10-16-1986 Packet
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.. SALINA ARTS AND HUMANITIES COMMISSION
MEETING:
TIME:
PLACE ::
October 16, 1986
4:00 p.m.
Smoky Hill Museum
AGENDA ITEMS:
L Mi nutes
2. Financial Report
3. Museum
a. Debriefing-Opening
b., Museum Committee Report-Randy
c. Staff Report
4. Smoky Hi 11 River Festival
a., Staff Report
boo 1987 Budget-Approval
coo Art Auction
5. Horizons
a.. Staff Report
boo Grants Meeting-October 30
Coo Horizon 50 Update-Karen
~. AlE/AIR Report
7. Other
a. . Wichita Children's Theatre-October 23-24
b. Terry Evans: Exhibit and Autograph New Book-November 2
c. ACAAK-Volunteer Conference, Salina-November 2-3
d. Kansas Arts Committee Meeting, Salina-November i4-15
MARK THURSDAY, OCTOBER 30, 3 P.M., AS THE TIME OF OUR NEXT GRANTS MEETING.
PLEASE LET US KNOW IF YOU ARE UNABLE TO ATTEND EITHER OF THESE MEETINGS,
827-4640.
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Commissioners: The minutes and financial reports will not be part of your
packets at monthly meetings. Please bring along these copies if you have
questions.
SALINA ARTS AND HUMANITIES COMMISSION, September 18, 1986
This meeting was held in the Commission Room of the Smoky Hill Museum.
Members present were Roy Allen, Mary Nell Beatty, Judy Burgard, Randy
Graham, Karen Graves, Merle Hodges, Dusty Moshier, Pat Neustrom, and Jack
Weisgerber. Staff present were Martha Rhea, Lisa Callaway, Lana Jordan,
Connie Burket, and Marlys Harris. Also present were Carmen Wilson, League
of Women Voters; and Nancy Malir, Salina Journal.
Mary Nell opened the meeting.
Goals for Salina: Karen spoke about the newly-formed group, Goals for
Salina. The group is composed of 12 committees, with large numbers of
people on each. They hope to come up with realistic, ambitious goals for
Salina's future. The process will take about one year. This worked well
in other cities. She asked for a resolution from the Commission endorsing
Goals. It was done by concensus.
Minutes and Treasurer's Reports: These items were approved.
Election of Officers: Mary Nell asked Judy to report on nominee!s. Judy
said the slate was as follows:
Treasurer: Randy Graham
Vice Chairman: Karen Graves
Chairman: Mary Nell Beatty
Merle moved that the slate be approved. Roy seconded the motion. Judy
called for a vote and it passed una~imously.
Museum: Randy reported on the Museum Committee. He said the committee
has met twice, the first time to tour the building and the second to plan
for the Grand Opening. Other areas to look at are future budgets and
exhibits. Mary Nell told of how involved Ned and Gayle Rose have been
with the preparations.
Staff Report: Lisa reported: Joy Mansfield is the administrative aide
for the museum. She also said:
- Several hundred people stopped by the museum's booth at the Tri-Rivers
Fair.
- The lobby is being painted, while the elevator and handicapped ramp are
comp 1 etE!d.
- The scale in the volunteer lounge and kitchen has been removed.
- The Corps of Engineers is dismantling the conveyor belt.
- The kitchen has been filled with donations from the Genealogy Society
kitchen.
- The red bow is on the front of the museum.
- Museum is sealed off in a cloak of secrecy during September.
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Volunteer force numbers 40 people who have finished the training course.
- The exhibit is about 80% completed.
- The vault contains information on storing, goals~ etc.
- Museum Store should be finished this weekend.
- Diane is at a Museum Association meeting in Bonner Springs this week.
- The Mountain Plains Museum Association will have their regional meeting
in October in Abilene which all museum staff members will attend.
Use of Building for Goals for Salina: Martha said the task forces will
use one 1 arge and two small rooms on the second floor of the museum for
their meetings. Scheduling will be done through Marlys. The time period
is one year.
Martha reported on the schedule for the museum's October 5th grand opening.
Karen spoke of the Vintage Vehicles Parade of horse-drawn vehicles and
cars. Vehicles will travel down 8th Street from the City-County building,
deliver honored guests to the museum, and be on view for one hour in the
United Life Building parking lot. There will be a marching unit from St.
John's Military School, a drill team from Kansas Wesleyan, and SOlJthHigh
School's marching band. Commissioners were invited to a walk-through tour
of the exhibits, September 30 or October 2.
Festival: Lana said she is working on Festival '87, calling people to
chair committees. November 16 the Festival Art Auction will be held at
Days Inn. This will be the first big event after the motel's grant opening.
