07-20-1995 Packet
THE'
SALINA
ARTS
AND
HUMANITIES
COMMISSION
211 W. Iron- Box 2181 ~ Silina, KS 67402c2181-913~826-7;i1O - Fax 913-826-7444
PI 1,.8
$AUNAARTS AND HUMANITIES COMMISSioN
PLAC E:
JULY 20, 1995
3:30 P.M.
SMOKY: HILL MUSEUM'
TIME:
,AGENDA:
. Staff Reports
Smoky Hill River Fe'stival
.a. 19.95 Evaluation - revieW your program
b, Focus Groups ra '96 Program
4. Horizons
a. Horizons, 50
b. Organizational Advancement Eind Change -- update
'5. 1996 GityBudget- update'
6. New Commissioners -see enclosed
7. 1995 Retreat "7"" rE)commendationandpotential dl:ites
S.Other
Please oa1l826-7410 if.youare unable to attend.
Also ncite: In order to conserve paper, the enclosed' materials may be
eopied,onboth sides~
Jack Henry, Chair; Lou Am;! Dunn, Vice;Chair; Mike Cloutier; Secretary-Treilsurer
Jane Alsop, Pete Brungardt,. Corlnie B. urket, Joe.Clark, Ran. dalj. Grab. ami Ellen Morgan,... Tre.yMowery, AnnRollins rT'.
. . 0:".>-<- -<\ .
ClayThompson,Paulaj. Wright, Martha Rhea, Executive Director 'O{:7
SALINA ARTS AND HUMANITIES COMMISSION
June 22, 1995
The monthly meeting of the Salina Arts and Humanities Commission was held at the
Salina Smoky Hill Museum on Thursday, June 22, 1995. In attendance were Jane
Alsop, Kristin Seaton, Mike Cloutier, Clay Thompson, Joe Clark, Ann Rollins, Trey
Mowery, Paula Wright and Ellen Morgan. Staff members present were Martha Rhea,
Lana Jordan, Sharon Benson, Tom Pfannenstiel, Karla Prickett and Darlene
Stottmann. Also in attendance was Carmen Wilson.
In Henry's absence, Cloutier called the meeting to order.
MINUTES:
Thompson made a motion to approve the minutes of the May 1995 SAHC meeting as
presented; seconded by Clark. Motion carried unanimously.
STAFF REPORTS:
Pfannenstiel: SHM received notification from NEH that in addition to the $20,000
grant, an extra $1 ,760 will be awarded to them. The extra funds will be used for
expenses of project directors' meetings, Le. Pfannenstiel's trip to Washington. (NEH
wants to maintain a close check on project development, thus directors will meet to
discuss project plans.) Pfannenstiel said staff are planning trips to eight site!s around
the country, and museum scholars will come to Salina October 6, 7 and 8 to meet with
staff and other community representatives to talk about master plan issues. Feeding
into this, "public history forums" are in the formative stages--to discern what the
community wants to see in the Museum. Dates/locationsfor these forums are: July 15,
12-2 pm, Central Mall (near Walden Books); July 23, 2-4 pm, Kansas Collection Room
at Library; August 2,12-2 pm, Museum; and at the Tri-Rivers Fair, August 10 and 11,
possibly in Heritage Hall. Will get information out through Cable Access, newsletter,
and Journal. Regarding the accreditation process: have guidelines; writing ethic
statements for staff members and governing bodies; will be in contact with other
museums. Noon Coolers are taking place on Wednesdays; set aside time to attend if
possible.
Benson: Joseph Holmes dancers, Torya Beard and Jeffrey Patterson, are here
working on SCT Summer Stage production, choreographing musical numbers for the
show. Next month Torya and Ian Butler will work with the Salvation Army and Martin
Luther King Day Camp, a class at the Art Center, teaching dance students, and will
spend time fine tuning before show opens. Cloutier: How long will they be here?
Benson said their stay is customized toward dancers' strengths and interests.
Reports from other staff members were deferred to later in the agenda.
RIVER FESTIVAL:
Rhea passed around thank you letters received from various artists. She said a great
deal of formal evaluation will be happening--in process of receiving and compiling
evaluations. Rhea gave Festival programs to Commissioners with the request that
they use them to make notes on concerns, areas that need to be strengthene~d, any
questions they may have. At the July SAHC meeting, 30-45 minutes will be spent
going over the Festival section by section to evaluate on a formal basis. Rhea
discussed other important information: gate count, 83,000--down slightly from 1995,
but considering Thursday and Friday's rains, not a concern; Jam was down 2,000-
3,000; Friday, down 7,500; Saturday, estimated attendance at 40,000--had so many
coming in that counters couldn't keep up; Sunday, 15,000--up from 10,000 last year.
Rhea said preliminary budget figures show income was affected in two areas in
particular: 1) Super Supporters--Iost two significant donors, SW Bell and Kansas
Cellular (larger change than expected); and 2) pre-sales were down, gate income was
less. She asked for questions/comments. Cloutier encouraged all to be thinking in
terms not only of positives, but also anything heard or observed that was ne!gative
--looking at those areas is how we grow. Rhea: Keep in mind that next year is 20th
anniversary, bring ideas for various ways to mark that occasion. Amber Hum's (SAHC
intern) major project is researching a proposal for the publication for 20th year. Staff
considered separate commemorative magazine selling for $2-$3, published in March.
However, since a major part of Festival audience is from Salina, there possibly would
not be a market for a magazine. Are now looking more toward a four-color publication
combining material in the current program, additional information, and the look of an
up-scale magazine. The publication would not cost extra, but probably would include
tasteful advertising. Morgan questioned how much to do for 20th when the 25th, a
bigger milestone, is coming up. Rhea noted that many people want to bring back
favorite groups; decisions will need to be made. Regarding Festival '95, JOIrdan said
that the co-chair situation (Jordan, Benson, Prickett) worked well, and they will be
building on that next year. Cloutier asked for more details at the July meeting.
Cloutier said preliminary budget figures would be available after the meetin!g for
anyone interested in looking at the printouts.
HORIZONS:
Rhea reported that Horizons 50, a private group of individuals who have pledged
$550/year or $1500 for three years, is starting its 4th three-year round. The dollars
they provide are crucial for the developing artist and the organizational special
projects grants, as well as implementing the advancement and change category
through the City. Alsop reported on a July 13 event planned by the nine couple
steering committee of Horizons 50. She distributed samples of invitations that were
mailed to current members and others who have expressed interest in the group. The
gathering is open to anyone interested; Alsop encouraged Commissioners to
participate. The steering committee has been making individual calls on members to
thank them and visit about Horizons in an attempt to help them better understand how
much their support means to the community, artists and organizations who benefit from
the grants. Alsop said the Horizons 50 newsletter helps in this regard. Cloutier: How
many contributors do you look for? Alsop: Usually 50 units, sometimes more or less.
Rhea further explained that Horizons 50 began nine years ago as an outgrowth from
the Artists in Residence program. Wright: Are there any corporate Horizons 50
memberships? Alsop: Yes, sometimes different people within the corporation attend
the various functions.
Rhea referred to the Organizational Advancement and Change request letter from
Salina Community Theatre. SCT is interested in making a grant application, but their
new director is out of the country until early August (application deadline is July 15), so
they have requested an extension. The Art Center and Symphony are also interested
in applying. SAHC staff recommendation is that, given the small group of applicants
and the timeframe, a letter of intent be requried by July 15 and the applicaton itself
would be due September 1. A motion was made by Morgan and seconded by Mowery
as follows: A letter of intent to apply for the Organizational Advancement and Change
grant must be received by July 15, with the actual application deadline extended to
September 1. Rollins: Is this for one year only? Rhea: Yes, the grant will swing into
the December 1 timeframe next year. Motion carried unanimously.
