10-17-1996 Packet
THE
SALINA
ARTS
AND
HUMANITIES
COMMISSION
211 W. Iron. Box 2181 . Salina, KS 67402-2181 .913-826-7410 . Fax 913-826-7444
SALINA ARTS AND HUMANITIES COMMISSION
MEETING:
OCTOBER 17, 1996
TIME:
4:00 - 5:30 P.M.
PLACE:
SMOKY HILL MUSEUM - 2ND FLOOR
AGENDA:
1. Minutes
2. Orientation to City Boards - Dennis Kissinger
3. Staff Reports (see enclosed)
4. Consideration of New Meeting Time (see enclosed)
5. 1997 SHRF Budget (see enclosed)
6. SCT "Advancement and Change" - approval (see enclosed)
7. Fox Theatre Report/overview - Judy Ewalt and Joe Warner
Please call 826-7410 if you are unable to attend.
Also note: In order to conserve paper,
the enclosed materials may be copied on both sides.
Jack Henry, Chair / Lou Ann Dunn, Vice-Chair/Randal]. Graham, Secretary-Treasurer
Jane Alsop, Connie Burket, Joe Clark, Mike Cloutier, Debora Cox, Ellen Morgan, Trey Mowery,
Ann Rollins, Kristin M. Seaton, Clay Thompson, Martha Rhea, Executive Director
@
THE
SALINA
ARTS
AND
HUMANITIES
COMMISSION
211 W. Iron. Box 2181 . Salina, KS 67402-2181 .913-826-7410 . Fax 913-826-7444
"
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TO:
Salina Arts and Humanities Commissioners
RE:
October 17 Meeting Items
FROM:
Martha Rhea
DATE:
October 9, 1996
This next meeting is packed! Please plan on staying until 5:30 p.m., if needed. There
are a number of items to review prior to the meeting in order to facilitate moving it
along - so do take the time to go through your packet. The Foundation meeting is
scheduled first because all three profit centers are enclosed for quarterly review ~ Also
note the computer information and proposed Festival budget, with explanations.
Two things in particular:
1. Note that an agenda item (#4) has to do with a possible change in meeting time.
Several people have suggested meeting earlier in the week because Thursday is
really beginning the end of the week, with weekend activities in process. So think
hard about your Tuesdays and Wednesdays (especially Tuesday), probably at the
same time.
2. The Kansas Arts Commission has accepted our invitation to meet in Salina in
December. The dates are December 4 and 5, with the actual meeting scheduled for
the 5th. Your "hosting skills" are especially needed late afternoon and evening of
the 4th. Dinner is an obvious, with the possibility of a tour and/or gathering of arts
facilities/people beforehand. Be thinking and we can talk more at the meeting.
See you next Thursday at 3:30 p.m. sharp!
Jack Henry, Chair / Lou Ann Dunn, Vice-Chair/Randal]. Graham, Secretary-Treasurer
Jane Alsop, Connie Burket, Joe Clark, Mike Cloutier, Debora Cox, Ellen Morgan, Trey Mowery,
Ann Rollins, Kristin M. Seaton, Clay Thompson, Martha Rhea, Executive Director
@
! '. ~-.-
SALINA ARTS AND HUMANITIES COMMISSION
September 19, 1996
The monthly meeting of the Salina Arts and Humanities Commission was held at the
Smoky Hill Museum on Thursday, September 19, 1996. In attendance were Jane
Alsop, Connie Burket, Mike Cloutier, Debora Cox, Randal Graham, Jamie LoVullo,
Trey Mowery, Abner Pemey, and Steve Thompson. Staff members present were
Martha Rhea, Tom Pfannenstiel, Sharon Benson, Karla Prickett and Darlene Stottmann.
Also in attendance was Carmen Wilson.
In Henry's absence, Graham opened the meeting. He introduced new SAHC
commissioner, Steve Thompson, principal of Sunset School and an active member of
the Arts Infusion Team. Graham said Charles Kephart, also a new board member,
could not be present because of a KAC board meeting (on which he also serves).
ANNUAL REORGANIZATION
Graham presented the proposed slate of 1996-97 officers for action: Dunn and
Graham, co-chairs; Cloutier, vice-chair; and Cox, secretary. Mowery moved to accept
the proposed slate of officers; Burket seconded. Motion passed unanimously. Rhea
explained that treasurer is an officer of the Foundation, and Henry will be asked to
serve in that position.
Graham said meetings will begin promptly at 3:30 and will endeavor to wrap-up by
5:00.
MINUTES
Burket moved to approve the minutes of the August 15, 1996 meeting. Alsop
seconded. Motion carried.
Rhea said at the October 17 meeting, city manager Dennis Kissinger will make a
presentation about city boards and what it means to serve-a good refresher for
commissioners and an orientation for new members. Also, Rhea reminded
commissioners of the "event response cards," asking everyone to remember to jot down
their comments/ideas on SAHC events and mail back to the office.
STAFF REPORTS
Benson: Artists in residence, Temante, an African dance group from Denver,
Colorado, have been in elementary schools this week and will perform at Art ala
Carte. Remarks from teachers have been very positive. A two-week residency at the
end of October will involve Wayne Stroot, editorial cartoonist from Nebraska, working
with 5th graders, with possibility of students' cartoons being published in the Salina
Journal. Next week cellist Eugene Friesen with the Paul Winter Consort will make
presentations in two schools. Benson said the Labyrinth will be used at Trinity United
Methodist Church's Inclusiveness Fair on October 6 and at Sunset School's Renaissance
Festival in mid-October. Ted Runions, consultant, will be in Salina working with USD
305 and could possibly offer a stress and wellness workshop based on use of the
Labyrinth. SAHC has submitted an application for an international residency to
NALAA. NALAA is supporting residencies with four artists from Mexico and two
artists from Ireland next year. SAHC has requested an artist from Mexico; residency
period would be for two months, with a plan to place the artist at Hageman,
Hawthorne, and Sunset schools (those with 15 % English-as-Second-Language student
population). To be considered as a residency site, the agency must provide a Spanish-
speaking staff person (Benson), housing, and the other necessary support materials and
facilities. NALAA will underwrite a $2,000 artist fee.
Prickett: The new edition of the "Arts Referral Guide," with information on visual,
literary and performing artists will be mailed/available next week. Exhibit at City-
County Meeting Room has been changed; works by Connie Burket, Victoria Martin,
Ann Nettleton, Joyce Fent, Sara Duffield and Pam Harris are displayed through
December. Prickett is working on juror selection, securing demonstrators and
committee chairs for next year's Festival. She will be attending the Plaza Arts Fair in
KC this weekend, as well as researching several other upcoming craft shows. Re
mapping, has met with other organizations on language and format of grids to facilitate
computer work.
Pfannenstiel: Handed out a sheet listing Smoky Hill Museum's programs and exhibits
through the end of the year. One Keeper's Place is revamped and now open; article in
the Journal gave a good flavor; computer with CD-Rom games to be added next week.
Settler's Day activities September 21; October 12 is opening of Custom Cowboy Boots
exhibit. Friends' new project is a 1997 calendar featuring historical photos/info about
Salina/Saline County; 1,000 to be printed and available this weekend. Friends will also
have their annual plant sale; and membership drive will happen in October.
Pfannenstiel reported that SHM did not receive the Institute of Museum Services
general operating support grant for 1997-98. Of 953 applications submitted, only 192
awarded. As a comparison, when SHM received its grant in 1994, there were over
1,300 applications with 330 receiving funding. Federal budget cuts reduced IMS
general operating support dollars by $7 million this year as compared to last. Fifty
percent of this year's grants went to very large organizations; only one out of 20
Kansas institutions applying received money (Wichita). Scoring for funding cutoff was
.656; SHM scored .649. Reviewers said grant was well-written. SHM is now making
contingency plans for next couple of years; will reapply in mid-February. Rhea said it
is significant that the City agreed in its 1997 budget to fully fund the full-time positions
for Curator of Collections and the Education Coordinator, if IMS grant was not
successful.
t:: . ._ ~
Regarding long range plan, Pfannenstiel said SHM is coming to the end of 5-year cycle.
Will be reviewing documents; intention is to formulate a questionnaire for A & H
commissioners, Friends board, staff, etc., with basic questions about mission,
strengths, weaknesses. Feedback will be compiled, then a planning committee-13 to
16 individuals from those same groups-will meet to plan for the next 3-5 years
(meeting possibly in November). A & H commissioners will be involved at various
levels and will be kept informed.
Rhea: Referred to Horizons Advancement and Change grant application from Salina
Community Theatre, for $13,000 for planning. In review, the evaluators said it was a
good idea, coming at a critical time for SCT, but felt that it was important that SCT
take time to identify issues they need to look at. SAHC approved $5,000 for this "plan
to plan," with opportunity for SCT to request up to $15,000 total. SCT director, Tim
Jebsen, has submitted a letter of intent detailing specifics from the evaluation, and
asking SAHC to review, then give indication to Jebsen if SCT should move ahead.
Includes rough budget-around $11,000; 2/3 would be picked up by remaining grant
dollars available. Proposal would come to SAHC in October. Mowery moved to give
SAHC staff authority to consult with Jebsen and move forward; then present to SAHC
board for approval in October. Burket seconded. Cloutier asked if staff's initial
reaction is that SCT is on track. Rhea: Yes, process they went through with Janet
Brown was good, adequate feedback and involvement of SCT board, points to focus on
were identified; SCT is already thinking "down the road" and open to comments.
