05-17-2000 Packet
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THE
SALINA
ARTS
AND
HUMANITIES
COMMISSION
211 W. Iron. P.O. Box 2181 . Salina, KS 67402-2181 .785-826-7410 . fax 785-826-7444. e-mail: sahc@midusa.net
SALINA ARTS AND HUMANITIES COMMISSION
MEETING:
WEDNESDAY, MAY 17,2000
TIME:
4:00 P.M.
PLACE:
SMOKY HILL MUSEUM COMMUNITY ROOM
AGENDA:
1. Focus Time: Smoky Hill River Festiva12000
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2. Minutes (enclosed)
3. Staff Reports (enclosed)
4. City Budget Requests 2001 (see enclosed)
5. Smoky Hill Museum
a. GalleI)' Renovation (see enclosed)
b. Other
6. Community Art and Design
a. Policy Development Progress and Timeline
b. Other Activities
7. Other
a. KAC Grants
b. Other
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Larry Mathews is our new City Commission liaison. Kate McIntyre completes her year with
us as youth liaison, and Eleanor Seaton will serve in that capacity for the coming year.
Please call 826-7410 if you are unable to attend.
Note: In order to conserve paper, the enclosed materials may be copied on both sides.
Lou Ann Dunn and James Hall N, Co-Chairs / Steve Thompson, Vice-Chair
Carmen Wilson, Secretary / Jeffrey Ingles, Treasurer
Jane Alsop, Debora Cox, Tom Gates, Murray Gorman, Randal]. Graham, Don Heath,
Kate McIntyte, Bill Medina, Sydney Soderberg / Martha Rhea, Executive Director
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SALINA ARTS & HUMANITIES COMMISSION
April 19, 2000
The monthly meeting of the Salina Arts & Humanities Commission was held at the Smoky Hill
Museum community room on Wednesday, April 19, 2000, at 4:00 p.m. Present: Jane Alsop, Debora
Cox, Randy Graham, Don Heath, Jefflngles, Kate McIntyre, Bill Medina, Sydney Soderberg, Steve
Thompson and Carmen Wilson. Staff present: Martha Rhea, Lana Jordan, Sharon Benson, Karla
Prickett, Dee Harris and Darlene Stottmann. Absent: Lou Ann Dunn, Tom Gates, Murray Gorman,
James Hall.
Dee Harris introduced and welcomed Diane Angelotti, new Museum secretary.
FOCUS TIME: THE LAND INSTITUTE, "THE ART OF LIVING IN PLACE"
Ken Warren, managing director, reported on Prairie Festival 2000, "The Art of Living in Place," for
which The Land Institute received a Horizons Special Projects Grant. He thanked the Commission
for the grant, saying that new mandates were taken on just because of that additional funding.
Warren said he has always had "a large bias toward the arts and humanities" - and The Land has a
symbiotic relationship with the Commission. Everyone they interview for a job asks what are real
attractions in Salina - can point to SAHC with pride and say this town is headed in the right
direction, i.e. Smoky Hill River Festival, encouraging art installations in public buildings, bringing in
national poets such as Pattiann Rogers, etc. Has helped bring people to Salina - hope to expand and
continue relationship into the future. The Prairie Festival is a stepping stone to help serve community
_ 400-600 people come to Salina Memorial Day weekend. Fortunate this year (21 st edition) to have
artist Terry Evans put program together - focuses on the art of living in place. Broad connotation -
performance art, written and spoken art, to thoughts of how one does live in place (suburbia)-
knitting oflandscape and art and poetry that will make this a very unique Prairie Festival. (Steve
Thompson arrived.) People from both coasts will be in Salina to talk about the art they make from
what they [md in their surroundings. The Horizons grant helped to bring in those people. Invited all
to come out and experience.
Comments: Soderberg said she was overwhelmed by breadth of experience of those involved; also
impressed with look of brochure -love direction it's taken this year. Warren: Artist requested soil to
make pieces to bring to Festival; are looking forward to seeing. Rhea: From family standpoint-
what is good age to attend Prairie Festival? Warren: There are children's activities - paper making,
soil erosion relay, areas to roam - kids of all ages would appreciate being out in the environment.
Benson: Who is dance band? Warren: Mike Rundel band from Lawrence; familiar to this area.
Graham: How big a crowd can you manage? Warren: Have had 650 at one time - would be about
capacity. Rhea noted that Warren's reference to building and incorporating art into public buildings
referred to The Land's development director Joan Olsen being on Community Art and Design
Steering Committee. She thanked Warren and said the Prairie Festival is refreshing and fulfilling,
and encouraged attendance.
