09-23-1995 Packet
F I LF
THE
SALINA
ARTS
AND
HUMANITIES
COMMISSION
211 W. Iron. Box 2181 . Salina, KS 67402-2181 .913-826-7410 . Fax 913-826-7444
SALINA ARTS AND HUMANITIES COMMISSION
MEETING:
SEPTEMBER 23, 1995
PLACE:
KANSAS STATE UNIVERSITY-SALINA
CONFERENCE CENTER
AGENDA:
1 . Minutes: action
2. Election of Officers: action
3. Review Financial Statement: action-recommend to Foundation
4. Continuation of 1995 Retreat: Bill Keens
Please note: In order to conserve paper, the enclosed materials may be
copied on both sides.
Jack Henry, Chair / Lou Ann Dunn, Vice-Chair/Mike Cloutier, Secretary-Treasurer
Jane Alsop, Pete Brungardt, Connie Burket, Joe Clark, Randal]. Graham, Ellen Morgan, Trey Mowery, Ann Rollins
Clay Thompson, Paula]. Wright, Martha Rhea, Executive Director
@
SALINA ARTS AND HUMANITIES COMMISSION
July 20, 1995
The monthly meeting of the Salina Arts and Humanities Commission was held at the
Salina Smoky Hill Museum on Thursday, July 20, 1995. In attendance were Jane
Alsop, Mike Cloutier, Lou Ann Dunn, Randy Graham, Ann Rollins, Kristin Seaton and
Paula Wright. Staff members present were Martha Rhea, Lana Jordan, Sharon
Benson, Tom Pfannenstiel, Karla Prickett and Darlene Stottmann.
In Henry's absence, Dunn called the meeting to order.
MINUTES: The minutes of the June 22, 1995, meeting were approved as presented.
STAFF REPORTS:
Jordan: The Horizons Developing Artist Grant deadline is August 1. Of the 7 to 8
individuals expected to apply, we have seen only two before; very exciting to have a
number of new people. Regarding the new Organizational Advancement and Change
category, Jordan said letters of intent have been received from Salina Community
Theatre and Salina Art Center; application deadline is September 1. She said SCT
was appreciative that the application deadline was extended.
Prickett spoke about a project SAHC has coordinated to display artwork in the
government meeting room at the City/County Building. Six local artists are
represented; their work will be displayed in a rotational format from July 24 to
December 31, including a listing of the artists, short biographies, type of work, etc.
Benson reported on the summer Joseph Holmes residency, referring to a culminating
celebration at SCT 6:30 Friday, for all who participated in classes and workshops.
She invited Commissioners to attend. Planning for 1995-96 Connections Collection is
nearing completion; the booklet will go to print within the next couple weeks. A new
component will be storytelling and songs on the state of Hawaii by Ruby Tilton.
Benson and Pam Jones, drama curriculum consultant, will be making on-site visits to
elementary schools to promote the program.
Pfannenstiel distributed a brochure on Visual Geography, a traveling exhibit on the
history of maps and mapmaking. The public opening at SHM is Sept. 9 and runs
through October. On October 29 Chris DeYoe, Saline County Planning Dept., will
conduct demonstrations on GIS, a new computerized system for mapping.
Pfannenstiel gave an overview of upcoming SHM events: Friends House Tour, Sept
17, 11 am-6 pm--annual fall fundraiser featuring the Foley House at Prescott and 8th,
1890's theme; Settler's Day (in conjunction with Santa Fe Days), Sept. 23, noon to 4
inside and 11-3 outside--hands on demonstrations, 1910 first person general store
merchant, antique car show. In October, Friends will start an intensive membership
campaign. Currently SHM is conducting community history forums, another ongoing
project stemming from the NEH self-study grant. Information gathered will be used
when meeting with scholars. Also, Pfannenstiel is in process of forming a community
resource committee (6-1 0 people) to work with the scholars and make trips to other
museums.
SHM ALCOHOLIC BEVERAGE CONSUMPTION POLICY:
Rhea explained that the committee reviewing this policy just completed its work, so the
item was added to the July agenda rather than waiting until September (no August
SAHC meeting) in order to have a policy in place to present to the City. Rhea gave
background: Friends of SHM voted to bring a request to SAHC to have ordinance
amended by the City Commission. A committee was formed (Joe Clark, Randy
Duncan, Jack Stewart and Tom Pfannenstiel) to look at the issue, including generating
a building use policy, and to gather information from similar institutions. Pfannenstiel
distributed copies of the recommended policy and asked for questions. Rollins: Can
donations be accepted at events where liquor is being served? Pfannenstiel: No. It
would primarily affect "by invitation" events for members of the group, not to "recoup."
