(be specific, add more pages if needed):
Rehabilitation:
Operations:
Essential Services:
We are requesting $2,500.00 for essential services. This will be used for case
management services to review emergency assistance requests and to provide
language translation where needed. Additional salary will be covered by Catholic
Charities.
Homeless Prevention:
We are requesting $3,000.00 for rent and utility assistance for persons on the verge
of homelessness. This will be matched by Catholic Charities.
3. The Department of Commerce & Housing is permitted to use five percent of the
state's 2002 ESG award for administrative purposes. The state subgrants two-and-a-
half percent of the award to local governments who receive ESG grants for costs
associated with accounting for the use of grant funds, preparing program-related
reports, obtaining program audits, and similar costs related to administering the grant
after the award. Provide a description of the expected use for this request, (to be
completed by local unit of government).
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Emergency Shelter Grant Application
6
B.
Assistance
Specifically describe how the following assistance, if applicable, will be provided to
persons served by your agency:
1.
Pennanent Housing Referral Services
We provide rent and utility assistance to persons on the verge of eviction or for
persons transitioning from a shelter to pennanent housing. The case manager
does an assessment of need and works with utility companies and local
landlords and, in some cases, works out a payment plan.
2.
Overnight Shelter
We make referrals to the men's shelter and to Ashby House, or occasionally pay
for motel lodging.
3.
Medical Services
Catholic Charities has a special fund to provide assistance for unmet medical
needs, which are evaluated by a case manager. We also provide accompaniment
and translation services for Doctor's appointments for limited-English-speaking
clients.
4.
Children's Services
We provide counseling services for children and adolescents and a
tutoringlmentoring program for Hispanic children, six and under. This is an in-
kind service, funded by other sources.
5.
Mental Health and/or Drug Abuse and/or Counseling Services
Counseling is provided by a licensed clinical social worker, either in our office
or in home, and can be provided in both English and Spanish. We make
referrals to Community Mental Health Centers and Drug Treatment Programs,
when needed. We also provide drug and alcohol prevention services, funded by
other sources.
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Emergency Shelter Grant Application
7
6.
Employment Services
Our case managers may address some employment issues. Case managers make
referrals to the Employment Service and to local employers. We are a computer
site for the one-stop job search program, operated by the Chamber of
Commerce.
7.
Transportation
8.
Other Available Federal, State, and Private Assistance
9.
Other
C.
Confidentialitv
Section 832 of the Cranston-Gonzalez National Affordable Housing Act changes to the
ESG Program require grantees to develop procedures to ensure confidentiality of victims
of family violence. Indicate how this requirement will be met to protect victims of family
violence in your Shelter or service provider organization. Note: If this application
includes funding to a domestic violence shelter, the shelter must provide their
confulentiality policy in order to be considered for funding.
Note: To unlock this document in MS Word, Click on the "Tools" drop-down menu & select "Unprotect Document"
Emergency Shelter Grant Application
2
SECTION ll: PROVIDER INFORMATION
Section II asks for information on each of the homeless service providers. Section II
needs to be completed on each sub-grantee in order to receive funding. If more space
is needed, please make copies of page 2 and 3 and attach them to the completed
application.
A. Provider Information
Domestic Violence
Emergency Shelter or Association of Central
Service Provider Kansas
Contact Person Heather Soper
Telephone (785) 827-5862
State Kansas Zip 67401
Address
203 S. Santa Fe
City
Salina
Federal I.D. Number
48-0903329
Fax
(785) 827-2410
E-mail Address
heathers@salhelp,org
Saline, Washington, Ellsworth, Dickinson, Republic, Ottawa,
Counties served by shelter Mitchell, Lincoln, Jewell, Cloud
State Senate Districts of all counties served 24,36
State House Districts of all counties served 67,69,71,106,107
~
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D.
Emergency Shelter Grant Application
3
SECTION III: Matching Funds
Note: Matching funds must be provided after the date of the grant award to the grantee. Funds
used to match a previous ESG grant may not be used to match a subsequent grant award
Please describe in detail matching funds to be used for this grant.
A.
Cash Funds
Describe the source of the cash funds.
The Executive Assistant's salary will serve as the cash match for the funds we are
requesting. The position makes $29,000 a year. We will use $12,000 of this.
B.
Non-Cash Resources
Describe the source and value of any non-cash resources, including materials, salaries
paid by local agency, volunteer labor ($5.00 per hour allowed; Volunteer providing
professional services, such as medical or legal services are valued at the reasonable and
customary rate in the community), the appraised value of any donated building, or other
match.
c.
