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8.6 Award Marymount Road Improvements CITY OF SALINA REQUEST FOR CITY COMMISSION ACTION DATE 12/13/10 TIME 4:00 P.M. AGENDA SECTION NO: ORIGINATING DEPARTMENT: APPROVED FOR AGENDA: 8 ITEM NO: Page 1 DEPARTMENT OF PUBLIC WORKS 6 BY: Daniel R. Stack, P.E. BY: ITEM: Award construction contract for the Marymount Road Pavement Rehabilitation and Drainage Improvements, Project No. 09-2783. BACKGROUND: The project concept was first brought to the City Commission on 11/23/09 with the scope to remove and replace aged and rough pavement on Marymount Road between Iron Avenue and Crawford Street, add a sidewalk, and improve drainage near the Glen and Ruskin intersections. The particulars are discussed as follows. The pavement and curb section between Northwood and Iron will be totally removed and replaced. A specific part of this section from Iron Avenue to about 800 feet south has steep topography and close proximity to the Catholic cemetery. This area is included in the Glen to Iron section that will be narrowed from 41 feet to 33 feet wide to accommodate a sidewalk separated from the road with a grass buffer. The average daily traffic volume of 4,300 allows the section to be narrowed without losing any level of service. Low-density residential development exists along only 1 side, and we will transition to a 3-lane section at the Iron and Glen intersections to maintain turning movements. This 33 feet wide section will match the Marymount section south of Crawford to Cedar Ridge Drive. A sidewalk will also be constructed along the west side from Crawford to Starlight where houses currently back up to Marymount and face Briarcliff. The Westar poles have been relocated to accommodate this. A short retaining wall will be necessary near the Fire Station due to steep topography. The pavement from Crawford to Ruskin will be spot repaired with full removal and replacement near the Crawford intersection. The pavement will then be smoothed with a concrete grinding machine to tie the old concrete with the new. Major storm sewer installations will occur at the Glen intersection extending west to Claremont and south past Ruskin. Utility conflicts in this area made the design difficult and will in turn require the contractor to work very carefully near the 24 inch water distribution main and other utilities. The substantial completion date is August 15, 2011 which includes all street pavement and curb work open for vehicular traffic. Final completion of the remaining work shall occur by October 15, 2011. The contract includes various intermediate limits and deadlines to encourage focused and smaller areas of repair. For example, some smaller intersection closures (i.e. Crawford Place, Starlight, Brookwood, Queens, Northwood, etc.) shall be limited to 14 calendar days per location (not including Glen) for removal and replacement of the pavement. The contractor will need to focus on a few of these at a time so as not to get too spread out while maintaining access to neighborhoods via adjacent streets. To facilitate Meadowlark School traffic, only short duration lane closures for storm sewer work may occur on Glen east of Marymount prior to school being out on May 19, 2011. Long-term lane closures for pavement removal and replacement can occur after that date. Pavement and curb and gutter work at the Crawford intersection shall be limited to 60 calendar days once lane closures begin. Two-way CITY OF SALINA REQUEST FOR CITY COMMISSION ACTION AGENDA SECTION NO: DATE 12/13/10 TIME 4:00 P.M. 8 ORIGINATING DEPARTMENT: APPROVED FOR AGENDA: DEPARTMENT OF PUBLIC WORKS ITEM NO: Page 2 6 BY: Daniel R. Stack, P.E. BY: traffic shall be maintained at all times. Work on the western phase of Marymount north of Glen shall be limited to 60 calendar days for removal and replacement of the pavement and curb and gutter. This is necessary due to the 1-way traffic inconvenience of the previously completed eastern phase. Mitigated damages in the amount of $500 per calendar day will be assessed for all days where lanes are closed or traffic is obstructed beyond the dates in the contract as mentioned above. Bids were received for this project on Tuesday, December 7,2010, and are as follows: Bidder Engineer's Estimate Bryant and Bryant Construction, Inc. Halstead, KS Smoky Hill, LLC Salina, KS Vogts-Parga Construction, LLC N. Newton, KS APAC-Kansas, Inc., Shears Division Salina, KS Pavers, Inc. Salina, KS Total Bid $1,282,134.00 $1,078,232.11 $1,148,228.70 $1,205,700.00 $1,321,011.30 $1,358,105.50 Schedule February 1, 2011 August 15, 2011 March 1, 2011 August 15, 2011 March, 2011 August 15, 2011 April 15, 2011 August 15, 2011 February 15, 2011 August 15, 2011 FISCAL NOTE: This project will be paid for by street repair and sidewalk improvement funds allocated in the 2010 sub-CIP. CONFORMANCE WITH STRATEGIC PLAN: Goal #3: The city will provide the highest quality of services, consistent with governing body direction, available resources and staff commitment to quality. Goal #6: The city will work to make Salina a city that has connectivity physically and socially. RECOMMENDED ACTION: Staff recommends the City Commission award the contract for the Marymount Road Pavement Rehabilitation and Drainage Improvements, Project No. 09-2783, to Bryant & Bryant Construction, Inc. of Halstead, Kansas in the amount of $1,078,232.11 with a 5% construction contingency ($53,911.61 ). Attachment: Project Map Cc: Bryant & Bryant Construction, Inc.