Cloutier: Does it need to be that specific? Pfannenstiel: The committee had two
options, leave it open-ended or spell it all out. Decision was to leave that section in.
Rhea: The key phrase is "invited" and that there is a controlled list of people. The
amended SHM alcoholic beverage policy was approved by concensus, with the
directive that copies be sent to absent Commissioners, asking them to respond with
any questionslcomments before going to the City Commission.
SMOKY HILL RIVER FESTIVAL:
Commissioners reviewed the public opinion evaluations; several copies of other
areas' evaluations were made available to anyone interested. Rhea asked for specific
comments:
Musical Performances: Lari White didn't do well in attendance. Jordan's assessment
is that a solo performer, countrylwestern, is not as well-received as a band sound, Le.
"Little Texas." May need to form a focus group.
Specials: Hairbraiding popular. Academy of Hair Design very helpful, worked well
with Theola; brought in a different group of volunteerslparticipants.
Children's: This year had teens participating right along with the younger kids; want to
develop beyond "children's" to include more difficult activities.
Craft Demo: Good interest--"higher quality" crafts resulted in a more responsive
audience, more sales.
Food: Jordan said an attempt will be made to address the "look" of the area to be
more appealing--not necessarily uniform, but better reflecting what the booth offers.
She referred to Laurel's Garden and photos from the Cherry Creek Festival. Rhea
added that the food area is challenging; we receive mixed input about wanting new,
yet keeping favorites. Cloutier suggested moving booths away from new stage (to the
north), to alleviate long food lines blocking audience view of stage. Jordan said it
depends on electricity; have attempted to move those toward the street, but it's difficult
for vendors to understand people will come to them.
Visual: Exhibiting Artists and 4-Rivers areas looked nice. Cloutier commented on the
lack of "decoration" on the drive-through bridge on Mulberry--colorladditions, floating
sculptures, etc., are needed there.
Traffic: Jordan said traffic has become a safety issue for pedestrians; will be looked at
more aggressively next year, Le. artists parking at certain area in Bi-Center.
Other: Cloutier heard many concerns about the visibility of the New Stage. Rhea said
that has already been addressed to some extent, grading smoothed out so grade is
longer and not so abrupt. Cloutier: Also heard concerns about the location of the
sound control panels. Is there an alternative place that wouldn't block vision? Jordan
said that is dependent on where electrical lines come from underground. Dunn:
Noticed many comments about the sound level. Rhea said such comments are typical
every year; though we stay responsive to it, also realize it has to do with people's
preferences, where they're sitting, etc. Seaton asked about Art Patron evaluations.
Prickett said response was positive; it generated 25% of gross sales in fine arts area.
Expectations were exceeded--pledges came in at $14,000-$15,000, actual spent was
$30,000. Artists were excited about the program; it's a positive move to attract them
here. Wright: Were there any complaints about it? Prickett: 4-Riverswondered why it
didn't pertain to their area.
Financial Update: Rhea reviewed the Festival financial statements, noting that the
typed-in figures represented projected amounts, not actual. Income was $255,000
($15,000 under budget); expenses are projected at $260,000. The income deficit
occurred primarily from the unexpected lost underwriting (Kansas Cellular) in May for
the program, which had been budgeted in. Also, button pre-sales and Bi-Center ticket
sales were down. Income from Foundation Support/Community Development for
Festival year round expenses ($10,000) was not spent; however, the year-round
concept will be dealt with in the coming year. Jordan said no general operating
expenses were projected as they are minimal this time of year. Rhea reiterated that
figures are projected, not final. Graham questioned the difference of $8,000 in
corporate sponsorship. Rhea said in addition to Kansas Cellular moving to the $500
level, Southwestern Bell Foundation dollars were lost ($2,000), which was anticipated.
Jordan stated that there were new corporate sponsors, but lost old ones too. Cloutier
commented that we must continue to work to find new sponsors.
Focus Groups: SAHC staff is exploring the idea of doing a commemorative program
for Festival's 20th anniversary in 1996 and partially (or fully) underwriting it with
adversiting dollars. Next week focus groups (individual and business) will meet to
explore questions and give input from various perspectives.
