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7.4 Kansas Emergency Shelter Gr CITY OF SALIN A REQUEST FOR CITY COMMISSION ACTION DATE 01/27/03 TIME 4:00 P,M, AGENDA SECTION: NO. 7 ORIGINATING DEPARTMENT: DEAN ANDREW PLANNING & COMMUNITY DEVELOPMENT APPROVED FOR AGENDA: ITEM NO. 4 BY: DA BY' c---. --- ... .A '~ 1'- Item Consider applications for the 2003 Kansas Emergency Shelter Grant Program. BackQround The Kansas Department of Commerce and Housing is accepting applications for the 2003 Emergency Shelter Grant (ESG) Program, This program provides funding to assist homeless individuals and families. KDOC&H has accelerated the application deadline from May 1 to February 3 to synchronize with Federal grant cycles. As in previous years, applications from local agencies must be submitted through units of local government. Five eligible Salina agencies serving the homeless have submitted applications as follows: Domestic Violence Association of Central Kansas Emergency Aid /Food Bank $ 5,500 $12,000 Service (Shelter renovation & utilities, Client transportation, Staff salaries) (Staff salaries, Rent/Utility assistance) Oraanization Ashby House Reauest $29,314 Catholic Charities $16,000 (Shelter renovation & utilities, Staff salaries, Rent/utility assistance) (Dental care, Client transportation, Nutritional Counseling, Rent/utility assistance) TOTAL Requests $ 8.000 $70,814 (Rent/utility assistance) Salvation Army If funding is approved and accepted by an agency, a grant agreement will be signed between the agency and the City, A combined grant agreement will also be signed between the City and the State. Funding will be supplied by the City as requested by the agency and reimbursed to the City by the State, In the event the full amount requested is not approved, some reallocation may be necessary. Recommended Action If the City Commission wishes to sponsor the grant applications by these local agencies, a motion should be passed authorizing the Mayor to sign the application and related documents. Encl: Copy of Applications . Emergency Shelter Grant Application 2 SECTION ß: PROVIDER INFORMATION Section II asks for information on each of the homeless service providers. Section II needs to be completed on each sub-grantee in order to receive funding. If more space is needed, please make copies of page 2 and 3 and attach them to the completed application. A. Provider Information Emergency Shelter or Service Provider Ashby House, Ltd, 150 S. 8th, P. O. Box 3482 Contact Person Bryan Anderson Telephone (785) 826-4935 State KS Zip 67402-3482 Address City Salina Federal I,D. Number 48-1099925 Fax (785) 825-6924 State Senate Districts of all counties served ashby@alltel.net Saline, McPherson, Ellsworth, Lincoln, Ottawa & Dickinson counties, as well as most of northwest Kansas. Saline-Dist.24; McPherson-Dist.35; Ellsworth- Dist.36; Lincoln-Dist.36; Ottawa-Dist.24; Dickinson-Dist.24 & pulls in 35. Saline-Dist. 67,69,71; McPherson-Dist. 70, 73,74; Ellsworth-Dist.67,69,71 and pulls in 119; Lincoln-Dist,119; Ottawa-Dist, 1 07; Dickinson- Dist.67,69,71 and pulls in 64,68,107. E-mail Address Counties served by shelter State House Districts of all counties served ~ Emergency Shelter Grant Application 3 SECTION HI: Matching Funds Note: Matching funds must be provided after the date of the grant award to the grantee. Funds used to match a previous ESG grant may not be used to match a subsequent grant award. Please describe in detail matching funds to be used for this grant. A. Cash Funds Describe the source of the cash funds. $8,000- The Life Skills Coordinator is paid $18,000 annually. Ashby House will provide one-half of the salary !Tom cash funds received through contributions to the agency trom individuals and organizations. B. Non-Cash Resources Describe the source and value of any non-cash resources, including materials, salaries paid by local agency, volunteer labor ($5.00 per hour allowed; Volunteer providing professional services, such as medical or legal services are valued at the reasonable and customary rate in the community), the appraised value of any donated building, or other match, $8,114- Value of Bridge House Transitional Shelter (153 S. 8th), owned by Ashby House. $6,000- Volunteer labor is used for staffing the shelter (100 hours/$500), bookkeeping (100 hours/$500), and working in the clothing program (1000 hours/$5,000). $7,200- The lease vallue of the building used for initial emergency shelter is $7,200. The building is owned by the Episcopal Diocese of Western Kansas and leased to Ashby House for $10 per year. C. Other State/Federal A2encv Grant Funds Describe the source of the funds and precisely how the funds are to be used. A letter of commitment !Tom the relevant state/federal agency must be attached to the application if other state/federal funds are to be used to meet matching fund requirements, N/A D, Waiver Section 832 of the Cranston-Gonzalez National Affordable Housing Act makes substantial changes to the ESG regulations. One change is the elimination of the first $100,000 ofthe Kansas ESG match requirements, The Kansas Department of Commerce & Housing intends to pass this benefit to units of local government in behalf of the emergency shelter/service providers who demonstrate inability or hardship in meeting the match requirement, Applicants wishing to be considered for a waiver of the match requirement must furnish an explanation of need. Indicate the amount of the match requested to be waived and the reason why a waiver is needed (attach waiver request to the back of this application). Emergency Shelter Grant Application 4 SECTION IV: ACTIVITY DESCRIPTION A. Activities 1. Briefly describe the purpose and capacity of the agency providing services to the homeless, The mission