The Auction pieces will be on display during the museum grand opening.
The Festival budget wi 11 be forthcomi ng next month.
Mary Nell said there had been several informational meetings with the
Chamber and then the bed tax committee regarding continued support of the
Festival.
Dividers: Martha explained that we have had numerous requests to use the
Festival1s tents and dividers. Our policy has been to turn down the
requests because of the expertise needed to set up and take down the
dividers as well as their being expensive equipment. City policy is to
not loan out equipment. A request came from the Salina Celebrates Christmas
committee, asking to use 32 of them. Martha advised allowing this group
to use them, with a written agreement regarding set-up, take-down, and
damage reimbursement. Commission approval is needed since this is a
definite exception to the policy----and the policy will be enforced for
other requests.
Karen asked how many requests we receive. Martha said the number is
growing. Roy said it's awfully hard to say yes to this group and no to
all the others. Merle asked who had purchased the dividers. Martha said
they were purchased by the city.
Merle made a motion that we approve the use of the dividers by Salina
Celebrates Christmas. Roy seconded the motion. The motion passed"
Horizons: Staff Report: Lana reported six grant applications have been
received for consideration on October 30. Only two evaluators are needed
and will be here within the next couple of weeks. The possibility of a
grant-writing workshop is being discussed.
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Roy reported that the grant process reflected changes recommended by Tom
Wolf in his evaluation report. A draft of a Conflict of Interest statement
was presented, at the recommendation of the Wolf evaluation.
Judy felt the Conflict of Interest statement was rather vague but hard for
it not to be in this situation. After further discussion Merle moved we
accept the statement as written. Roy seconded the motion. The motion
passed, with Dusty opposing.
School Programs: Connie Burket, Program Coordinator/Educator, announced
Lemuel Sheppard is now in Salina, employed at OCCK, and able to do some
pre-planning for his residency as a folk artist which will begin second
sememster.
Artist in Residency-Musical Theatre: Connie said contracts are in the
mail to David Spangler for a second semester residency in the schools.
David is former Salinan, with considerable theatre background. Central
High School will be his home base. David will come for three musical
theatre workshops--November through January. These workshops will decide
the direction the residency will take. Secondary teachers are very willing
to offer their expertise. Martha said this residency is happening as a
result of the Horizons grant to the Symphony for an opera. This residency
will bridge into that opera.
Yearly Offerings: Connections Collections tell of the programs offered
for students throughout the city from arts organizations. It was delivered
to all USD 305 principals and art-related teachers.
Art a la Carte: Two concerts have happened this fall--Good Time Cloggers
and Chuck Berg and Friends. Connie said she has sent in grant applications
for two special projects next spring--Elaine Christy and Sons of Rayon.
Wichita Children's Theatre: School performances of "The Emperor's New
Clothes" have been offered to all first and fifth graders in USD 305.
Arts Blitz: September 20-28 is the 8th annual Arts Blitz, supported
fi nanci ally by the arts organi zati ons. Through the medi a it te 11 s of each
group's plans for the 1986-87 season. Ashton1s has Arts Blitz grocery
sacks, posters are hanging around town, and the banner is across Santa Fe.
Other: Martha told of the plans for a seminar, Freedom's Soil: Part II,
which will be held at KTI in Salina on April 4.
Martha announced Corina Hurley is the new Brown-Mackie student who works
about 20 hours a week.
Meeting adjourned.
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Salina ~rts and . . . . . J.~~~.
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. TO: SALINA ARTS AND HUMANITIES COMMISSIONERS
RE: 1987 PROPOSED SMOKY HILL RIVER FESTIVAL BUDGET
FROM: MARTHA RHEA
DATE: 10-14-86
Enclosed is the proposed 1987 Smoky Hill River Festival budget, along Iwith the
budget and actual figures from 1986.
I. 1987 budget--proposed. (Number 1-11 correspond to same numbers on budget
sheet.)
A. Expenses.
1. Personnel/Crew shows a large increase because, up to this amount is
being paid back to the City after the Festival is in order to part-
ially cover Lanais salary and other crew salaries. This gives a
more realistic view of what it takes to do a festival.
2. Both staging categories are reduced because personnel "salaries"
have been moved to Per~onne1/Crew, explained above.
3. Artist in Action is left at $15,000 to allow for re-definitfon of
the community area during Regional Day (Friday.)
4. Art Auction expenses are not reflected since it is recommended to
discontinue the auction in 1987.
5. Hori~ons expenses are not reflected in the budget since the City
assumed this responsibility in its 1987 budget.
6. State sales tax increased by 1%.
B. Income.
7. There will not be art auction income since it is recommended to
discontinue the auction in 1987.
8. Button sales are projected about half way between the projected and
actual income in 1987.