Other State/Federal A2encv Grant Funds
Describe the source of the funds and precisely how the funds are to be used A letter of
commitment from the relevant state/federal agency must be attached to the application if
other state/federal funds are to be used to meet matching fund requirements.
Waiver
Section 832 of the Cranston-Gonzalez National Affordable Housing Act makes
substantial changes to the ESG regulations. One change is the elimination of the first
$100,000 of the Kansas ESG match requirements. The Kansas Department of Commerce
& Housing intends to pass this benefit to units of local government in behalf of the
emergency shelter/service providers who demonstrate inability or hardship in meeting the
match requirement. Applicants wishing to be considered for a waiver of the match
requirement must furnish an explanation of need Indicate the amount of the match
requested to be waived and the reason why a waiver is needed (attach waiver request to
the back of this application).
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Emergency Shelter Grant Application
4
SECTION IV: ACTIVITY DESCRIPTION
A.
Activities
1. Briefly describe the purpose and capacity of the agency providing services to the
homeless.
The Domestic Violence Association of Central Kansas (DV ACK) was incorporated
in 1980. Our agency provides specialized services to victims of domestic violence
and sexual assault. We cover a ten county area in North Central Kansas providing
our specialized services to a population of 122,000. One of the ways that DV ACK
serves this population is through our emergency shelter. The clients that are in
shelter go through a program that is called our "21-day program" that they complete
during their stay in shelter. This program includes components of education on
domestic violence and sexual assault, and includes information on other area
agencies that may also be able to assist them with their CUITent situation, Our main
goal is to assist women and children in developing a safe and healthier home while
they are receiving our services and also provide essential services to'help prevent
further women and children fÌ'om becoming victims. of physical, psychological, and
sexual abuse.
2. Describe how ESG funds for each category requested in this application will be used,
(be specific, add more pages if needed):
Rehabilitation:
DV ACK is requesting $2,000 for shelter rehabilitation. We are constantly struggling
with the physical appearance of the shelter. The shelter is in need of painting,
carpeting, light fixtures need to be replaced, and general repairs in the bedrooms.
Operations:
DV ACK is requesting funds to help operate the shelter. Since we are a non-profit
agency, the majority of our funds that we receive fÌ'om our grants goes to pay for
the shelter staff that assist the clients. This in turn leaves us with limited funding for
operations in the shelter. We would like to ask for $7,000 to assist in shelter
maintenance, operations, security, insurance, utilities, and furnishings for the
shelter.
Essential Services:
DV ACK is seeking funding in this category to better serve our clients. We are
requesting $3,000 in funds to assist our clients in receiving health benefits,
employment, food stamps, and other emergency services that are essential when
they need assistance fÌ'om our agency, We would also ask for funds to be able to
provide funding for child care, transportation, and medical care.
Homeless Prevention:
3. The Department of Commerce & Housing is permitted to use five percent of the
state's 2002 ESG award for administrative purposes. The state subgrants two-and-a-
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Emergency Shelter Grant Application
5
half percent of the award to local governments who receive ESG grants for costs
associated with accounting for the use of grant funds, preparing program-related
reports, obtaining program audits, and similar costs related to administering the grant
after the award. Provide a description of the expected use for this request, (to be
completed by local unit of government).
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Emergency Shelter Grant Application
6
B.
Assistance
Specifically describe how the following assistance, if applicable, will be provided to
persons served by your agency:
1.
Permanent Housing Referral Services
DV ACK has always had a very positive working relationship with the Housing
Authority. When the clients come to DV ACK one of the first things we want to
help them accomplish is to get them on the housing list. We work very closely
with the housing manager to ensure that domestic violence victims are a top
priority.
2.
Overnight Shelter
Emergency overnight shelter is one ofDV ACK's main programs. Although
when we say overnight shelter, we typically hope they will stay and complete
the program which is 30 days. DV ACK is committed to providing emergency
services to victims of domestic violence and sexual assault. More often than not,
our services are usually accessed in an emergency situation.
3.
Medical Services
DV ACK is first and foremost concerned with a client's medical status. This is
one of the first things we do to ensure their safety, is to make sure we have met
all their medical needs. This is vital to the women and children that we serve
that have been isolated fÌ"om any type of medical care. We have a very good
working relationship with the local hospital, the health departments, and local
non-profit clinics.
4.
Children's Services
DV ACK is able to assist the children that we have come into shelter. We work
very closely with SRS and Child Abuse Prevention Services. We feel that we
meet the children's needs by providing support groups for them as well as for
their mothers, by providing support services, and also by referring them to
counseling if needed.
5.