USD 305 - FINAL REPORT '94-'95:
Benson referred to the document given to school district, noting over 14,0001 student
contacts throughout year through Infusion, Art a la Carte (audience and performance)
and the Joseph Holmes residency. From Bob Harrington, KU professor and project
evaluator, results are that satisfaction from Arts Infusion is very high; students like the
program. Discussion now entails growth: ways to increase contacts; need for a
stronger parent component, which was part of larger NEA application; reinforcement
of skills in home environment; might look at integration for next year. Plans are
underway also for next assessment: what to document, what to show Infusion is doing.
Morgan said SAHC should let Southwestern Bell know the importance of the program
because it is something they are thinking of eliminating next year. Motion by Morgan,
seconded by Wright that Rhea write an official letter from SAHC. Motion carried.
Rollins said other funding sources geared toward families may be available if
documentation shows it supports families in times of crisis. She currently is working
on a request in which 5 1/2 million dollars are available. Morgan: With what's
happening at national level, look for alternative sources of funding, Le. social service
avenues. Cloutier: Discussion was in the beginning that school budget was cut for
this program. Benson said it has meant that we have to be more selective about what
we offer. District allocation recommended at same level as last year, which is fortunate
because base is constantly shrinking. (She noted that Symphony was included,
receiving $700 from funds not used by Lovewell.) Still at $9,600, there cannot be any
growth. No real negative impact on program, but will be down $3,000 from KAC, even
though we received largest funded amount than any other agency. Rhea: Becoming
more adept at interconnecting in the office to make dollars go further, Le. festival
activities that can become part of school programming. Benson gave other examples:
SCT brownbags had a limited audience, will this year perform Art a la Carte; with
Museum targeting 3rd grade, starting architectural unit. Benson said requests still
outnumber available services, but every effort is made to make sure that we cover
buildings equally. Drama curriculum consultant funded through 305 has hellped
teachers with what they're actually doing in classrooms. Cloutier: In all organizatons,
everyone is concerned with future funding--across the board issue. Alsop: It can have
a positive influence, will force a lot of collaboration.
OTHER:
Commissioners looked at the thank you letter from Jackie Jones, Oklahoma City Arts
Council. Morgan said she recently spoke with Jones. They have been receiving an
overwhelming number of contributions; ours was a significant gift in terms ot agencies.
Rhea said the City Commission is now meeting in a new room on the bottom floor (old
health dept.) of the City/County Building. They are interested in acquiring original
work by local artists for the walls. The City Manager's office requested SAHC look into
this. Rhea asked for someone to work with Murray Gorman and Sara Duffield on
developing a selection procedure. Prickett volunteered.
SAHC Board positions come up for appointment in August. Three positions are open:
Wright, having served two consecutive terms, will step down; Cloutier, eligible to be
reappointed; Dunn, appointed to fill Poer's unexpired term, is eligible for
reappointment. Rhea said a collaborative effort between this Commission and City
Commission is important because of the need to raise funds and work with volunteers.
This will be discussed more in depth at the July meeting. She asked that
Commissioners talk to people who might be interested, suggest that they fill out the
necessary form, available at the City Clerk's and SAHC offices.
There being no other business to discuss, and upon proper motion, the meeting
adjourned.
/dms
,
"-
,
FESTIVAL '95
PUBLIC OPINION EVALUATIONS
(79 responses received)
Where are you from?
Kansas (county): Other State:
Saline--4 North Dakota--1
Shawnee--2
How did you hear about the Festival?
Radio: 28; T.V.: 7; Word of Mouth: 39; Billboard: 6; Newspaper: 45 (Topeka
Journal: 1); Poster/flyer: 16
Is this your fist year at the Festival? Yes: 6 No: 69
If not, how many years have you attended?
2: 3 3: 3 4: 4 5: 7 7: 2 8: 1 9: 1 10: 4 11: 1 12: 4 13: 1
14: 2 15: 5 16: 3 17: 5 18: 4 19: 19 Many: 2
All but two--one year my brother's wedding was this weekend in KC. I thought they
could have picked the next weekend!
What did you like BEST about the Festival?
Admission price--1
Atmosphere--1
Bands--2
Beau Dan's--1
Blades--1
BoneTon--2
Brushfire--1
Bugs and Balloons--2
Children's a.ctivities--3
Cobbler Shop--1
Country music bands--1
Crafts--7
Crowd--1
Cruisin--1
the Diversity--1
Dixie Six--1
8: 1-- 7
Entertainment--10
Epic Brass--3
Everything--4
Fine Arts--9
Food--21
Hairbraiding--1
Hays Big Band--5
Hillsboro Sausage Crafters--1
Kelley Hunt--5
.'
Kites--1
Last National Band--2
Limpopo--24
Music--19
Oakdale Stage--2
Pfeiffer Brothers--1
Queen Bey--3
Roving musicians--1
Sand Creek--1
Sand sculpture--1
Sandcastle Art--1
Shuttles--1
South High Jazz--2
Steelcreek--1
Texas Reds--1
Tin Roof Tango--3
Two mile run--1
Wind Machine--11
"Like best" comments:
Listening to music at Stage II and watching the Kites at the same time.
Loved Heirloom Stained Glass--besides being creative and resonably priced, Mr.
Barnes was so helpful and pleasant. He should be "Mr. Congeniality."
Liked combination of art displays and simultaneous music.
Please bring back Limpopo next year!! They were the best!!
Friends--seeing people I've missed all winter.
The Festival is the best event in Salina! Keep up the good work!
Quality of arts and crafts.
Would be nice to have a place to wash hands.
Sun on Saturday!!
Limpopo was the hit of Festival; Wind Machine, 8:1, Steelcreek, Tin Roof, Pfeiffers all
great.
New stage--no bleachers blocking view.
Roches were fantastic--thanks! Also liked Wind Machine.
Music was wonderful; food was fabulous.
Lari White was great.
Would like more diversity in art section--maybe let more artists with various talents in.
Liked quality and variety of music acts--3
Bring back Limpopol--3
My tastes are eclectic, so nearly everyone was great to me. Please bring back the
Pfeiffer Brothers and Limpopo (the best of all). I have never seen the same group
twice at a Festival, except Limpopo.
Food--those not representing local restaurants.
Enjoyed Mexican Folklore Dancers.
This year, as always, provided a good mix so there was something for everyone's
enjoyment!
Music variety and schedule are excellent!--2
Great musicians, variety of entertainment, food--we look forward to Festival every year.
"
What did you like LEAST about the Festival?
Admission price--2
Bathroom facilities--1
Color of buttons--2
Crafts--1
Exhibiting Artists--1
Food prices--8
Kelley Hunt--1
Lack of seating
Litter--1
Long lines for food
Logo--1
Mud--6
Music--2
Parking--3
Rain--7
Roches--7
Sound too loud--4
Stage viewing is Iimited--5
"Like least" comments:
Mulberry Bridge has been forgotten--no water sculptures!
Craft booths were the same as last year--nothing new to look at. I didn't buy anything
for that reason.
Loud music: I'm going to suggest to the Salina Journal that the potential for ear
damage be checked out. It is criminal and irresponsible to damage people's
hearing.
More room to sit and see stage--wish new stage was more like old Gazebo--sound
equipment placed somewhere else.
Logo--use less abstract, more specific. Could have had photo of new stage this year.
Fit the sound to the stage--big noise in new stage, less in smaller stage.
Need to have more food booths with less expensive food.
Get some new sound persons; sound too loud, ruins music.
Not much for teenagers to do except listen to music.