Graham referred to item #3, workshop in Omaha-since dollars are there, would be
beneficial to have some SCT board members attend that as well. A vote was taken on
Mowery's motion; passed unanimously.
In other Horizons business, Rhea called attention to the final report on "Art in the
Environment" from the Land Institute. Also, a letter was received from John Davis,
new Symphony director, withdrawing Symphony request for funding due to changes in
the organization. Cloutier: What happens to the money that was designated for
Symphony? Rhea: Decision of the Commission; can add that amount to the total for
the next grant round. Discussion followed. Cloutier moved that the funds designated
for grant #96-01-03 to Salina Civic Orchestra Society, Inc., be added to the total for the
next Horizons grant round. Mowery seconded; motion carried unanimously.
SAHC PLANNING
Rhea has contacted Jessica Cusick, public art consultant from Houston, with potential
dates for the SAHC retreat. She said Cusick has a good sense of a community and how
it can express itself through the arts. Discussion followed on dates and format for the
meetings. Tentatively, November 22-23 was chosen. Rhea will confirm with Cusick,
then notify commissioners.
;.
REPORT/COMMENTS - KAC OPEN MEETING
Rhea, Burket, Cox and Alsop attended the KAC open meetings re changes in grant
guidelines. Alsop: Obvious from people there that there is frustration with guidelines,
lots of questions in terminology used; sensed people attending were those who use the
guidelines. Burket noted the good turnout for the Salina meeting (approximately 45).
Rhea said the key concern still remains as to the process-is not spelled out clearly
enough what happens once applications are submitted-what is criteria, who is panel,
etc. She has spoken with KAC board members Kephart and Merle Hodges about this
concern.
PROGRAMS UPDATE
Deeply Rooted Chicago Dance Company has submitted a proposal for 1997; Core
Committee is reviewing. Horizons 50 gathering will be Saturday, September 28, 7:30-
9:30 p.m., at Ray House and Linda Lawrence's home. Commissioners welcome.
Eugene Friesen, cellist with Paul Winter Consort, will be performing.
OTHER
Graham mentioned possibility of inviting Joe Warner and Judy Ewalt to the October
SAHC meeting for an update on the Fox Theatre. Perney said the City Commission
wants to see a nonprofit organization handle the details and put into process. They are
behind the idea of having a corporation formed as soon as possible because donations
will start coming in due to the Journal article about the Fox. Rhea: Hugh implications
for the arts community and for Salina. SAHC board needs to be leaders, well aware,
asking good questions.
Festival audit will be completed next month; will have proposed 1997 budget at
October 17 meeting. The Foundation meeting will take place first on that date.
Horizons Developing Artists' Grant Session: Thursday, October 31, 1:30 p.m.
SAHC Executive Committee has extended an invitation to KAC to hold their December
meeting here in Salina. Rhea has not had a response; if it happens here, all are
welcome to attend.
There being no further business and upon proper motion, the meeting adjourned.
/dms
October 9, 1996
Since our October meeting promises to be packed with interesting items, the staff decided to simply list
out activities for this past month. Please review the list, and come with any questions you may have.
Also note the important upcoming dates:
CALENDAR DATES FOR SAHC
THURSDAY, OCTOBER 31- Developing Artists' Grants Meeting: 1:30 p.m.
FRIDAY & SATURDAY, NOVEMBER 22 & 23 - Retreat with Jessica Cusick: later
Friday into mid-afternoon on Saturday
WEDNESDAY, DECEMBER 4 - KAC Quarterly Meeting in Salina: probably "tour"
Salina's cultural facilities late afternoon, followed by dinner that evening
MARTHA RHEA:
· Attended 4th International Congress of Educating Cities in Chicago where theme was the arts and
humanities as agents of social change
· Researched and began planning for retreat, involving Bill Keens and Jessica Cusick
· Project development: Paul Winter Consort re commissioning and performing at 97 SHRF; Deeply
Rooted/dance emphasis for future
· Horizons 50 gathering and membership development; work with Judy Edmands re newsletter
· Computer transition with office and City
· HV AC system in Museum building: meetings with City team and architect re initial drawings, scope of
work and next phase
· Orientation of new Commission members
· Research/input re KAC proposed grant guidelines
· THE WEDDING!
LANA JORDAN:
· Attended Midwest Arts Conference in St. Louis with Loren Banninger and Dean Kranzler, looking for
possible entertainment for the Festival
· Meeting with prospective Horizons (Organizational and Advancement & Change) grant applicants -
December 1 deadline
· Recruiting volunteers to fill the vacated chairmen positions within the Festival structure
· Working with the evaluators of the developing artist applicants who have been here doing their on-site
visits
· Looking for a new sponsor for the Festival Bicycle Race - any ideas?
· Preparation for 1996 Festival audit - October 10
· Gathering input about the youth of our community from individuals who work with young people, in order
to begin thinking about what, if anything, needs to be done during the Festival
SHARON BENSON:
Arts Infusion:
· Preparation for Wayne Stroot (editorial cartoonist) Residency, October 21-November 1. Wayne will also
work with a group of children in an after-school situation.
· Preparation of schedules and contracts for Connections Collection (local and area) artists' presentations
· Beginning to look at opportunities for 97-98
· Concluding the preparation of materials for the Lynne Hull trunk
· Prepared application to NALAA for Mexican residency; October 9 learned no longer available
Festival:
· Recruitment of committee chairs and members
· Laying groundwork for proposals from organizations (Art Center, Museum, Community Theatre)
. Working to select artists for children's stage
· Beginning work to solicit open proposals for installations from artists (glassblowing, benches, etc.)
Other:
· Working with Patricia Traxler on details for Spring Poetry Series
. Continuing work with the Labyrinth
· Art a la Carte concerts conclude October 25.
· Beginning preparation for Summer Dance opportunities
TOM PFANNENSTIEL
· "Cowboy Boots: The Kansas Story" opens October 12 with a program by Don Wagner (songs and cowboy
poetry). The exhibit will be up until November 6. On October 24, Howard Franklin will demonstrate boot
making from 1-4 p.m.
· Met with City officials to discuss HV AC systems and approximate timelines for work. More information
will be forthcoming.
. Underway with poinsettia plant sales, membership renewal and 1997 calendar sales (se~ calendar sample
for $10 each, available in Museum Store.)
. Commissioners should have received a copy of the Museum's strategic planning questionnaire. It is very
important that they be tilled out and sent to the Museum by October 23. Fill out only what you know-
needn't have all the answers!
. The Museum Store will be having its Christmas Preview weekend on November 8,9, 10. Commissioners
should be getting a mailing soon.
KARLA PRICKETT
. Attended Plaza Arts Fair in Kansas City, viewing the artwork, visiting with artists, gathering names for
Festival application mailings
. Creating the form for gathering of mapping information, which will then be entered in a mapping database
with the capability to organize and disseminate data in various formats.
. Contacting volunteers for Festival committees
. Contracting Festival art/craft demonstrators
. Securing jurors for the fine Arts and Four Rivers areas of Festival
. Formatting the Exhibiting Artists and Four Rivers Crafts Market application forms
. Designating placement of the 1996 Festival Purchase Award pieces
. Distributing the Arts Referral Guide locally and regionally, publicizing its availability
. Working with Nancy Williams to complete the Festival Public Art inventory - creation of a file containing
photographic records of all pieces, placing new placards with pieces, sending letters to each location listing
instructions pertinent to having a public art piece
.,
,.
THE
SALINA
ARTS
AND
HUMANITIES
COMMISSION
211 W. Iron. Box 2181 . Salina, KS 67402-2181 .913-826-7410 . Fax 913-826-7444
TO: Salina Arts and Humanities Commissioners
FROM: Lana Jordan
October 10, 1996
DETAILS CONCERNING THE 1997 SMOKY HILL RIVER FESTIVAL
BUDGET
First let me say that this is a relatively "calm" proposed budget, in that
there are not many areas that are very different from the previous year's
budget or actual expenses. The two areas that I felt needed explanation
are as follows:
A. POSTAGE--Budgeted less than spent in 96. Will be mailing two
pieces together, which will cut our costs approximately $900.
B. OPS--Contracted professional services includes the payback to the
City for a portion of staff salaries plus benefits. Martha
suggests that this may be an area that the Commission remember
when building the SAHC budget next year!
Jack Henry, Chair / Lou Ann Dunn, Vice-Chair / Randal]. Graham, Secretary-Treasurer
Jane Alsop, Connie Burket, Joe Clark, Mike Cloutier, Debora Cox, Ellen Morgan, Trey Mowery,
Ann Rollins, Kristin M. Seaton, Clay Thompson, Martha Rhea, Executive Director
@
.
"
SHRF
Smoky Hill River Festival
Budget Worksheet
Oct 1996-
OCT 95 - SEPT 96 Sept 1997
YTD SEPT 96 Budget Budget
i!~~~~!~1:'!!'~~1:~:!:~:~:!!!'1!1~:~1:1]1::::il]I@:i::::I:llm:I:!I::IHmI1IEI@IIHI:nlIIII!:I:!:III::lm1~I:~!~1IIIIMM:IIEm!
