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retention dam mariposa sub. 10/13/1989L O. BBNG"ON AUBREY O. LINVILLE )AYES T. GRAVES PETER L PETERSON JOHN W. MIZE GREG A BENOTSON LAWPON M. NUSS MICKEY W. MOSIER DANA P. RYAN S. ANDREW HBIDRICX Mr. Don Hoff City Engineer City of Salina P.O. Box 736 Salina, KS 67402-0736 CLARK, MIZE & LINVILLE CHARTERED Re: Primary Retention Dam - Mariposa Subdivision - Work of Beemer Construction, Inc. Dear Don: I enclose a copy of the October 5, 1989 letter of G. Harold Lamfers of Bucher, Willis & Ratliff, plus the October 5, 1989 "Contractor's Payment Estimate" signed by Wilbur D. Beemer and Harold Lamfers, which I approved on October 12, 1989. This calls for a payment of $26,501.20 subject only to Wilbur Beemer's submitting an affidavit required by paragraph 2 of Article 52 of the general conditions. That has to do with Beemer's oath that everyone has been paid plus the statement of the surety on the performance and payment bond consenting to final payment. I also enclose a copy of the October 5, 1989 statement of services from Bucher & Willis for "professional construction engineering services" in the amount of $7,563. Also, you will find enclosed a copy of the June 26, 1989 statement of Bucher & Willis for "professional engineering services for final design and preparation of construction plans and specifications for the detention structure" in the amount of $6,000. We have already paid this item and submit it for purposes of reimbursement. Finally, I enclose the August 7, 1989 statement of Bucher & Willis in the amount of $25,74350 "for professional services to prepare the final design, construction plans, and specifications for water, sewer, streets and cart paths". In the instance of each Bucher & Willis statement, we enclose copies of the cover letters from that firm which presented those statements. We submit these items for payment by the City as part of special assessments to be levied against the first 31 lots. truly yours, ' aures T. Graves JTG/dw Enc. cc: Mark L. Miller (w/o enc.) JAMBS P. MIZE Ivuuu) ATTORNEYS AT LAW P.O. BOX 3" IN SOUTH EIGHTH SALINA. KANSAS 67102-0380 TELEPHONE (913) 413-023 PAA (919) 6D.10 C. L. CLARK 01 COUNSEL October 13, 1989 Re: Primary Retention Dam - Mariposa Subdivision - Work of Beemer Construction, Inc. Dear Don: I enclose a copy of the October 5, 1989 letter of G. Harold Lamfers of Bucher, Willis & Ratliff, plus the October 5, 1989 "Contractor's Payment Estimate" signed by Wilbur D. Beemer and Harold Lamfers, which I approved on October 12, 1989. This calls for a payment of $26,501.20 subject only to Wilbur Beemer's submitting an affidavit required by paragraph 2 of Article 52 of the general conditions. That has to do with Beemer's oath that everyone has been paid plus the statement of the surety on the performance and payment bond consenting to final payment. I also enclose a copy of the October 5, 1989 statement of services from Bucher & Willis for "professional construction engineering services" in the amount of $7,563. Also, you will find enclosed a copy of the June 26, 1989 statement of Bucher & Willis for "professional engineering services for final design and preparation of construction plans and specifications for the detention structure" in the amount of $6,000. We have already paid this item and submit it for purposes of reimbursement. Finally, I enclose the August 7, 1989 statement of Bucher & Willis in the amount of $25,74350 "for professional services to prepare the final design, construction plans, and specifications for water, sewer, streets and cart paths". In the instance of each Bucher & Willis statement, we enclose copies of the cover letters from that firm which presented those statements. We submit these items for payment by the City as part of special assessments to be levied against the first 31 lots. truly yours, ' aures T. Graves