Mental Health and/or Drug Abuse and/or Counseling Services
Through referrals to local service agencies such as Counseling and Growth,
Central Kansas Mental Health, and Central Kansas Foundation for drug and
alcohol, we feel we can refer our clients to these agencies as needed.
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Emergency Shelter Grant Application
7
c.
6.
Employment Services
Some of the ways that DV ACK provides assistance with employment services is
through job services agencies, SRS, and adult education life skills classes.
DV ACK also helps with employment by providing the local newspaper, a
computer for internet job search, and by assisting in filling out applications.
7.
Transportation
DV ACK is in need of funds to be able to provide transportation for the clients.
We are also asking for funds to be able to buy taxi vouchers for the clients so
that they may get to work, school, and to their child's day care providers.
8.
Other Available Federal, State, and Private Assistance
DV ACK will assist in any way possible to ensure that our clients have access to
any services that may be available to them through the federal, state, or local
government.
9.
Other
Confidentiality
Section 832 of the Cranston-Gonzalez National Affordable Housing Act changes to the
ESG Program require grantees to develop procedures to ensure confidentiality of victims
of family violence. Indicate how this requirement will be met to protect victims of family
violence in your Shelter or service provider organization. Note: If this application
includes funding to a domestic violence shelter, the shelter must provide their
confidentiality policy in order to be considered for funding.
All information received on intake forms are placed in a locked file cabinet where only
staff has access. Confidentiality agreements are signed by all clients and all staff that
work with clients. Information release forms must be signed by the client before any
information can be released to another agency or case worker.
See policy that is attached,
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Emergency Shelter Grant Application
2
SECTION II: PROVIDER INFORMATION
Section II asks for information on each of the homeless service providers. Section II
needs to be completed on each sub-grantee in order to receive funding. If more space
is needed, please make copies of page 2 and 3 and attach them to the completed
application.
A. Provider Information
Emergency Shelter or Salina Emergency Aid!
Service Provider Foodbank
Contact Person Kathleen Jackson
Address
255 South Chicago
Telephone (785) 827-7111
State KS Zip 67401
Fax (785) 452-9851
City
Salina
Federal J.D. Number
E-mail Address
foodbank@salhelp.org
Counties served by shelter Saline
State Senate Districts of all counties served
State House Districts of all counties served
~
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D.
Emergency Shelter Grant Application
3
SECTION III: Matching Funds
Note: Matching funds must be provided after the date of the grant award to the grantee. Funds
used to match a previous ESG grant may not be used to match a subsequent grant award.
Please describe in detail matching funds to be used for this grant.
A.
Cash Funds
Describe the source of the cashfunds,
Cash funds used to match this grant will come from the business, private, and churches
that support us. In our budget we have a budget item for rent assistance, and utility
disconnects.
B.
Non-Cash Resources
Describe the source and value of any non-cash resources, including materials, salaries
paid by local agency, volunteer labor ($5.00 per hour allowed; Volunteer providing
professional services, such as medical or legal services are valued at the reasonable and
customary rate in the community), the appraised value of any donated building, or other
match.
The source and value ofnonj-cash resources will be between our staff salaries and the
volunteer force that we have working for us. We currently have 63 volunteers that
volunteer for us on a monthly basis. The total number of hours they work are over five
hundred a month.
C.
Other State/Federal Ae:encv Grant Funds
Describe the source of the funds and precisely how the funds are to be used. A letter of
commitment from the relevant state/federal agency must be attached to the application if
other state/federal funds are to be used to meet matching fund requirements.
The funds that we nonnally get from the Federal Government has been cut this month,
Waiver
Section 832 of the Cranston-Gonzalez National Affordable Housing Act makes
substantial changes to the ESG regulations. One change is the elimination of the first
$100,000 of the Kansas ESG match requirements. The Kansas Department of Commerce
& Housing intends to pass this benefit to units of local government in behalf of the
emergency shelter/service providers who demonstrate inability or hardship in meeting the
match requirement. Applicants wishing to be considered for a waiver of the match
requirement must furnish an explanation of need. Indicate the amount of the match
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requested to be waived and the reason why a waiver is needed (attach waiver request to
the back of this application),
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SECTION IV: ACTIVITY DESCRIPTION
A.
Activities
1. Briefly describe the purpose and capacity of the agency providing services to the
homeless.
Salina Emergency Aid! Foodbank has been in operation for the past thirty years.
We continue to help those in need. This has been our mission for those past thirty
years. We help over 12,000 people in 2002 from becoming homeless or going
hungry. We are the first point of entry for most people needing help. We then refer
them on from here when needed. Weare currently bringing our computers up to
HUD standards so we can gather the data needed for this grant.
