River Festival Light & Sound Contract
... .
"Clearly the Sound Choice"
961 Valley View Rd.
Norman, OK. 73069
405-759-7386 office
405-759-7385 fax
pg.1
AGREEMENT FOR LIGHTS/SOUND CONTRACTING
Agreement made this 30th day of March, 2010, by and between HooDer Sound Production
Services, (hereinafter referred to as the "Contractor") and Salina Arts and Humanities
Commission, (hereinafter referred to as the "Buyer") for the purpose of contracting
Lights/Sound reinforcement between the undersigned parties. This agreement shall auto renew
for 2011, and 2012, cost and terms to be re-negotiated each year, based on equipment needs,
artist requirements, and other events and contingencies.
1. Contractor hereby agrees to provide all the sound and lighting equipment specified in Exhibit
"A". attached hereto and made a part of this Agreement. Contractor warrants that the equipment
listed in Exhibit" A" is in good working order.
2. The Contractor shall have the equipment provided for in Exhibit "A" set up and ready to
operate at:
The Bi-Centennial Center. Salina. KS by 7:00 PM on June 9.2010.
Eric Stein Staae (Oakdale Park). Salina. KS by 5:00 PM on June 10. 2010.
Staae II (Oakdale Park). Salina. KS by 9:00 AM on June 11. 2010.
For: "Smoky Hill River Festival 2010".
As Der festival schedule from June 10-13. 2010.
3. Load-in may commence at:
Bi-Centennial Center at 1 :00 PM on June 9.2010.
Eric Stein Staae at 9:00 AM on June 10. 2010.
Staae II at 4:00 PM on June 10. 2010.
4. Contractor will provide W qualified personnel to insure the proper operation of all equipment
provided for in this Agreement.
5. Buyer will provide at their expense, a minimum of ffi stage hands for the load in and load out
of contracted equipment listed in Exhibit "A". Stage hands must be healthy, able bodied persons
capable of lifting large and heavy items such as speakers, amplifiers, cables, truss, etc. Stage
hands will be under the direct supervision of Hooper Sound Production Services staff and will
work according to safe work practices.
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pg.2
6. Buyer shall provide the electrical power necessary for Contractor to power the lighting and
sound systems. The Contractor's electrical requirements are listed in Exhibit "B" attached
hereto. Buyer shall provide suitable electricians in preparing the Contractor's electrical
requirements. Power must be in place and of the specifications in Exhibit "B" by:
2:00 PM October 9.2010 for Bi-Centennial Center.
9:30 AM June 10. 2010 for Eric Stein Staae.
4:00 PM June 10. 2010 for Staae II.
7. Buyer shall provide adequate security to protect the Contractor's equipment and personnel
during the term of this Agreement including but not limited to overnight hours.
8. Buyer will provide adequate access immediately adjacent to the stage areas for the loading
and unloading of equipment and parking/vehicle access permits to Contractor and his designated
vehicles. Parking shall be reserved for any vehicle the Contractor may need in the performance of
his duties hereunder.
9. Buyer shall provide !ID. clean (not smoked in) Non-Smokina hotel rooms each with W beds.
Check in on June 9,2010 - Check out on June 14, 2010.
10. Buyer shall pay to Contractor the amount of $ (7.800.00) as a non-refundable deposit for
Contractor's services by Mav 1. 2010 rendered as the execution of this agreement. At the
completion of event, Buyer shall pay to Contractor, the balance of $ (18.200.00).
11. Buyer will reimburse to Contractor the fuel costs for transportation of equipment and
personnel from actual fuel receipts submitted by Contractor.
12. This Agreement is for service rendered rain or shine. Contractor or Buyer has the right to
interrupt the Contractors performance of his duties hereunder in the event of inclement weather
or any other conditions which Contractor or Buyer regard as hazardous to any person or persons.
Any such interruption, postponement or cancellation of services shall not affect the Contractor's
compensation specified herein. (Inclement weather will move to the Bi-Centennlal Center)
"Clearly the Sound Choice"
pg.3
ADDITIONAL TERMS AND CONDITIONS:
13. Should any portion of this Agreement prove to be invalid, illegal or unenforceable, it shall not
affect the balance of this Agreement.
14. Should any litigation arise between the parties hereto regarding the performance of this
Agreement, the prevailing party shall be compensated for whatever damages are awarded, plus
reasonable attorney's fees by the other party.
15. This Agreement is the complete understanding between the parties and supersedes and
replaces all previous agreements or representations both written and oral.