BOX2181
211 W.IRON
SALINA. KS. 67402-2181
913-827-4640
Mary Nell Beatty. chairman I Karen Graves. vice-chairman I Jack Weisgerber. secretary-treasurer
Roy Allen. Judy Burgard. Dusty Moshier. Anne Ne\t1elon. Palrik Neuslrom. Sydney Soderberg. Don Timmel
Martha Rhea. director
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9. Thi s increase is based on the total dollar fi gures collected
from the artists last year. The formula used--and recommended--
is $100 booth fee or 10% whichever is higher.
'10. Up to this point, everyone who uses electricity received one outlet
free. This figure reflects all outlets at $25.00 each.
lla. Craft Demo fee - based on $60.00 booth fee or 10% whichever is
hi gher.
b. 4-Rivers Market fees - based on $40.00 booth fee or 10% whichever
is higher.
II. Explanation of 1987 proposed budget.
A. A major change is moving from the art auction as income to a percentage
basis, figured on the artists' sales. This is recommended because the
auction takes a tremendous amount of work and income has remained the
,same or somewhat less for several years. Also a percentage basi.s is
more fair --- it recognizes sales at the festival and type of media.
For example, a sculptor with high priced items is more likely not to
have as good sales as a potter with smaller, less expensive functional
price.s. Yet' both are required to donate to the Auction.
Lana spent a good deal of time checking with a variety of festival
artists about several options. The recommended percentage arrangement'
was the most stronglY supported. Also a percentage basis is very typical
of more established arts festivals.
B. Take note of the increased personnel/crew expenses, with no Horizons
allocations. This was done to show a more realistic picture of the
Festival. The Horizons allocation was line itemed in the 1987 City
budget, as a result of the pay back to the City.
C. Buttons are still lIa puzzlement.1I So the increase is slight--half way
between actual and budgeted for 1986 or about a 650 button increase.
D.Regional Day (Friday) is moving into it's second year. The 4-Rivers
Market area was successful, and will probably be expanded to include
more regional artists this year.
The community area is a different matter. Last year the commitment
to the area was quite demanding for the communities involved. As you
probably remember, Lindsborg dropped out several weeks before the
Festival. Republic County and Abilene enjoyed participating, but
definitely had reservations about return on their time and the ability
of other communities to carry through.
After much research and talk, it is recommended that the community area
not be pursued next year. Rather emphasis will go to developing a
IIparticipationll area for all ages that connects the activities and
workshops happening prior to the festival with the Regional Day.
Cultural resourced from this area will be key in the development of
this aspect. Please note Artist in Action expense item remaining at
$15,000.00
If you have any questions prior to the meeting, please give me a call.
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1986 1986 . 1987.-
.~*~ENSES BUDGET ACTUAL BUDGET
Office Supplies 1300.00 1146. 14 13:00. 00
Telephone 2500.00 2274.75 25100.00
Postage 1500.00 1514.89 15100.00
Travel 1000.00 1127.29 1000.00
Marketing & Promo 25000.00 26325.73 26000.00 -
Personnel/Crew .4500.00 5000.00 213:00.00 - \
Personnel/Tech 1400.00 859.26 10100.00
O.P. S. 4500.00 4532.04 3500.00
Construction 5000.00 6811. 01 30100.00
Electrical 1000.00 1806.95 2000.00
Technical 3500.00 4426.99 4000.00
Art Participation 2750.00 2027.22 2750.00
Craft Demo 750.00 138.58 500.00
Staging/Bi Center 2500.00 2013.00 25,00.00
Staging/Gazebo 6200.00 5785.26 50100. 000" ~
Staging/Child & II 2300.00 2375.35 2000.00
Entertainment 56000.00 54663.29 560100.00
DeCorations 500.00 895.71 5100.00
Public Art 3700.00 3250.00 35100.00 .