Not receiving packets (run) before Festival.
Food court needs to be stretched--too small area for all the people.
Crowded conditions, but we can't change that.
Sloped area of Oakdale doesn't utilize lawn chairs well.
Need to return roving acts.
Will not attend in the future if admission price is too high.
Concessions prices changed from Friday to Saturday (went up). Bring prices down.
Placement of some bleachers (too close to noisy playground).
Wish artists displayed on Friday.
Too loud, especially Stage II and Bi-Center--2
Drown the Blades until they tone dowm amp--they could be great!
Not enough porta-potties.
Trash barrels running over--more barrels needed or empty more often--2
"'"
Need bands to play longer.
Not enough space between vendors.
Too much fine arts
Warm-up time for Kelley Hunt was.JQ minutes!
The way the river is. The City needs to get off their lazy butts and do something about
fixing it. Also, no beer is sold--why?
Attitudes of the police! They would not let my son ride the shuttle to get my medicine
for me.
No one understands what the logo means.
People with umbrellas in the sun.
Rude smokers, especially in tents.
Lack of parking--maybe some minivan owners could volunteer to shuttle people from
parking lots throughout town. The runs couldn't be as frequent as the ones from
the Bi-Center, but it might relieve the situation some.
Roches were different.
Why so many gourds?
Roches highly overrated--boring downers. They deserve to stay in NYC.
Not enough shuttles and no organization of the parking.
When food booths closed Friday night. You still have to eat the good food.
Smokers around craft booths and at Stage II.
Need more information to public on alternative plans for weather.
The dogs--I saw two different dogs on leashes--they still poop. Also, saw a cockatiel.
In other years, I've seen ferrets and a snake.
Saw several people with glass bottles which are not to be brought in.
"Other" comments:
Everything was greatl
The Roches were wonderful but did not have mass appeal. People were leaving
during performance or talking, laughing and making it difficult to hear music.
Love the new stage, except you can~ enjoy from the distance the high gazebo offered.
Should "for profit" busiensses make a profit off the Festival that is sponsored by a non-
profit organization?
Have shuttle stop by Oakdale Stage as well as 4th St. Bridge.
Bathrooms, picnic tables and trash cans were very plentiful--thanks.
Program very helpful, especially the map.
8:1 was good--have them back.--3
You're doing a great job--Festival is lots of fun.
Bring back Dotsero, Sukay and Geyer Street Sheiks.
No more Roches.
Saturday night have a midwest group that can be enjoyed by all.
I work the "Know It Ails" and love doing it!
Enjoyed friendly exhibitors such as Heirloom Stained Glass (so accommodating),
Jane Smith Jewelry and many others. Hope they return next year.
'"'
Musical performances:
Band: More: 25 Less: 6
Classical: More: 19 Less: 12
Country: More: 30 Less: 15
Ethnic: More: 26 Less: 15
Jazz: More: 25 Less: 12
Rock: More: 18 Less: 11
Rhythm/Blues: More: 24 Less: 12
Other: Folk, Oldies--2, Bluegrass, A cappella, Humor, Funny, Light Rock, Swing
Music, Western--2, Rock and Roll
Current balance is good.
Keep the variety.
Want country with fiddles.
Did you find this program helpful? Yes: 67 No: 0
Great program.
The logo design is questionable!!
This program is a must.
Very--the best one yet; I read all of it on Monday.
Absolutely--2
What one thing would you change and/or add?
Bring back Rare Air.--2
Roped off area for boarding passengers to avoid mad rush. Someone is going to get
hurt.
Closer parking, but I don't think you can do much about that.
No white T-shirts--need colored ones.
Put flags on top of stage.
The Rascals performing on Sunday--Oakdale Stage spot reserved for church folk (we
get out at noon.).
Spread out the food vendors.--2
If it's muddy again, lay down straw.
More different crafts.
Need bike racks at entrances.
Like music just the way it is.
Add more food vendors.
More toilets in different sections of the park.
More down-to-earth art!
Have more booths.
Open early each day.
Logo design--have a contest for the community to design the button yearly. Would
give everyone an opportunity for input. After all, it's a community effort.
Slant the viewing area around the stage going back further to accommodate a larger
crowd.
Put recycle bins by all trash cans.
Have a place to put lawn chairs while you walk around.
If bands have CD's, T-shirts, etc., have a booth so it would be easier to purchase.
Food booth numbers like street numbers--back and forth, small to large.
Missed Jepson.
Regrade slope in front of Oakdale Stage further north for more decent viewpoints.
Turn sound level down!!
More jazz!
Anniversary year: Dallas Brass and black guys from Baltimore who sang a cappella.
Drop some of the entertainment. Really, too much going on at the same time. If you
listen to that you don't look or buy from art/crafts people.
Put the time the Festival starts on the front cover of the program.
River Rascals should perform on Oakdale Stage.
Bring back Sukay and Professor Gizmo for 20th.
Any chance of a chair or mat rental booth in the future?
Adjust the speakers or the sound system so the music isn't so loud in the pit area.
Don't invite the Roches back for Saturday night show; need something upbeat, not
sleep music.
Advance plan for rain delays/cancellation.
Don't have two or three great bands playing at the same time.
It would be nice if it was announced before shows that if people are going to visit, not
to stand in front of others trying to see.
Pre-registration by mail for run--send to information before Festival to previous
runners.
Limited viewing area--stage too low.
Acoustics not good on New Stage.
Do not care for new stage--too low. Change the bleachers and make it more possible
to see the stage.
Maybe nightly music for a week before the Festival. Think stage is great!! Loren does
such a nice job also.
Need to list times for exhibits.
Would change nothing--except, uphold the "No Pets" rulel
Bring back Regency.
Combine all arts and crafts, add two more eating tents, more seating at both stages.
Put Cruisin in Bi-Center again in '96--there are more seats and bigger dance floor, and
I enjoyed having a beer!
Nothing!!--4
Would like to see some children's stage performers (like dancers) on regular stages.
Less base amp so can hear words.
Next year it would be nice if Rare Air came back.
Figure out which way the wind will blow and park the onion booth downwind of the
Oakdale Stage!
More of Last National Band--this group should be main event.
Please add where entertainers are from in the description area of program.
Limpopo and Wind Machine a definite must for next year.
Possibly more food vendors so lines wouldn't have to be so long.
More Four Rivers Crafts and more food booths.
Change location of red sound tent so people can see Oakdale Stage from blue
umbrellas.
Recycling of pop cans--more trash cans.
Have Last National Band for the Saturday night main act. We didn't like the Roches--
too mellow.
" ... ~ ..~
For artists, have Colleen Eubanks back again--she was here a year ago.
Regarding the logo, could we adopt one that is recognizable for SHRF and is
adaptable for attractive T-shirts? We haven't purchased T-shirts for several years.
Either the shirts have been ugly colors or have had the thick hot plastic on them.
Don't always have white T-shirts.
In program, sorting the artists by category (as Journal did).
Something innovative, new and different. Something with panache.
Advertise on WDAF 61 Country in Kansas City--2
Market to a larger audience, Le. a larger demographic factor.
A more distinct festival logo.
Sugoested entertainment for '96:
Beatie Mania, East Coast Entertainment, Richmond, Virginia.
$5,500 plus motel, 2 1/2 hour concert. Sound, dress and look alikes.