of Ashby House is to provide homeless and destitute families with the resources and skills necessary to become productive members of the community. Ashby House is the only full-time emergency and transitional shelter for homeless families in Salina and Saline County. Since opening in 1992, 936 families have been sheltered. In 1995, Ashby House opened a Life Skills Center to serve families that are homeless and families that are on the verge ofhomelessness. Clients receive instruction in basic life skills such as: nutrition, parenting, job readiness, personal hygiene, money management, healthlwellness, and goal setting. In 1998, Ashby House added transitional shelter (90 day) to its program through the purchase ofa 12 unit apartment building (Bridge House) at 153 South 8th. Ashby House can provide services for up to 16 families at a time (4 families in Ashby House Homeless Shelter and 12 families in Bridge House Transitional Shelter). 2. Describe how ESG funds for each category requested in this application will be used, (be specific, add more pages if needed): Rehabilitation: ($1,842.00) Renovate exterior brick work on Bridge House Transitional Shelter. Water damage caused the brick surface to deteriorate, ($8472.00) Renovate parking area at Bridge House Transitional Shelter. The existing parking area is uneven, cracked, and difficult to navigate, See Attachment #3, Operations: ($9,000) Gas, electricity and water for Ashby House Homeless Shelter and Bridge House Transitional Shelter. Essential Services: ($2,000) Client transportation for employment, medical, substance abuse counseling, mental evaluation and counseling. ($8,000) Life Skills and advocacy for homeless individuals living at Ashby House, Expenses include staff salaries, materials, and translation services necessary for homeless clients to gain self-sufficiency. These services are: 1. Employment preparation, 2. Assistance in obtaining permanent housing through public programs and private landlords, 3. Health and nutrition education, 4. Assistance in improving levels of education, including GED, diploma, and job training programs, Emergency Shelter Grant Application 5 Homeless Prevention: N/A 3. The Department of Commerce & Housing is permitted to use five percent of the state's 2002 ESG award for administrative purposes, The state subgrants two-and-a- half percent of the award to local governments who receive ESG grants for costs associated with accounting for the use of grant funds, preparing program-related reports, obtaining program audits, and similar costs related to administering the grant after the award. Provide a description of the expected use for this request, (to be completed by local unit of government). Emergency Shelter Grant Application 6 B, Assistance Specifically describe how the following assistance, if applicable, will be provided to persons served by your agency: 1. Permanent Housing Referral Services Referrals are primarily made to the Salina Housing Authority for Section 8 and Public Housing. Clients who are ineligible for assisted housing work with Ashby House staff to determine cost limits for housing based on income and other expenses. 2. Overnight Shelter Ashby House provides overnight shelter to homeless families, couples, and unaccompanied women. Clients also receive meals, personal hygiene items and clothing £Tee of charge. Each family stays in a private room with a common living room, dinning room, and kitchen. 3, Medical Services Medical services are received through referrals to the Salina Cares Clinic, Saline County Health Department, Salina Regional Health Center, and Central Kansas Mental Helath. The clients provide medical and dental services to low income clients at a minimal cost. 4, Children's Services Children participate in a life skills program, a reading program staffed by volunteers, and structured play activities while their parents are in life skills classes. Families also participate in parenting classes (Child Abuse Prevention Services) and are referred to Family Preservation and the Heartland Programs for additional support. 5. Mental Health and/or Drug Abuse and/or Counseling Services Counseling services are provided by referral to Central Kansas Mental Health, Providian, and Central Kansas Foundation. These agencies work in-house to aid in the referral process, CKMH teaches a class in stress management and CKF assists with intervention for substance treatment. Emergency Shelter Grant Application 7 C. 6. Employment Services Ashby House staff meets with clients daily for a job club. During that time staff helps clients make job contacts and also gives instruction in job readiness and maintenance, The Job Service Center and The Salina Chamber of Commerce collaborate with Ashby House to provide job placement through the One Step Career Center. 7, Transportation Transportation is provided through a taxi voucher system. Clients also receive assistance with fuel if they own a car. Occupational Center of Central Kansas offers some public transportation at a minimal cost to clients. However, the OCCK program has restricted hours and requires 24 hour notice for a ride, 8. Other Available Federal, State, and Private Assistance Clients are referred to Social Rehabilitation Services for assistance, particularly in the area of food stamps, child care, and financial assistance. Clients are also referred to Social Security for issues concerning disability. 