4025-060-2 Smoky Hill River Festival 480.00 500.00
Total GRANTS
480.00
500.00
0.00
4220-050-2 Business Don. (Up to 250) 7651.00 8500.00 8500.00
4220-060-2 Sponsorship ($250 to $499) 3050.00 1700.00 3000.00
4220-070-2 Super Supporter(500 & over) 45450.00 42000.00 45000.00
Iga.mmgI!p'jlf!mmij!1:m~tlm.tmIIIIII::I:M1Wlm:l:II1::::1::mIIII:I:Hm:nt::l:I:Il::lt::::~l::l:::tt::tll::l:tIt:l:::It:::l::::::::lmi:':l:::::i::it:
4225-050-2 Individual Contribution 14047.00 13000.00 14000.00
4225-060-2 Professional Fund Campaign 11050.00 9000.00 11000.00
Total CONTRACTED
81248.00 74200.00
81500.00
i.glmi:l:fi@mmmgl.:::~gfi.Bm:::::::l::::l::::l::::::::::::::::::::::::::l:::t:::;::::::::::::::l::::::;::;::::::::::::::::::;:'::::::::::::::;::1::::1::::;::::::::::::::::::::;:::::::i::i:~~;l::i::~::::::::::i::::::~::::::::::::::;::::;:::~;::::::i
4310-010-2 Community Development 10000.00 10000.00 10000.00
Total FOUNDATION SUPPORT
10000.00 10000.00
10000.00
:mlllll:l:m_Mggl~:::::::::[:m::::::i~~~i~::~::::I:::::::::::::::::::i:[:ltl:l:ltl:::::::::t:::::~l:::~::m:::iI1;:1:::::~::::I::::ml:~E:t:~:~:i:~:::i:~:::I::I::::::~::l::::I::::::::::m::[i::i::::Ii::::::m::::::~:~::~::l:i::i::~:::::::::::::::i::l:
4430-010-2 Button Sales-Prefestival 56072.65 57000.00 56000.00
4430-020-2 Button Sales-Employee 6866.00 6500.00 6800.00
4430-030-2 Button Sales-Gate 42910.72 38000.00 40000.00
4430-040-2 Ticket Sales-BiCenter 10101.00 14500.00 10000.00
4440-010-2 Four Rivers Market Fees 16480.49 15000.00 16000.00
4440-020-2 Jury Fees 6435.00 5000.00 6000.00
4440-030-2 Artist Fees-Fine Arts 16610.00 16000.00 16000.00
4440-040-2 Game Fees 1566.21 1350.00 1350.00
4440-050-2 Food Fees 33619.51 28000.00 31000.00
4440-060-2 Craft Demonstration 2493.85 1000.00 2000.00
4440-070-2 Electrical Fees 2835.00 2200.00 2500.00
4440-080-2 T-Shirt Sales 8034.50 0.00 0.00
4440-081-2 Hat Sales 662.00 0.00 0.00
4440-090-2 Soft Drink Sales 1534.21 0.00 0.00
4440-100-2 Sanderson Memorial 500.00 500.00 500.00
4470-000-2 Interest Income 3711.37 5000.00 3700.00
4480-000-2 Miscellaneous Income 512.75 0.00
Total REVENUE 210945.26 190050.00 191850.00
Total Income 302673.26 274750.00 283350.00
Page 1
SHRF
Smoky Hill River Festival
Budget Worksheet
OCT 95 - SEPT 96
YTD SEPT 96 Budget
Oct 1996-
Sept 1997
Budget
:.if:gglgll_::u::m::~~:ili~:I:~:I:~::::~::::~:I:::::~~::~m~@~:I:!::I:~::~:::\.\:I:~:~~:iliU:l:I:~:I:~::~Il!:m:u::~::::~:!~~:I:ll:!mUm::::~:l~::~:~::::::~::~~:I!:~::::~:!:mt~~mm~:::::::!::::ti\.\!!:!
5000-020-2 Supplies 4188.23 4000.00 4500.00
5000-025-2 Capital Maintenance 947.01 0.00 1000.00
5000-030-2 Telephone 841.48 1000.00 1000.00
5000-040-2 Postage 7287.17 5500.00 6300.00-A
5000-050-2 Travel 3701.13 2000.00 2000.00
5000-085-2 Personnel/Crew 6460.99 6500.00 6500.00
5000-090-2 Contingency 1150.00 1200.00 1200.00
5000-095-2 BMI/ASCAP 1212.50 1200.00 1200.00
Total GA&O
25788.51 21400.00
23700.00
!iitlmggll:::ll_..:::gRiM~g::i~::~::::i:::~i::!:~::!::::!::~::!:!:::~i!:::!:!:~:I:::~\\:!l:l::::!:::t::~::::l!::'::!:!:I:!:!:!:::::::::::~::!:!!!~I!:::::::::~!:~::l::::!::::::::l!::I::~!:::!!!:!::!:!::::!::::!::::!::!~!
6100-010-2 Marketing and Promotion 51599.17 55400.00 53000.00
6100-020-2 Poster Print 1937.73 1800.00 1900.00
6100-030-2 Artist Gathering 500.99 800.00 800.00
6100-040-2 T-Shirts 5262.00 0.00 0.00
6100-041-2 Hats 3230.91 0.00 0.00
6100-050-2 Volunteer Breakfast 672.38 500.00 500.00
6100-060-2 Super Supporter Gathering 284.58 600.00 400.00
6100-070-2 Soft Drinks 756.84 0.00 0.00
6100-080-2 Art Patron 1525.06 1500.00 1750.00
6100-090-2 Chairmans Gathering 184.79 350.00 300.00
Total MARKETING EXPENSE
65954.45 60950.00
58650.00
:~iji~gQlgIm!i.mjlim:~_il.::t::~::~~::::!l~~:!:~::!::m:~:::~:::~::!:~!::!:!!!:!::!:!!::!!!~!::!:!!::!!!~!:!:!::~~!::~:!::::::::m!::!~!:~~:!::!::::::!::::::!~!:~!~!:~!~:::::~!:~:::~:~:~!!~!:~!:!::::t::!~:::~!!:!::m:::
6200-010-2 Technical Personnel 425.00 500.00 500.00
6200-020-2 Construction 3323.51 5500.00 5500.00
6200-030-2 Electrical 482.19 1000.00 500.00
6200-040-2 Technical 8693.69 7300.00 8600.00
6200-050-2 Staging - BiCenter 5742.40 5500.00 5700.00
6200-060-2 Staging - Gazebo 6846.00 6900.00 6900.00
6200-070-2 Staging - Children 5095.00 4600.00 5000.00
6200-080-2 Staging - Regional 60.00 500.00 500.00
6200-090-2 Decorations 1968.85 2000.00 2000.00
6200-100-2 Signage 2977.45 2500.00 3000.00
Total TECHNICAL EXPENSE
35614.09 36300.00
38200.00
6300-020-2 Art Participation 6657.25 7000.00 7000.00
6300-040-2 Craft Demonstration 0.00 350.00 300.00
6300-050-2 Four Rivers Market 320.00 200.00 350.00
Page 2
. #
SHRF
Smoky Hill River Festival
Budget Worksheet
6300-060-2 Public Art/Merit Awards
6300-070-2 Entertainment
6300-080-2 Artist in Action
6300-090-2 Four Rivers Market
6300-100-2 Arts Area Focus
6300-120-2 Sanderson Memorial
6300-130-2 Festival Year Round
OCT 95 - SEPT 96
YTD SEPT 96 Budget
5562.30 6100.00
79193.13 77000.00
19491.27 20000.00
1000.00 1100.00
105.08 250.00
500.00 500.00
9120.91 10000.00
Oct 1996-
Sept 1997
Budget
6100.00
78000.00
20000.00
1000.00
250.00
500.00
10000.00
Total PROGRAMMING EXPENSE
150400.45 146100.00
152500.00
_llg:Ul!JI~UI_.lgm;;:_gNls1::;;::;::I::::;::::;::::::;:!::;::::;::::::::::;:;::::!::;::::;::;;:::::;:;:!:;::;;::;;::;::::;:;:;::;;::::~::!::::!::::l::!::::l::::::::::1::::m:;:::::I::I::::!:!::::::::!:
6400-010-2 Sales Tax 7851.96 7500.00 7800.00
6400-020-2 Hospitality 634.19 1000.00 1000.00
6400-999-2 Miscellaneous Expense 1316.47 1500.00 1500.00
Total MISCELLANEOUS EXPENSE
9802.62 10000.00
10300.00
Total Expense
287560.12 274750.00
Page 3
283350.00
..
TO: Arts and Humanities Commission
FROM: Lana Jordan
RE: Salina Community Theatre Revised Advancement and Change Proposal
The revised proposal is attached, and looking for your input! approval
during the meeting next week. Look it over and we will discuss it then.
r
l
/
/
Organizational Advancement and Change
Salina Community Theatre
Proposal
1) Since 1960, Salina Community Theatre has entertained and educated the
people of Salina and North Central Kansas with theatre activities and productions
of high artistic merit. SCT counts theatre patrons from fifty communities in and
around North Central Kansas, with an average 15,000 audience members
participating annually. A 300 seat facility was built with private funds in 1973
with an addition to the building constructed in 1991.
SCT is a fiscally strong arts organization, with no outstanding deficit, and a
growing endowment fund. SCT is the primary source of quality theatre and
services to this area of Kansas. Through SCT's strong youth theatre program, it
is now able to serve grade school and middle school students with after-school
classes, workshops, productions and outreach programs, as well as continue with
professional residencies SCT has provided for over fifteen years.