Steel Away
Regency
Chenille Sisters
Streetside
Sand Creek
South High Jazz Band
Jazz Tangent
Cruisin'
Darlene Austin
Little Texas
Ida McBeth ad Friends
Cones Sisters
Bon Ton Band
Stainless Steel
Whiskey River Band
Backroads
Dotsero
Popular Demand
Wichita Lineman
The Soundbrokers
Steel Bandits
TO:
SALINA ARTS AND HUMANITIES COMMISSIONERS
RE:
COMMISSION APPOINTMENTS
FROM:
MARTHA RHEA
DATE:
JULY 13, 1995
Appointments to the Arts and Humanities Commission are made by the
Mayor, with the approval of the City Commission, in August of each year.
Several years ago this Commission requested an appointment procedure
that more formally involved input from Arts and Humanities
Commissioners, because of the unique responsibilities involved in being
Foundation trustees, fundraising, and working with volunteers. After
evaluation of A&H's current and future strengths and challenges, this
Commission selects and submits names to the Mayor of solid candidates
who wish to serve. The Mayor then incorporates this list into making the
appointments.
This year three Commissioners' terms are up: Mike Cloutier, Lou Ann Dunn,
and Paula Wright. Mike and Lou Ann are able to be reappointed because
each has served only one term. Both are interested in reappointment and
"history" shows that those interested are reappointed. Paula cannot be
reappointed because she is completing her second term.
Enclosed is the current board grid. (Be sure to let Darlene know if changes
need to be made.) Look it over and bring it with you to the meeting. Also
be thinking of potential names. We'll brainstorm needs, names, and decide
on the procedure to submit names to the Mayor.
J
BOARD GRID
~
~ ~ ~ ~
9.. 6 J::: ~ 4.. ~ ~ ~ 9.. $::-
s>~ ~ & # .;t ~ ~ ~ ~ ~ ~
~~d(y ~ ~~~~ ~~'~
MALE X X X X X X
FEMALE X X X X X X
AGE
Under 35
35-50 X X X X X X X
51-64 X X X X X
65 and over
RACE/ETHNIC
White X X X X X X X X X X X
Black X
Hispanic
Asian
Other minority
GEOGRAPHIC
North Salina
East Salina X X X X X X X X
South Salina X X X
West Salina
-Getmt1- Central Salina X
OCCUPATION
INVOL VEMENT
Understands mission X X X X X X X X X X X
Attends meetings X X X X X X X X X X X
Participates in discussions X X X X X X X X X X X
Participates on committees X X X X X X X X X
Attends SA&HC activities X X X X X X X X
SKILLS
Fundraisinq X X
Marketing X X X / X X
Public relations/media X X X / X X
Financial expertise X X X X X X
Leqal affai rs X X
Public soeakina X X X X X X
Lonq-ranae plannina X X X X X X
Writina X X X X
;.
/
~ ~
^' :::; ~ ~ ~ ~~^'
~~~&~~~(%:$~~~
~$cfCY~-:l~~~~~~
Decision-makina X X X X X X X X X X X
Lobbvina X
Volunteer develooment X X X
AREA OF COMMUNITY INF=LUENCE
Business/financial X X X X
Labor
Aqriculture
Ethnic/minoritv X
Media
Government X X
Churches X
Education X X X X X
Civic orQanizations * X X X X X
Professional X
Cultural organizations ** X X X
Artist/schola.r
*Please list areas of involvement:
**Please list areas of involvement:
MEMORANDUM
DATE:
TO:
FROM:
RE:
June 30 1995
Smoky Hill Museum Self-Study Participants
Museum Self-Study Committee
Self-Study Retreat Update
Plans are firming for the RETREA Tweekend here in Salina, October 6-8. All of
our scholar participants have made arrangements to be here, and those who are flying
are flying to Salina. All out-of-town participants will be staying at the Holiday Inn
Holidome, arriving Friday night, most leaving Sunday afternoon. A package of
homework is going out to scholar participants that includes, history summaries, maps,
annual reports, exhibit development and chamber of commerce promotional info.
As part of the Museum's self-study and to prepare the staff for the Retreat, the
Friends of the Museum will host several community history forums around Salina in
July and August for the staff to get some sense of what the public thinks are the
important, relevant stories that should be presented at the Museum. From these
forums, the Museum also hopes to assemble a group of interested people which will
meet with the staff over the next year to provide input and feedback to arrive at the
Master Interpretive Plan. People from the entire Smoky Hill region are being
encouraged to attend one of these meetings.
SCHEDULE - October 6-8, 1995:
Sunday
Travel to Salina & informal get-together at Holidome
8:30 - 4:30 Session at Museum
5:00 - 6:00 Museum Reception with Community History
Participants
7:00 Dinner with Friends of the Museum Board
8:30 - 12:30 Session at Holidome
12:30 Lunch, checkout
Friday
Saturday
The Self-Study Committee has determined that, although our main goal is
to have a Master Interpretive Plan (a product) in hand by next June, during the
Retreat weekend the PROCESS is more important than the product. The
reading materials we are sending hopefully reflect some of the process, not just
the facts. With the process in mind, an agenda has been developed and is on the
following page.
AGENDA - October 7-8,1995:
Saturday 8:00 - 8:45 Tour of Museum
8:45 - 10:00 Discussion of Broad Humanities Themes
Initial themes - refer to the conceptual questions in grant application
10:00 - 10:15 Break
10:15 - 12:00 Discussion of Resources
Addressing what artifacts & documents we have on hand (and what is
needed) that can be used to interpret themes discussed in 1st session
Lunch 12:00 - 12:30 Catered
12:30 -2:00 Discussion - Overlaying broad themes on our region
Tying broad themes to our history
2:00 - 2: 15 Break
2: 15 - 4:30 Outline a Conceptual Plan
Apply the Broad themes to our region, with our (potential) resources,
with our vision. Develop a sense of "conceptual modules".
Sunday
8:00 - 10:00 Strategies for Developing a Conceptual Plan
Looking at present and future resources. Prioritizing work flow on
"conceptual modules".
10:00 - 10:15 Break
10: 15 - 12:30 Strategies continued
Lunch
12:30 - 1:30
SITE Visits
The following is our planned itinerary for museum site visits. The Committee plans to
hit the road in November and December to continue the process begun with the
Retreat weekend. Your comments & recommendations would be welcome.
Western Heritage Center, Billings, Montana
Missouri Historical Society, St. Louis, MO
Illinois State Museum, Springfield
Minnesota History Center, St. Paul, MN
Chippewa Valley Museum, Eau Claire, WI
Milwaukee Public Museum
Chicago Historical Society
Museum of Science & Industry, Chicago
Field Museum
Nov2
Nov 17
Nov 20
Dec 8
Dec 9
Dec 10
Dec 11
Dec 11
Dec 12
2
. t, _
-~.....
PROJECT TITLE SCT Special Populations.
GRANT NO.
94-01-02
SALINA ARTS AND HUMANITIES COMMISSION
Box 2181,211 West Iron, Salina, KS 67402-2181
913-826-7410
HORIZONS - A GRANTS PROGRAM
FINAL REPORT FORM FOR ORGANIZATIONS
Instructions: Please complete this form within 30 days after completion of project and
return to the Salina Arts and Humanities Commission. (THIS REPORT MUST BE TYPED)
LEGAL NAME OF GRANTEE ORGANIZATION Salina Community Theatre Association, Inc.
ADDRESS
303 East Iron, P.O. Box 2305, Salina, KS 67402
PROJECT DIRECTOR Deb Wall
PHONE
827-6126
PROJECT DATES (Start): 09 26 94 (Finish): 03
month day year month
FINAL CASH REVENUE AND EXPENSES MUST BALANCE:
ACTUAL CASH REVENUES
1. Admissions $ 172
2. Other Earned Income $
$
$
10
day
95
year
4.