Artist in Action 15000.00 9085.73 15000.00 - 3
4-Rivers Market 538.66 5100.00
Art Aucti on . 1000.00 1275.29 -'-\
Poster Print 1000.00 1000.00 1000.00
Horizons 12500.00 12500.00 . -5-
Artist Gathering 400.00 360.25 400.00
Sales Tax 3900.00 3645.30 4900.00 - '0
Contingency 1000.00 981.71 1000.00
Misc 1500.00 1893.62 1500.00
Historic Game's 1000.00
Insurance/Liability 1000.00
INCOME
Liquor Tax
Business Donations
Sponsorships
Individual Donations
Art Auction
Buttons
Juried Fees
Artist Fees
Game Fees
Food Fees
Electrical Fees
Craft Demo Fees
4-Rivers Market Fees
Interest Income
Misc INcome
Fire Insurance Inc
.6000.00
6500.00
19000.00
6300.00
6000.00
89000.00
850.00
7300.00
700.00
11800.00
500.00
400.00
8850.00
6074.62
6300.00
16190.00
7470.00
6210.00
84230.50
822.00
7380.00
858.01
13174.66
375.00
600.00
1480.00
3680.11
11 2. 00
6195.50
$161052.40
6000.00
6500.00
17000.00
7400.00
87000.00 -
800.00
16000. 00 -
700.00
13000.00
1250.00 -
1000.00t
2000.00":
6500.00
$163200.00
$163200.00 $158254.02
$165150.00 $165150.00
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CITY OF SALINA
QUARTERLY PERFORMANCE REPORT
I DEPARTMENT
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SALINA ARTS AND HUMANITIES
DIVISION
I FUND
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DEPARTMENT RESPONSIBILITY:
to generally stimulate, foster, and develop the arts and humanities in
Salina by supporting the following three areas: services to the many
cultural agencies, the artist and educator, and the community in general;
the public mandate to take the arts and humanities to all people; and the
programming that develops new areas in the arts and humanities, or helps
to extend already existinq areas.
Total Current Staff
Author- Addi- Separa- by Quarters
PERSONNEL ized tions tions 1 2 3 4
Director 1 0 1 1 1 1
Program Coordinator/Educator 1 0 1 1 1 1
Special Projects Coordinator 1 0 1 1 1 1
Clerk 1 0 1 1 1 1
PERFOP~NCE DATA (ACTIVITIES)
Resources:
Regular resource activity includes such things as calendar information,
the telephone hotline, linkage of community groups with cultural r€!sources,
etc. The following are specific activities happening during the third
quarter of 1986:
1. Smoky Hill River Festival activities included:
a. Wrap-up work continued in full force on Festival '86. The Festival
Coordinator met with all committee chairmen for evaluation, evaluation
sheets came ln from all Festlval partlclpants, and the Commlssion staff
set aside an evaluation period to synthesize the information collected.
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CITY OF SALINA
QUARTERLY PERFOID1ANCE REPORT
PERFORMANCE DATA (ACTiVITIES)
Continued:
b. Activity began on the 1987 Festival through committee developmE~nt and
initial budget work.
c. Several meetings were held with the Chamber/Conventions Tourism Committee
to better clarify use of their Festival funding. Also, ground work was
laid to explore other activities to bring people to Salina, especially
during the slow tourist months.
d. The Festival Coordinator attended the Kansas City Plaza Art Show,
scouting new visual Jrts talent and spreading the good word of our Festival.
Other committee chairmen began attending arts and crafts shows in the area,
and researching regional talent.
2. Horizons Special Projects Grant Program activities included:
d. The second deadline for the first year grant cycle came August 1st.
Six applications were turned in after a great deal of technical assistance
from the office. Evaluators were then lined up to come to the community
to review the applicants artistic and organizational merits.
b. A committee of the Commission reviewed the Wolf report that evaluated
the grant process and the mechanics of the program. Significant changes
were made in the timing of the grant cycle and the upper limit of funding
available. Also, a Conflict of Interest statement was drafted and approved
by the Commission.
3. Horizons 50, a private funding group for the Horizons Program, surpassed
its goal of 50 members. Attention was then turned to the development of a
residency sponsored by Horizons 50. It was decided to sponsor the writer-
composer residency with USD 305.
4. Smoky Hill Museum activities included:
a. The Museum Opening Committee went into high gear, finalizing plans and
details for the Opening in October.
u. September was a busy month! The Commission office took on the
responsibility of general public relations for the opening, handling the
printed material, and coordinating Opening Day activities.
c. Various Commission staff participated in the volunteer training program
and the educational task force meetings.
d. A great deal of time went into generally readying the building!
5. Goals for Salina began in earnest. The Commission director serves on
the steering committee. Activities included a workshop on how to run an
effective meeting, monthly meetings, and the kickoff gala. The Museum
building is reserved for the year for the Goals meetings. Time was involved
in setting up a scheduling procedure, checking out the rooms, and readying
them for use. The Commission also endorsed the Goals program at its
September meeting.
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CITY OF SALINA
QUARTERLY PERFOID1ANCE REPORT
PERFORMANCE DATA (ACTIVITIES)
Continued:
6. The nominating committee of the Arts and Humanities Commission met
during the third quarter and developed a slate which was voted on at the
September meeting. Officers are Mary Nell Beatty, chair; Karen Graves,
vice-chair; and Randy Graham, secretary-treasurer.