9, Other Clients in need of education are referred to Little House Learning Center, Smoky Hill Learning Center, and Salina Area Technical School for Adult Education, Confidentiality Section 832 of the Cranston-Gonzalez National Affordable Housing Act changes to the ESG Program require grantees to develop procedures to ensure confidentiality of victims of family violence. Indicate how this requirement will be met to protect victims of family violence in your Shelter or service provider organization. Note: If this application includes funding to a domestic violence shelter, the shelter must provide their confidentiality policy in order to be considered for funding. The staff of Ashby House is extensively trained on confidentiality and family security. While Ashby House is not considered a "safe house", every precaution is taken to provide a safe environment, Visitors are not allowed into the shelter without client approval. The shelter is locked at night and no one is allowed in after curfew, The shelter is staffed 24 hours per day. Emergency Shelter Grant Application 2 SECTION II: PROVIDER INFORMATION Section II asks for information on each of the homeless service providers. Section II needs to be completed on each sub-grantee in order to receive funding. If more space is needed, please make copies of page 2 and 3 and attach them to the completed application. A. Provider Information Emergency Shelter or Service Provider CA THOLl C CHARITIES Contact Person Karen Hauser, CEO Address 425 West Iron Avenue Telephone (785) 825-0208 City Salina State KS Zip 67401 Federal J.D. Number 48-0676263 Fax (785) 826-9708 E-mail Address ccharsal@salhelp.org Counties served by shelter State Senate Districts of all counties served State House Districts of all counties served 24 67,69,71 ,~ Note: To unlock this document in MS Word, Click on the "Tools" drop-down menu & select "Unprotect Document" Emergency Shelter Grant Application 3 SECTION III: Matching Funds Note: Matching funds must be provided after the date of the grant award to the grantee. Funds used to match a previous ESG grant may not be used to match a subsequent grant award. Please describe in detail matching funds to be used for this grant. A. Cash Funds Describe the source of the cash funds. We have $7,000.00 in cash funds, provided to Catholic Charities by the Knights of Columbus, for emergency assistance (ie. Rent, utility assistance), for families with children. We have an additional $4,000.00 in the Catholic Charities Assistance account for rent and utility assistance. B. Non-Cash Resources Describe the source and value of any non-cash resources, including materials, salaries paid by local agency, volunteer labor ($5.00 per hour allowed; Volunteer providing professional services, such as medical or legal services are valued at the reasonable and customary rate in the community), the appraised value of any donated building, or other match. C. Other StatelFederal Å2encv Grant Funds Describe the source of the funds and precisely how the funds are to be used A letter of commitment from the relevant state/federal agency must be attached to the application if other state/federal funds are to be used to meet matching fund requirements. N/A D. Waiver Section 832 of the Cranston-Gonzalez National Affordable Housing Act makes substantial changes to the ESG regulations. One change is the elimination of the first $100,000 of the Kansas ESG match requirements. The Kansas Department of Commerce & Housing intends to pass this benefit to units of local government in behalf of the emergency shelter/service providers who demonstrate inability or hardship in meeting the match requirement. Applicants wishing to be considered for a waiver of the match requirement must furnish an explanation of need Indicate the amount of the match requested to be waived and the reason why a waiver is needed (attach waiver request to the back of this application). Note: To unlock this document in MS Word, Click on the "Tools" drop-down menu & select "Unprotect Document" Emergency Shelter Grant Application 4 SECTION IV: ACTIVITY DESCRIPTION A. Activities 1. Briefly describe the purpose and capacity of the agency providing services to the homeless. Catholic Charities is a multi-service agency providing homeless prevention services to the poor in our 31-county area. A part of this effort is to provide emergency assistance for homeless prevention, to advocate with landlords on behalf of our clients, to provide translation services to residents with limited English-speaking abilities, and to provide screening and referral to clients to alleviate problems of domestic violence, drug and alcohol problems, crises pregnancy services and problems of daily living. 2. Describe how ESG funds for each category requested in this application will be used, (be specific, add more pages if needed): Rehabilitation: Operations: Essential Services: We are requesting $2,500.00 for essential services. This will be used for case management services to review emergency assistance requests and to provide language translation where needed. Additional salary will be covered by Catholic Charities. Homeless Prevention: We are requesting $3,000.00 for rent and utility assistance for persons on the verge of homelessness. This will be matched by Catholic Charities. 3. The Department of Commerce & Housing is permitted to use five percent of the state's 2002 ESG award for administrative purposes. The state subgrants two-and-a- half percent of the award to local governments who receive ESG grants for costs associated with accounting for the use of grant funds, preparing program-related reports, obtaining program audits, and similar costs related to administering the grant after the award. Provide a description of the expected use for this request, (to be completed by local unit of government). Note: To unlock this document in MS Word, Click on the "Tools" drop-down menu & select "Unprotect Document" Emergency Shelter Grant Application 6 B. Assistance Specifically describe how the following assistance, if applicable, will be provided to persons served by your agency: 1. Pennanent Housing Referral Services We provide rent and utility assistance to persons on the verge of eviction or for persons transitioning from a shelter to pennanent housing. The case manager does an assessment of need and works with utility companies and local landlords and, in some cases, works out a payment plan. 2. Overnight Shelter We make referrals to the men's shelter and to Ashby House, or occasionally pay for motel lodging. 