Contributions $ 1,300
Individual $ 500
Business $ 500
Foundation $ 300 (Janet Jones Trust)
Grants KTP - 40% $ 3,340 (Do not list Commission grant)
"Adventure" $ 2,440
"Laughing Matters" $ 900
On-hand Organizational Funds $ 897
Other (please specify) $
3.
5.
6.
$
$
7 . TOTAL Applicant Cash
8. GRANT AMOUNT REQUESTED (FUNDED)
9. TOTAL CASH REVENUE
$
$
$
5,709
3.341
9,050
(add lines 7-8)
ACTUAL CASH EXPENSES Cash Expense
1. Contracted Fees & Services $ 9,050
Artist or Exhibition Fees $
Other Professional Services $
2. Travel $
3. HoteVper diem $
4. Space Rental $
5. Promotion/Advertising $
(include printing expenses)
6. Administrative Expenses $
(include personnel, telephone, office supplies, etc.)
7. Tuition or Registration $
8. Other (please specify) $
$
$
$
$
9. TOTAL APPLICANT EXPENSES
In-Kind Contribution
$ 180
$
$
$
$ 390
$ 895
$
$
$ 9,050
(add lines 1-8)
$ 1,465
(total in-kind contributions)
HORIZONS - A GRANTS PROGRAM
FINAL REPORT FORM FOR ORGANIZATIONS, page 2
1. List Activities:
Date
Activity
Location
Nos. Special
Involved Characteristics
% of Those
Involved
1CJ
/10-12 ~g~~~~gg Matters USD 305 (9 Schools) 146 CWBHEDQP 95%
Lau~hing Matters USD 305 (9 Schools) 1933
Per ormance
/28/95 Tracy Biskup Workshop SCT 13
20-22/9 Seem-To-Be-Players SCT 2208 C 90%
Tota/lnvolved 4300
2/
2. Breakdown of Participants
Children-
Students
Organization
Volunteers
General
Community
List special
groups-ethnic
sr.citizens,
etc.
Total
(add across)
Exposure
4015 8 118 4141
I nvo Ived,
hands-on 123 23 146
In-depth
participa-
tion or
training 3 10 13
Total Nos.
(add down)
4138 11 151 4300
Overall Total Involved 4300
(same as "total involved" in #1 above)
3. Total number of paid, professional artists, performers, and/or educators participating
in this project. 9
4. Enclose copies of programs, publicity, and/or promotional materials, showing the
required funding credit as stipulated in the grant letter. Please explain on page 3
how the Commission was credited.
, ... -- ,,-
HORIZONS - A GRANTS PROGRAM
FINAL REPORT FORM FOR ORGANIZATIONS, page 3
5. Write a brief summary on the highlights of this project. Please comment on whether
the project met your expectations, the extent of community involvement, the effec-
tiveness of publicity. Discuss how it affected artistic growth and the planning of
future activities for the organization. (If necessary, attach an extra sheet of paper.)
Laughing Matters gave performances at Bartlett, Hawthorne, Heusner, Lowell,
Schilling, Stewart, and Sunset school~ Performances were for the entire student
body at each school. Following each performance, the mime duo led a 45-minute
hands-on workshop with the special ed class(es) and their teachers.
Tracy Biskup led a one-day workshop for teachers who work with LD students.
Teachers from St. Mary's & Bennington elementary schools attended, as well
as from USD 305.
Seem-To-Be-Players presented "I Married Adventure" for school children at
SCT, and gave one public performance. Although the residency was well-published,
attendance was low.
I hereby certify that the above is an accurate report and financial record of this project.
Records and documents of the above report shall be maintained in accordance with the
regulations of the Salina Arts and Humanities' Horizons Program. Records shall be main-
tained for a minimum of three (3) years.
GRANTEE SIGNATUR~~~j&LL---
TITLE
Youth Theatre Director
NAME (PLEASE PRINT)
FISCAL AGENT SIGNATURE
Deb Wall
DATE
,~~~dT
July 6, 1995
NAME (PLEASE PRINT) Charles Kephart
DATE
July 5, 1995
THE
SALINA
ARTS
AND
. HUMANITIES
COMMISSION
2HW, Iron" Box 2181 0 Salina, KS 67402-21810913-826-74100 E'ax913-826;7444
SAUNA ARTS AND HUMANITIES FOUNDATIQN
MEETING:
JULY 20, 19S5
3:30P.M.
SMOKYHILL MUSEUM
TIME:
PLACE:
Minutes
2. Financial Staternents..(enclosed):
SalinaArts & Humanities Comrnission-JUne1995
Hor'izons~quarterly ,
SmokyHiH River Festival..;.quarterly
other
. Please call. 826.:7410 if you are uriabletoattend.
Also note: In order to conserve paper, the enclosed materials.l11ay be
copiedbn both sides. '
Jac:kHenry, Chait ILou AhnDUnnj. Vice-Chair I MilwCloutier, Secreta,ry-Treasurer
jwe Alsop, Pete Bnmgardt, Connie Bwket"JOe Clark, Rwdalj. Griiham,ElIen Morgan, Trey Moway,Ann Rollins
~ Clay Thompson, Pau1aj. Wrigl1t, Martha Rhea, ExecutiveDitector
@
SALINA ARTS AND HUMANITIES FOUNDATION
June 22, 1995
The monthly meeting of the Salina Arts and Humanities Foundation was held at the
Salina Smoky Hill Museum on Thursday, June 22, 1995. In attendance were Jane
Alsop, Kristin Seaton, Mike Cloutier, Clay Thompson, Joe Clark, Ann Rollins, Trey
Mowery, Paula Wright and Ellen Morgan. Staff members present were Martha Rhea,
Lana Jordan, Sharon Benson, Tom Pfannenstiel, Karla Prickett and Darlene
Stottmann. Also in attendance was Carmen Wilson.
Rhea called the meeting to order.
MINUTES:
Mowery moved for approval of the minutes of the May 25 meeting; seconded by Alsop.
Wright asked if the Foundation reconvened to ratify $1,500 being expended for a
donation to the Oklahoma City Arts Council. It was verified that this was included in
the minutes. Cloutier asked what part of the budget that expenditure came from.
Rhea responded that it was from undesignated funds. The minutes were approved by
unanimous vote.
FINANCIAL STATEMENTS:
In reviewing the SAHC Financial Statement for May 1995, Cloutier noted that on
Expenses, page 3, miscellaneous, the $200 was a debit/credit transaction--check
written out that was returned to us. There was nothing else out of the ordinary. Clark
moved that the SAHC Financial Statement for May 1995 be approved; Thompson
seconded. Motion carried unanimously.
OTHER:
Rhea said the next meeting is scheduled for July 20,3:30 p.m. Traditionally, the
SAHC does not meet in the month of August.
Morgan announced that the Kansas Artists' Postcard Series opening is July 14, 6:00
p.m., at the Salina Country Club. Commissioners are welcome to come from 6-7 p.m.
to see new winners, if unable to attend dinner. She noted that this year's winners
include one northcentral area artist, Joyce Fent.
There being no further business to discuss and upon proper motion, the meeting
adjourned at 4:45 p.m.