7. During the third quarter two residencies for the 1986-87 schoQll year
began to take shape.
a. David Spangler, composer/writer and native of Salina, was hired to
work with secondary music teachers in developing a musical theatre! experience
that would lay groundwork for an opera coming to Salina next spring. The
project, open to any junior and senior high school student, develops from
the ideas and talents of the students. This original production will be
pr~miered in Salina in mid-March.
b. Folk Musician Lemuel Sheppard was hired to work in the elementary
grades during the second semester. The program coordinator met with Lemuel
and the residency committee to begin planning activities for the spring.
8. Formative work was done on the 1987 Poetry Series and Creative Writing.
Matching funds were requested and allocated from the Library board for the
Poetry Series. Also, local poet Harley Elliott was hired to carry out a
creative writing workshop with upper elementary and junior high students,
and to participate in the Poetry Series.
9. A community core committee was organized to carry out a project with
the Hall Center for the Humanities at K.U. and the Kansas Committee for
the Humanities, entitled IIFreedom1s Soil: Part 11.11 This seminar will be
held in Salina in early April. Local responsibilities include raising
some matching funds, logistics, and PRo
10. Committees from the cultural Round Table met during the summer. The
downtown committee discussed ways to tie the arts into the downtown area.
The communications/services committee discussed possible areas of service
needed by most of the cultural resources. A questionnaire was then developed
and sent out to gain information about useable services.
11. A resource booklet, IIConnections Collections,1I was developed and
distributed to all USD 305 schools, and arts and cultural resource teachers.
The booklet contains the joint programming between the Commission and USD
305 in 186-87, as well as other community cultural resources available to
the schools.
12. The Commission staff members met various times with John Shaver
concerning aesthetic aspects of the downtown redevelopment.
13. Initial work began on the Christmas Lighting ceremony held the day
after Thanksgiving. The Commission works with the downtown merchants and
the Chamber in developing this activity.
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CITY OF SALINA
QUARTERLY PERFOR?1ANCE REPORT
PERFORMANCE DATA (ACTIVITIES)
Continued:
14. Two grants were researched, written, and submitted to the Kansas Arts
Commission for two musical arts programs and Art a la Carte performances
in the spring.
15. The Association of Community Arts Agencies of Kansas' annual meeting
was held in Salina in July. The premier of the 1987 Postcard Se~ries was
also held here at that time. Two Salina artists, Melinda Ryberg and Jean
Reitz, were two of 25 Kansas artists selected to participate in the Series.
16. During the third quarter the Commission office took an internal look
at itself because of the resignation of Saralyn Hardy. Existing positions,
and developed a new job description were re-defined, and a new job description
for the program coordinator/educator was developed. A new person was hired
to fill that position. After a great deal of research and interest shown,
Connie Burket came on board August 1st and quickly became a vital, delightful
presence in the office.
17. Newsletter: The fall newsletter was prepared and distributed. The
newsletter commemorated the Opening of the Smoky Hill Museum.
18. Other resource activities included:
a. The director met with a group of Wakeeney citizens. interested in
developing a municipal arts council.
b. The festival coordinator met with representatives from Manhattan who
are looking at consolidating several Festival-type projects.
c. The director met with the Arkansas City local arts agency administration
in order to explore better funding ideas and board development in Ark City.
d. The senior clerk attended a clerical skills seminar in Wichita.
19. A monthly calendar was put together for use by the Salina Journal for
its "Marquee" section in the daily paper and its "What'sAhead" section in
the Sunday paper. Also, the calendar was sent to over 20 other agencies
that use it for their newsletters, resource information and/or program
planning.
Administrative Duties:
The main areas of administrative duties (beyond the day-to-day mail,
correspondence, etc.) included maintaining communications with Alrts and
Humanities Commissioners, the city and other appropriate local, state, and
national agencies; and the budget/financial work.
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CITY OF SALINA
QUARTERLY PERFOID1ANCE REPORT
PERFORMANCE DATA (ACTIVITIES)
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Continued:
PROGRAMS:
Completed:
1. Kansas Artist Postcard Series VIII....June.16-Ju1y 14. Twenty-six
original paintings, each the size of a postcard, made up the "Kansas...the
State of the Arts" exhibit. It was on display at the Salina Community Theatre
during their production of "Working."
2. Musical Arts....September 12. The Chuck Berg Trio performed! 45 and
60-minute lecture-demonstrations at Oakda1e Elementary and South High
Schools respectively. This was funded in part by a grant from the Kansas
Arts Commission and occurred in conjunction with the Art a 1a Carte concert.
3. Arts B1itz....September 20-28. To create an initial awareness or re-
establish that awareness within the community as to cultural and historical
events available within the next year, the Arts Blitz included the following:
printed grocery bags distributed from the Ashton's stores, coupon ads in
the Journal; information posters printed and distributed throughout the
city; stuffers sent out in bank, savings and loan, and retail business
statements; and a banner hung across Santa Fe.
