8.4 Approve 2011 Sub-C.I.P.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
12/13/2010
TIME
4:00 P.M.
AGENDA SECTION
NO:
8
ORIGINATING DEPARTMENT: APPROVED FOR
AGENDA:
ITEM
NO.
Page 1
FINANCE DEPARTMENT
4
BY:
BY: Rodney Franz
ITEM:
Approval of the 2011 Sub-CIP.
BACKGROUND:
During the City's annual budget process, funding allocations are established to finance the routine
smaller scale capital items that are typically paid for from cash resources. In order to meet vendor
timing requirements for provision of vehicles and equipment for the 2011 year, those must soon be
scheduled for bid award. The attached sheet shows the detailed list of projects to be undertaken and
equipment to be acquired in 2011.
Upon approval, staff will proceed to develop specifications/detailed proposals for purchase or
implementation. For any items (or groups of items) exceeding $10,000 the City Commission will be
requested to authorize each specific purchase, pursuant to our purchasing policy. Typically,
implementation of the entire plan will occupy the bulk of the year. However, Phase I of the Vehicles
and Equipment purchase is scheduled for bid award in early 2011 in order to meet model year
schedules for the manufacturers.
FISCAL NOTE:
All requests are within budgeted amounts, with the exception of the General Fund Vehicles and
Equipment Component, which shows a slight over-run. Staff recommendation is to defer acquisition of
one of the two Fire Department's SUVs on the list, to determine if budget savings on the other items
are sufficient to cover the additional vehicle.
RECOMMENDED ACTION:
Accept and authorize the 2011 Sub-CIP, authorizing staff to implement the plans and solicit bids and
proposals as required by City policy. We anticipate that recommendations on the first phase of
vehicles and equipment bid awards will be considered in early February, 2011.
City of Salina
2011 Sub-C1P
12/912010
BUilDINGS & FACiliTIES
Estimated
Fund DeptJDiv. Proj. # Description Cost
General Fund Police Administration Women's Locker Room $103,000
General Fund Building Maintenance Heaters in Memorial Hall $17,000
General Fund Building Maintenance Roof Repair-Building Maintenance offices and Cambell $24,500
plaza Stage
General Fund Museum $14,000
Close and seal window wells
General Fund Building Maintenance $10,100
Electrical Upgrades for the Concession Building
General Fund Health Department $9,500
Fire Alarm system
General Fund Fire $10,000
Kitchen Cabinets for Station # 4
General Fund Fire Concrete Replacement at Station #1 $8,000
BUDGET: $ 200,000 TOTAL GENERAL: $196,100
Sales Tax
Sales Tax
Sales Tax
Museum
Police Administration
Fire
Tuckpoint and Seal exterior and windows
Women's Locker Room
Generator for Station # 4
$74,900
$103,000
$22,000
Water/Wastewat WTP
Water/Wastewat WTP
Administration Building HVAC Control System
Concrete one section of sludge drying beds
$11,000
$50,000
BUDGET: $ 100,000 TOTAL WATER/WW: $11,000
TOTAL BUDGET: $
ESTIMATED COST TOTAL:
YTD/BID COST TOTAL:
REMAINING BUDGET:
REMAINING FUNDS: $
500,000
$407,100
$0
$92,900
500,000
City of Salina, Kansas 2011 Capital Budget
15
12/9/2010
City of Salina
2011 Sub-CIP
PARK IMPROVEMENTS
12/9/2010
Estimated
Fund DeptlDiv. Proj. # Description Cost
Special Parks Parks Annual debt service, Burke Soccer fields $30,000
Special Parks Parks Special Parks portion of Smoky Hill Master Plan $100,000
Special Parks Parks Second year of new park sign installation $12,000
Special Parks Parks Walking path in "River Trail Park" $10,000
Special Parks Parks Recreation facility sign replacement $19,200
Special Parks Parks Ornamental fence, Oakdale Park $28,000
Special Parks Parks Lakewood earth fishing pier repair $4,500
Special Parks Parks New interactive display at Lakewood science room $2,500
Special Parks Parks Canoeing equipment at Lakewood $3,500
Special Parks Parks Lakewood Discovery Center painting and parking lot $5,000
repair
Special Parks Parks Floating fishing pier extension $2,400
Special Parks Parks Prairie tree chipping $2,000
Special Parks Parks Roll cap for ECRA fields 1-4 & Matson $1 ,550
Special Parks Parks Two baseball pitcing mounds @ ECRA 3 and 4 $5,900