/dms
07/11/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Balance Sheet
For Period Ending 06/30/95
Assets
Cash In Bank (Sunflower)
Petty Cash
Savings (Sunflower) 466261
CD# 0189 First Bank
CD# 102389272 Benn Bank
Equipment
8,477.20
50.00
3,412.24
500.00
11,588.36
22,892.00
Total Assets
Net Worth
Investment in Equipment
Beginning Fund Balance
Net Income (Loss) Account
22,892.00
55,791. 57
(31,763.77)
Total Net Worth
46,919.80
--------------
--------------
46,919.80
--------------
--------------
07/11/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Income and Expense Statement
For Period Ending 06/30/95
Month
Actual
CITY
Salaries
Other
12,399.48
0.00
Total CITY
12,399.48
GRANTS
Kansas Arts Commission
National Endowment for Arts
0.00
0.00
Total GRANTS
0.00
CONTRACTED
MAAA
USD 305 QPA 94/95
USD 305 QPA 95/96
Salina Public Library
Cultural Org & Chamber
SW Bell 94/95
J. Holmes Summer Camp
Joseph Holmes/Abilene
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total CONTRACTED
0.00
CONTRIBUTIONS
Corporate
Individual
0.00
0.00
Total CONTRIBUTIONS
0.00
FOUNDATION SUPPORT
REVENUE
Ticket Sales & Fees
Interest Income
88.00
100.78
Total REVENUE
188.78
SUPPORT (Flowthrough)
Smoky Hill Musuemm
0.00
Total SUPPORT (Flowthrough)
0.00
Year to Date
Actual
72,234.04
60,000.00
132,234.04
20,982.00
0.00
20,982.00
6,450.00
0.00
0.00
2,250.00
600.00
0.00
0.00
1,000.00
10,300.00
1,600.00
9,655.00
11,255.00
6,934.69
618.45
7,553.14
996.00
996.00
Budget
140,335.00
60,000.00
200,335.00
39,484.00
50,000.00
89,484.00
6,450.00
5,805.00
5,000.00
2,250.00
1,500.00
1,750.00
2,400.00
1,000.00
26,155.00
1,750.00
13,150.00
14,900.00
8,500.00
0.00
8,500.00
0.00
0.00
Page: 1
% Budget
YTD
51.47
100.00
66.01
53.14
0.00
23.45
100.00
0.00
0.00
100.00
40.00
0.00
0.00
100.00
39.38
91.43
73.42
75.54
81. 58
0.00
88.86
0.00
0.00
07/11/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Page: 2
Income and Expense Statement
For Period Ending 06/30/95
Month
Actual
Year to Date
Actual
Budget
% Budget
YTD
CARRYOVER
KAC Community Development 0.00 0.00 10,300.00 0.00
Samadhi Circle 0.00 0.00 651.00 0.00
Museum 0.00 0.00 2,800.00 0.00
USD 305 94/95 0.00 0.00 9,600.00 0.00
Project Support 0.00 0.00 4,900.00 0.00
J. Holmes Residency Cont. 0.00 0.00 19,250.00 0.00
Social Focus/Summer Camp 0.00 0.00 1,000.00 0.00
----------- ----------- ----------- ------
Total CARRYOVER 0.00 0.00 48,501. 00 0.00
----------- ----------- ----------- ------
TOTAL INCOME 12,588.26 183,320.18 387,875.00 47.26
----------- ----------- ----------- ------
----------- ----------- ----------- ------
07/11/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Income and Expense Statement
For Period Ending 06/30/95
Month
Actual
GA&O
Salaries
Office Supplies
Capital Maintenance
Telephone
Membership
Postage
Literature & Registration
Travel
In Town Mileage
OPS-Other
Miscellaneous
12,399.48
823.23
0.00
331. 19
0.00
314.00
0.00
150.00
0.00
225.00
21.40
Total GA&O
14,264.30
PROJECTS-PROGRAMS
Community Resources
Poetry Series
J Holmes Residency 95
J Holmes Residency 96
Social Focus/Summer Camp
Art A La Carte
AlE 94/95
QPA 94/95
AlE 95/96
QPA 95/96
Arts Plus
Samadhi Circle
0.00
582.69
0.00
45.00
3,250.00
0.00
3,981.04
960.00
0.00
0.00
0.00
0.00
Total PROJECTS-PROGRAMS
8,818.73
PROJECTS-SERVICES
Newsletter
Project Support
Museum
874.70
0.00
0.00
Total PROJECTS-SERVICES
874.70
GRANT PROGRAM
Horizons
0.00
Total GRANT PROGRAM
0.00
Year to Date
Actual
72,234.04
2,364.61
15.95
1,517.92
200.00
1,724.19
534.60
466.25
0.00
1,460.50
452.94
80,971. 00
0.00
6,000.83
47,093.29
205.00
3,250.00
970.00
17,265.10
5,730.00
152.37
0.00
0.00
1,157.91
81,824.50
2,472.35
1,616.10
3,200.00
7,288.45
45,000.00
45,000.00
Budget
140,335.00
3,600.00
2,800.00
3,200.00
1,650.00
2,100.00
1,000.00
1,500.00
1,000.00
2,700.00
2,000.00
161,885.00
6,000.00
7,000.00
50,100.00
0.00
8,400.00
4,200.00
16,300.00
5,805.00
10,750.00
5,000.00
50,000.00
1,500.00
165,055.00
6,400.00
6,735.00
2,800.00
15,935.00
45,000.00
45,000.00
Page: 3
% Budget
YTD
51.47
65.68
0.57
47.44
12.12
82.10
53.46
31. 08
0.00
54.09
22.65
50.02
0.00
85.73
94.00
0.00
38.69
23.10
105.92
98.71
1.42
0.00
0.00
77.19
49.57
38.63
24.00
114.29
45.74
100.00
100.00
07/11/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 1 SALINA ARTS & HUMANITIES COMM.
Income and Expense Statement
For Period Ending 06/30/95
Month
Actual
Year to Date
Actual
TOTAL EXPENSE
23,957.73
215,083.95
-----------
-----------
-----------
-----------
Budget
387,875.00
-----------
-----------
Page: 4
% Budget
YTD
55.45
------
------
07/11/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 3 HORIZONS
Balance Sheet
For Period Ending 06/30/95
Assets
Cash in Bank (BankIV)
Savings (Bank IV) 241440
CD# 181205.0 Security Savings
CD# 1596 Bennington State Bank
CD# 27418 Bank IV
CD 222029/ Bank of Tescott
A. G. Edwards / CD
Equipment
10,198.12
3,099.28
10,808.10
66,460.99
26,909.46
15,000.00
30,000.00
3,974.95
Total Assets
166,450.90
--------------
--------------
Net Worth
Investment in Equipment
Restricted Funds
Unrestricted Funds
Net Income (Loss) Account
3,974.95
102,914.56
32,717.01
26,844.38
Total Net Worth
166,450.90
--------------
--------------
07/11/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 3 HORIZONS
Page: 1
Income and Expense Statement
For Period Ending 06/30/95
Month
Actual
Year to Date
Actual
Budget
% Budget
YTD
CITY
City of Salina 0.00 45,000.00 45,000.00 100.00
----------- ----------- ----------- ------
Total CITY 0.00 45,000.00 45,000.00 100.00
CONTRIBUTIONS
Corporate 1,500.00 2,050.00 4,550.00 45.05
Individual 0.00 5,800.00 26,300.00 22.05
----------- ----------- ----------- ------
Total CONTRIBUTIONS 1,500.00 7,850.00 30,850.00 25.45
FOUNDATION SUPPORT
Foundation Support 0.00 0.00 550.00 0.00
----------- ----------- ----------- ------
Total FOUNDATION SUPPORT 0.00 0.00 550.00 0.00
REVENUE
Interest Income 1,560.23 2,575.65 0.00 0.00
----------- ----------- ----------- ------
Total REVENUE 1,560.23 2,575.65 0.00 0.00
CARRYOVER
Reserve Fund-Grants 0.00 0.00 16,470.00 0.00
Unrestricted Funds 0.00 0.00 1,000.00 0.00
----------- ----------- ----------- ------