2. Describe how ESG funds for each category requested in this application will be used,
(be specific, add more pages if needed):
Rehabilitation:
Operations:
Essential Services:
Esg funds would be used in the following ways.
1.) Dental: Dental is related to health care, and most people homeless or on the
verge ofhomelessness do not have a dental plan or have even seen a dentist for
months or years. Because we work with mentally ill and many ofthem are
homeless we see an even bigger need for dental care. For the past year we have
received funds for dental care through our local churches and grants. The funds
have been used up with in the first three months of receiving them. Because dental
care is so costly we us mostly the funds for extractions of teeth. We have chosen
this route because if someone if working or looking for work this the quickest way
to get them back out in the work force. For those clients that are mentally ill this
allows them the ability to rejoin sociaty and continue to attend the day care
programs available for them. We work with a local agency that provides the funds
for dentures which the dentist see this as an advantage to the individual client.
We have visited several foundations about the possibility of helping to fund this
project but have been turned down. They feel it is an on going problem and the
only way to help it is to provide a ftee dental clinic for those in need. But are
unwilling to provide the funds to get a dental clinic started.
2.) Nutrition: During each interview that we do with a client they are asked how
much money they spend a month on food. The answers very ftom client to client
depending on the number of people in the family. Because we see this is a area that
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people can make changes, we have started giving cooking classes and budgeting
classes. By learning how to budget your dollars and budget food dollars the money
they earn will go father and help prevent them from becoming homeless. We live in
a world where every thing is fast food. Fast food most often is very expensive and
not as nuturitious as something made at home. The cooking classes are designed to
teach people how to use the food provided and to stretch the food dollars they have.
We also will be teaching them how to use vegetables out of our garden. And if they
want to learn how to grow a garden. They are able to work in the garden and feel a
sense of pride in the vegatables they have grown.
With each class comes a meal the person prepared and the cooking dish, bowl, or
baking dish. Each person is given that item with the meal in it so when they get
home they can use the dish again. Most clients that attend the cooking classes do
not have the essential items needed for cooking. You can't expect someone to cook
without the proper tools needed. Some of the money received from the ESG grant
will go towards purchasing bowl sets, skillets, baking dishes, kitchen utensils, and
other items such as cutting boards, knives, measuring cups, measuring spoons and
other items used in a kitchen.
3.) Transportation: We see around ninety people each Tuesday. Without our
services each week, month after month they would be homelessness. Most are
mentally ill and cannot handle their financies. They live a small budget each month
and barely make it. Most cannot afford a phone or cable. After purchasing the
medicine that is not covered by a medical card and a small amount of food they do
not have the funds to pay for a taxi to get home. We have in the past used funds
from the ESG grant to help with taxi rides so our clients can come here and get the
help needed. We work with a local agency that is already helping with a taxi
voucher program for the hospital. This allows us to use the grant funds to stretch
our assistance futher by working with another agency.
4.) Staff salaries: The importance of having trained and dedicated staff is very
important. The staff is responsible in assisting the client and making the resources
available stretch as far as possible. Without staff the number of people helped
(over12,000 in 2002) would not be possible. Two of our staff have a combined total
of thirty two years working in social services. Some of the ESG funds would be to
help with staffs salary.
Homeless Prevention:
Homeless prevention funds will be used to help with rent evictions and utility
disconnects. Because it can also be used for first months rent we will use it for that
but only for our representative payee clients and for some one who has had a job for
over a year. With the economy the way it is people tend to move around instead of
paying rent. With the ESG funds this will allow some from becoming homeless and
will allow the client the ability to get back on his or her feet. Our representative
payee's are mostly mentally ill and tend to get kicked out of their apartment. This
grant will allow us a way to help once a year to make sure the are not homeless,
Weare seeing more and more layoffs and companies scheduling longer holiday
breaks. People who was off for twenty years for two weeks at Christmas now have
to take a scheduled shut down for a month.
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3. The Department of Commerce & Housing is permitted to use five percent of the
state's 2002 ESG award for administrative purposes. The state sub grants two-and-a-
half percent of the award to local governments who receive ESG grants for costs
associated with accounting for the use of grant funds, preparing program-related
reports, obtaining program audits, and similar costs related to administering the grant
after the award. Provide a description ofthe expected use for this request, (to be
completed by local unit of government).
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SECTION II: PROVIDER INFORMATION
Section II asks for information on each of the homeless service providers. Section II
needs to be completed on each sub-grantee in order to receive funding. If more space
is needed, please make copies of page 2 and 3 and attach them to the completed
application.