Thompson directed Commissioners to the Arts and Humanities Foundation agenda, after which the
Commission meeting resumed.
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MINUTES
Soderberg moved that the minutes of March 15 be approved; Wilson seconded. Motion carried.
STAFF REPORTS
Update on Animal Shelter - Connie Nutsch will be in town tomorrow to look at sight; on her way to
Endicott in Nebraska to carve brick; firing/installation starting in early June. Will be talking about
some sort of "presence" at Festival given timing - perhaps doing some carving or having photos
available. Soderberg: Were more panels added? Rhea: Task Force and architect recommended that
two panels be added to fayade on the north end to balance and to connect it. Heath: Check to make
sure that was covered in the change order. Graham: Discussion at Steering Committee about
capturing Connie's work on video. Rhea: Access is considering going to Nebraska; also Connie's
sister, a photographer, lives there and will document. Alsop said the idea to have the process
available for community came from Education group of Community Art and Design Steering Comm.
SMOKY HILL MUSEUM
Strategy Committee for Gallery Renovation - Harris said on April 5 SAHC Commissioners (Medina,
Graham, Alsop, Soderberg), Friends, and SHM staff met to discuss where gallery renovation is at and
where going. Good session: identified fears/concerns with project; addressed "how to get there."
Key elements, discussed ways to go about fundraising and addressing issues in community; what
involved in proposal. Two more meetings scheduled April 26 and May 9 - will have proposal to start
looking at and talk about campaign strategy, i.e. how to make our project unique with other
fundraising in town.
Dream Factory Exhibit - Went out of normal mode of operation for publicity on this exhibit to get
SHM associated with families. Worked with Curt Krob, Consolidated Printing, on posters, postcards,
table tents and bookmarks - distributed around town and at Rolling Hills Refuge (a "coo"!).
Although the Friday night opening not well attended; had good response on Saturday - many families
enjoying themselves together - exciting to see. Compared list of Saturday's visitors to Friends list -
126 who were not Friends members. Harris said the exhibit was based on letters from kids in schools
who were asked "What do you want to be when you grow up?" Many events planned in conjunction
through November. Race Day April 29 -local race cars and drivers and radio-controlled car races.
Staff have been frustrated the past six months by low response from community - working hard and
not yet seeing results. Dream Factory response has helped staff spirits. Harris encouraged
Commissioners to tell everyone about it - Museum changing and need to get the word out!
COMMUNITY ART & DESIGN
Steering Committee Report - Rhea referred to notes from last meeting; group broke into three
groups: education, policy, projects. Policy: Rhea said looking at developing policy; will be
presented to SAHC, then city commission as early as this summer. Education: Alsop - exciting to
approach steering committee and have them get to work in the area they enjoy. Education group had
many ideas; lots of enthusiasm. Total group still involved and enthused. Thompson: Great to have
this much community involvement. Graham: Will be ongoing -looking at South Ninth, but smaller
projects before that possible. Prickett: Also animal shelter, Festival, partnering artists with schools
in transition - plenty of projects for people to become involved with. Next meeting May 4.
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USD 305/Statement of Intent Status - Rhea said a meeting called by 305 was a follow-up to the
statement of intent they developed re building projects. Discussed physical changes to buildings;
realization that a number of projects are already far along - coupled with "no money" or not wanting
to interrupt time wise, major public art is probably not what we're looking at, but rather ways to
enhance. Seemed open to directly working with artists as resource person for architects; openness to
a number of approaches. Idea of regional artist adopting a school, in transitional period for a matter
of months. Will be meeting with Gary and Peg Dokken (curriculum development) to begin talking
about how we look at renovation process, i.e. work we do needs to be fair (equitable among
buildings). Looking at how schools are rearranging, where work is being done. Structuring of it has
just started, but much interest and positive.
Comments: Alsop said she recently saw a high school in Lees Summit - 5 years old, all tile work in
floor done in c010rs of school, patterns throughout school. Amazing to see the things they had done
that didn't appear to be expensive -little things made an impact. Benson: In Mexico, everywhere
you went integrated elements of art - fountains, topiaries in zoo, bright colored wall treatments.
(Wilson and Heath left meeting.) Soderberg: Staffhave full plates already - can we identify
someone else to take this on? Rhea: Right now trying to get things better defined - so much that can
be done. In long run, will defInitely be looking at staff. In order to embrace fully, defInitely talking
about a programmatic endeavor. Thompson: Reminds him of "Creating the Future" at start of bond
issue - took so long as a Commission to understand public art, will also take steering group and
community time. Heath: May not be anything done on South Ninth until 2002. Rhea: In 2001 will
start planning; will want to have an artist included in design team up front. Good chance of KDOT
money available in 2002 according to Shawn O'Leary. From design standpoint, that timing is good.