BUDGET: $ 230,000 TOTAL SPECIAL PARKS: $226,550
TOTAL CITY BUDGET:
PRIVATE DONATIONS:
ESTIMATED COST TOTAL:
YTD/BID COST TOTAL:
REMAINING BUDGET:
REMAINING FUNDS:
$230,000
$226,550
$0
$3,450
$230,000
17
City of SaUna
2011 Sub-CIP
12/9/2010
STREET REPAIR
Estimated
Fund DeptlDiv. Proj. # Description Cost
Gas Tax Street Railroad Crossing $100,000
Gas Tax Street Mill and Inlay $550,000
Gas Tax Street Crack Sealing $300,000
Gas Tax Street Pavement Condition Inventory $40,000
Gas Tax Street Concrete Rehabilitation $250,000
Gas Tax Street Crawford and Ohio Intersection $350,000
Gas Tax Street East Cloud Street Design $200,000
Gas Tax Street
BUDGET: $ 1,790,000 TOTAL GAS TAX: $1,790,000
Sales Tax
Street
Microsurfacing
$700,000
BUDGET: $ 700,000 TOTAL SALES TAX: $700,000
TOTAL BUDGET: $
ESTIMATED COST TOTAL: $
YTD/BID COST TOTAL: $
REMAINING BUDGET: $
REMAINING FUNDS: $
2,490,000
2,490,000
2,490,000
2,490,000
19
City of Salina
2011 Sub-CIP
12/9/2010
SIDEWALK & RAMPS
Estimated
Fund DeptJDiv. Proj. # Description Cost
Gas Tax Streets ADA Ramp Construction $50,000
BUDGET: $ 50,000 TOTAL GAS TAX: $ 50,000
TOTAL BUDGET:
ESTIMATED COST TOTAl:
YTD/BID COST TOTAl:
REMAINING BUDGET:
REMAINING FUNDS:
$50,000
$50,000
$0
$0
$50,000
20
City of Salina
2011 Sub-CIP
12/9/2010
TRAFFIC SIGNALS I INTERSECTIONS
Estimated
Fund DeptlDiv. Project # Description Cost
Gas Tax Street Traffic Cameras at two Intersections $35,000
Gas Tax Street Retroreflectivity Sign upgrades $51,000
Gas Tax Street Battery Backups and LED Lights $51,340
BUDGET: $ 140,000.00 TOTAL GAS TAX: $137,340
TOTAL BUDGET: $ 140,000
ESTIMATED COST TOTAL: $ 137,340
YTD/BID COST TOTAL: $
REMAINING BUDGET: $ 2,660
REMAINING FUNDS: $ 140,000
21
City of Salina
2011 Sub-CIP
VEHICLES & EQUIPMENT
F d 0 t1o. 0 . t. Estimated
un ep IV. escnp Ion Cost
General Fire/Operations $35,000
General Fire/Operations $35,000
General Fire/Operations Ambulance unit (484) $188,000
General Fire/Operations Fire Station Alert System--Station 1 $35,000
Backbone
General Fire/Operations Breathin Air Com ressor $22,000
General Fire Prevention Fire Marshall SUV $40,000
General EMS Zoll E Series Monitor Defibrillator $40,000
General EMS Stryker Power Cots (2) $24,000
General Police Operations Investigations Vehicle (1) $28,000
General Police Operations Police Patrol Units (4) $112,000
General Police Administratiom Phone System $15,384
General Public Works/Streets Salt Spreaders (2) $14,000
General Recreation ATV (3) $12,000
General Recreation Bannerman Diamond Master Groomer $5,500
BUDGET: $160,000 TOTAL SALES TAX: $160,000
Bicentennial Office/Adm
Bicentennial Office/Adm
Bicentennial All
Bicentennial Operations
Bicentennial Operations
Telephone System
PhotoCopier
Mobile Radios and Base Unit
Replace 500 Tables
Snow Blower/Sweepster
. .
$12,500
$12,500
$24,000
$110,000
$4,000
WaterlWW
WaterlWW
WaterlWW
WaterlWW
WaterlWW
WaterlWW
WaterlWW
Water/WW
$45,000
$70,000
$13,500
$15,000
$45,000
$32,000
$30,000
$25,000
WD
WD
WTP
WTP
WWTP
WWC
WWC
WWC
BUDGET: $708,000 TOTAL WATER/WW: $275,500
TOTAL BUDGET:
ESTIMATED COST TOTAL:
Phase 1 Estimate:
Phase 1 Total Bids
Phase I Budget Savings
YTD/BID COST:
REMAINING BUDGET:
$1,614,000
$1,176,384
$0
$0
$0
$1,614,000
22
12/9/2010
City of Salina
2011 Sub-CIP
12/9/2010
System Enhancements
Estimated
Fund DepUDiv. Project # Description Cost
Solid Waste Solid Waste Perimeter Fencing $32,000
BUDGET: $ 32,000 TOTAL Solid Waste SUBTOTAL: $32,000
Utilities WTP Gypsum Hill Water Tower Painting $200,000
Utilities WTP Key Acres Water Tower Painting $270,000
Utilities WWC Sanitary Sewer Line Replacement $40,000
Utilities WWC Sanitary Sewer Point Repairs $65,000
Utilities WD Water Distribution Leak Detection $85,000
Utilities WWC Clean and Repair Sanitary Sewer from Pacific to Pine on Front Street $75,000
Utilities WWC Wastewater Pump Rehabilitation, Station # 5 and 24 $265,000
I
BUDGET: $ 1,000,000 TOTAL WATERlWASTEWATER SUBTOTAL: $1,000,000
WWTP
WWTP
UV System Upgrade
Repaint Three Final Clarifiers
$100,000
$200,000
BUDGET: $ 1,030,000 EPASUBTOTAL: $300,000
TOTAL BUDGET: $ 2,062,000
ESTIMATED COST TOTAL: $ 1,332,000
YTD/BID COST TOTAL:
REMAINING BUDGET: $ 730,000
REMAINING FUNDS: $ 730,000
23