Total CARRYOVER 0.00 0.00 17,470.00 0.00
----------- ----------- ----------- ------
TOTAL INCOME 3,060.23 55,425.65 93,870.00 59.05
----------- ----------- ----------- ------
----------- ----------- ----------- ------
07/13/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 2 SMOKY HILL RIVER FESTIVAL
Income and Expense Statement
For Period Ending 06/30/95
Month
Actual
Entertainment
Artist in Action
Four Rivers Market Awards
Arts Area Focus
Sanderson Memorial Award
Festival Year Round
57,953.65
18,207.79
1,000.00
148.95
500.00
0.00
Total PROGRAMMING EXPENSE
87,031. 97
MISCELLANEOUS EXPENSE
Sales Tax
Hospitality
Miscellaneous Expense
0.00
786.63
1,031.35
Total MISCELLANEOUS EXPENSE
1,817.98
Total Expense
121,040.37
-----------
-----------
Year To Date
Actual
76,703.65
20,632.34
1,000.00
178.21
500.00
0.00
114,548.86
0.00
786.63
1,981.47
2,768.10
224,320.11
-----------
-----------
Budget
78,000.00
20,000.00
1,100.00
500.00
0.00
10,000.00
143,600.00
9,500.00
1,000.00
1,500.00
12,000.00
269,800.00
-----------
-----------
Page: 3
% Budget
YTD
98.34
103.16
90.91
35.64
0.00
0.00
79.77
0.00
78.66
132.10
23.07
83.14
------
------
07/13/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 2 SMOKY HILL RIVER FESTIVAL
Income and Expense Statement
For Period Ending 06/30/95
GA&O
Supplies
Telephone
Postage
Travel
Personnel/Crew
Contingency
BMI/ASCAP
Total GA&O
MARKETING EXPENSE
Marketing and Promotion
Poster Print
Artist Gathering
T-Shirts
Volunteer Breakfast
Super Supporter Gathering
Soft Drinks
Art Patron
Total MARKETING EXPENSE
TECHNICAL EXPENSE
Technical Personnel
Construction
Electrical
Technical
Staging - BiCenter
Staging - Gazebo
Staging - Children's & StageI
Staging - Regional Day
Decorations
Signage
Total TECHNICAL EXPENSE
PROGRAMMING EXPENSE
OPS
Art Participation
Craft Demonstrations
Four Rivers Market
Public Art/Merit Awards
Month
Actual
750.67
333.03
1,440.77
(4.40)
0.00
0.00
0.00
2,520.07
650.00
0.00
0.00
1,648.65
455.27
601.00
300.00
269.35
3,924.27
49.69
2,243.50
345.50
7,467.71
4,273.66
4,989.08
4,562.00
0.00
0.00
1,814.94
25,746.08
1,275.00
2,277.98
213.60
0.00
5,455.00
Year To Date
Actual
2,644.31
734.53
5,238.47
1,705.99
0.00
850.00
450.00
11,623.30
50,915.25
1,556.50
0.00
5,182.85
455.27
601.00
300.00
269.35
59,280.22
49.69
4,218.26
345.50
7/927.71
5/523.66
6/889.08
4/562.00
0.00
4,187.26
2,396.47
36,099.63
4,142.00
5,724.06
213.60
0.00
5,455.00
Budget
4,000.00
1,500.00
5,000.00
2,000.00
6/300.00
1,200.00
1/200.00
21/200.00
51,400.00
1/800.00
600.00
0.00
500.00
400.00
0.00
0.00
54,700.00
500.00
5,500.00
1/000.00
7,300.00
5,500.00
6,000.00
4/500.00
500.00
5,000.00
2,500.00
38,300.00
20,350.00
7,000.00
350.00
200.00
6,100.00
Page: 2
% Budget
YTD
66.11
48.97
104.77
85.30
0.00
70.83
37.50
54.83
99.06
86.47
0.00
0.00
91. 05
150.25
0.00
0.00
108.37
9.94
76.70
34.55
108.60
100.43
114.82
101.38
0.00
83.75
95.86
94.25
20.35
81.77
61. 03
0.00
89.43
07/13/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 2 SMOKY HILL RIVER FESTIVAL
Page: 1
Income and Expense Statement
For Period Ending 06/30/95
Month
Actual
Year To Date
Actual
Budget
% Budget
YTD
GRANTS
Kansas Arts Commission 0.00 0.00 1/000.00 0.00
----------- ----------- ----------- ------
Total GRANTS 0.00 0.00 1/000.00 0.00
CONTRIBUTIONS
Corporate 1/700.00 46/555.00 54/900.00 84.80
Individual 1/980.00 22/013.50 19/500.00 112.89
----------- ----------- ----------- ------
Total CONTRIBUTIONS 3/680.00 68/568.50 74/400.00 92.16
FOUNDATION SUPPORT
Community Development 0.00 0.00 10/000.00 0.00
----------- ----------- ----------- ------
Total FOUNDATION SUPPORT 0.00 0.00 10/000.00 0.00
REVENUE
Button Sales-Prefestival 53,521. 05 53,643.05 62,000.00 86.52
Button Sales-Employee 2/920.00 6,428.00 6,000.00 107.13
Button Sales-Gate 38,711.78 38,711. 78 38,000.00 101. 87
Ticket Sales-BiCenter 11,995.00 12/100.00 14,500.00 83.45
Four Rivers Market Fees 10,628.28 15/253.28 14,000.00 108.95
Jury Fees 0.00 2,015.00 1/500.00 134.33
Artist Fees-Fine Arts 5/860.97 15,560.97 14,000.00 111.15
Game Fees 978.82 1,258.82 1,200.00 104.90
Food Fees 16/589.89 21,389.89 26,500.00 80.72
Craft Demonstration Fees 795.55 1/275.55 1/000.00 127.55
Electrical Fees 100.00 2/050.00 1/700.00 120.59
T-Shirt Sales 3,107.05 3/635.05 0.00 0.00
Soft Drink Sales 1,334.40 1,334.40 0.00 0.00
Sanderson Memorial Income 500.00 500.00 0.00 0.00
Interest Income 1,376.63 3,240.76 4,000.00 81. 02
----------- ----------- ----------- ------
Total REVENUE 148,419.42 178/396.55 184,400.00 96.74
----------- ----------- ----------- ------
Total Income 152,099.42 246/965.05 269,800.00 91. 54
----------- ----------- ----------- ------
----------- ----------- ----------- ------
07/11/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 2 SMOKY HILL RIVER FESTIVAL
Balance Sheet
For Period Ending 06/30/95
1010-000-2 Cash in Bank (First Ban
1020-000-2 Petty Cash
1030-000-2 Savings (FB&T) 146994
1050-000-2 CD# 50129 NBA
1055-000-2 Security Savings CD# 19
1090-000-2 Equipment
Total Assets
3010-000-2 Beginning Fund Balance
3998-000-2 Net Income (Loss) Accou
Total Net Worth
Assets
62,679.89
25.00
602.46
54,002.62
24,000.00
6,880.54
Net Worth
125,545.57
22,644.94
148,190.51
--------------
--------------
148,190.51
--------------
--------------
~-~~- ~~-- --
07/13/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 2 SMOKY HILL RIVER FESTIVAL
Page: 1
Income and Expense Statement
For Period Ending 06/30/95
Year To Date
Actual
Budget
% Budget
YTD
GRANTS
Kansas Arts Commission 0.00 1,000.00 0.00
----------- ----------- ------
Total GRANTS 0.00 1,000.00 0.00
CONTRIBUTIONS
Corporate 47,055.00 46,555.00 54,900.00 84.80
Individual 22/013.50 19,500.00 112.89
- - - - - - - ----------- ----------- ------
Total CONTRIBUTIONS 69,068.00 68,568.50 74,400.00 92.16
FOUNDATION SUPPORT
Community Development 0.00 10,000.00 0.00
----------- ----------- ------
Total FOUNDATION SUPPORT 0.00 10,000.00 0.00
REVENUE
Button Sales-Prefestival 53,643.05 62/000.00 86.52
Button Sales-Employee 6,428.00 6/000.00 107.13
Button Sales-Gate 38,711.78 38,000.00 101.87
Ticket Sales-BiCenter 12,100.00 14/500.00 83.45