A. Provider Information
Emergency Shelter or
Service Provider The Salvation Army
Contact Person Roxanne Matous
Address
1137N. Santa Fe P.O. Box 1945
Telephone
(785) 823-2251
Zip 67401
City
Salina
State KS
Federal J.D. Number
44-0545998
Fax
(785) 82-7766
E-mail Address
Counties served by shelter Saline
State Senate Districts of all counties served
State House Districts of all counties served
24
67, 69, 71
~
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SECTION III: Matching Funds
Note: Matching funds must be provided after the date of the grant award to the grantee. Funds
used to match a previous ESG grant may not be used to match a subsequent grant award.
Please describe in detail matching funds to be used for this grant.
A.
B.
Cash Funds
Describe the source of the cash funds.
Our matching funds of $8000.00 will come from current Salvation Army fund raising
efforts.
Non-Cash Resources
Describe the source and value of any non-cash resources, including materials, salaries
paid by local agency, volunteer labor ($5.00 per hour allowed; Volunteer providing
professional services, such as medical or legal services are valued at the reasonable and
customary rate in the community), the appraised value of any donated building, or other
match.
N/A
C.
Other State/Federal Åeency Grant Funds
Describe the source of the funds and precisely how the funds are to be used. A letter of
commitment from the relevant state/federal agency must be attached to the application if
other state/federal funds are to be used to meet matching fund requaements.
D.
Waiver
Section 832 of the Cranston-Gonzalez National Affordable Housing Act makes
substantial changes to the ESG regulations. One change is the elimination of the first
$100,000 of the Kansas ESG match requaements. The Kansas Department of Commerce
& Housing intends to pass this benefit to units of local government in behalf of the
emergency shelter/service providers who demonstrate inability or hardship in meeting the
match requaement. Applicants wishing to be considered for a waiver of the match
requirement must furnish an explanation of need. Indicate the amount of the match
requested to be waived and the reason why a waiver is needed (attach waiver request to
the back of this application),
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Emergency Shelter Grant Application
SECTION IV: ACTIVITY DESCRIPTION
A.
Activities
1. Briefly describe the purpose and capacity of the agency providing services to the
homeless.
The Salvation Army, an international movement, is an evangelical part of the
universal Christian church. It's message is based on the Bible. It's mission is to
preach the gospel of Jesus Christ and to meet human needs in His name without
discrimination. The Salvation Army offers year round services to homeless families
and individuals by assisting with utility disconnects, evictions, prescriptions,food,
clothing, eye care, househould furnishings and other emergency needs.
2. Describe how ESG funds for each category requested in this application will be used,
(be specific, add more pages ifneeded):
Rehabilitation:
Operations:
Essential Services:
Homeless Prevention:
The Salvation Army will request $8000.00 to assist with rent and utilitiy assistance.
3. The Department of Commerce & Housing is permitted to use five percent ofthe
state's 2002 ESG award for administrative purposes. The state subgrants two-and-a-
half percent ofthe award to local governments who receive ESG grants for costs
associated with accounting for the use of grant funds, preparing program-related
reports, obtaining program audits, and similar costs related to administering the grant
after the award. Provide a description ofthe expected use for this request, (to be
completed by local unit of government).
N/A
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B.
Assistance
Specifically describe how the following assistance, ifapplicable, will be provided to
persons served by your agency:
1.
Permanent Housing Referral Services
In addition to providing direct assistance, The Salvation Army will refer to
other aggencies as needed.
2.
Overnight Shelter
The Salvation Army, in Salina, does not provide overnight shelter and refers to
proper agencies.
I
l'
3.
Medical Services
The Salvation Army will assist with prescriptions and eye exams, we will refer
to other agencies if needed.
4.
Children's Services
5.
Mental Health and/or Drug Abuse and/or Counseling Services
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6.
Employment Services
The Salvation Army makes referrals as needed.
7.
Transportation
The Salvation Army, in Salina, does not assist with transportation and will refer
to the Salina Taxi Voucher Program.
8.
Other Available Federal, State, and Private Assistance
N/A
9.
Other
The Salvation Army will provide assistance for homeless prevention for those
providing necessary documentation including eviction notices and disconnect
notices.
C.
Confidentiality
Section 832 of the Cranston-Gonzalez National Affordable Housing Act changes to the
ESG Program requke grantees to develop procedures to ensure confidentiality of victims
of family violence. Indicate how this requirement will be met to protect victims offamily
violence in your Shelter or service provider organization. Note: If this application
includes funding to a domestic violence shelter, the shelter must provide their
confidentiality policy in order to be considered for funding.
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