JTG/dw Enc. cc: Mark L. Miller (w/o enc.) KHER WHS ME e lNWMIINa. nANNlgaaecxnlrn Established In 1957 PARTNERS James D. Bucher, PE, AICP, Retiree Shelby K. Willis, PE William R. Ratliff, PE G. Harold Lamfers. PE Kay C. Bloom, PE Stephen L. Jennings, PE Raymond E. Lamfers, PE Raymond L. Voskamp, Jr., AIA James Ray Flemons, PE Jon H. Meulengracht, AICP Jimmy H. C. Lin, PE James R. Swanson, PE Steve D. Carr, PE R. David Miller, PE Larry G. White, AIA Sam G. Hald l man, PE ASSOCIATES Gerald H. Memming, PE Mark D. Boyer, RLS Robert K. Lehman, CPG William D. Strait, AICP Keith Lassman, CP Kenneth J. Turner, RLS Stephen G. Lewis, AICP Donald L Klapmeyer. PE Thomas E. McMahon, PE Michael H. Boles, PE Charles M. Schwinger, PE Kelly S. Sunderland, PE Ronald A. Williamson. AICP Carl L. Johnson, PE Steven K. Hileman, PE OFFICES Salina, KS Kansas City, MO Tyler,TX Aurora, It. Colorado Springs, CO Hays, KS Mount Pleasant, TX October 5, 1989 Mr. James T. Graves CLARK, MIZE & LINVILLE, CHTD. 129 South 8th Street Salina, Kansas 67401 Re: Mariposa Subdivision Primary Detention Dam Salina, Kansas Dear Mr. Graves: A final inspection of the Detention Dam, Pool Area and Waste Area was made on October 3, 1989. Those present were Wilbur Beemer, Terry Martin and Harold Lamfers. We believe construction has been completed in accordance with the Plans and Specifications and we recommend final pay- ment be made. We discussed the quantities with Mr. Beemer. We are both of the opinion that final quantities are very near the bid quantities and, therefore, agreed it was not necessary to perform additional surveys to calculate actual Excavation, Earth Fill or Seeding & Fertilizer. Excavation was probably slightly in excess of plan quantity, but it would be very minor, and Mr. Beemer agreed it was not worth additional effort to determine the actual quantity in this regard. Mr. Beemer had corrected all eroded areas (including reseeding) except a short segment on the east slope of the inlet channel at the southeast corner of the ponding area. We believe the grass in this area (as well as other seeded areas) will be acceptable by next spring, unless heavy rains occur in the meantime. In any event, he agreed to reseed those areas which may be unacceptable next spring. We believe Mr. Beemer performed admirably and will honor his verbal commitment in this regard. As additional insurance in this regard, Articles 48 and 50 of the General Conditions can be utilized if necessary. 609 WEST NORTH STREET SALINA, KANSAS 97401.2089 a (913(827.3903 I Mr. James T. Graves CLARK, MIZE & LINVILLE, CHTD. October 5, 1989 Page Two Enclosed are four copies of the Final Payment Estimate. If you agree that the project is acceptable, please execute all copies and return one copy to Mr. Beemer with payment and one coy to our office. A copy of our letter to Mr. Beemer dated October 5, 1989 is enclosed. Please note the require- ment regarding the affidavit that Mr. Beemer is to provide before final payment is made. We believe this completes our services on this project, unless additional efforts are required next spring. A statement for our services will be submitted shortly. It has been a pleasure to serve you on this project and we are more than willing to visit on any questions or concerns you may have on the project. Sincerely, BUCHER, WILLIS & RATLIFF GHL/r G. Harold Lamfers, P.E. Enclosures WE WILUS mull cOFfInTAe [FOMllrf. ruFFus uacenron Established In 1951 PARTNERS James 0. Bucher, PE, AICP, Retired Shelby K. Willis. PE William R. Ratliff, PE G. Harold Lamlors, PE Kay C. Bloom, PE Stephen L. Jennings, PE Raymond E. Lamlers. PE Raymond L. Voakamp, Jr., AIA James Ray Flemons, PE Jon H, Meulengrechl, AICP Jimmy H. C. Lin, PE James R. Swanson, PE Steve D. Carr, PE R. David Miller, PE Larry G. While. AIA Sam G. Haldeman, PE ASSOCIATES Gerald H. stemming. PE Mark 0. Boyer, PLS Robert K. Lehman. CPG William