In Process:
Art a 1a Carte....October
Wichita Children's Theatre....October 23 and 24
Horizons Grant Meeting....October 30
Art Auction....November 16
-Artist in Education....winter, 1987
Artist in Residence....winter, 1987
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CITY OF SALINA
QUARTERLY PERFORMANCE REPORT
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TOTAL 3rd YEAR TO TOTAL 3rd YEAR TO
PERFORMAHCE DATA QUARTER DATE TOTAL QUARTER DATE TOTAL
1986 1986 1985 1985
Continued:
Kansas Artist Postcard Series articipan s 350
Musical Arts, Chuck Berg II 655
Art a la Carte II 180
Oakdale School II 16d
South High II 315
Arts Blitz II thousands
Newsletter II 1163
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DEPARTMENT
ARTS AND HUMANITIES
CITY OF SALINA
QUARTERLY PERFORMANCE REPORT
I FUND
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DIVISION
MUSEUM
024
DEPA-'R.T!.1ENT RESPONSIBILITY: To plan, organize, and implement a city/county
museum. To create an artifact related learning center to preserve and interpret
this area's material and social heritage.
I Total Current Staff
, Author- Addi- Se9ara- by Quarters
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I PERSONNEL ized +-ions tions 1 2 3 4
Museum Director 1 0 0 1 1 1
I Curator of Exhibits 1 0 0 1 1 1
Administrative Aide 1 0 0 1 1 1:
I Cus tod"i an 1 0 0 1 1 1
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I Curatorial Aide 1 0 0 1 1 1
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PERFOP~NCE DATA (ACTIVITIES)
Museum activities have included:
1. Artifact accessioning and cataloging. The museum has accessioned 287 objects into
the permanent collection during the third quarter of 1986. AI I of these objects
have also been cataloged which included giving the object a permanE~nt accession
number and recording al I pertinent data such as dimensions, description, condition,
donor, etc. The Curatorial Aide catalogs objects which are accepted by the
Museum Director.
2. Presentations to civic 9roups:
The presentations given during this quarter concerned the preparations for the
Grand Opening of the museum on October 5.
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CITY OF SALINA
QUARTERLY PERFOID1ANCE REPORT
PERFORMANCE DATA (ACTIVITIES)
Continued:
2. Presentations (continued)
Jul Y 7
Sept 8
Sept 10
Sept 12
Sept 15
Sept 22
Sept 29
Sal ina Optimists - 30
Librarian Association - 50
Lions Club - 48
Civitan - 20
Sal ine County Historical Society - 50
Altrusa - 20
Salina Rotarians - 80
3. Staff member Mary Douglass attended a three mornings workshop (Sept 24-26) on
the care of texti les, given at the Wichita-Sedgwick County Historical Museum.
Staff member Diane Fadness attended the annual meeting of the Kansas Museum
Association on September 18-19.
4. The ramp and elevator were completed during this period.
5. The museum boi ler, which had been in need of repair since last winter, was
inspected by the state boi ler inspector and found to be in poor conditi.on.
A bid was let for the replacement of the boi ler. The contract was awarded
to Mid-America and work has begun to install a new boi ler.
6. The second edition of the newsletter was produced and mai led to more than
800 people on the first of August.
7. The museum participated in the Tri-Rivers Fair by having a booth and giving
away three gift certificates of $5, $10 & $25, which can be used in the Museum
Store when it opens.
8. The Smoky Val ley Genealogical Society and Library moved into the east wing of
the second floor of the bui Iding.
9. Goals for Sal ina wi I I be using the second floor meeting rooms untii I they have
completed their project.
10. Lisa Callaway and Diane Fadness attended the opening of the second phase of the
Kansas Historical Society in Topeka, Kansas.
11. Diane Fadness is serving on the committee arranging for the Freedom Soi I II
seminar scheduled for Apri I, 1987.
12. The Museum Opening Committee met several times throughout the quarter in
preparation for museum opening on October 5.
13. Forty volunteers were graduated on September 27. They had al I completed a
six-weeks course in basic museum history and procedure.
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CITY OF SALINA
QUARTERLY PERFOID1ANCE P~PORT
PERFORMANCE DATA (ACTIVITIES)
Continued:
14. An educational task forc~ was formed to develop the program which wi I I be
given to visiting school groups. The task force is made up of educators and
I ibrarians working in the field. . The program wi I I be in place on November 1,
1986.
15. The Fire Marshall inspected the bui Iding and made suggestions so that we wi II
comply to ~ode when we open to the publ ic.
16. A publ ictelephone was instal led in the west hallway.
17. McDonald's al lowed us to instal I an exhibit in both stores, advertising the
opening of the museum.