3. Medical Services Catholic Charities has a special fund to provide assistance for unmet medical needs, which are evaluated by a case manager. We also provide accompaniment and translation services for Doctor's appointments for limited-English-speaking clients. 4. Children's Services We provide counseling services for children and adolescents and a tutoringlmentoring program for Hispanic children, six and under. This is an in- kind service, funded by other sources. 5. Mental Health and/or Drug Abuse and/or Counseling Services Counseling is provided by a licensed clinical social worker, either in our office or in home, and can be provided in both English and Spanish. We make referrals to Community Mental Health Centers and Drug Treatment Programs, when needed. We also provide drug and alcohol prevention services, funded by other sources. Note: To unlock this document in MS Word, Click on the "Tools" drop-down menu & select "Unprotect Document" Emergency Shelter Grant Application 7 6. Employment Services Our case managers may address some employment issues. Case managers make referrals to the Employment Service and to local employers. We are a computer site for the one-stop job search program, operated by the Chamber of Commerce. 7. Transportation 8. Other Available Federal, State, and Private Assistance 9. Other C. Confidentialitv Section 832 of the Cranston-Gonzalez National Affordable Housing Act changes to the ESG Program require grantees to develop procedures to ensure confidentiality of victims of family violence. Indicate how this requirement will be met to protect victims of family violence in your Shelter or service provider organization. Note: If this application includes funding to a domestic violence shelter, the shelter must provide their confulentiality policy in order to be considered for funding. Note: To unlock this document in MS Word, Click on the "Tools" drop-down menu & select "Unprotect Document" Emergency Shelter Grant Application 2 SECTION ll: PROVIDER INFORMATION Section II asks for information on each of the homeless service providers. Section II needs to be completed on each sub-grantee in order to receive funding. If more space is needed, please make copies of page 2 and 3 and attach them to the completed application. A. Provider Information Domestic Violence Emergency Shelter or Association of Central Service Provider Kansas Contact Person Heather Soper Telephone (785) 827-5862 State Kansas Zip 67401 Address 203 S. Santa Fe City Salina Federal I.D. Number 48-0903329 Fax (785) 827-2410 E-mail Address heathers@salhelp,org Saline, Washington, Ellsworth, Dickinson, Republic, Ottawa, Counties served by shelter Mitchell, Lincoln, Jewell, Cloud State Senate Districts of all counties served 24,36 State House Districts of all counties served 67,69,71,106,107 ~ 11.1_<-_. 'T'- .._1__1. <-1..;- "'--.---<- ;- ""co ",--'" ""1;_1. -- <-1..- "'T'__I_" "'--- "'-.-- ___n o. -_1__. "T1____+_-<- "------<-" D. Emergency Shelter Grant Application 3 SECTION III: Matching Funds Note: Matching funds must be provided after the date of the grant award to the grantee. Funds used to match a previous ESG grant may not be used to match a subsequent grant award Please describe in detail matching funds to be used for this grant. A. Cash Funds Describe the source of the cash funds. The Executive Assistant's salary will serve as the cash match for the funds we are requesting. The position makes $29,000 a year. We will use $12,000 of this. B. Non-Cash Resources Describe the source and value of any non-cash resources, including materials, salaries paid by local agency, volunteer labor ($5.00 per hour allowed; Volunteer providing professional services, such as medical or legal services are valued at the reasonable and customary rate in the community), the appraised value of any donated building, or other match. c. Other State/Federal A2encv Grant Funds Describe the source of the funds and precisely how the funds are to be used A letter of commitment from the relevant state/federal agency must be attached to the application if other state/federal funds are to be used to meet matching fund requirements. Waiver Section 832 of the Cranston-Gonzalez National Affordable Housing Act makes substantial changes to the ESG regulations. One change is the elimination of the first $100,000 of the Kansas ESG match requirements. The Kansas Department of Commerce & Housing intends to pass this benefit to units of local government in behalf of the emergency shelter/service providers who demonstrate inability or hardship in meeting the match requirement. Applicants wishing to be considered for a waiver of the match requirement must furnish an explanation of need Indicate the amount of the match requested to be waived and the reason why a waiver is needed (attach waiver request to the back of this application). "T-+_. T- ._1__1. +1.~- -"__n___+ ~- .. Ire' 111__-" 1"1~_1. -- +T.- "T__1_" -"--- -"---- ---.- O. __1_...+ "TT____+_-+ "--.