8.6 Magnolia Commons Improvements
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
06/07/2010
TIME
4:00 P.M.
AGENDA SECTION
NO:
8
ORIGINATING DEPARTMENT: APPROVED FOR
AGENDA:
ITEM
NO.
Page 1
UTILITIES DEPARTMENT
6
BY:
BY: Martha Tasker
ITEM:
Award of contracts for Wastewater Lift Station No. 47 and Magnolia Commons Addition Infrastructure
Improvements.
BACKGROUND:
Development of the properties located in the southwest quadrant of 1-135 and Magnolia Road has
been a challenge that has been the focus of discussion and planning on the part of the City of Salina,
property owners, developers and prospective tenants for quite some time. This undeveloped area
consists of approximately 320 acres and includes the 40 acres of Magnolia Commons Addition. There
is currently no public water, sanitary sewer or streets serving this area.
Wastewater Lift Station No. 47 will be located near the northwest corner of the Hollybrooke
Subdivision and will replace the existing Lift Station No. 47. The new Lift Station No. 47 will serve the
Magnolia Commons Addition, the undeveloped area, and the existing residential area currently served
by the existing station.
Magnolia Commons Addition Infrastructure Improvements include a waterline loop from
Centennial Road, gravity sewer system, public streets and storm water system to provide service to
the Magnolia Commons Addition and the undeveloped area. Refer to the attached Magnolia
Commons Project Map.
Bids were received May 18, 2010. Refer to the attached summary of bids for each project.
United Plumbing and Service Co., Inc. and Straub Construction Co., Inc. have requested that their
bids be withdrawn and the bid bond returned.
Smoky Hill, LLC submitted a proposal that fully complies with the project specifications. Staff has
reviewed Smoky Hill, LLC's qualifications and contacted references, and has confirmed that Smoky
Hill, LLC is the lowest responsive bidder. Smoky Hill, LLC has completed projects for the City and
their work has been excellent.
In the early 1990's, the City completed an evaluation comparing submersible type lift stations to
underground wetwell/dry pit lift stations (City's standard design). It was determined that submersible
type lift stations were the most cost effective. For the last 15 years, the standard design has been
submersible type lift stations. The Wastewater Lift Station Project was bid competitively to compare
the capital cost of submersible type lift stations versus an underground wetwell/dry pit lift station. The
difference in capital costs between the two types of lift stations is $135,000. Based on the cost
difference, Staff recommends the submersible type station option be utilized for this project.
Concrete pavement was bid competitively against asphalt pavement and concrete pavement was the
low bid. Based on the lower maintenance costs for concrete pavement, Staff recommends that the
concrete pavement option be utilized for this project.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
06/07/2010
TIME
4:00 P.M.
AGENDA SECTION
NO:
8
ORIGINATING DEPARTMENT: APPROVED FOR
AGENDA:
ITEM
NO.
Page 2
UTILITIES DEPARTMENT
6
BY:
BY: Martha Tasker
FISCAL NOTE:
This project is proposed to be financed with general obligation bonds as a special assessment benefit
district project with the costs sub-allocated (per Resolution NO.1 0-6731) as follows:
City cost not subject to reimbursement
Special Assessments
Ag Deferrals
12-6a19 Cost Recovery
Total Cost
$ 165,854.34
$1,581,642.18
$ 69,817.97
$1 ,598,249.11
$3,415,563.60
CONFORMANCE WITH THE STRATEGIC PLAN:
Related Strategic Plan goals may include:
Goal: The City will provide the highest quality of services consistent with governing body direction,
available resources and staff commitment to quality.
Action Item: The City Commission will maintain its commitment to the municipal organization by
providing direction and resources that will allow them to meet established expectations.
COMMISSION ACTION:
It is recommended that the City Commission:
1. Accept the withdrawal of bids from United Plumbing and Service Co., Inc. and Straub
Construction Co., Inc. and approve the return of the bid bond to each contractor.
2. Award the contract for Wastewater Lift Station No. 47 (Submersible Lift Station), Project No. 08-
2733 to Smoky Hill, LLC in the amount of $302,000.00. Contingent upon Menards closing on
the purchase of the property.