D. Strait, AICP Keith Lassman, CP Kenneth J. Turner, RLS Stephan G, Lewis. AICP Donald L. Klapmeyer. PE Thomas E. McMahon, PE Michael H. Boles, PE Charles M. Schwinger, PE Kelly S. Sunderland. PE Ronald A. William son. AICP Carl L. Johnson. PE Steven K. Hlleman, PE OFFICES Salina, KS Knnsan Oily. MO Tyler, TX Aurora, IL Colorado Springs, CO Hays, KS Mount Pleasant, TX October 5, 1989 Mr. Wilbur Beemer Beemer Construction Company , Box 36 Carlton, Kansas 67929 Re: Mariposa Subdivision Primary Detention Dam Salina, Kansas Dear Mr. Beemer: As indicated during our final inspection on October 3, 1989, we believe construction of the referenced project has been completed in accordance with the Plans and Specifications and will so advise the Owner. If they are in agreement, they will execute the Contractors Payment Estimate and process final payment. You must, however, submit a notarized affidavit as required by the second paragraph of Article 52 of the General Conditions before acceptance by the Owner. Please provide two copies to our office. We will forward one copy to Mr. Graves. An interim copy of the Final Payment Estimate is enclosed for your reference pending receipt of the final executed copy from the Owner. As discussed during the final inspection, it may be neces- sary to reseed some areas in the spring dependent on grass cover at that time. The main concern at this time is a short segment on the east slope of the inlet channel at the southeast corner of the ponding area. It was agreed that you would broadcast additional seed in this area at this time with the expectation that adequate growth would be evident next spring. In the event this, or other seeded areas, do not provide adequate growth in the spring, they will be corrected at that time. We have enjoyed our association with you and all those who worked on construction of the project. Your performance was commendable. We will certainly recommend your firm to others for similar work and look forward to the -opportunity to work with you again in the future. GHL/r Enclosures cc: Mr. James T. Graves 609 WEST NORTH STREET SALINA. KANSAS 67001-2064 v (913)927-3603 Sincerely, BUCHER, WILLIS 6 RATLIFF G. Harold Lamfers, P.E. CONTRACTORS PAYMENT ESTIMATE FOR Primary Detention Dam in Mariposa Subdivision Salina, Kansas Pay to Beemer Construction, Inc. (Contractor) P.O. Box 36, Carlton, Kansas 67429 Contract No. - From July 28 Percent of Work Completed 100 Sheet 1 of 1 1989 to October 5 —19-0—Est. No--L-Final) Percent of Contract Time Elapsed Less than 100%, Item No. Item Description on Contract Quantities Total Quantities To Date Unit Price Amount Earned To Date 1. Clearing Lump Sum 100% 1500.00 500.00 2 Clearing & Grubbing Lump Sum 1 600.00 600.0 3 Removal. of Existing Structures Lump Sum 100%, 600.00 600.00 4 Excavation 18 1 Y 18,190 0.68 12,369.00 2,815 CY 2815 2,815.00 6 Concrete 6.5 CY 6.5 250.00 1,625.00 Corru ated Metal Pipe w Orifice Structures 84 LF 84 65.50 5,502.00 8 Trash Racks 2 LumpSum 100% 2,000.00 2,000.00 r97 Seeding & Fertilizer 3.5 Ac 3.5 140.00 490.00 Accepted Date October 5 19 89 Beemer Construction. Inc. Subtotal: Contract Items Earned To Date........ Less 0 % Retained... Net Amount .................... Less Previous Net Estimate ....... Amount Due This Estimate........ $26,501.20 0.00 26, 501.20 0.00 $26,501.20 (Contractor) / �c tet, c e4— e � By d (Signature) (Title) This payment estimate has been verified and payment recommended in accordance with the Specifications. '' U ' UK MR. �/®CONNVUINGENe1N[FRe,nANNFReaM NRECre By Y''.Partner (Signature) (Title) Date October 5 1g 89 Form 101 Appr6vilid for Payment B Date Ab .7 caner1C`Q,d WE WIU DIU EE rurweu&Aec�M Mr. James T. Graves Clark, Mize & Linville, Chtd. 129 South 8th Street Salina, Kansas 67401 STATEMENT October 5, 1989 Re: Mariposa Planned Development Primary Detention Dam Construction Engineering BW&R Job No. 