---+" Emergency Shelter Grant Application 4 SECTION IV: ACTIVITY DESCRIPTION A. Activities 1. Briefly describe the purpose and capacity of the agency providing services to the homeless. The Domestic Violence Association of Central Kansas (DV ACK) was incorporated in 1980. Our agency provides specialized services to victims of domestic violence and sexual assault. We cover a ten county area in North Central Kansas providing our specialized services to a population of 122,000. One of the ways that DV ACK serves this population is through our emergency shelter. The clients that are in shelter go through a program that is called our "21-day program" that they complete during their stay in shelter. This program includes components of education on domestic violence and sexual assault, and includes information on other area agencies that may also be able to assist them with their CUITent situation, Our main goal is to assist women and children in developing a safe and healthier home while they are receiving our services and also provide essential services to'help prevent further women and children fÌ'om becoming victims. of physical, psychological, and sexual abuse. 2. Describe how ESG funds for each category requested in this application will be used, (be specific, add more pages if needed): Rehabilitation: DV ACK is requesting $2,000 for shelter rehabilitation. We are constantly struggling with the physical appearance of the shelter. The shelter is in need of painting, carpeting, light fixtures need to be replaced, and general repairs in the bedrooms. Operations: DV ACK is requesting funds to help operate the shelter. Since we are a non-profit agency, the majority of our funds that we receive fÌ'om our grants goes to pay for the shelter staff that assist the clients. This in turn leaves us with limited funding for operations in the shelter. We would like to ask for $7,000 to assist in shelter maintenance, operations, security, insurance, utilities, and furnishings for the shelter. Essential Services: DV ACK is seeking funding in this category to better serve our clients. We are requesting $3,000 in funds to assist our clients in receiving health benefits, employment, food stamps, and other emergency services that are essential when they need assistance fÌ'om our agency, We would also ask for funds to be able to provide funding for child care, transportation, and medical care. Homeless Prevention: 3. The Department of Commerce & Housing is permitted to use five percent of the state's 2002 ESG award for administrative purposes. The state subgrants two-and-a- "T_._. 'T'- .._1__1. .L~- ..1--.---. ~- ....-co U1__..I 1"'1~_1. -- .L- "'T'__1_" ..1..-- ..1--.- ---.. 0.. -_1_--.. "TT____._-. n.--.---." Emergency Shelter Grant Application 5 half percent of the award to local governments who receive ESG grants for costs associated with accounting for the use of grant funds, preparing program-related reports, obtaining program audits, and similar costs related to administering the grant after the award. Provide a description of the expected use for this request, (to be completed by local unit of government). "T_<_, ....- -__1__1. <1.'- "¡__n___< ,- .. ,/fC." tU_-"¡ """_,. -- <1.- """__1_" -'--- ,.¡---- ---.- ø. --1__< "TT____<_-< n__..__-<" Emergency Shelter Grant Application 6 B. Assistance Specifically describe how the following assistance, if applicable, will be provided to persons served by your agency: 1. Permanent Housing Referral Services DV ACK has always had a very positive working relationship with the Housing Authority. When the clients come to DV ACK one of the first things we want to help them accomplish is to get them on the housing list. We work very closely with the housing manager to ensure that domestic violence victims are a top priority. 2. Overnight Shelter Emergency overnight shelter is one ofDV ACK's main programs. Although when we say overnight shelter, we typically hope they will stay and complete the program which is 30 days. DV ACK is committed to providing emergency services to victims of domestic violence and sexual assault. More often than not, our services are usually accessed in an emergency situation. 3. Medical Services DV ACK is first and foremost concerned with a client's medical status. This is one of the first things we do to ensure their safety, is to make sure we have met all their medical needs. This is vital to the women and children that we serve that have been isolated fÌ"om any type of medical care. We have a very good working relationship with the local hospital, the health departments, and local non-profit clinics. 4. Children's Services DV ACK is able to assist the children that we have come into shelter. We work very closely with SRS and Child Abuse Prevention Services. We feel that we meet the children's needs by providing support groups for them as well as for their mothers, by providing support services, and also by referring them to counseling if needed. 5. Mental Health and/or Drug Abuse and/or Counseling Services Through referrals to local service agencies such as Counseling and Growth, Central Kansas Mental Health, and Central Kansas Foundation for drug and alcohol, we feel we can refer our clients to these agencies as needed. ""T_<_. '1'- .._1__1. <1..~- ..1_-----< ~- .. Ie "'--..1 ,","_I. -- <1..- "'1'__1_" ..1..-- ..1---- --.. 1>. -_1_-, "T T____<_-, "--.---<" Emergency Shelter Grant Application 7 c. 6. Employment Services Some of the ways that DV ACK provides assistance with employment services is through job services agencies, SRS, and adult education life skills classes. DV ACK also helps with employment by providing the local newspaper, a computer for internet job search, and by assisting in filling out applications. 7. Transportation DV ACK is in need of funds to be able to provide transportation for the clients. We are also asking for funds to be able to buy taxi vouchers for the clients so that they may get to work, school, and to their child's day care providers. 8. Other Available Federal, State, and Private Assistance DV ACK will assist in any way possible to ensure that our clients have access to any services that may be available to them through the federal, state, or local government. 