Currently, SCT's Board of Directors and Managing Artistic Director are looking
to develop a process for planning SCT's future that builds on its past success
while providing the opportunity to grow and diversify. This past July, SCT
brought Janet Brown, a consultant, to Salina. Janet had studied the past history of
SCT and had conducted a survey of the Board, Guild, staff, volunteers and
membership. During her weekend in Salina, Ms. Brown met with members of
Salina's arts community, toured various facilities, conducted an evening "brain-
storming" session with 50 members of the Board, Guild, staff and volunteers and
then held a Saturday retreat with the Board and staff. From this information and
these meetings, Ms. Brown produced a report, which will be used as a guideline
for preparing a new three-year long-range plan.
2) Three years ago, the Board of Directors completed an evaluation process
for SCT. This evaluation was initiated to identify the strengths and weaknesses of
the theatre, and then to develop a long range plan that would address the
organization's needs. This process focused the Board, Guild, staff and volunteers
on the future, and helped to prepare the organization for the retirement of
Charles Kephart. In the spring of 1992, Twink Lynch, a respected theatre
consultant from Kansas, was brought in to Salina to facilitate this evaluation and
planning process. Over a two days in April of 1992, Ms. Lynch interviewed
numerous people associated with SCT, including Board, Guild, staff and audience
members, in order to develop the basis for a upcoming retreat. From these .
interviews, many strengths, weaknesses, opportunities and threats were identified.
Then, in May of 1992, Board, Guild and staff members met for a weekend to
evaluate SCT's mission statement, review these strengths, weaknesses,
opportunities and threats and explore and plan the future of SCT.
From this retreat, the main strengths of Salina Community Theatre included the
expanded facilities and overall community support. Other strengths included the
Theatre Guild, the theatre's reputation for quality and SCT's relationship ~ith the
city of Salina. Weaknesses included the recent play selection, the lack of an
all-inclusive volunteer program and the lack of an artistic vision or long range
plan. Opportunities included the expansion of the Youth Theatre program, while
threats included the retirement of their founder, Charles Kephart.
From these discussions, three-year plans were produced to overcome our
weaknesses and take advantage of these opportunities. For example, a part-time
position for a Marketing Director and a part-time Youth Theatre position were
created and then filled. The Marketing Director has helped to maintain and
increase the visibility of SCT in the community. The Youth Theatre Director has
helped to increase the size and scope of our Youth Theatre program as more
classes, workshops and performances are now offered. The play selection process
was also evaluated and revised, and the theatre created a volunteer handbook.
The timetable for these original three-year plans has ended, and SCT needs to
evaluate its progress and look to the future. Now more than ever, it is especially
important for SCT to critically look at its past work and synthesize and develop a
cohesive artistic vision for the future. Rather than being reactionary, the overall
artistic vision should lead the Board and staff into the future. Therefore, SCT has
conducted, along with Janet Brown, an evaluation of its mission and its progress
during the previous long-range plan. In addition, the Board, staff and Ms. Brown
have "roughed out" new long-range goals for the theatre. However, additional
training, meetings and work needs to be done in order to finalize this new three-
year plan.
3) SCT will address each of Ms. Brown's goals in the following manner:
Demographics of Audience Fall. 1996
SCT will conduct an audience survey during the run of The Boys Next Door
(November 1-10, 1996). Similar to one SCT conducted in 1993-1994, this survey
would access the demographics, preferences, and opinions of our audience
towards theatre, SCT and the Salina arts community. In addition, SCT will work
with the Arts and Humanities Commission to assess the demographics of the
Salina arts community.
--~-, "-~~".~. --~=~
Volunteer Ouestionnaire Fall. 1996
SCT's Volunteer Development Committee, Program Committee and Staff will
contribute ideas in preparing this survey for volunteers. These surveys will be
mailed to at least 100 volunteers from our volunteer mailing list. The results of
this survey will be used by the Volunteer Development Committee as well as the
Board in shaping the new three-year plan.
Staff Development Fall. 1996
Deb Wall, SCT's Education Director, as well as Tom Pfannenstiel, a member of
SCT's Board of Directors, will visit Omaha, NE to tour and visit with staff from
the Omaha Community Playhouse and the Omaha Theatre Company for Young
People. The Omaha Playhouse has developed an extremely diverse education
program, with classes and workshops for youth and adults as well as the Nebraska
Theatre Caravan, a touring program for area schools. The Omaha Theatre Co.
for Young People is a nationally recognized company for youth education and
programming. On Thursday, October 17, 1996, Deb and Tom will visit Omaha
Theatre Co. for Young People, and on Friday, October 18, 1996 they will visit
the Omaha Community Playhouse. The opportunity to meet with staff members
from booth of these programs will provide ideas and strategies for planning
SCT's growth and development of our own Education program. In addition, SCT
will be sending its Managing Artistic Director, Timothy Jebsen, to attend
professional productions in New York. The opportunity to see new plays,
directing styles, and technical techniques will help shape future seasons. It is
hoped that both of these visits will help each of these positions in shaping the
artistic vision for their programs as well as providing ideas and insights for the
new three-year plan.
Board Development Fall. 1996
Ellen Morgan, the Executive Director of Association of Community Arts
Agencies of Kansas, has agreed to host a Board Development and Training
Workshop. This workshop would be held on a Monday evening from 7-9 p.m.
after the November 4th Board meeting. The goals of this meeting include a
review of Board nominating, training, committee work, planning and overall
responsibilities for individual Board members.
Endowment Committee Fall. 1996
The theatre has a Board committee entitled Financial Development Committee.
This committee's responsibilities include the development of SCT's Endowment.
Currently, SCT also has three Endowment Fund Managers, who are elected to
their positions. The full Board has also committed to increasing the overall
visibility of SCT's Endowment and more actively pursue additional funding
sources.
Facilities Assessment Fall. 1996
The Facilities Development Committee, a standing committee of the Board of
Directors, will make a full evaluation of the overall needs of the theatre, and
create a needs and priority list for Board and staff use and planning.
Architect Fall-Spring. 1997
The Managing Artistic Director will meet with the current building's architect to
explore options for future expansion and development of our space. This meeting
will be held after the Facilities Development Committee has identified some of
the priorities for this expansion. The goal is to produce some concrete ideas and
plans for future growth and expansion.
Fundraising and Endowment Workshop Spring. 1997
SCT will hold workshops with Board and Guild members, staff and volunteers
for both fundraising and endowment building. To facilitate these workshops, SCT
will consult with Michael Maude, a respected financial consultant from Topeka
who runs Partners in Philanthropy. Mr. Maude will facilitate workshops with
SCT staff and Board members, both in small group, individual and a final
meeting with the full Board and staff.
Objectives and Strategies January-April. 1997
SCT's staff and Board committees will work to identify and write objectives and
strategies for each item on the new three-year plan. Ideas and strategies gained
from the above items will be used to help formulate and focus these objectives
and strategies.
Finalize Three-Year Plan May. 1997
SCT's Board and staff will hold a Saturday retreat in May to review, finalize and
approve the new three year plan. The majority of training, planning, and work
will be held prior to this retreat. This will be the final opportunity to shape the
new three-year plan, which will then be presented to the full Board of Directors
at their June 2, 1997 meeting for final approval.
4) Like any active arts organization, SCT often focuses on the constant
programs, activities and productions produced under their umbrella. These events
often leave little time for reflection, evaluation and planning. However, these are
essential elements to the overall success of the theatre. In order to carry out its
mission, the Board, Guild, volunteers and staff must have the opportunity to step
back and evaluate its mission. This "second stage" of this Advancement and
Change grant will provide SCT with the opportunity to explore, evaluation, and
investigate all aspects of our "rough draft" in order to produce a clear, concise.
three-year plan. .
Over the last three years, SCT has shown the ability to accomplish its goals. The
1992 retreat highlighted several weaknesses that have been addresses. The Board
set about the task of replacing its founder by redefined the job description,
conducted a national search and bringing candidates into Salina for final
interviews. The Board of Directors is extremely committed to this process. The
opportunity to develop a new three-year long-range plan is an important element
of SCT's mission. The above plan has been discussed in both Executive and full
Board Meetings, and has been reviewed and approved by the full Board of
Directors.
5) The final outcome of this activity will be the new three-year plan, which
will be in place for the 1997-1998 season. The success of this new three-year plan
will be based on the Board and staff's ability to maintain its strategies and
objectives and accomplish the goals of this plan. Throughout the course of this
plan, SCT will continue to update this plan. In the end, SCT hopes to avoid the
process of completing a three-year plan, reviewing it and then starting a new one.
Rather, SCT hopes that this process will initiate a constant long-range planning
process, which will continue to focus the Board and staff on long-range goals,
strategies and objective for the theatre.
BUDGET #2
"Planning to Plan"
Expenses
Personel
Administrati ve
Artistic
$2.085
$1,215
$870
Contracted Fees and Services
Consultant- Ellen Morgan
Consultant- Michael Maude
Architect's Fees and Services
$1,150
$100
$750
$300
Space Rental
May - Final Retreat
$100
$100
Travel (hotel, per diem)
Hotel - Ed Director and Board Member
Hotel - Managing Director
Milage - Omaha
Milage - Financial Consultant
Travel - Managing Director
Dinner - Financial Workshop
Per Diem - Financial Consultant
Per Diem - Managing Director
Dinner - Final Retreat
$1,640
$70
$300
$175
$75
$400
$150
$50
$220
$200
Remaining Operating Expenses
Printing Costs- Survey
Printing and Mailing Costs- Questionaire
Printing Costs- Three-Year Plan
$350
$100
$150
$100
$5,325
Income
Applicant Cash
Grant Amount
$2,700
$2,625
$5,325
September 5, 1996
Tim Jebsen, Managing Artistic Director
Salina Community Theatre
303 East Iron Avenue
Salina, Kansas 67402
Dear Tim:
Please find enclosed the report and recommendations for SCT based on
the surveys and my on-site visit in August. I wanted to get this to you
for your next board meeting. I'm cutting it pretty close! Sorry.