Medina: Re 305, plans out on fIrst buildings; more out shortly; benefIcial to have a liaison between
SAHC and all different architects to coordinate interior selections, fInishes, etc. Doesn't cost a lot of
money to do, but contractors need to know if things like patterned tile wanted. Discussion followed
about the possibility of a "liaison." Graham: Have had an impact on Paul Stewart but don't know if
he'll carry that to others; is sensitive to it. Soderberg: Ann Arkebauer has a good sense of design,
color, can see the big picture. Graham: Is that an area SAHC could help fund? - a position, or
portion of it, to get someone qualifIed to be involved. Prickett: Have looked at how processes are
evolving; very few have opportunities to change at this point. There are some problem-solving issues
that could be looked at, i.e. fencing for Coronado. Medina: Commission needs to be proactive -
things are moving quickly. Rhea: There is a hesitation on 305's part to be too directive to architects
if not in contract; not sure how effective that involvement would be. However, didn't talk
specifIcally about a position. Alsop asked Medina how architects would react. Medina: Would have
to lay groundwork for that person working with architects' interior design person. Not only artist, but
needs blueprint reading ability, has worked with institutional issues, can deal with egos of
architects/designers. Rhea: Talking about a retainer type situation, liaison between SAHC and
school district. Suggestions given: Ann Arkebauer, Ruth Moritz, Kent Williams. Rhea: Are school
people involved with architect re color, etc.? Thompson: Have been involved in functional aspects
such as room sizes, layout, etc. Medina: Maybe not one perfect person, but a committee.
Thompson: Important to get district to commit to an endorsement of whoever we get.
ARTS INFUSION
Benson said Bob Harrington, KU, is usually here this time of year to do evaluation report; however
Infusion Team discussed - program working well, would get similar kind of report if were to do.
Kind of change currently happening is moving building principals which will greatly impact
program's environment. Also, 6th grade moving to middle school- greater issues, scheduling more
diffIcult, etc. Infusion Team decided that after Festival would like to bring in consultant to do
strategic planning; involve cross section of artists, teachers, etc. - look at delivery of program and
what changes would mean: installation process, buildings of schools. Currently have grant before
KAC to work in at-risk situations (with artists Lori Brack and Ruth Moritz); will find out next month
if funded. Thompson: Have influenced a lot of educators and how they're addressing instruction in
classrooms; want to continue to meet those programming needs in this rapidly changing environment.
Benson: Depth of delivery varies from building to building - some use residency groups, concerts;
others, more presentations by local artists; others by use of drama consultant. We have supported
those desires and goals; see that changing as administration and populations are changing. Still have
strong commitment to local artists but way they are implemented in classroom may be changing. Not
to recognize that change would be a fallacy in our delivery system - need to strategically plan for it.
Rhea said there is also the possibility of an NEA application. Just as Lori Brack consulted on KAC
applications, time to get someone in to listen to us, teachers, principals and other organizations and
what it means for all. Threads of SHM focus, 305 building, etc., could all be woven together for
application to National Endowment.
Drama Coordinator - Pam Jones position has been funded by a QP A Grant from the Kansas Arts
Commission for programs that addressed school improvement; that grant category no long exists.
Goal of drama consultant has been to use dramatic arts to create curriculum applications at all levels
- reading, first person historical interpretation, renaissance fairs. Based on teacher requests; she
designs activities, readers theatre, etc. Has increased teacher activity 50% every year; and an
increasing number of students being moved into Salina Community Theatre programs. In order to
continue, SAHC has requested $2,500 each from Salina Community Theatre and USD 305 (in
addition to $2,500 from SAHC) for three years, while looking at moving program to SCT. Funding
request is at 305; should hear in another month. After three years hope for the relationship
financially to be between 305 and SCT. Thompson: Fought for years for this program; has had more
response and requests every year. Infusion Team feels strongly about continuing it.
OTHER:
2001 Budget: Rhea and Harris will meet Friday to begin process; due at City May 12, which is
before next Commission meeting. As in past, when the budget is completed, Rhea meets with
Executive Committee (and any other interested Commissioners) to review; then will notify rest of
Commission before it goes to City.
Next commission meeting is May 17. Focus time will be on River Festival 2000. Meeting will be
followed by dirmer for Festival chairpersons at Lana Jordan's.
Note that meetings are now at 4:00.
There being no further business and upon proper motion, the meeting was adjourned.