18. Preparations are moving into high gear for the installation of the first
exhibit, the Heritage of Handcraft.
+9. Many merchants in town are participating in the opening activities of the
museum. Most of these businesses are supporting our efforts with exhibits of
their own in their place of business.
20. A poster created by Janet Reese is being sent to al I schools, along with
information about the museum's educational program.
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CITY OF SALINA
QUARTERLY PERFOR~~NCE REPORT
TOTAL 3rd YEAR TO TOTAL 3rd YEAR TO
PERFORMAi~CE DATA QUARTER DATE TOTAL QUARTER DATE TOTAL
1986 1986 1985 1985
I Continued:
I
I
i
Museum Presentations, Communit :>articipants
Sal ina Optimists 30
Librarian Association 50
Lions Club 48
Civitan 20
Sal ine County Historical Socie y 50
AI trusa 20
Sal ina Rotarians 80
Museum Exhibits Viewers
Tri-Rivers Fair 2,000
Museum Cataloging
New Acquisitions 287
.
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PROJECTS:
Completed:
Arts Blitz....September 20-28. To create an initial awareness or reestablish
that awareness within the community as to cultural and historical eVI~nts available
within the next year, the Arts Blitz included the following: printed grocery
bags distributed from the Ashton's stores, coupon ads in the Journal; informatiOn
posters printed and distributed throughout the city; stuffers sent out in bank,
savings and loan, and retail business statements; and a banner hung across
Santa Fe.
Museum Opening....October 5.
It happened beautifully!!!
In Process:
Art a la Carte....October
Wichita Children's Theatre....October 23 and 24
Horizons Grant Meeting....October 30
Art Auction....November 16
Artist in Education....Winter, 1987
Artist in Residence....Winter, 1987
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SMOKY HILL MUSEUM
MUSEUM COMMITTEE
M I NUT E S
4:00 p.m., Wednesday
October 8, 1986
Museum Classroom
Present: Randy Graham, Chair; Diane Fadness, Museum Director, Mary Nel I Beatty,
Harry Hughes, Marion Klema, Mary Maley, Ned Rose, John Q. Royce,
Harold Schmidt, and Joy Mansfield
Absent: Judy Burgard and Glen Forsberg
Action: Minutes of the September 9 meeting were amended to excuse Mary Nel I
Beatty's absence from the August 13 meeting,(not 9-13-86).
Discussion: Opening Day
The word lIperfect" was chosen to describe the day, from the weather
thru the parade and al I events. A special thanks was expressed to
Diane Sampson, Betsy Poer, Maggie Russel I and Jon Burch, and of
course, Karen Graves.
Public response has been highlycompl imentary. Some have prompted
the committee to consider ways of reassuring the public that while
the entire collection is not on display (and never wi I I be al I at
one time), at I artifacts are being cleaned, cataloged and safely
kept fn the lower level storage area. Consideration was given to
instal I ing a card catalog in the lobby, so that members of the
publ ic might see evidence of this.
It was noted that Sal ina has not had a "museum" before, it had a
"collection."
Diane Fadness wi I I write a letter to the editor. (see attached)
Because the historic character portrayals were so wel I done and so
much enjoyed~ it was suggested they repeat their performances for
an evening's entertainment, and videotaping. When funds are avai lable,
that videotape might even be used as a push-button activated museum
exhibit.
Reports: Budget Statement
Copies were distributed and discussed in detai I, with further comments
on the need to develop more I ine items when the next budget is drawn,
particularly the inclusion of a I ine for lIpromotion.lI
Attendance, Diane Fadness:
Opening Day, 2,100; Monday, 95; and six students came afterschool on
Tuesday to the first hands-on workshop, where they qui Ited and made
leather pouches.-
Progress, Diane Fadness:.
a donations box is being manufactured
the County has paid its agreed upon portion of the cost of the ramp
for handicapped
- reservations are being taken for trunks and tours
news releases are to be issued weekly to the Salina media, as wel I
as to Abi lene, Lindsborg and Minneapol is
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Museum Committee
10-8-86
page 2
Reports: Progress, continued
- six rol Is of fi 1m have been used in photo documenting the
opening preparations, events of the opening, and the exhibit.
American West & the Popular Press, Dec. 7, 1986 - Jan 20, 1987
Bui It around lithographs suppl ied by Humphrey Travel ing Exhibitions,
two themes have been chosen, "Emigrants out West" and "Cattle."
This exhibit wi I I include highly valuable pieces from our own
collection, which will be displayed in locked cases. Hopefully,
the printing press wil I be operable and perhaps the vCiult wil I be
turned into a j a i I ce II. Her i tage of Handcraft wi II r'ema in in
place, as space permits, including the maps where visitors place
a pin at their doorstep.