If you have any questions or revisions that you'd like to see before
making copies of your board, please let me know and I'll change things
and get it back to you. The report is in sections so you can make
copies of selected events, recommendations, etc. if you want.
Thanks and let me know what's going on.
Since
P.S. I.had a great time meeting you, your staff: board members and
volunteers. You have a great thing going! Keep up the good work.
r
SOUU1 Dakotans
for ilie Arts
Advancing the Arts through
sen'ice, education and advocacy.
SOl;7H DAKOTANS FOR THE ARTS
SD AlliA,VCE FOR ARTS EDUCATION
COMMU.vm' ARTS COUNCIL NETWORK
PO. Box 472
Deadwood South Dakota 57732
Pholle (605) 578-1783 Fax: (605) 578-3789
E-mail: jhsoda@hlackhills.com
BOARD OF DIRECTORS
STE\"E ZELL\IER
R:1pid City. PfL~idt"m
RRIA:\ RO:\DE
Sioux Falls. Pn..-sidcm-Elecl
REI' RICHARD BRO\\':\
Sioux F:tlls, Secrt''l:1ry
BETSY MIDTHI':\
.-\nerdeen. Tre;;:t~urer
ELLE:\ LEE
Plt."rre. Past President
TERRY A:\DERSO:\
Pierre
Rl TH RRE:\:\A:\
Rapid City
DR. SA:\DR,\ CHRlSTE:\SO:\
Sioux Falls
RIlLlE GREE:\FIELD
Sioux Fall->
SE:\ LARS HERSETH
Houghton
BRIAN )0:\1'5
Miller
P.ATRICIA KE:\!\'ER
Rapid Cin'
REP. KE:\\ " ~1CNE!I:\"
5[u rgis
ROBERT H. MILLER
Pierre
ROBERT MOORE
Mis..'iion
GORDO:\ MYDLA:\D
Lake Prcswn
10H:\ \". 1\"EL~O:\
. Brookings
BARB "'EW~IA:\
Pierre
KARE!\' GI':\DERSE:\ OL~O:\
Rapid City
BEA PREMACK
Aberdeen
RARIHRA TIlIRSTRCP
Rapid City
JAWf BROIt':'
EXf:."Cllliw Din."ClOf
1'.\TRIC1A BOYD
IJrt~r.lm Dirt.'"t1or
SeE STO:\E-DOllGLA5
Admini5lr.ni\'c A....<iisunt
A project of the South Dakota Arts COl/ncil with ftmdingfrom the SD Legislature and the National Endowment for the Arts.
Tbe SD Alliancefor Arts t.ell/clltion is a member (if the Kennedy Center Alliance for Arts Education ^"elwork.
Salina Community Theatre
Phase 1 - Planning
August 31, 1996
Consultant Report
TABLE OF CONTENTS
Recommendations......... Page 1
Overview....................... Page 2-4
Survey Results .............. Page 5-6
Forum Notes ................. Page 7-9
Goals & Objectives....... Page 10-11
Sample Planning ........... Page 12
Retreat Members........... Page 13
Prepared by Janet Brown
21 LincolnAvenu~, Deadwood, SD 57732
Phone: (605)578-1783
Fax: (605)578-3789
Email: jbsoda@blackhiZZs.com
~"-"""""~"""""'='.=""="""",",",,"~""="" _ .,. " ~ ""',,_ "."","="",~o;~c",,==,"'''''~'''''"'~'~"_'cC~='=_'C'~'O"~,_~'~~~~~--._.--~._._.,.._-".,---^,.-
Salina Community Theatre Cmsultant Report
9/5/96
Salina Community Theatre Consultant Recommendations
August 16-17, 1996 On Site Visit
Janet Brown, Consultant
The recommendations and timeline below are based on surveys, interviews, public forum
and board retreat held August 16- ~ 7, 1996 in Salina. These recommendations are the
objective opinion of the consultant; Action on these recommendations should be approved
by the Managing Artistic Director and the Board of Directors. The recommendations are
not in order of priority.
TIMELINE
Fall, 1996
ITEM
Assessment tool for demographics of the audience developed by the Salina Arts
and Humanities Commission with participation of SCT. SCT should have
survey ready for distribution during the run of a popular show. Hand out and
collect at performance.
Fall, 1996
Develop a questionnaire for volunteers regarding classes/workshops for both
adults and children.
Fall, 1996
Send Deb Wall and one or two committee members to larger community
theatres with successful education programs to learn from their expertise before
designing education program for the next three year plan.
Fall, 1996
Hold a board development and training workshop. Recommended trainer is
Ellen Morgan from Association of Community Arts Council of Kansas, located
in Salina~ workshop does not need to be full day retreat.
Fall, 1996
Create an endowment committee whose purpose is to expand SCT's
endowment. They should do research into other community
organization endowments, how they operate, raise funds, etc.
Fall, 1996
Facilities committee to do an assessment offacility and equipment needs
working closely with staff.
Fall-Spring, 1996
Preliminary discussions should be held with building architect regarding
possible expansion, conceptual drawings, cost estimates in order to prepare for
the next three year plan.
Spring, 1996
Hold a fundraising workshop for board of directors, staff and volunteers. I
know several people who could conduct this workshop.
Spring, 1996
Hold an endowment workshop for board and staff. Recommend contacting the
Kansas chapter of National Society of Fundraising Executives for a presenter
who is familiar with Kansas estate planning and endowment development.
Sept. -April
Staff and committees work to develop objectives and strategies for the new
three year plan which will begin September 1997.
Spring-early summer
Hold another one day retreat for board and staff to finalize the three year plan.
1
Salina community Theatre C<XlSUltant Rq:>ort
9/5/96
Salina Community Theatre Consultant Report
August 16-17, 1996 On Site Visit
Written by Janet Brown, Consultant
21 Lincoln Avenue, Deadwood, SD 57732 (605)578-1783
OVERVIEW OF CONSULTANCY
Janet Brown was contracted by the Salina Community Theatre to assist the theatre in
planning for the future, reviewing past plans, making recommendations for Board and staff
training and facilitating a new three year plan for SCT. Janet worked closely with
Managing Artistic Director Tim Jebsen to design the process of the consuhancy.
1. Pre-Planning Meeting Survey
Prior to meeting with members of the Salina Community Theatre (SCT) and others in the
arts community of Salina, a survey was sent to 30 involved members of SCT including
staH: board members, volunteers and Guild officers. 15 surveys were returned directly to
the consultant's office in South Dakota. All surveys were anonymous and confidential.
The results of the survey are included in this report. The survey provided a foundation
from which the consultant could assess the status of the organization in terms of reaching
goals established in 1992. It also gave insight into areas where respondents agreed and
disagreed regarding activities and policies of the organization. The survey results
provided a starting point for discussion with Board members and others during the on-site
visit. Overall, surveys were extremely positive as to the accomplishments and credibility of
SCT.
2. On-Site Visit - August 16-17, 1996
Tim Jebsen and Janet Brown designed a schedule for the on-site visit which included
interviews with individuals critical to SCT's operations as well as representatives from
other arts organizations in Salina. An open forum for patrons, volunteers, staff and board
members was held for input on SCT's future. The Board and staff attended an all day
retreat to review and alter major goals and objectives for the organization's new plan. Tim
Jebsen did an exceptional job in coordinating and publicizing these events.
A. Interviews and tour of Salina arts groups - August 16, 1996
Tim Jebsen and Janet Brown met with the following individuals and toured their facilities:
Tom Pfannenstiel, Smokey Hill Museum
Martha Rhea, Salina Arts and Humanities Commission
Harley Elliot, Salina Arts Center
Roxanne Eamest*, Salina Commnnity Access
* Ms. Earnest was unable to participate but a tour of the facility and description of
programs was given by another staff person.
2
~~~'" .~~,.,,, ~ _".,' ... ...., ...< .b '0 ~.O~"'_' >'~~"'_~~."I'" ."'~" ~~"'"'"'".,.. ""'._"_.. ,.>'~""'._'.,.~~" ",,_"._,<,'__ ~'_ '"
Salina Community Theatre Cmsultant Report
9/5/96
Consultant Observations:
Salina is ex1:remely supportive and proud ofits arts organizations. The City of Salina is to
be commended for its financial support offacilities throughout the community which
provide cultural experiences for citizens and visitors. SCT is one of these facilities. The
Salina Arts and Humanities Commission, a city entity, is an excellent resource for
community arts groups and has provided leadership in facility development and cultural
planning for the community. SCT is perceived as an important player in the cultural
community and is respected for its artistic quality and service to the Salina. SCT is
positioned very well to partner with any number of other groups for special programs.
There is a sense of camaraderie amongst staff of organizations and little ''turf' issues
which so often are prevalent in other communities.