/dms
;"
SA&HC/MUSEUM STAFF REPORTS
April-May, 2000
Please review this past month's highlights of staff activities and come to the May meeting with specific
questions and comments.
Martha Rhea
. Horizons: began research and conversation with potential evaluators for the overall grants program;
edited the current Horizons News, which was mailed to members and interested people.
. Community Art and Design:
--Animal Shelter: met with artist Connie Nutsch at site to review final plans before she started
carving brick; began planning Festival presence; visited Endicott Brick Company while Connie was
working.
--Steering Committee: held a group steering committee meeting; planned with the policy group to
develop a draft policy to go to the city commission by mid-summer.
--USD 305: met with Gary Norris, Paul Stewart, and Peg Dokken to develop the adopt-a- school
concept and ways of integrating enhancements into school renovation.
--Chamber: steering committee members met with Chamber beautification committee members to
discuss the concept and particulars of community art and design. The Chamber is looking forward
to seeing the draft policy and endorsing it prior to going to the city.
. Museum: met a couple of times with strategy committee to research and develop a plan of action for
the gallery renovation project, with in-between meetings with Dee; worked with Friends regarding
understanding of role and involvement in renovation project.
. Kansas Arts Commission: management team for the statewide planning began to research and
structure last phase of process where a final draft is circulated for comments from the field in general
and a specific focus group in particular.
. Festival: continued Super Supporter contacts; worked on various Festival issues - banners, trams,
Saturday evening, patron breakfast, etc.
. Finished Spring Poetry Series at Capers Cafe and Bakery - a wonderfully successful year!; followed
with formal evaluation with partners - Library and Friends, Capers, and Patricia Traxler.
. Researched and developed the city budget request for 2001, including both the Arts and Humanities
Commission and the Museum.
. Odds and ends: talked with new Renaissance Cafe folk regarding potential performances for the
coffee house time, as well as general ideas on presenting; meet with steering committee of
Community Roundtable to plan next meeting; participated in focus session for KOOD PBS TV
station; met with Larry Mathews in orientation session about the work of this department and
commission; proudly attended Leadership Salina graduation of ceremonies for Dee Harris and Jenny
Disney!
Dee Harris
Administration (Dee Harris and Diane Angelotti):
. Coordinated research, design, writing, public relations, promotional materials, fabrication, and
installation of new exhibit The Dream Factory, which opened April 14 with a Friends sneak peek
and April 15 with a public grand opening celebration.
. Met with Gallery Renovation Strategy Committee to begin developing ideas and strategies for
renovation fund-raising campaign. Developed and wrote a draft proposal for evaluation by the
committee.
. Worked with Diane Angelotti to train her in Accounts Payable/Receivable, exhibit installation, and
familiarization with basic museum operations.
....
· Edited and formatted May-June Heritage Express newsletter.
Collections (Kiersten Latham and Dorothy Boyle):
· Took down artifacts from Keeper of the Past exhibit and prepared and installed artifacts for Dream
Factory.
· Researched local history for the Dream Factory exhibit.
· Worked with volunteers and interns on collections projects.
· Continued artifact inventory and location identification project.
Education (Jenny Disney)
· Worked with staff members to install The Dream Factory, and developed interactives for the
exhibit.
· Organized programs for The Dream Factory sneak peak and the grand opening. Began to organize
and plan for programs that will follow The Dream Factory through November.
· Started the planning for summer programs with Lakewood Discovery Center.
· Organized and led four school group tours and trained volunteer Jenna Newcomer to become a
docent.
Exhibits (Kent Buess)
· Completed installation of The Dream Factory.
· Cleaned up all shop and exhibit areas.
· Supervised KWU intern Telly Berry and other volunteers during the installation of The Dream
Factory.
· Began the process of transferring building blue prints to AutoCAD.
Volunteers (Donna Sandberg):
· Recorded 20 volunteers working over 200 hours in April. We had fewer volunteers working more
hours, due to the huge effort made to install The Dream Factory exhibit.
· Delivered posters and tent cards to over 60 businesses over a two-day time span. Updated and added
to an old delivery list.
· Wrote, edited, proofread and dry-mounted labels for The Dream Factory. Helped finalize the
installation of same. Participated in the Sneak Peek and the Grand Opening.
· An ongoing project is researching, reworking and updating a volunteer handbook, training
guidelines, and how to care for and feed a Smoky Hill Museum volunteer.
Museum Store (Mary Warden and Leola Peterson):
· April store receipts were $3359.78, roughly equivalent to the 1997 April store receipts. Average
monthly receipts for first quarter were $4,101.73.
· New selection of books, greeting cards, and 4th of July items available for purchase.