HORIZONS:
The Horizons 50 steering committee is working on getting new people interested in
membership. Alsop reported that the turnout was good for Art and All That Jazz, a
major gathering to interest new members. Dennis Wilson and the K-State Jazz
Ensemble were well-received. Rhea said Wilson was sincere in his support and
comments, and she complimented the steering committee on their work and the effort
that went into the event.
Organizational Advancement and Change: Rhea has spoken with Bill Keens about
the grant evaluation process; looking at a committee rather than one evaluator.
Jordan said she feels good things will happen in the next 10 years; it gives
organizations another impetus to think in-depth.
08/03/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Balance Sheet
For Period Ending 07/31/95
Assets
Cash In Bank (Sunflower)
Petty Cash
Savings (Sunflower) 466261
CD# 0189 First Bank
CD# 102389272 Benn Bank
Equipment
4,999.37
50.00
3,412.24
500.00
11,622.88
22,892.00
Total Assets
Net Worth
Investment in Equipment
Beginning Fund Balance
Net Income (Loss) Account
22,892.00
55,791. 57
(35,207.08)
Total Net Worth
43,476.49
--------------
--------------
43,476.49
--------------
--------------
08/03/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Income and Expense Statement
For Period Ending 07/31/95
Month
Actual
CITY
Salaries
Other
11,950.39
0.00
Total CITY
11,950.39
GRANTS
Kansas Arts Commission
National Endowment for Arts
0.00
0.00
Total GRANTS
0.00
CONTRACTED
MAAA
USD 305 QPA 94/95
USD 305 QPA 95/96
Salina Public Library
Cultural Org & Chamber
SW Bell 94/95
J. Holmes Summer Camp
Joseph Holmes/Abilene
0.00
0.00
0.00
0.00
250.00
0.00
1,000.00
0.00
Total CONTRACTED
1,250.00
CONTRIBUTIONS
Corporate
Individual
0.00
2,575.00
Total CONTRIBUTIONS
2,575.00
FOUNDATION SUPPORT
REVENUE
Ticket Sales & Fees
Interest Income
514.00
47.09
Total REVENUE
561.09
SUPPORT (Flowthrough)
Smoky Hill Musuemm
700.00
Total SUPPORT (Flowthrough)
700.00
Year to Date
Actual
84,184.43
60,000.00
144,184.43
20,982.00
0.00
20,982.00
6,450.00
0.00
0.00
2,250.00
850.00
0.00
1,000.00
1,000.00
11,550.00
1,600.00
12,230.00
13,830.00
7,448.69
665.54
8,114.23
1,696.00
1,696.00
Budget
140,335.00
60,000.00
200,335.00
39,484.00
50,000.00
89,484.00
6,450.00
5,805.00
5,000.00
2,250.00
1,500.00
1,750.00
2,400.00
1,000.00
26,155.00
1,750.00
13,150.00
14,900.00
8,500.00
0.00
8,500.00
0.00
0.00
Page: 1
% Budget
YTD
59.99
100.00
71. 97
53.14
0.00
23.45
100.00
0.00
0.00
100.00
56.67
0.00
41.67
100.00
44.16
91.43
93.00
92.82
87.63
0.00
95.46
0.00
0.00
08/03/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Income and Expense Statement
For Period Ending 07/31/95
Month
Actual
Year to Date
Actual
Budget
Page: 2
% Budget
YTD
CARRYOVER
KAC Community Development 0.00 0.00 10,300.00 0.00
Samadhi Circle 0.00 0.00 651.00 0.00
Museum 0.00 0.00 2,800.00 0.00
USD 305 94/95 0.00 0.00 9,600.00 0.00
Project Support 0.00 0.00 4,900.00 0.00
J. Holmes Residency Cont. 0.00 0.00 19,250.00 0.00
Social Focus/Summer Camp 0.00 0.00 1,000.00 0.00
----------- ----------- ----------- ------
Total CARRYOVER 0.00 0.00 48,501. 00 0.00
----------- ----------- ----------- ------
TOTAL INCOME 17,036.48 200,356.66 387,875.00 51. 65
----------- ----------- ----------- ------
----------- ----------- ----------- ------