THE UNDERSIGNED PARTIES have read and understand the terms and conditions of this
A ment and do reby set their hands.
/,-- / 5/~O~10
nd Production Services
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Exhibit "A"
Equipment list
Pg. 1
Eric Stein Stage Sound System to include:
1. 1- Yamaha M7CL-48 Digital FOH Mixing Console (EQ's, Comp/Gates, FX Built In)
2. 1- Professional CD Player
3. 1- Audio Snake 48 x 8 x 300' + Transformer Isolated Split
4. 20- QSC Wideline 8 Line Array Speakers + Fly Grids
5. 6- Danley TH115 15" Horn Load Subwoofers
6. 3 - QSC 1-282 Front Fill Speakers
7. 2 - Mains Amp Racks w/ Basis Speaker Mgt. Controllers (28,000 watts ea.)
8. 1 - Yamaha M7CL-48 Digital Monitor Console
9. 10 - 1000 watt Bi-Amp Monitor Speakers
10. 2 - 4 Mix Monitor Amp Racks (1000 watts ea. mix)
11. 1 - Drum Mix Monitor Amp Rack
12. 1 - Drum Monitor System (1 - EA W JF200e Tops & 1 - EA W SB250 Sub)
13. 2 - EA W JF200e Side Fill Speakers
14. 1 - Microphones, DI's, Cables, Stands Pkg.
15. 1 - Single Channel Comm System
16. 4 - 1,4 ton Chain Motors to hoist Mains Speakers
17. 1 - AlC Power Distribution + Feeder Cable
18. 2 - Audio Engineers
19. 1- Systems Engineer
Eric Stein Stage Lighting system to include:
1. 40' Double Hung Box Truss w/ 60K Par Lighting Fixtures
2. 2 - 8' Box Truss Extensions to Rig Mains Speakers
3. 1- 30 x 2.4K ETC Sensor Dimmer Rack
4. 1- DMX Lighting Console
5. 1- Cables, Gels, Frames Pkg.
6. 2- 1 ton Chain Motors + Rigging Hardware
7. 1- AlC Distro + Feeder Cable
8. 1 - Rigger/Lighting Engineer
Exhibit "A"
Equipment list
Pg.2
Stage II Sound System to include:
1. 1 - Yamaha LS9-32 Digital FOH Mixing Console (EQ's, Comp/Gates, FX Built In)
2. 1 - CD Player
3. 1 - Audio Snake 24 x 8 x 150' + Split
4. 4 - TurboSound TQ440 12" 3 way Mains Speakers
5. 2 - QSC GP218 Dual 18" Subwoofer Speakers
6. 1 - Mains Amp Rack wI Basis Speaker Mgt. System (12,000 watts)
7. 1 - A&H GL2200x24 Monitor Console
8. 3 - DBX 2031 Dua131 band Graphic EQ's + Insert Cables
9. 6 - HPR122i Powered Monitors
10. 1 - Microphones, Dl's, Cables, Stands Pkg.
11. 1 - Single Channel Com System
12. 1 - AlC Power Distribution + Feeder Cable
13. 2 - Audio Engineers
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"Clearly the Sound Choice"
Exhibit "A"
Equipment list
Pg.3
Bi-Centennial Center Sound System to include:
1. 1 - Soundcraft Series Two 40 x 8 FOH Mixing Console
2. 1- Rack wIDual31 Band EQ, (8) Comps, (8) Gates, (3) Verbs, (1) Delay
3. 1 - CD Player
4. 1 - Audio Snake 40 x 8 x 150' + Split
5. 6 - Turbosound Aspect TA500 15" 3 way Mains Speakers
6. 6 - Peavey DTH218b Dual 18" Subwoofer Speakers
7. 1 - Mains Amp Rack wlSpeaker Mgt. Controller (20,000 watts)
8. 1 - Yamaha LS9-32 Digital Monitor Console
9. 8 - 1000 watt Bi-Amp Monitor Speakers
10. 1-8 mix Monitor Amp Rack (1000 watts each mix)
11. 1 - Microphones, DI's, Cables, Stands Pkg.
12. 1- AlC Power Distribution + Feeder
Bi-Centennial Center Lighting System to include:
1. 40' 12" Single Hung Box Truss wi 24K Par Lighting Fixtures
2. 2- L16 Crank Towers
3. 1 - 24K Dimmer Rack
4. 1 - DMX Lighting Console
5. 1 - Cables, Gels, Frames Pkg.
6. 1 - AlC Power Distribution + Feeder