9. Other Confidentiality Section 832 of the Cranston-Gonzalez National Affordable Housing Act changes to the ESG Program require grantees to develop procedures to ensure confidentiality of victims of family violence. Indicate how this requirement will be met to protect victims of family violence in your Shelter or service provider organization. Note: If this application includes funding to a domestic violence shelter, the shelter must provide their confidentiality policy in order to be considered for funding. All information received on intake forms are placed in a locked file cabinet where only staff has access. Confidentiality agreements are signed by all clients and all staff that work with clients. Information release forms must be signed by the client before any information can be released to another agency or case worker. See policy that is attached, "1_<_. '1"'- 00_1__1. <I.~- .¡-_._--< ~- ....-co "'--.¡ r"1~_1. -- <1.- "'1"'_-1_" -J.._- .¡---- ___00 P. __1__< "11___<_.... "'--00___<" Emergency Shelter Grant Application 2 SECTION II: PROVIDER INFORMATION Section II asks for information on each of the homeless service providers. Section II needs to be completed on each sub-grantee in order to receive funding. If more space is needed, please make copies of page 2 and 3 and attach them to the completed application. A. Provider Information Emergency Shelter or Salina Emergency Aid! Service Provider Foodbank Contact Person Kathleen Jackson Address 255 South Chicago Telephone (785) 827-7111 State KS Zip 67401 Fax (785) 452-9851 City Salina Federal J.D. Number E-mail Address foodbank@salhelp.org Counties served by shelter Saline State Senate Districts of all counties served State House Districts of all counties served ~ Note: To unlock this document in MS Word, Click on the "Tools" drop-down menu & select "Unprotect Document" D. Emergency Shelter Grant Application 3 SECTION III: Matching Funds Note: Matching funds must be provided after the date of the grant award to the grantee. Funds used to match a previous ESG grant may not be used to match a subsequent grant award. Please describe in detail matching funds to be used for this grant. A. Cash Funds Describe the source of the cashfunds, Cash funds used to match this grant will come from the business, private, and churches that support us. In our budget we have a budget item for rent assistance, and utility disconnects. B. Non-Cash Resources Describe the source and value of any non-cash resources, including materials, salaries paid by local agency, volunteer labor ($5.00 per hour allowed; Volunteer providing professional services, such as medical or legal services are valued at the reasonable and customary rate in the community), the appraised value of any donated building, or other match. The source and value ofnonj-cash resources will be between our staff salaries and the volunteer force that we have working for us. We currently have 63 volunteers that volunteer for us on a monthly basis. The total number of hours they work are over five hundred a month. C. Other State/Federal Ae:encv Grant Funds Describe the source of the funds and precisely how the funds are to be used. A letter of commitment from the relevant state/federal agency must be attached to the application if other state/federal funds are to be used to meet matching fund requirements. The funds that we nonnally get from the Federal Government has been cut this month, Waiver Section 832 of the Cranston-Gonzalez National Affordable Housing Act makes substantial changes to the ESG regulations. One change is the elimination of the first $100,000 of the Kansas ESG match requirements. The Kansas Department of Commerce & Housing intends to pass this benefit to units of local government in behalf of the emergency shelter/service providers who demonstrate inability or hardship in meeting the match requirement. Applicants wishing to be considered for a waiver of the match requirement must furnish an explanation of need. Indicate the amount of the match Note: To unlock this document in MS Word, Click on the "Tools" drop-down menu & select "Unprotect Document" Emergency Shelter Grant Application 4 requested to be waived and the reason why a waiver is needed (attach waiver request to the back of this application), Note: To unlock this document in MS Word, Click on the "Tools" drop-down menu & select "Unprotect Document" Emergency Shelter Grant Application 5 SECTION IV: ACTIVITY DESCRIPTION A. Activities 1. Briefly describe the purpose and capacity of the agency providing services to the homeless. Salina Emergency Aid! Foodbank has been in operation for the past thirty years. We continue to help those in need. This has been our mission for those past thirty years. We help over 12,000 people in 2002 from becoming homeless or going hungry. We are the first point of entry for most people needing help. We then refer them on from here when needed. Weare currently bringing our computers up to HUD standards so we can gather the data needed for this grant. 