Four Rivers rvr..arket Fees 15,253.28 14/000.00 108.95
Jury Fees 2,015.00 1/500.00 134.33
Artist Fees-Fine Arts 15,560.97 14,000.00 111.15
Game Fees 1,569.00 1,258.82 1,200.00 104.90
Food Fees 27,680.00 21,389.89 26/500.00 80.72
Craft Demonstration Fees 1/275.55 1,000.00 127.55
Electrical Fees 2,050.00 1,700.00 120.59
T-Shirt Sales 3,635.05 0.00 0.00
Soft Drink Sales 1/334.40 0.00 0.00
Sanderson Memorial Income 500.00 0.00 0.00
Interest Income 4,100.00 3,240.76 4/000.00 81. 02
- - - - - - ----------- ----------- ------
Total REVENUE 185,857.00 178/396.55 184,400.00 96.74
- - - - - - ----------- ----------- ------
Total Income 254,924.00 246,965.05 269,800.00 91.54
----------- ----------- ------
----------- ----------- ------
07/13/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 2 SMOKY HILL RIVER FESTIVAL
Income and Expense Statement
For Period Ending 06/30/95
GA&O
Supplies
Telephone
Postage
Travel
Personnel/Crew
Contingency
BMI/ASCAP
Total GA&O
MARKETING EXPENSE
Marketing and Promotion
Poster Print
Artist Gathering
T-Shirts
Volunteer Breakfast
Super Supporter Gathering
Soft Drinks
Art Patron
Total MARKETING EXPENSE
TECHNICAL EXPENSE
Technical Personnel
Construction
Electrical
Technical
Staging - BiCenter
Staging - Gazebo
Staging - Children's & StageI
Staging - Regional Day
Decorations
Signage
Total TECHNICAL EXPENSE
PROGRAMMING EXPENSE
OPS
Art Participation
Craft Demonstrations
Four Rivers Market
Public Art/Merit Awards
6,490.00
18,113.00
51,849.00
60,212.00
4,368.00
645.00
36,549.00
23,163.00
7,308.00
Year To Date
Actual
2,644.31
734.53
5,238.47
1,705.99
0.00
850.00
450.00
11,623.30
50,915.25
1,556.50
0.00
5,182.85
455.27
601.00
300.00
269.35
59,280.22
49.69
4,218.26
345.50
7,927.71
5,523.66
6,889.08
4,562.00
0.00
4,187.26
2,396.47
36,099.63
4,142.00
5,724.06
213.60
0.00
5,455.00
Budget
4,000.00
1,500.00
5,000.00
2,000.00
6,300.00
1,200.00
1,200.00
21,200.00
51,400.00
1,800.00
600.00
0.00
500.00
400.00
0.00
0.00
54,700.00
500.00
5,500.00
1,000.00
7,300.00
5,500.00
6,000.00
4,500.00
500.00
5,000.00
2,500.00
38,300.00
20,350.00
7,000.00
350.00
200.00
6,100.00
Page: 2
% Budget
YTD
66.11
48.97
104.77
85.30
0.00
70.83
37.50
54.83
99.06
86.47
0.00
0.00
91.05
150.25
0.00
0.00
108.37
9.94
76.70
34.55
108.60
100.43
114.82
101.38
0.00
83.75
, 95.86
94.25
20.35
81.77
61.03
0.00
89.43
07/13/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 2 SMOKY HILL RIVER FESTIVAL
Page: 3
Income and Expense Statement
For Period Ending 06/30/95
Entertainment
Artist in Action
Four Rivers Market Awards
Arts Area Focus
Sanderson Memorial Award
Festival Year Round
Total PROGRAMMING EXPENSE
MISCELLANEOUS EXPENSE
Sales Tax
Hospitality
Miscellaneous Expense
Total MISCELLANEOUS EXPENSE
Total Expense
Year To Date % Budget
Actual Budget YTD
76,703.65 78,000.00 98.34
20,632.34 20,000.00 103.16
1,000.00 1,100.00 90.91
178.21 500.00 35.64
500.00 0.00 0.00
0.00 10,000.00 0.00
- - - - - - - ----------- ----------- ------
135,153.00 114,548.86 143,600.00 79.77
7,329.00 0.00 9,500.00 0.00
1,168.00 786.63 1,000.00 78.66
g,!1g.QO_ 1,981.47 1,500.00 132.10
- -
----------- ----------- ------
10,609.00 2,768.10 12,000.00 23.07
- - - - - - - ----------- ----------- ------
260,636.00 224,320.11 269,800.00 83.14
----------- ----------- ------
----------- ----------- ------
07/11/95
SALINA ARTS AND HUMANITIES FOUNDATION
For Profit Center: 2 SMOKY HILL RIVER FESTIVAL
Balance Sheet
For Period Ending 06/30/95
1010-000-2 Cash in Bank (First Ban
1020-000-2 Petty Cash
1030-000-2 Savings (FB&T) 146994
1050-000-2 CD# 50129 NBA
1055-000-2 Security Savings CD# 19
1090-000-2 Equipment
Total ll-.ssets
3010-000-2 Beginning Fund Balance
3998-000-2 Net Income (Loss) Accou
Total Net Worth
Assets
62,679.89
25.00
602.46
54,002.62
24,000.00
6,880.54
Net Worth
125,545.57
[5,712.00J
148,190.51
--------------
--------------
148,190.51
--------------
--------------
,..
.
Food and Beverages
Any food and/or beverage to be served must be approved by the Director of the Smoky
Hill Museum and must be furnished by the function sponsors who are solely responsible for
compliance with all applicable local, state and federal laws and regulations. Food and beverage
consumption may take place only in the lobby area of the first floor or in the Community Room
on the second floor of the building.
It shall be lawful to drink, or consume, alcoholic beverages within the Smoky Hill
Museum, and permission will be granted only if alcoholic beverages are being served as part of a
private event. Such events cannot be opened to the general public and only members of the
sponsoring organizations, their spouses and invited guests may participate.
If permission is granted, it is understood that the user must comply with all Smoky Hill
Museum policies and all city and state laws, rules, ordinances and regulations concerning the
serving and consumption of all alcoholic beverages. At all times non-alcoholic beverages and food
must be provided at all events where alcoholic liquor is served.
No liquor license will be held by the Smoky Hill Museum and no sale of alcoholic liquor is
permitted in the Smoky Hill Museum. Alcoholic liquor served at approved events must be
provided by the group or organization hosting the event. Unused quantities of alcoholic liquor
shall remain the property of the host group or organization and will be removed from the museum
property at the conclusion of the event.
Events, as used in this policy shall mean prearranged functions not advertised to the
general public and limited in attendance to members of the sponsoring organization (s) and guests.
a. members shall mean the basic makeup of the sponsoring organization
b. guests shall mean the spouse of a member of a sponsoring organization and/or invited
personal friends of a member in attendance
The SmokY' Hill Museum reserves the right to refuse alcoholic beverage service to any
individual under the age of twenty-one or who appears to be intoxicated. Professional museum
staff members in charge shall have this authority.
Alcoholic liquor shall be defined as those beverages containing alcohol, including beer,
wine, spirits, etc. ".