This new exhibit has been scheduled to coincide with the
Remington show at the Salina Arts Center.
Action:
Appointment of sub-committees
FRIENDS: Randy Graham, Mary Nel I Beatty, Judy Burgard and John
Q. Royce. Diane Fadness wi I I meet with this group and provide
guidelines used by other museums.
EXHIBIT THEMES: Glen Forsberg, Harry Hughes, Marion Klema; Mary
Maley, Ned Rose and Harold Schmidt. Lisa Callaway wi II meet with
this group.
The sub-committee on Exhibit Themes wi I I meet Thursday, Oct. 21,
4:00, with Marion Klema, 917 S. Santa Fe.
The sub-committees may schedule other meetings, as necessary, in
order to be able to report to this body Nov. 12;
Note:
The next meeting wit I be November 12,1986,4:00, Museum Classroom.
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Smoky Hill
Museum
211 West Iron
P.O. Box 101
Salina, KS 67402-0101
. (913) 827-3958
October 10, 1986
Ed i tor
Sa I i na Journa I
333 S. 4th Street
Sal ina, KS 67401
Dear Editor:
I would I ike to take this opportunity to thank the people of Sal ine County and
Sal ina, in particular, for the wonderful support that you have pro,vided us on
the opening of the new museum.
It has been more than a year since the collection of artifacts was moved from
the bath'house in Oakdale Park. During this year, a substantial amount of
effort'has gone into the refurbishing of the old post office. The bui Iding
is a great asset for the developing museum. In one short year the bui Iding
was brought back to its prime and the first exhibit was instal led. This would
not have been possible if it had not been for the volunteers, who most gen-
erously offered their time and sometimes funds for the completion of this
major undertaking.
Grand opening day was an exciting time for al I the people who had been involved
in the many phases which were needed to bring this project to a cl imax.
Along with the many praises about the new exhibit, there were a few others who
were disappointed not to see more artifacts on display. Others eVlen voiced
concern about the possibil ity of the museum staff losing some thin!9s in the
move. Please let me assure you that al I artifacts which were in the bath house
were carefully moved to the lower storage area of the current museum. Every
artifact that is presently on ,display had to be unpacked, cleaned, cataloged,
and mounted for display. This is a fairly time consuming process.
Already this process is being repeated for another exhibit which wil I open in
December. .
This new exhibit wil I al low us to put more artifacts on display. Whi Ie al I
artifacts wi I I never be on display at one time, they wi I I be rotated each time
a new exhibit is put in place. The majority of exhibits wil I be organized,
using artifacts from our growing col'lections.
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10-10-86
Sa I i na Journa I
page 2
We hope that the publ ic wi I I get Into the habit of coming back for a visit
every couple of months to see the next group of artifacts which wi I I be placed
on display. S,lowly and carefully, we wi II be able to work our way through the
collection, so that al I artifacts in our safekeeping are in a clean and stable
condition. It will take a lot of time and work on our part to do this. So we
ask that you please be patient with us. If your favorite artifact was not
shown at our open i ng, don't give up hope. You most Ii ke I y wi II see it as the
exhibits change throughout the year and if you want to hurry it along, please
come and join us in our work as a volunteer. Our next volunteer training wil I
begin January 20, 1987.
Our record breaking crowd of more than 2,100 people on opening day has given
the Smoky Hi I I Museum staff of volunteers and professionals a wonderful feel ing
of appreciation. We al I intend to continue to serve the communities in Sal ine
County in the finest tradition of a regional museum. We will strive to keep
history al ive and wel I within the waf Is of the Smoky Hil I Museum.
See you at the next opening, The American West and the Popular Press, Sunday,
December 7, 1986.
Sincerely,
~~
Diane Fadness
Director
j
SA'"
~UBLIO
,\.,
CORONADO ELEMENTARY
518 NEAL
Salina, Kansas 67401
913-827-9520
October 13, 1986
OFI. HELEN HOOPER
Principal
Lana Jordon
211 West Iron
Salina, KS
Dear Mrs. Jordon,
The Coronado P.T.A., staff and students wish to thank the Salina
Festival Committee for making Dan Hemerek's clay wall hanging
available to our school. We were particularly pleased that Coro-
nado School was the recipient of such a fine piece of art. The
artwork has stimulated much conversation among the students and
other viewers.
Thank you again for your thoughtfulness and your generosity.
Sincerely,
~/'7 --/ ,
95-1~-C:"'-:r'" '/,..IC:-4-~.i"/
Helen Hooper, Principal
Coronado School
UNIFIED SCHOOL DISTRICT NO. 305
Salina, Kansas 67401