· Store is once again offering Kansas gift baskets. Customer can pick out Kansas products and staff
will assemble and package them in a gift basket, or customers can purchase a ready-made gift
basket.
Sharon Benson
General:
· Kansas Arts Commission Grant Review Panel Meetings, May 4 and 5; SAHC had the number one
rated grant in the At-Risk category!
· Last Art a la Carte concert of the year: Festival Friday in Oakdale Park, May 19.
Festival:
· Final stages of volunteer recruitment for AlA projects and some new activities.
· New Children's Parade shaping up nicely.
· Mailings to all vendors, artists, entertainers, etc. THE DETAILS!
· Publicity tours with Lana and Karla.
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AlE:
. Received funding approval for Sunset Elementary Summer School Program (grades K-2, Remedial
Reading), part of Community Learning Centers Grant to USD #305
. With Martha, visiting with Charlotte Talbert, Denver, in regard to strategic planning in late June.
Lana Jordan
. As oftoday 5..11-00 we have received $16,341 in the individual fundraising campaign ($20,000
goal)
. As of today 5--11-00 we have received $6,613 in the business fundraising campaign ($9,000 goal)
. As oftoday 5.-11-00, we have received $12,475 in the professional fundraising campaign ($16,000
goal)
. Have sent a second solicitation mailing to past supporters we have not heard from this year.
. Again this month, a lot oftime has been spent working with Super Supporter Funding--wrapping up
commitments from corporate supporters and matching them with a particular segment ofthe Festival
. Continue to work with the trams, special events, technical elements, merchandizing, etc., for Festival
2000.
. The needs Festival has ofthe City have been shared with department heads. Nothing unusual for
2000.
. Final mailing for entertainment and technical participants containing all the pertinent information
about Festival weekend was sent out
. Arranging the office on-air and face-to-face participation with the media (Salina radio---Wichita,
Topeka, Manhattan & Lawrence radio and newspaper).
Karla Prickett
. Met with artists Carolyn Wedel and Pam Harris for design and layout of the riverbank mural project.
Met with Rick Benson regarding the painting of the mural.
. Martha and I met with artist Connie Nutsch, Wichita, at the new Animal Shelter site to go over final
details before her studio work at Endicott Brick Co. in Fairbury, NE.
. Sharon, Martha, and I met with Gary Norris, Paul Stewart and Peg Dokken to discuss potential
Community Art & Design projects in connection with the bond issue construction.
. The Steering Committee for Community Art & Design met May 4, and worked in sub-groups:
Project, Policy, and Education. There will be an informational visual display at this year's Festival
along with documentation ofthe animal shelter art project and a brick carving demonstration by
artist Connie Nutsch.
. Bobo and I installed the Pre-Festival Exhibit at the Salina Country Club on Monday, May 1.
14 artists sent one or more artworks.
. The staff met with representatives from KANU to discuss the "Imagination Workshop's"
presentation at the Bicentennial Center on Saturday evening of Festival.
. Met with Country Club staff to select the menu and work out details of the Art Patron Breakfast.
. Martha and I will be going to Fairbury, NE to see the work in progress by Connie Nutsch for the
Animal Shelter.
. Bobo and I have prepared packet information for the final mailings to artists and craftpersons. The
mailing will go out on Friday the 12th.
. Nancy Williams has created all the name tags for Festival staff, chairpersons, and exhibitors. They
are colorful and done in a marbeling technique.
. A new exhibit at the City County meeting room is installed.
. Nancy Williams is constructing all the exhibitor, art installation, and roving performers signage.
. Working on signage for the Fine Art Show and Four Rivers information facilities.
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· Met with the Know-It-All chairpersons to initiate the calling and scheduling of volunteers for the
Festival.
· Contacting volunteers for the sidewalk painting project in the Fine Art Show area.
· Sent our pre-Festival flyers for the Papermaking Workshop to be held Wednesday and Thursday,
June 7 and 8, at Kansas Wesleyan University. John Baker, West Grove, PA is the artist. He will
also exhibit in the Fine Art Show.
· Coordinated the Festival T-Shirt project. The shirts feature the artwork of Ann Arkebauer, Salina
craft artist. The price is $12 for adult and $10 for youth sizes. Look at the back too!
· Lana, Sharon, and I went to the radio stations in Salina to announce the Festival and will be working
in radio, television, and civic organization presentations from now to Festival We also have a media
tour in late May to Wichita, Manhattan, Junction City, Lawrence, and Topeka..
· Meeting with Education and Projects sub committees to develop the Community Art & Design
presentation for the Festival.
· Preparing material for the Salina Journal's coverage ofthe visual arts areas of the Festival.