8.1a 1984 Annual Report CITY OF SALINA
REQU ES T FOR COMM 1 S S I ON ACT 1 ON DATE T I ME
1/21/1985 4:00 P.M.
AGENDA SECTION: Administration ORIGINATING DEPARTMENT: AP?.~OVED FOR
ITEMw~ ~%;~
,
iBY: D. L. Harrison B
I
The Housing Authority will be present to discuss the following items:
1. Presentation of the Authority's 1984 annual report.
2. Payment of the Housing Authority Fiscal Year 1984 payment in lieu of
taxes.
3. Resolution Number 85-3761 for approval and execution of an Annual
Contribution Contract Amendment with the Department of Housing and
Urban Development to fund $250,000 of improvements to the 75 houses
now owned by the City in HUD Project Number KSO38002.
~. Resolution Number 85-3762 for approval and execution of an Annual
Contributions Contract Amendment with the Department of Housing and
Urban Development to fund a new project, KS16-PO38-003, to acquire
25'existing dwelling units for public housing use.
COMMISSION ACTION
~TION BY SECOND BY
TO:
SALINA HOUSING AUTHORITY
POST OFFICE BOX 1202 118-A SOUTH 7th STREET
SALINA, KANSAS 67402-1202 PHONE: (913) 827-0441
January 16, 1985
EOUAL HOUSING
OPPORTUNITY
Mr. Don Harrison
City Clerk
300 West Ash
Salina, Kansas 67401
Dear Mr. Harrison:
The Housing Authority Board of Commissioners, in their Special Meeting of
January 12, 1985, instructed me to ask for City Commission consideration
of the following items at their meeting of January 21, 1985:
1. Presentation of the Authority's 1984 Annual Report.
2. Payment of our Fiscal Year 1984 Payment In Lieu of Taxes.
3. Resolution for approval and execution of an Annual Contribution
Contract Amendment with the Department of Housing & Urban Devel-
opment to fund $250,000 of improvements to the 75 houses now owned
by the City in HUD Project Number KS038002.
4. Resolution for approval and execution of an Annual Contributions
Contract Amendment, with the Department of Housing & Urban Devel-
opment to fund a new project, KS16-P038-O03, to acquire 25 existing
dwelling units for Public Housing use.
Sincerely,
Executive Director
RAP/sw
Enclosures
SALINA HOUSING AUTHORITY
1984 ANNUAL REPORT
During 1984, progress was made in several areas. Highlights of
the year include:
Improvement of Project 38-2 Deficit of $14,450 on December 31,
1983, to a small surplus of $ on-December 31, 1984. This was
accomplished by moving a more equitable share of Administrative
overhead to the Section 8 Program, by better cost control of
maintenance purchases, and reduction in contract maintenance
costs. Also, some maintenance expenses were converted to the
Comprehensive Improvement Assistance Program (CIAP). A chart
showing the status of the deficit/reserves is enclosed.
Completion of 1982 CIAP.
under this program.
13 houses were fitted with new windows
Application for 1984 CIAP funds were made in the amount of
$250,000 and HUD approval was granted. .This is a three-year
program to be carried out in 1985, 1986, and 1987.
Application for additional units of housing to be owned by the
City was made as Project KS 38-3. This application has tenative
approval, and will be carried out in 1985 and 1986.
Late in the year application was made for 69 additional Section 8
Existing Rental Assistance units. This application is pending
with HUD at this time.
The Fiscal Audit for the two years ending June 30, 1984, was com-
pleted ahead of HUD timeframe guidelines and all findings were
cleared.
At the end of the year the Section 8 Program was slightly over
con~nitted at 133 units, against 131 authorized. This is permis-
sible because some months we fell below the authorized level. We
anticipate no difficulty in closing out the fiscal year within
the contract authorization.
At year end the 38-2 Program had 6 vacancies. Overall turnover for
38-2 was 30 units or 40 percent. This is a very high rate, but we
know of little that can be done to reduce this rate since we are
dealing with relatively unstable low income families. The reasons
for these moveouts are summarized as follows:
13 - Personal - no reason given 5 - Rent too high because of income increases
4 - Behind in rent, threat of eviction or skipped
4 - Moved because of job opportunity
I - Moved to Elderly Housing
I - No longer eligible
I - Eviction - high rent, refused to pay
1 - Parents bought them a house
Tenant applications received for 1984 totaled 255. About 140
remain on waiting lists. There were 42 new families assisted
in Section 8 and 34 housed in 38-2 - leaving approximately 40
who could not be found, or otherwise did not accept housing
after they came to the top of a waiting list.
Payment In Lieu of Taxes: For our Fiscal Year ending June 30,
1984, PILOT accrued in the total amou'nt of $6152.33. This re-
presents approximately 44 percent of the estimated actual taxes,
which would be due if the property were privately owned. The
payment is being made in January, 1985.
Major maintenance completed in 1984, includes:
Interior Repaints: 32
Exterior Repaints: 14 (3 on Contract)
Sewer Repair or Replacements: 2
Floor Replacement: 3
Furnace Replacements: 3 Houses
Water Heater Replacements: 9
Termite Treatment: 1
Officers elected for 1985 are:
Chairman: Laurence M. Edwards
Vice-Chairman: David A. Rettele
Secretary-Treasurer: R. Abner Perney
Attachments: Financial Statements 12-31-84
List of Accounts & Balances 12-31-84
Charts - Deficit/Surplus & Occupancy