3. Award the contract for Magnolia Commons Addition Infrastructure Improvements (Concrete
Pavement), Project No. 08-2733 to Smoky Hill, LLC in the amount of $2,270,980.20.
Contingent upon Menards closing on the purchase of the property.
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Magnolia Commons Project Map
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SUMMARY OF BIDS
WASTEWATER LIFT STATION NO. 47
Project No. 08-2733
BIDDER BID AMOUNT
SUBMERSIBLE UNDERGROUND
United Plumbing and Service Co., Inc'
301 Duck Rd. $190,047.00 $340,000.00
Grandview MO 64030
Straub Construction Co., Inc.2
7775 Meadow View Dr. $256,100.00 $411,700.00
Shawnee, KS 66227
Smoky Hill, LLC
645 E. Crawford #E8 $302,000.00 $437,000.00
Salina, KS 67401
Utility Contractors, Inc.
P.O. Box 2079 $317,700.00 $525,900.00
Wichita, KS 67201-2079
CAS Construction, LLC
501 NE Burgess $333,000.00 $527,000.00
Topeka, KS 66608
EMCON, Inc.
P.O. Box 36 $608,000.00 $724,000.00
Berry town, KS 66409
Engineer's Estimate $320,000.00 $425,000.00
United Plumbing and Service Co., Inc. has requested that their bid be withdrawn (See attached letter).
The bid bond will be returned to United Plumbing and Service Co., Inc.
2Straub Construction Co., Inc. has requested that their bid be withdrawn (See attached letter). The bid
bond will be returned to Straub Construction Co., Inc.
Proiect Schedule:
Substantial Completion - February 28, 2011
Final Completion - March 31, 2011
SUMMARY OF BIDS
MAGNOLIA COMMONS ADDITION INFRASTRUCTURE IMPROVEMENTS
Project No. 08-2733
BIDDER BID AMOUNT
ASPHAL T PAVEMENT CONCRETE PAVEMENT
United Plumbing and Service Co., Inc'
301 Duck Rd. $2,212,285.10 $2,132,811.67
Grandview MO 64030
Straub Construction Co., Inc.:.!
7775 Meadow View Dr. $2,267,690.71 $2,211,091.38
Shawnee, KS 66227
Smoky Hill, LLC $2,344,976.40 $2,270,980.20
645 E. Crawford #E8
Salina, KS 67401
Emery Sapp & Sons, Inc.
140 Walnut St. $2,392,725.45 $2,294,020.45
Kansas City, MO 64106
Nowak Construction Co., Inc.
P.O. Box 218,200 S. Goddard $2,307,362.07 $2,295,281.07
Goddard, KS 67052
APAC-Kansas, Inc. Shears Division
P.O. Box 1095 $2,298,688.25 $2,342,944.70
Salina, KS 67402-1095
Mies Construction, Inc.
1919 SW Blvd. $2,443,499.11 $2,427,901.25
Wichita, KS 67213
Middlecreek Corp.
P.O. Box 136 $2,817,974.50 $2,730,086.00
Peabody, KS 66866
Engineer's Estimate $2,496,028.00 $2,578,382.00
,
United Plumbing and Service Co., Inc. has requested that their bid be withdrawn
(See attached letter). The bid bond will be returned to United Plumbing and Service Co., Inc.
2Straub Construction Co., Inc. has requested that their bid be withdrawn (See attached
letter). The bid bond will be returned to Straub Construction Co., Inc.
Proiect Schedule:
Water system:
Centennial Road, parallel to Magnolia Road to end of Virginia Court - September 1, 2010
Extension of Virginia Court water line - September 1, 2010
Remainder of water system improvements - February 28, 2011
Sanitary sewer system:
Extension of Virginia Court sanitary sewer line - September 1, 2010
Remainder of sanitary sewer system - February 28, 2011
Streets:
Public streets - November 18, 2010
Substantial Completion - February 28, 2011
Final Completion - March 31, 2011.