2. Describe how ESG funds for each category requested in this application will be used, (be specific, add more pages if needed): Rehabilitation: Operations: Essential Services: Esg funds would be used in the following ways. 1.) Dental: Dental is related to health care, and most people homeless or on the verge ofhomelessness do not have a dental plan or have even seen a dentist for months or years. Because we work with mentally ill and many ofthem are homeless we see an even bigger need for dental care. For the past year we have received funds for dental care through our local churches and grants. The funds have been used up with in the first three months of receiving them. Because dental care is so costly we us mostly the funds for extractions of teeth. We have chosen this route because if someone if working or looking for work this the quickest way to get them back out in the work force. For those clients that are mentally ill this allows them the ability to rejoin sociaty and continue to attend the day care programs available for them. We work with a local agency that provides the funds for dentures which the dentist see this as an advantage to the individual client. We have visited several foundations about the possibility of helping to fund this project but have been turned down. They feel it is an on going problem and the only way to help it is to provide a ftee dental clinic for those in need. But are unwilling to provide the funds to get a dental clinic started. 2.) Nutrition: During each interview that we do with a client they are asked how much money they spend a month on food. The answers very ftom client to client depending on the number of people in the family. Because we see this is a area that Note: To unlock this document in MS Word, Click on the "Tools" drop-down menu & select "Unprotect Document" Emergency Shelter Grant Application 6 people can make changes, we have started giving cooking classes and budgeting classes. By learning how to budget your dollars and budget food dollars the money they earn will go father and help prevent them from becoming homeless. We live in a world where every thing is fast food. Fast food most often is very expensive and not as nuturitious as something made at home. The cooking classes are designed to teach people how to use the food provided and to stretch the food dollars they have. We also will be teaching them how to use vegetables out of our garden. And if they want to learn how to grow a garden. They are able to work in the garden and feel a sense of pride in the vegatables they have grown. With each class comes a meal the person prepared and the cooking dish, bowl, or baking dish. Each person is given that item with the meal in it so when they get home they can use the dish again. Most clients that attend the cooking classes do not have the essential items needed for cooking. You can't expect someone to cook without the proper tools needed. Some of the money received from the ESG grant will go towards purchasing bowl sets, skillets, baking dishes, kitchen utensils, and other items such as cutting boards, knives, measuring cups, measuring spoons and other items used in a kitchen. 3.) Transportation: We see around ninety people each Tuesday. Without our services each week, month after month they would be homelessness. Most are mentally ill and cannot handle their financies. They live a small budget each month and barely make it. Most cannot afford a phone or cable. After purchasing the medicine that is not covered by a medical card and a small amount of food they do not have the funds to pay for a taxi to get home. We have in the past used funds from the ESG grant to help with taxi rides so our clients can come here and get the help needed. We work with a local agency that is already helping with a taxi voucher program for the hospital. This allows us to use the grant funds to stretch our assistance futher by working with another agency. 4.) Staff salaries: The importance of having trained and dedicated staff is very important. The staff is responsible in assisting the client and making the resources available stretch as far as possible. Without staff the number of people helped (over12,000 in 2002) would not be possible. Two of our staff have a combined total of thirty two years working in social services. Some of the ESG funds would be to help with staffs salary. Homeless Prevention: Homeless prevention funds will be used to help with rent evictions and utility disconnects. Because it can also be used for first months rent we will use it for that but only for our representative payee clients and for some one who has had a job for over a year. With the economy the way it is people tend to move around instead of paying rent. With the ESG funds this will allow some from becoming homeless and will allow the client the ability to get back on his or her feet. Our representative payee's are mostly mentally ill and tend to get kicked out of their apartment. This grant will allow us a way to help once a year to make sure the are not homeless, Weare seeing more and more layoffs and companies scheduling longer holiday breaks. People who was off for twenty years for two weeks at Christmas now have to take a scheduled shut down for a month. Note: To unlock this document in MS Word, Click on the "Tools" drop-down menu & select "Unprotect Document" Emergency Shelter Grant Application 7 3. The Department of Commerce & Housing is permitted to use five percent of the state's 2002 ESG award for administrative purposes. The state sub grants two-and-a- half percent of the award to local governments who receive ESG grants for costs associated with accounting for the use of grant funds, preparing program-related reports, obtaining program audits, and similar costs related to administering the grant after the award. Provide a description ofthe expected use for this request, (to be completed by local unit of government). Note: To unlock this document in MS Word, Click on the "Tools" drop-down menu & select "Unprotect Document" Emergency Shelter Grant Application 2 SECTION II: PROVIDER INFORMATION Section II asks for information on each of the homeless service providers. Section II needs to be completed on each sub-grantee in order to receive funding. If more space is needed, please make copies of page 2 and 3 and attach them to the completed application. A. Provider Information Emergency Shelter or Service