08/03/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Income and Expense Statement
For Period Ending 07/31/95
Month
Actual
GA&O
Salaries
Office Supplies
Capital Maintenance
Telephone
Membership
Postage
Literature & Registration
Travel
In Town Mileage
OPS-Other
Miscellaneous
11,950.39
519.03
60.00
418.95
100.00
96.50
73.00
0.00
0.00
345.00
75.60
Total GA&O
13,638.47
PROJECTS-PROGRAMS
Community Resources
Poetry Series
J Holmes Residency 95
J Holmes Residency 96
J. Holmes Summer Camp 94
Social Focus/Summer Camp
Art A La Carte
AlE 94/95
QPA 94/95
AlE 95/96
QPA 95/96
Arts Plus
Samadhi Circle
0.00
0.00
0.00
0.00
328.75
5,784.67
0.00
27.90
0.00
0.00
0.00
0.00
0.00
Total PROJECTS-PROGRAMS
6,141.32
PROJECTS-SERVICES
Newsletter
Project Support
Museum
0.00
0.00
700.00
Total PROJECTS-SERVICES
700.00
GRANT PROGRAM
Horizons
0.00
Total GRANT PROGRAM
0.00
Year to Date
Actual
84,184.43
2,883.64
75.95
1,936.87
300.00
1,820.69
607.60
466.25
0.00
1,805.50
528.54
94,609.47
0.00
6,000.83
47,093.29
205.00
328.75
9,034.67
970.00
17,293.00
5,730.00
152.37
0.00
0.00
1,157.91
87,965.82
2,472.35
1,616.10
3,900.00
7,988.45
45,000.00
45,000.00
Budget
140,335.00
3,600.00
2,800.00
3,200.00
1,650.00
2,100.00
1,000.00
1,500.00
1,000.00
2,700.00
2,000.00
161,885.00
6,000.00
7,000.00
50,100.00
0.00
0.00
8,400.00
4,200.00
16,300.00
5,805.00
10,750.00
5,000.00
50,000.00
1,500.00
165,055.00
6,400.00
6,735.00
2,800.00
15,935.00
45,000.00
45,000.00
Page: 3
% Budget
YTD
59.99
80.10
2.71
60.53
18.18
86.70
60.76
31. 08
0.00
66.87
26.43
58.44
0.00
85.73
94.00
0.00
0.00
107.56
23.10
106.09
98.71
1.42
0.00
0.00
77.19
53.29
38.63
24.00
139.29
50.13
100.00
100.00
08/03/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Page: 4
Income and Expense Statement
For Period Ending 07/31/95
Month Year to Date
Actual Actual
% Budget
Budget YTD
TOTAL EXPENSE
20,479.79
235,563.74
387,875.00
60.73
-----------
-----------
-----------
-----------
-----------
-----------
------
------
08/31/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Balance Sheet
For Period Ending 08/31/95
Assets
Cash In Bank (Sunflower)
Petty Cash
Savings (Sunflower) 466261
CD# 0189 First Bank
CD# 102389272 Benn Bank
Equipment
9,665.70
50.00
3,412.24
500.00
11,622.88
22,892.00
Total Assets
--------------
Net Worth
Investment in Equipment
Beginning Fund Balance
Net Income (Loss) Account
22,892.00
55,791.57
(30,540.75)
Total Net Worth
48,142.82
--------------
--------------
48,142.82
--------------
--------------
08/31/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Income and Expense Statement
For Period Ending 08/31/95
Month
Actual
CITY
Salaries
Other
11,982.49
0.00
Total CITY
11,982.49
GRANTS
Kansas Arts Commission
National Endowment for Arts
4,472.00
0.00
Total GRANTS
4,472.00
CONTRACTED
MAAA
USD 305 QPA 94/95
USD 305 QPA 95/96
Salina Public Library
Cultural Org & Chamber
SW Bell 94/95
J. Holmes Summer Camp
Joseph Holmes/Abilene
0.00
4,751.00
0.00
0.00
0.00
1,500.00
0.00
0.00
Total CONTRACTED
6,251.00
CONTRIBUTIONS
Corporate
Individual
0.00
90.00
Total CONTRIBUTIONS
90.00
FOU~ATION SUPPORT
REVENUE
Ticket Sales & Fees
Interest Income
20.00
14.18
Total REVENUE
34.18
SUPPORT (Flowthrough)
Smoky Hill Musuemm
0.00
Total SUPPORT (Flowthrough)
0.00
Year to Date
Actual
96,166.92
60,000.00
156,166.92
25,454.00
0.00
25,454.00
6,450.00
4,751.00
0.00