OS/25/2010 13:09
8157514550
UHITED
PAGE 01,.-'01
PLUMBING
UNITED
~
AND SERVICE
~')LJ^UTY sv OeF>ION
fM,phone: (816) 965-9100 Fax: (81'~ 761-.4560
May 25, 2010
Martha Tasker
Director of Utilities
City of Salina, KS
300 West Ash
P.O. Box 736
Salina, KS 67402-0736
RE: Bids for Magnolia Commons Addition and Wastewater Lift Station No, 47
Dear Ms. Tasker:
After careful consideration, United Plumbing and Service Co., Inc. respectfully requests
to withdraw our bids for the projects referenced above, contingent upon the City of
Salina returning our bid bonds and releasing United Plumbing and Service Co., Inc.
from any liabilfty related to these projects,
I appreciate your attention and assistance during this process.
~~$~
Michael F. Bender
CFO
(816) 285 - 4401
301 Duck Road, Grandview, MO 64030
,_,UN, ',2810 5: 24f'M
STRAJB CO~STRUCTIDN
NO. 157
r. 2
Mr. Jason Gage (Via Facsimile #785-820-8532)
City Manager
City of Salina
300 West Ash Street
P. O. Box 736
Salina, KS 67402-0736
June 1~ 2010
Mr. Mike Schrage (Via Facsimile #785-820-8532)
Deputy City Manager
City of Salina
3 00 West Ash Street
P. O. Box 736
Salina, KS 67402-0736
Ms. Martha Tasker (Via Facsimile #785-309-5713)
Director of Utilities
300 West Ash Street
p, O. Box 736
Salina, KS 67402~0736
Re: Proj ect ill:
Bid Date:
Magnolia Commons Addition Infrastructw"e Improvements
May 18~ 2010
Ladies and Gentlemen:
Due to the city staff's objection to portions of its proposed subcontractor team~ Straub
Construction Company, Inc. will agree to withdraw its Magnolia Commons Addition
Infrastructure Improvements bid contingent upon the city~ s agreeIl1ent to return the bid and
Straub~s bid bond without penalty or forfeiture of bid security for this project. Please know that
Straub Constnlction Company, Inc. stands ready. willing. and able to fulfill all obligations
attached to our bid if the withdraw is not accepted by the city and the city decides to award a
contract to Straub Construction Company, Inc.
Please inform us of your position regarding this action of withdraw as soon as the city is
able to make an official and final determination. We appreciate the city's consideration of our
bid and hope to be able to continue a good relationship vi'ith the City of Salina in the future.
Very truly yours,
STRAUB CONSTRUCTION COMPANY~ INC.
c:5
Strtlub Construction Company. Inc.. 777S Meadgw View Drive. Shawnee, KS 66227. 913/4!i1-882S. Fax: '91Sf451-9617
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June 1, 2010
QLl
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lean
Mr. Jason Gage (Via Facsimile #785-820-8532)
City Manager
City of Salina
300 West Ash Street
P. O. Box 736
Salina, KS 67402-0736
Mr. Mike Schrage (Via Facsimile #785-820-8532)
Deputy City Manager
City of Salina
300 West Ash Street
P. O. Box 736
Salina, KS 67402-0736
Ms. Martha Tasker (Via Facsimile #785-309-5713)
Director of Utilities
300 West Ash Street
P. O. Box 736
Salina, KS 67402-0736
Re: Project ID;
Bid Date:
Wastewater Lift Station #47
May 18,2010
Ladies and Gentlemen:
Due to the city staffs objection to portions of its proposed subcontractor team. Straub
Construction Company, Inc. will agree to withdraw its Wastewater Lift Station #47 bid
contingent upon the city's agreement to return the bid and Straub's bid bond without penalty or
forfeiture of bid security for this project. Please know that Straub Construction Company, Ine,
stands ready, willing, and able to fulfill all obligations attached to our bid if the withdraw is not
accepted by the city and the city decides to award a contract to Straub Construction Company;
Inc.
Please inform us of your position regarding this action of withdraw as soon as the city is
able to make all official and final determination. We appreciate the city's consideration of our
bid and hope to be able to continue a good relationship with the City of Salina in the future.
Very truly yours,
STRAUB CONSTRUCTION COMPANY, INC.
~
Straub Construction Company, Inc:. . 7775 Meadow View Drive. ShawnM, KS 662.27 . 913f451-lre28 . Fax: 913/451-9617