6.4 Purchase PCs & Operating SystemsCITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
4/19/2010 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: APPROVED FOR
NO: 6 AGENDA:
COMPUTER TECHNOLOGY
ITEM
NO. 4
BY:
BY: Jack Rolfs
Page 1
ITEM:
.
Personal Computer Bids for 2010
BACKGROUND:
The City of Salina recently solicited sealed bids, from various vendors, for fifty (50) custom-configured personal
computers. Most of these PC’s will replace obsolete and/or malfunctioning PC’s currently in use, in various city
departments, with the remainder being reserved for new users. We requested separate bids for Windows 7
Professional (downgradable to XP) and Windows 7 Ultimate (downgradable to XP). After reviewing the bids,
we decided to go with the cheaper solution of Windows 7 Professional.
Sealed bids were opened on April 13th, 2010, at 10:00 am. The bids were as follows:
W7 Pro
PC Downgrade Total Total
Bidder/Location (each) (each)(each)for 50
Mwave.com, Walnut, CA $450.00 $129.00 $579.00 $28,950.00 Did not meet specs
New Tech Solutions, Fremont, CA $461.00 $132.00 $593.00 $29,650.00 Met specs
Global, Fletcher, OH $597.62 Included $597.62 $29,881.00
Micro Supply, Industry, CA $475.00 $136.00 $611.00 $30,550.00
CDW-G, Vernon Hills, IL $616.55 Included $616.55 $30,827.50
Envision, Salina, KS $485.00 $145.00 $630.00 $31.500.00
MA-LABS, San Jose, CA $645.01 Included $645.01 $32,250.50
Computer Connection, Salina, KS $514.50 $149.50 $664.00 $33,200.00
Electronics, Inc., Salina, KS $539.00 $139.00 $678.00 $33,900.00
Stewart, New Rochelle, NY $850.00 $ 40.00 $890.00 $44.500.00
Eagle, Salina, KS $903.00 Included $903.00 $45,150.00
ISG, Salina, KS $690.00 $290.00 $980.00 $49,000.00
EDC Systems, Lafayette, CA $646.00 No bid ??????? ??????????
2009 PC’s were $604/ea, 2008 PC’s were $546/ea, 2007 PC’s were $625/ea
2006 PC’s were $627/ea, 2005 PC’s were $670/ea, 2004 PC’s were $735/ea
The low bid of $579 per system, from mwave.com, did not meet specs (motherboard had no parallel port), so
we looked at the next low bid of $593 per system, from New Tech Solutions. New Tech’s bid did meet specs.
FISCAL NOTE:
This PC purchase is part of the 2010 Capital Improvement Program sub-CIP for Computer Technology. We
allocated $37,500 for our PC purchases this year. Individual PCs will be charged to the receiving department’s
2010 Computer Technology CIP budget upon installation.
CONFORMANCE WITH THE STRATEGIC PLAN:
This item would apply to Goal #3: The city will provide the highest quality of services, consistent with governing
body direction, available resources and staff commitment to quality.
COMMISSION ACTION:
Staff recommends awarding the bid for fifty (50) PC’s with Windows 7 Professional (downgradable to XP Pro)
operating system, to New Tech Solutions, in the amount of $29,650.00.