B. Interviews with SCT members - August 16, 1996
1. Charles Kephart, former SCT artistic director
Charles is a wonderful resource and supporter of SCT. As founding artistic
director of SCT, Charles can be commended for building an organization which is a vital
part of the community and well respected artistically. His sense of the organization from
an historic perspective is an invaluable resource. His ability to "hand over the reins" in an
extremely supportive fashion is highly applaudable. His concerns at the interview dealt
with issues of storage and staff (the need for a costumer to maintain the current collection
and design productions). His relationship with the new Managing Artistic Director is
supportive and productive.
2. Current SCT Staff
A meeting with the current staffincluded full-time employees Deb Wall, Youth
Theatre DirectorlMarketing Director; Tom Ward, Technical Director/Scenic Designer;
Tim Jebsen, Managing Artistic Director; and April LaMarca, Office Manager. The theatre
is fortunate to have three trained theatre professionals in the artistic manager, education
and technical director positions. This provides for quality artistic productions and
opportunities for volunteers to have good educational and professional experiences during
productions. The office manager, April LaMarca, is dedicated and detail oriented,
necessary qualities for running an organization as diverse as a theatre. All staff seem
mutually respective of each other and work together as a ''team''. Jobs are defined and
individuals are well suited for their responsibilities. (This will be reinforced further when
Deb Wall becomes full-time education director. This is Deb's passion. A new marketing
director will better focus on those needs.) As with most successful theatres, the staffis
dedicated and willing to work beyond the normal requirements for the sake of good
production or artistic experience. They should be rewarded for this and caution taken to
not overload them
3. Board Presidents
Janet and Tim met with Mike Payne, current Board President and Rob Exline,
President-Elect. Both are enthusiastic theatre supporters from the corporate community
of Salina. Their credibility in the community and ability to attract supporters and other
volunteers is commendable. Both were extremely positive with the direction the theatre is
3
Salina Community Theatre Coosultanl Report
9/5/96
taking under the new Managing Artistic Director. Both were supportive of staff and
board development training opportunities.
c. Forum for patrons, volunteers, board members and staff
On the evening of Friday, August 16 at 6:00pm, a forum was held for patrons, volunteers,
board members and staff of SCT. Approximately 80 individuals were invited to attend.
There were 45 present. This turnout was exceptional considering the forum was on a
Friday evening at 6:00pm in August! The numbers of individuals who participated speak
highly of the involvement and sense of ownership that volunteers have in SeT. A
brainstorming session was held focusing on major areas of theatre activity. The ideas and
suggestions from the group are outlined in this report.
D. Board and staff retreat - August 17, 1996
A retreat for board and staffwas held on August 17 from 9:00am to 4:00pm facilitated by
Janet Brown. Major goals of the organization were outlined for the new plan. Fifteen
current and new board members attended along with the four staff members. Discussion
also encompassed training for board and staff: board responsibilities, committees and long
term financial stability for SCT. The goals determined by the retreat are included in this
report. Objectives are suggested by the consultant with strategies to be written by staff
and/or board members involved in specific areas.
4
THE
SALINA
ARTS
AND
HUMANITIES
COMMISSION
211 W. Iron' Box 2181 . Salina, KS 67402-2181 . 913-826-7410 . Fax 913-826-7444
SALINA ARTS AND HUMANITIES FOUNDATION
MEETING:
OCTOBER 17,1996
TIME:
3:30 P.M.
PLACE:
SMOKY HILL MUSEUM
AGENDA:
1. Minutes
2. Election of Treasurer: nominee, Jack Henry
3. Financial Statements
a. Salina Arts and Humanities Commission - September
b. Smoky Hill River Festival - September
c. Horizons - September
4. Computer Allocation/Payback (see enclosed)
5. SHRF 1997 Budget Authorization
6. Other
Please call 826-7410 if you are unable to attend.
Also note: In order to conserve paper,
the enclosed materials may be copied on both sides.
Jack Henry, Chair I Lou Ann Dunn, Vice-Chair I Randal]. Graham, Secretary-Treasurer
Jane Alsop, Connie Burket, Joe Clark, Mike Cloutier, Debora Cox, Ellen Morgan, Trey Mowery',
Ann Rollins, Kristin M. Seaton, Clay Thompson, Martha Rhea, Executive Director
@
SALINA ARTS AND HUMANITIES FOUNDATION
September 19, 1996
The monthly meeting of the Salina Arts and Humanities Foundation was held at the Smoky Hill
Museum on Thursday, September 19, 1996. In attendance were Jane Alsop, Connie Burket,
Mike Cloutier, Debora Cox, Randal Graham, Jamie LoVullo, Trey Mowery, Abner Perney,
and Steve Thompson. Staff members present were Martha Rhea, Tom Pfannenstiel, Sharon
Benson, Karla Prickett and Darlene Stottmann. Also in attendance was Carmen Wilson.
Rhea called the meeting to order.
MINUTES
Graham moved for approval of the August 15, 1996 minutes; Cox seconded. Motion carried
unanimously.
FINANCIAL STATEMENTS
Cloutier noted that on the Arts and Humanities Commission financial report for August,
income for Social Focus was budgeted at $1,500; it came in at $2,800 due to summer camp
contracts for service. Mowery moved that the Salina Arts and Humanities Commission
financial report for August be approved as presented; Alsop seconded. Motion carried.
OTHER
Rhea gave an update on the office's computer upgrading to city standards. New IBM PC's and
a laser printer have been purchased for the front office. Including the cost of file conversion to
date, 1996 funds have been expended. $13,000 has been approved in the City's 1997 budget
to purchase the remaining PC's and network the system. Karla and Darlene are working with
the databases and becoming proficient; will save money by doing future file conversion
internally. From an efficiency standpoint, staff would like to have everything in place before
January 1. Rhea has spoken with finance director Rod Franz and information services
department head Dave Larrick. With approval from the Foundation, it is possible for the
remaining equipment to be purchased now through the Foundation and then "billed" to the
City after the first of the year. Cloutier: Where will the funds come from? Rhea: The
Horizons profit center carries some undesignated funds; will have a financial report on that
next month. Perney: What happens to the surplus Macintoshes? Rhea: Will be a decision of
the Board, because they were purchased through the Foundation. There has been interest
expressed in purchasing; Computerland has given us some quotes. Office plans to keep one to
use for grant sessions, since it's not feasible to move the new IBM's. Graham moved that the
undesignated funds from Horizons be expended for purchase of computers, with the stipulation
that the purchase has been approved by the City and the City will reimburse the Foundation
after January 1, 1997. Cloutier seconded. Motion carried unanimously.
There being no further business and upon proper motion, the meeting was adjourned.
/dms
c.. - c..
10/03/96
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Balance Sheet
For Period Ending 09/30/96
Assets
Cash In Bank (Sunflower)
Petty Cash
Savings (Sunflower) 466261
CD# 0189 First Bank
CD# 102389272 Benn Bank
Equipment
30,843.14
50.00
3,457.86
500.00
12,101.74
22,892.00
Total Assets
69,844.74
--------------
--------------
Net Worth
Investment in Equipment
Beginning Fund Balance
Net Income (Loss) Account
22,892.00
37,364.63
9,588.11
Total Net Worth
69,844.74
--------------
--------------
10/03/96
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Income and Expense Statement
For Period Ending 09/30/96
CITY
Salaries
Other
Total CITY
GRANTS
Kansas Arts Commission
Deeply Rooted/Salina
Deeply Rooted/Statewide
Total GRANTS
CONTRACTED
MAAA
USD 305 QPA 95/96
USD 305 96/97 QPA
USD 305 General 95/96
Arts Infusion Partners
Salina Public Library
Cultural Org & Chamber
SW Bell 96/97
Social Focus/Summer Camp Part
Deeply Rooted/Salina Partners
Deeply Rooted/Statewide partn
Total CONTRACTED
CONTRIBUTIONS
Corporate
Individual
Total CONTRIBUTIONS
FOUNDATION SUPPORT
REVENUE
Ticket Sales & Fees
Interest Income
Miscellaneous Income
Total REVENUE
Month
Actual
12,889.93
0.00
12,889.93
18,009.00
0.00
2,000.00
20,009.00
0.00
1,270.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,270.00
0.00
0.00
0.00
0.00
98.81
16.00
114.81
Year to Date
Actual
114,462.91
60,000.00
174,462.91
36,008.00
6,925.00
21,275.00
64,208.00
6,050.00
6,985.00
0.00
9,600.00
150.00
2,250.00
1,100.00
0.00
2,800.00
1,950.00
30,225.00
61,110.00
3,150.00
11,802.00
14,952.00
9,099.75
596.73
66.00
9,762.48
Budget
156,113.00
60,000.00
216,113.00
35,736.00
5,625.00
22,450.00
63,811.00
6,050.00
6,985.00
4,725.00
9,600.00
0.00
2,250.00
1,350.00
1,500.00
1,500.00
1,500.00
30,225.00
65,685.00
3,500.00
12,100.00
15,600.00
7,100.00
0.00
0.00
7,100.00
Page: 1
% Budget
YTD
73.32
100.00
80.73
100.76
123.11
94.77
100.62
100.00
100.00
0.00
100.00
0.00
100.00
81.48
0.00
186.67
130.00
100.00
93.03
90.00
97.54
95.85
128.17
0.00
0.00
137.50
,
~- ...
