8.2 Reallocate KS Emergency Shelter GrantCITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
08/23/2010 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: APPROVED FOR
NO: 8 AGENDA:
COMMUNITY DEVELOPMENT
SERVICES DEPARTMENT
ITEM
NO. 2
BY: Judy Irvin BY:
Page 1
ITEM:
Consider a recommendation to re-allocate unused grant funds to eligible local agencies for the 2009-
2010 Kansas Emergency Shelter Grant Program and authorize a grant performance time extension to
complete grant close-out reports.
BACKGROUND:
On July 27, 2009, the Salina City Commission authorized allocation of $37,207 in Emergency Shelter
Grant funds to Ashby House, Ca tholic Charities, DVACK, The Emergency Aid/Food Bank and The
Salvation Army for the ESG grant cycle covering July 1, 2009 through June 30, 2010.
In preparing to close out the 2 009-2010 grant funds and submit a reimbursement request to the
Kansas Housing Resources Co rporation (KHRC), I learned the Salvation Army had mistakenly
thought their decision to withdraw from the 2010-2011 ESG application preceded award of ESG funds
in July, 2009. In July, 2009, they acknowledged notification of their award by completing their ESG
budget itemization form and furnishing matching funds information.However, it appears awareness
of their $3,015 ESG award may have been overshado wed by obligations which came with $35,703
the city subsequently allocated to them from $163,000 in Rapid Re-Housing (HPRP) funds. HPRP-
recipient agencies have all struggled with new and considerable implementation requirements, also
administered under KHRC, which began in September of 2009.
I immediately contacted the KHRC grant administrator for instructions. He confirms ESG funds are
awarded to the City of Salina as sub-grantee and that the commission is free to distribute funds
according to ESG regulations to KHRC-authorized agencies, including to re-allocate unspent funds.
There was also a routine reques t from DVACK to move funds fr om one designated category to
another, as they had experienced much higher shel ter operating costs than budgeted for this past
winter. The amount of DVACK’s budget shortfall was less than the unspent funds. Catholic Charities
was not able to submit a Rapid Re-Housing application in time to receive HPRP funds last fall, thus
has received much less support for homeless services than the other remaining agencies. They have
provided more services to ESG clients than t hey had been able to be reimbursed for under their
2009-2010 grant award.
The following is staff’s recommendation to re-allocate $3,015 of unused 2009-2010 ESG funds,
based on expressed need and consistent timely submittal of grant-required reports:
DVACK $1,207 (shelter utilities)
Catholic Charities $1,808 (essential services, staff salaries)
TOTAL $3,015
FISCAL NOTE:
There is no impact on the budget, if ESG funds are re-allocated to existing ESG agencies.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
08/23/2010 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: APPROVED FOR
NO: 8 AGENDA:
COMMUNITY DEVELOPMENT
SERVICES DEPARTMENT
ITEM
NO. 2
BY: Judy Irvin BY:
Page 2
CONFORMANCE WITH THE STRATEGIC PLAN:
The City will work to make Salina a city that has connectivity physically and socially, through the action
item, promote public and private partnerships for community projects and service endeavors.
RECOMMENDED ACTION:
If the City Commission approves the allocation of funds as recommended by staff, a motion should
be passed to re-allocate $3,015 in 2009-2010 ESG funds and authorize the mayor to sign a letter to
KHRC requesting an extension of time to complete grant close-out documents.