8.7 Landfill Electric Service
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
12/13/10
TIME
4:00 P.M.
AGENDA SECTION
NO:
ORIGINATING DEPARTMENT:
APPROVED FOR
AGENDA:
8
ITEM
NO:
Page 1
DEPARTMENT OF
PUBLIC WORKS
7
BY: Daniel R. Stack, P.E.
BY:
ITEM:
Change Order No.1 for Westar Energy (Westar) service installation in association with City Project
Number 09-2769, Municipal Solid Waste Landfill Facility Cell 5 Construction.
BACKGROUND:
On September 28, 2009, the City Commission authorized Westar to extend electric line service
connections to supply power to two separate locations - the equipment storage shed and the leachate
collection system for Cell 5. The authorization was based on two estimates Westar Energy provided to
City staff. The work was completed in the summer of 2010, nearly one year later than the date of the
estimate, and the actual costs to perform the work exceeded the estimate by $2,947.69.
Westar's company policy, as generally described in the General Terms and Conditions Section 7 of
the State Corporation Commission approved Tariff, is to provide a conservative computer-generated
estimate to the customer, and begin work once the customer has paid the estimated amount.
Following the completion of the work, Westar then charges the customer more or refunds the
difference to match the actual incurred costs. A number of years ago Westar began allowing the City
to pay the actual costs after the work is completed instead of prior to the work being completed.
Westar's actual costs have been less than the estimates on many occasions in the past. For instance,
for relocations related to the South Ohio widening project, on May 7, 2007 the City Commission
authorized an agreement with Westar to pay actual costs for work estimated at $249,000. The actual
costs for the work were $207,448 or $41 ,552 less than the estimate.
Staff has been working with Westar to put this arrangement into writing, which optimally would have
been presented to the City Commission along with this change order. However, due to the
approaching ends of the fiscal year for both the City and Westar, staff determined it best to bring the
change order to the City Commission now and bring the agreement to the City Commission at a later
date.
FISCAL NOTE:
The 2009 Capital Improvements Program budgeted $2,300,000 for the overall Landfill Cell 5
construction project of which adequate funds remain to cover this change order.
CONFORMANCE WITH STRATEGIC PLAN:
Goal #3: The city will provide the highest quality of services, consistent with governing body direction,
available resources and staff commitment to quality.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
12/13/10
TIME
4:00 P.M.
AGENDA SECTION
NO:
8
ORIGINATING DEPARTMENT: APPROVED FOR
AGENDA:
ITEM
NO:
Page 2
DEPARTMENT OF
PUBLIC WORKS
7
BY: Daniel R. Stack, P.E. BY:
COMMISSION ACTION OR RECOMMENDED ACTION:
Staff recommends the City Commission approve Change Order No.1 with Westar Energy for Project
Number 09-2769, Municipal Solid Waste Landfill Facility Cell 5 Construction, in the amount of
$2,947.69.
Attachment: Change Order No. 1
Final invoices # 045120 and # 045553
Estimates for services dated August 20, 2009 and August 21, 2009
Cc: Westar Energy
.
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