89-220 For professional construction engineering services for the referenced dam. A breakdown of the below manhours is attached. Principal 17.0 Hrs. @ $87.00 = $1,479.00 Project Manager 79.5 Hrs. @ 50.00 = 3,975.00 Instrument Person 24.0 Hrs. @ 29.00 = 696.00 Inspector (Jr. Tech.) 41.5 Hrs. @ 30.00 = 1,245.00 Secretary 6.0 Hrs. @ 28.00 = 168.00 Total Amount Due through October 5, 1989 = $7,563.00 Previous Statements -0- Total Amount Due Bucher, Willis & Ratliff This Statement .... $7,.563.00 609 WEST NORTH STREET SALINA, KANSAS 67/01.2060 • (9/3)827.3803 4 Construction Engineering Services Mariposa Primary Detention Dam Principal Proi. Mor. Surveyor Inspector Secretary Pre Bid Services 6-22-89 3 2 12 1 17 1 1 Services for Letting 7-18-89 1 19 2 2 Prep. of Notes, etc. for Construction Staking and Inspection 8-2-89 1 4 3 1 4 9 1 11 2 16 8 Construction Staking 8-17-89 8 8 18 8 8 21 8 8 Inspection Services 8-22-89 1 8 3 23 4 24 2 25 6 6 28 1 8 29 3 8 30 8 31 8.5 9- 1-89 1 3 21 3 22 3 25 0.5 26 2 Final Insp.. Pay Est Correa., etc 10- 3-89 1 1 4 2 5 2 1 Total Manhours 17 79.5 24 41.5 6 RUM Rus PTU FF caxsuuuw saeedsaa. surenasauanas Established In 1957 PARTNERS James D. Bucher, PE. AICP, Retired Shelby K. Willis. PE William R. Rallill, PE G. Harold Lenders. PE Kay C. Bloom, PE Stephen L Jennings. PE Raymond E. Lamlers, PE Raymond L. Voskamp, Jr., AIA James Ray Flemons, PE Jon H. Meulengracht. AICP Jimmy H. C. Lin, PE James R. Swanson, PE Sleve D. Carr, PE R. David Miller, PE Larry G. While. AIA Sam G. Haldiman, PE ASSOCIATES Gerald H. Memming. PE Mark D. Boyer, RLS Robed K. Lehman. CPG William D. Strait. AICP Keith Lassman, CP Kenneth J. Turner, RLS Stephen G. Lewis, AICP Donald L Klapmeyer, PE Thomas E. McMahon, PE Michael H. Boles, PE Charles M. Scharinger, PE Kelly S. Sunderland, PE Ronald A. Williamson, AICP Carl L. Johnson. PE Sleven K. Hileman. PE OFFICES Salina, KS Kansas City, MO Tyler, TX Aurora, IL Colorado Swings, CO Hays, KS Mount Pleasant, TX Mr. James T. Graves Clark, Mize & Linville, 129 South 8th Street Salina, Kansas 67401 Dear Mr. Graves: June 26, 1989 Chartered Re: Mariposa planned Development Project Detention Structure Engineering services for design of the detention structure and ponding area in the northwest corner of Mariposa Subdivision have been completed in accordance with our proposal dated January 26, 1989. Our costs exceeded the estimated fee of $6,000 noted in our proposal. As indicated during a recent discussion, we have decided in this case to charge only the $6,000 estimate for these services. A statement reflecting this is enclosed. Also, a3 discussed recently, we will proceed with construction phase services (notice to bidders, bid opening and inspection) on an hourly basis. The hourly rates will be the same as noted in our previous letter of September 30, 1988. If you are in agreement, please advise. An official agreement can be provided if you prefer. GHL/r Enclosure 609 WEST NORTH STREET SALINA, KANSAS 674014064 a (913]627.3603 Sincerely, BUCHER, WIL/LIS & RATLIFF G. Harold Lamfers,�E P ti NOR RUS �IUEE June 26, 1989 Mr. James T. Graves Clark, Mize & Linville, Chartered 129 South 8th Street Salina, Kansas 67401 STATEMENT Re: Mariposa Planned Development Project Detention Structure BW&R Job No. 88-108.01 For professional engineering services for final design and preparation of construction plans and specifications for the detention structure and ponding area in the northwest corner of Mariposa Subdivision in accordance with our proposal dated January 26, 1989. Costs exceeded the estimated fee of $6,000. A decision was made to charge the estimated fee and therefore a breakdown of labor and expenses have not been shown. Total Fee for Completion of Services . . . . . . . . . . $6,000 Total Amount Due Bucher, Willis & Ratliff This Statement .... $6,000 609 WEST NORTH STREET SALINA. KANSAS 67401.2064 • (913)8273603