Provider The Salvation Army Contact Person Roxanne Matous Address 1137N. Santa Fe P.O. Box 1945 Telephone (785) 823-2251 Zip 67401 City Salina State KS Federal J.D. Number 44-0545998 Fax (785) 82-7766 E-mail Address Counties served by shelter Saline State Senate Districts of all counties served State House Districts of all counties served 24 67, 69, 71 ~ Note: To unlock this document in MS Word, Click on the "Tools" drop-down menu & select "Unprotect Document" Emergency Shelter Grant Application 3 SECTION III: Matching Funds Note: Matching funds must be provided after the date of the grant award to the grantee. Funds used to match a previous ESG grant may not be used to match a subsequent grant award. Please describe in detail matching funds to be used for this grant. A. B. Cash Funds Describe the source of the cash funds. Our matching funds of $8000.00 will come from current Salvation Army fund raising efforts. Non-Cash Resources Describe the source and value of any non-cash resources, including materials, salaries paid by local agency, volunteer labor ($5.00 per hour allowed; Volunteer providing professional services, such as medical or legal services are valued at the reasonable and customary rate in the community), the appraised value of any donated building, or other match. N/A C. Other State/Federal Åeency Grant Funds Describe the source of the funds and precisely how the funds are to be used. A letter of commitment from the relevant state/federal agency must be attached to the application if other state/federal funds are to be used to meet matching fund requaements. D. Waiver Section 832 of the Cranston-Gonzalez National Affordable Housing Act makes substantial changes to the ESG regulations. One change is the elimination of the first $100,000 of the Kansas ESG match requaements. The Kansas Department of Commerce & Housing intends to pass this benefit to units of local government in behalf of the emergency shelter/service providers who demonstrate inability or hardship in meeting the match requaement. Applicants wishing to be considered for a waiver of the match requirement must furnish an explanation of need. Indicate the amount of the match requested to be waived and the reason why a waiver is needed (attach waiver request to the back of this application), Note: To lUllock this document in MS Word. Click on the "Tools" drop-down menu & select "Un protect Document" 4 Emergency Shelter Grant Application SECTION IV: ACTIVITY DESCRIPTION A. Activities 1. Briefly describe the purpose and capacity of the agency providing services to the homeless. The Salvation Army, an international movement, is an evangelical part of the universal Christian church. It's message is based on the Bible. It's mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. The Salvation Army offers year round services to homeless families and individuals by assisting with utility disconnects, evictions, prescriptions,food, clothing, eye care, househould furnishings and other emergency needs. 2. Describe how ESG funds for each category requested in this application will be used, (be specific, add more pages ifneeded): Rehabilitation: Operations: Essential Services: Homeless Prevention: The Salvation Army will request $8000.00 to assist with rent and utilitiy assistance. 3. The Department of Commerce & Housing is permitted to use five percent ofthe state's 2002 ESG award for administrative purposes. The state subgrants two-and-a- half percent ofthe award to local governments who receive ESG grants for costs associated with accounting for the use of grant funds, preparing program-related reports, obtaining program audits, and similar costs related to administering the grant after the award. Provide a description ofthe expected use for this request, (to be completed by local unit of government). N/A Note: To unlock this document in MS Word, Click on the "Tools" drop-down menu & select "Unprotect Document" Emergency Shelter Grant Application 6 B. Assistance Specifically describe how the following assistance, ifapplicable, will be provided to persons served by your agency: 1. Permanent Housing Referral Services In addition to providing direct assistance, The Salvation Army will refer to other aggencies as needed. 2. Overnight Shelter The Salvation Army, in Salina, does not provide overnight shelter and refers to proper agencies. I l' 3. Medical Services The Salvation Army will assist with prescriptions and eye exams, we will refer to other agencies if needed. 4. Children's Services 5. Mental Health and/or Drug Abuse and/or Counseling Services Note: To tmlock this document in MS Word, Click on the "Tools" drop-down menu & select '<tJnprotect Document" Emergency Shelter Grant Application 7 6. Employment Services The Salvation Army makes referrals as needed. 7. Transportation The Salvation Army, in Salina, does not assist with transportation and will refer to the Salina Taxi Voucher Program. 8. Other Available Federal, State, and Private Assistance N/A 9. Other The Salvation Army will provide assistance for homeless prevention for those providing necessary documentation including eviction notices and disconnect notices. C. Confidentiality Section 832 of the Cranston-Gonzalez National Affordable Housing Act changes to the ESG Program requke grantees to develop procedures to ensure confidentiality of victims of family violence. Indicate how this requirement will be met to protect victims offamily violence in your Shelter or service provider organization. Note: If this application includes funding to a domestic violence shelter, the shelter must provide their confidentiality policy in order to be considered for funding. Note: To unlock this document in MS Word, Click on the "Tools" drop-down menu & select "Unprotect Document"