10/03/96
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Income and Expense Statement
For Period Ending 09/30/96
Month
Actual
SUPPORT (Flowthrough)
Smoky Hill Musuemm
SHRF Salaries
224.00
6,628.67
Total SUPPORT (Flowthrough)
6,852.67
CARRYOVER
KAC Arts in Education
KAC Community Development
Cultural Org/Salina Chamber
SW Bell AlE 95/96
Museum
Deeply Rooted/Salina Contr
Deeply Rooted/Statewide
Poetry Series (Ind Don)
SAHC General (IBM Henry)
SAHC General (AlE 95/96)
SAHC General
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total CARRYOVER
0.00
TOTAL INCOME
41,136.41
-----------
-----------
Year to Date
Actual
262.75
6,628.67
6,891.42
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
331,386.81
-----------
-----------
Budget
0.00
0.00
0.00
428.00
7,034.00
1,350.00
1,500.00
1,190.00
100.00
797.00
1,000.00
1,500.00
5,885.00
3,092.00
23,876.00
392,185.00
-----------
-----------
Page: 2
% Budget
YTD
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
84.50
------
------
10/03/96
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Income and Expense Statement
For Period Ending 09/30/96
GA&O
Salaries
Office Supplies
Capital Maintenance
Telephone
Membership
postage
Literature & Registration
Travel
In Town Mileage
OPS-Other
Miscellaneous
Total GA&O
PROJECTS-PROGRAMS
Poetry Series
Deeply Rooted/Salina 96
Deeply Rooted/Statewide
Social Focus/Summer Camp
Art A La Carte
QPA 96/97
AlE 95/96
QPA 95/96
AlE 96/97
Total PROJECTS-PROGRAMS
PROJECTS-SERVICES
Calendar
Project Support
Museum
Designated Corporate Contribu
Total PROJECTS-SERVICES
GRANT PROGRAM
Horizons
Total GRANT PROGRAM
TOTAL EXPENSE
Month
Actual
12,889.93
299.41
656.92
332.34
0.00
310.00
10.00
0.00
0.00
225.00
373.29
15,096.89
(12.91)
0.00
0.00
0.00
1,024.31
1,500.00
45.00
0.00
4,983.35
7,539.75
3,347.92
0.00
224.00
0.00
3,571.92
0.00
0.00
26,208.56
-----------
-----------
Year to Date
Actual
114,462.91
2,781.42
1,899.28
2,129.94
800.00
2,315.78
2,536.95
829.82
0.00
2,296.00
845.61
130,897.71
5,331.74
29,867.54
49,683.48
11,037.00
2,105.41
2,250.00
25,024.74
5,440.08
5,034.45
135,774.44
6,902.55
1,500.00
224.00
1,500.00
10,126.55
45,000.00
45,000.00
321,798.70
-----------
-----------
Budget
156,113.00
5,000.00
2,000.00
3,200.00
1,000.00
3,500.00
1,200.00
1,500.00
1,000.00
2,700.00
1,000.00
178,213.00
7,000.00
30,100.00
52,472.00
14,875.00
3,700.00
4,725.00
27,450.00
6,260.00
11,600.00
158,182.00
6,400.00
1,700.00
1,190.00
1,500.00
10,790.00
45,000.00
45,000.00
392,185.00
-----------
-----------
Page: 3
% Budget
YTD
73.32
55.63
94.96
66.56
80.00
66.17
211. 41
55.32
0.00
85.04
84.56
73.45
76.17
99.23
94.69
74.20
56.90
47.62
91.16
86.90
43.40
85.83
107.85
88.24
18.82
100.00
93.85
100.00
100.00
82.05
------
------
~' ;'-"-
10/02/96
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 2 SMOKY HILL RIVER FESTIVAL
Balance Sheet
For Period Ending 09/30/96
Assets
Cash in Bank (First Bank)
Petty Cash
Savings (FB&T) 146994
Sunflower Bank Money Market
CD# 50129 NBA
Security Savings CD# 198704.0
Security Savings CD #00216878
Equipment
21/125.38
25.00
630.06
5/265.54
56/668.22
25/793.85
15/000.00
6/880.54
Total Assets
Net Worth
Investment in Equipment
Beginning Fund Balance
C-'lNet Income (Loss) Account
'-,
6/880.54
109/394.91
15/113.14
Total Net Worth
131/388.59
--------------
--------------
131/388.59
--------------
--------------
10/02/96
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 2 SMOKY HILL RIVER FESTIVAL
Income and Expense Statement
For Period Ending 09/30/96
Month
Actual
GRANTS
Kansas Arts Commission
0.00
Total GRANTS
0.00
CONTRIBUTIONS
Corporate
Individual
0.00
0.00
Total CONTRIBUTIONS
0.00
FOUNDATION SUPPORT
Community Development
0.00
Total FOUNDATION SUPPORT
0.00
REVENUE
Button Sales-Prefestival
Button Sales-Employee
Button Sales-Gate
Ticket Sales-BiCenter
Four Rivers Market Fees
Jury Fees
Artist Fees-Fine Arts
Game Fees
Food Fees
Craft Demonstration Fees
Electrical Fees
T-Shirt Sales
Hat Sales
Soft Drink Sales
Sanderson Memorial Income
Interest Income
Miscellaneous Income
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
92.19
7.75
Total REVENUE
99.94
Total Income
99.94
-----------
-----------
Year To Date
Actual
480.00
480.00
56,151. 00
25,097.00
81,248.00
10,000.00
10,000.00
56,072.65
6,866.00
42,910.72
10,101. 00
16,480.49
6,435.00
16,610.00
1,566.21
33,619.51
2,493.85
2,835.00
8,034.50
662.00
1,534.21
500.00
3,711.37
512.75
210,945.26
302,673.26
-----------
-----------
Budget
500.00
500.00
52,200.00
22,000.00
74,200.00
10,000.00
10,000.00
57,000.00
6,500.00
38,000.00
14,500.00
15,000.00
5,000.00
16,000.00
1,350.00
28,000.00
1,000.00
2,200.00
0.00
0.00
0.00
500.00
5,000.00
0.00
190,050.00
274,750.00
-----------
-----------
Page: 1
% Budget
YTD
96.00
96.00
107.57
114.08
109.50
100.00
100.00
98.37
105.63
112.92
69.66
109.87
128.70
103.81
116.02
120.07
249.39
128.86
0.00
0.00
0.00
100.00
74.23
0.00
110.99
110.16
------
------
.. .'-
10/02/96
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 2 SMOKY HILL RIVER FESTIVAL
Income and Expense Statement
For Period Ending 09/30/96
GA&O
Supplies
Capital Maintenance
Telephone
Postage
Travel
Personnel/Crew
Contingency
BMI/ASCAP
Total GA&O
MARKETING EXPENSE
Marketing and Promotion
Poster Print
Artist Gathering
T-Shirts
Hats
Volunteer Breakfast
Super Supporter Gathering
Soft Drinks
Art Patron
Chairman's Gathering
Total MARKETING EXPENSE
TECHNICAL EXPENSE
Technical Personnel
Construction
Electrical
Technical
Staging - BiCenter
Staging - Oakdale
Staging - Children's & StageI
Staging - Regional Day
Decorations
Signage
Total TECHNICAL EXPENSE
PROGRAMMING EXPENSE
OPS
Art Participation
Month
Actual
0.00
0.00
0.00
0.00
29.00
0.00
400.00
0.00
429.00
273.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
273.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
60.00
0.00
0.00
60.00
12,924.34
4.63
Year To Date
Actual
4,188.23
947.01
841. 48
7,287.17
3,701.13
6,460.99
1,150.00
1,212.50
25,788.51
51,599.17
1,937.73
500.99
5,262.00
3,230.91
672.38
284.58
756.84
1,525.06
184.79
65,954.45
425.00
3,323.51
482.19
8,693.69
5,742.40
6,846.00
5,095.00
60.00
1,968.85
2,977.45
35,614.09
28,450.51
6,657.25
Budget
4,000.00
0.00
1,000.00
5,500.00
2,000.00
6,500.00
1,200.00
1,200.00
21,400.00
55,400.00
1,800.00
800.00
0.00
0.00
500.00
600.00
0.00
1,500.00
350.00
60,950.00
500.00
5,500.00
1,000.00
7,300.00
5,500.00
6,900.00
4,600.00
500.00
2,000.00
2,500.00
36,300.00
23,600.00
7,000.00
Page: 2
% Budget
YTD
104.71
0.00
84.15
132.49
185.06
99.40
95.83
101.04
120.51
93.14
107.65
62.62
0.00
0.00
134.48
47.43
0.00
101. 67
52.80
108.21
85.00
60.43
48.22
119.09
104.41
99.22
110.76
12.00
98.44
119.10
98.11
120.55
95.10
10/02/96
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 2 SMOKY HILL RIVER FESTIVAL
Income and Expense Statement
For Period Ending 09/30/96
Month
Actual
Craft Demonstrations
Four Rivers Market
Public Art/Merit Awards
Entertainment
Artist in Action
Four Rivers Market Awards
Arts Area Focus
Sanderson Memorial Award
Festival Year Round
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
509.00
Total PROGRAMMING EXPENSE
13,437.97
MISCELLANEOUS EXPENSE
Sales Tax
Hospitality
Miscellaneous Expense
0.00
0.00
0.00
Total MISCELLANEOUS EXPENSE
0.00
Total Expense
14,199.97
-----------
-----------
~''''~_=_~,_~=''''''''''~~' ~~.>. .,,_ <' ._..>,..,""'"=,o,-",~,"',.,_~'r'.,~':"',="'="'''"=~"'~~=,o,~__..,
Year To Date
Actual
0.00
320.00
5,562.30
79,193.13
19,491.27
1,000.00
105.08
500.00
9,120.91