2,250.00
850.00
1,500.00
1,000.00
1,000.00
17,801.00
1,600.00
12,320.00
13,920.00
7,4\)8.69
679.72
8,148.41
1,696.00
1,696.00
Budget
140,335.00
60,000.00
200,335.00
39,484.00
50,000.00
89,484.00
6,450.00
5,805.00
5,000.00
2,250.00
1,500.00
1,750.00
2,400.00
1,000.00
26,155.00
1,750.00
13,150.00
14,900.00
8,500.00
0.00
8,500.00
0.00
0.00
Page: 1
% Budget
YTD
68.53
100.00
77.95
64.47
0.00
28.45
100.00
81.84
0.00
100.00
56.67
85.71
41.67
100.00
68.06
91.43
93.69
93.42
87.87
0.00
95.86
0.00
0.00
08/31/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Page: 2
Income and Expense Statement
For Period Ending 08/31/95
Month
Actual
Year to Date
Actual
Budget
% Budget
YTD
CARRYOVER
KAC Community Development 0.00 0.00 10,300.00 0.00
Samadhi Circle 0.00 0.00 651.00 0.00
Museum 0.00 0.00 2,800.00 0.00
USD 305 94/95 0.00 0.00 9,600.00 0.00
Project Support 0.00 0.00 4,900.00 0.00
J. Holmes Residency Cont. 0.00 0.00 19,250.00 0.00
Social Focus/Summer Camp 0.00 0.00 1,000.00 0.00
----------- ----------- ----------- ------
Total CARRYOVER 0.00 0.00 48,501. 00 0.00
----------- ----------- ----------- ------
TOTAL INCOME 22,829.67 223,186.33 387,875.00 57.54
----------- ----------- ----------- ------
----------- ----------- ----------- ------
08/31/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Income and Expense Statement
For Period Ending 08/31/95
Month
Actual
GA&O
Salaries
Office Supplies
Capital Maintenance
Telephone
Membership
Postage
Literature & Registration
Travel
In Town Mileage
OPS-Other
Miscellaneous
11,982.49
1,181.05
0.00
285.08
0.00
257.25
0.00
0.00
0.00
225.00
0.00
Total GA&O
13,930.87
PROJECTS-PROGRAMS
Community Resources
Poetry Series
J Holmes Residency 95
J Holmes Residency 96
Joseph Holmes-Statewide
J. Holmes Summer Camp 94
Social Focus/Summer Camp
Art A La Carte
AlE 94/95
QPA 94/95
AlE 95/96
QPA 95/96
Arts Plus
Samadhi Circle
0.00
0.00
0.00
0.00
2,268.00
19.13
0.00
0.00
0.00
0.00
153.68
1,791.66
0.00
0.00
Total PROJECTS-PROGRAMS
4,232.47
PROJECTS-SERVICES
Newsletter
Project Support
Museum
0.00
0.00
0.00
Total PROJECTS-SERVICES
0.00
GRANT PROGRAM
Horizons
0.00
Year to Date
Actual
96,166.92
4,064.69
75.95
2,221.95
300.00
2,077.94
607.60
466.25
0.00
2,030.50
528.54
108,540.34
0.00
6,000.83
47,093.29
205.00
2,268.00
347.88
9,034.67
970.00
17,293.00
5,730.00
306.05
1,791.66
0.00
1,157.91
92,198.29
2,472.35
1,616.10
3,900.00
7,988.45
45,000.00
Budget
140,335.00
3,600.00
2,800.00
3,200.00
1,650.00
2,100.00
1,000.00
1,500.00
1,000.00
2,700.00
2,000.00
161,885.00
6,000.00
7,000.00
50,100.00
0.00
0.00
0.00
8,400.00
4,200.00
16,300.00
5,805.00
10,750.00
5,000.00
50,000.00
1,500.00
165,055.00
6,400.00
6,735.00
2,800.00
15,935.00
45,000.00
Page: 3
% Budget
YTD
68.53
112.91
2.71
69.44
18.18
98.95
60.76
31.08
0.00
75.20
26.43
67.05
0.00
85.73
94.00
0.00
0.00
0.00
107.56
23.10
106.09
98.71
2.85
35.83
0.00
77.19
55.86
38.63
24.00
139.29
50.13
100.00
08/31/95
SALINA ARTS ~m HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Page: 4
Income and Expense Statement
For Period Ending 08/31/95
Month Year to Date % Budget
Actual ~.ctual Budget YTD
Total GRANT PROGRAM 0.00 45,000.00 45,000.00 100.00
----------- ----------- ----------- ------
TOTAL EXPENSE 18,163.34 253,727.08 387,875.00 65.41
----------- ----------- ----------- ------
----------- ----------- ----------- ------