150,400.45
7,851.96
634.19
1,316.47
9,802.62
287,560.12
-----------
-----------
Budget
350.00
200.00
6,100.00
77,000.00
20,000.00
1,100.00
250.00
500.00
10,000.00
146,100.00
7,500.00
1,000.00
1,500.00
10,000.00
274,750.00
-----------
-----------
Page: 3
% Budget
YTD
0.00
160.00
91.19
102.85
97.46
90.91
42.03
100.00
91. 21
102.94
104.69
63.42
87.76
98.03
104.66
------
------
.. ,,J
iO/01/96
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 3 HORIZONS
Balance Sheet
For Period Ending 09/30/96
Assets
Cash in Bank (BankIV)
Savings (Bank IV) 241440
CD# 181205.0 Security Savings
CD# 1596 Bennington State Bank
CD# 27418 Bank IV
A. G. Edwards / CD
Equipment
51,148.52
511.51
11,285.23
72,394.20
27,575.97
32,417.16
3,974.95
Total Assets
199,307.54
Net Worth
Investment in Equipment
Restricted Funds
Unrestricted Funds
Net Income (Loss) Account
3,974.95
128,341. 58
25,681.01
41,310.00
Total Net Worth
199,307.54
--------------
--------------
10/01/96
CITY
City of Salina
Total CITY
CONTRIBUTIONS
Corporate
Individual
Total CONTRIBUTIONS
FOUNDATION SUPPORT
REVENUE
Interest Income
Total REVENUE
CARRYOVER
Reserve Fund-Grants
Unrestricted Funds
Total CARRYOVER
TOTAL INCOME
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 3 HORIZONS
Page: 1
Income and Expense Statement
For Period Ending 09/30/96
Month
Actual
% Budget
YTD
Year to Date
Actual
Budget
0.00 45,000.00 45,000.00 100.00
----------- ----------- ----------- ------
0.00 45,000.00 45,000.00 100.00
0.00 3,850.00 1,650.00 233.33
6,188.00 15,681.00 19,175.00 81.78
----------- ----------- ----------- ------
6,188.00 19,531.00 20,825.00 93.79
1,120.59 4,194.06 0.00 0.00
----------- ----------- ----------- ------
1,120.59 4,194.06 0.00 0.00
0.00 0.00 51,115.00 0.00
0.00 0.00 5,000.00 0.00
----------- ----------- ----------- ------
0.00 0.00 56,115.00 0.00
----------- ----------- ----------- ------
7,308.59 68,725.06 121,940.00 56.36
----------- ----------- ----------- ------
----------- ----------- ----------- ------
;..;.. -.t-
10/01/96
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 3 HORIZONS
Income and Expense Statement
For Period Ending 09/30/96
GA&O
Office Supplies
Telephone
Postage
Travel
OPS-Other
Printing
Total GA&O
PROGRAM EXPENSE
Evaluator Expense
Grants/1994
Grants/1995
Grants/1996
Grants/Sudden Opportunity
Grants Training & Development
Unrestricted Fund Expenditure
Miscellaneous Expense
Total PROGRAM EXPENSE
HORIZONS 50 FUND GATHER EXP
OPS-Other
Total HORIZONS 50 FUND GATHER E
HORIZONS 50 RESIDENCY '96
OPS-Artist
Misc Exp
Total HORIZONS 50 RESIDENCY '96
TOTAL EXPENSE
Month
Actual
500.00
0.00
97.00
0.00
0.00
0.00
597.00
619.62
0.00
0.00
407.50
0.00
0.00
0.00
44.60
1,071.72
0.00
0.00
0.00
0.00
0.00
1,668.72
-----------
-----------
Year to Date
Actual
1,244.65
139.19
976.00
650.00
1,390.00
862.45
5,262.29
2,099.88
511.05
9,529.00
9,358.00
315.00
0.00
207.40
74.66
22,094.99
0.00
0.00
0.00
57.78
57.78
27,415.06
-----------
-----------
Budget
2,200.00
350.00
800.00
500.00
2,000.00
750.00
6,600.00
4,600.00
465.00
37,175.00
59,000.00
1,100.00
1,500.00
5,000.00
500.00
109,340.00
1,000.00
1,000.00
5,000.00
0.00
5,000.00
121,940.00
-----------
-----------
Page: 2
% Budget
YTD
56.58
39.77
122.00
130.00
69.50
114.99
79.73
45.65
109.90
25.63
15.86
28.64
0.00
4.15
14.93
20.21
0.00
0.00
0.00
0.00
1.16
22.48
------
------
THE
SALINA
ARTS
AND
HUMANITIES
COMMISSION
211 W. Iron' Box 2181 . Salina, KS 67402-2181 . 913-826-7410 . Fax 913-826-7444
TO:
SALINA ARTS AND HUMANITIES COMMISSIONERS
RE:
1997 ARTS AND HUMANITIES TECHNOLOGY UPGRADE
FROM:
MARTHA RHEA
DATE:
OCTOBER 9, 1996
Last Friday the staffs from Arts and Humanities and Information Services
met to review the 1997 computer upgrade for this office, the costs
involved, and the anticipated timeline. The meeting was definitely a good
one -- the proposal presented was thorough and the conversation that
followed informative and open-ended.
As you remember at the last Foundation meeting, the. trustees voted to
purchase the recommended upgrade, with the City paying back the
Foundation after the first of the year. Attached is the original October 3
proposal from Information Services, with changes to date noted on the
third page.
At next Thursday's meeting, I'll be asking the Foundation to cover the
costs in excess of the 1997 City allocation of $12,800, with the
understanding that Dave Larrick and I will stay in close contact to monitor
the situation. Also we plan to continue to figure ways to cover excess
costs to the Foundation.
Let me know if you have any questions.
cc: Dave Larrick, Information Services
Rod Franz, Finance
Jack Henry, Chair / Lou Ann Dunn, Vice-Chair / Randal]. Graham, Secretary-Treasurer
Jane Alsop, Connie Burket, Joe Clark, Mike Cloutier, v.ebora Cox, Ellen Morgan, Trey Mowery,
Ann Rollins, Kristin M. Seaton, Clay Thompson, Martha Rhea, Executive Director
@
..
INTEROFFICE MEMORANDUM
CC:
To: Martha Rhea
Lana Jordan
Karla Prickett
Darlene Stottman
Sharon Benson
Tina LeValley
Rod Franz
Mike Heidrick
Miles Hiyane
From:
David 1. Larrick
~~
Date:
October 3, 1996
Subject: ARTS & HUMANITIES 1997 UPGRADE
The tables below shows the pricing for the Arts & Humanities 1997 Upgrade. This is
my best guess as to what I think you want to do based on the conversations I have
had with Martha.
The cost of a Personal Computer are as follows:
I DESCRIPTION I PRICE I
Personal Computer $1,915.00
WS Office Professional $595.00
TokenRing Network Card $245.00
UPS $162.00
WS Plus $45.00
TOTAL $2,962.00
FROM THE DESK OF...
DAVID L. L-\RRICK
DIRECTOR OF INFORMATION SERVICES
On' OF S.\lIK-\
300 WEST AsH STREET
S.-\LINA, K-\;\;SAS 6740 I
9[3-826-7320
F:L"X: l)13-S~6-7:244
Memorandum - Page 2
The cost of the network cabling is dependent upon the distance from the PC to the
network hub. The costs are as follows:
I LOCATION I PRICE I
Martha $23.40
File Server $9.00
Tina $26.40
Lana $36.00
Sharon $43.20
TOTAL $138.00
The cost to upgrade Tina's PC to hook to the network is as follows:
I DESCRIPTION I PRICE II
TokenRing Network $245.00
Card
Dx2/66 Mhz Processor $50.00
MIS Windows 95 $90.00
MIS Plus $45.00
UPS $162.00
MIS Office Professional $595.00
TOTAL $1,187.00
The total cost for all desks to be networked is:
I DESCRIPTION I PRICE I
4 PCS $11,848.00
Tina's PC $1,187.00
Cable for 5 PCS $138.00
TOTAL $13,173.00
"-~_=""'~_~-"P",=.,.="."-~.';,-.'=,~.'"-~.,~._,",,,.-^=-=-~,<~~"~=;'"=""<."".,."..,-.,.",=~,~_",_,~",..._~"""=~.~_._.",.~c_~__,_..,,.,,,_~_., ..,.,_,_.__._~.._._._,,__,_,__,_~,_,___,,_,__,""_'_'~_'_'_.____..______~~m____~.._,_~'___~'_<____'_..______.~~...----~~-~~-'"~..~,~"-~-
#.
Memorandum - Page 3
Please realize this is a temporary Local Area Network (LAN) setup and is in no way
considered to be a complete and final installation. The cabling will be installed on a
temporary basis and the peer-to-peer LAN is not what the final network configuration
should be.
We recommend only using this setup until funds are available and plans are made to
finalize to LAN configuration. This setup is needs to be used as a stepping stone
toward the final configuration. Planning and decisions need to be made during the
1997 calendar year to replace this LAN.
Total, attached proposal
Red Wing upgrade
NT Operating System
File Server upgrade
Software savings - 4 PCls
$13,173
+ 270
+ 665
+ 250
- 800
Cost to Foundation
1997 City recommended amount that
will be paid back to Foundation
$13,558
-12,800
Difference to Foundation (10-9-96)
S 758