09-15-1993 Minutes - Museum/Friends Joint
MINUTES
Friends Board of the Smoky Hill Museum
and
Museum Advisory Council
Joint Meeting
3:30 p.m.
Wednesday, September 15, 1993
Conference Room
Present fer Friends:
Judy Lilly, DeVere Blomberg, Eve Boyle,
Lynne Ryan, Sue Thompson.
Rod Beemer, Sue Dieckhoff.
Absent from Friends:
Absent from MAC:
DeVere Blomberg, Kay Carlson, Debbie Divine,
John Lohmeyer, Kathy Rawlings, Larry Smith.
JLdy Ewalt, Nancy Hodges, Eob Hunt,
Harold Vopat, Paula Wright.
Present for MAC:
staff and others present:
Tom Pfannenstlel, Jann Jones,
Carman Wilson for LwV.
The Chair, Judy Lilly, called the meeting to order. The minutes
were approved as written.
Tom presented the budget performance sheet and noted that it is
anticipated that building repairs line item will run about 500
percent over budget this year. He told of work completed, work
in progress and further repairs to come. In Pam's absence, Torn
gave a short report on the store. He noted that a 3rd quarter
report would be avallable at the next Friends Board meeting;
that the store lS beginning extended hours (lOam opening time)
on Wednesdays; and also that the store Preview is planned for
November 7.
There was a question about advertising space in the Kfu~SAS
magazine. That will be considered. Torn said we will have
advertising in the Chamber of Commerce quarterly which is to be
put in all hotel rooms, etc.
Sue Thompson presented the Treasurers Report. The Merger
Committee presented copies of the draft of Bylaws of the Friends
of the smoky Hill Museum. It was explained that this draft is
for board members to peruse prior to october's meeting, where
the Merger Committee hopes to have it discussed and presented
for action. Copies will be mailed to absent board members.
Judy complimented and thanked Jane Weathers, Sue Lieckhoff and
committee for the refreshments for exhibit opening and
complimented the Friday evening speaker presentation.
The Membership Committee was named as follows: Debbie Divine,
Larry Smith, Judy Lilly.
The Plant sale Committee was named: DeVere Blomberg, Sue
Thompson and Jane Weathers. Tom talked to Rose wagoner at
Earthcare and they will help again. He noted the mailing list
is on the computer. Pickup of plants is planned for saturday,
Dec. 4 from 10 to 4 p.m. That date is the Christmas open
house. Girl Scouts and 4-H will again be asked to help with the
plant pickup.
Fundraiser Committee: Eve Boyle reported on invitations sent
(643); and reservations in. Nancy Hodges and Ann Burgess are
catering. Maximum number of reservations for brunch is being
consIdered at 150-200. Tables and chairs have been arranged
from the BiCenter at no charge. It was discussed whether to Llse
lighter weight chairs since there is quite a distance to carry
them. Barragrees will be checked out.
Transportation from the parking lot to the home has been
researched. There IS one 7 passenger van available and
tentatively reserved from the Rec Dept. other options will be
explored. John Lohmeyer will be in charge; Keith Rawlings can
help drive.
Flyers advertising the afternoon home tour ticket sales were
available at the meeting and each member took some to
distribute. Torn said there will be paid ads in the Salina
Journal and paid radio spots on KINA and KSAL. There is to be
publicity in Fridays Encore, and on CATS.
Kathy Rawlings will call Hank Corcoran regarding walkie talkIes
to improve communications during the event.. She will let John
know the outcome.
Ticket sales at the parking lot: Rosemary Gibson is working on
ticket sales. John will take responsibility for the tent at the
parking lot; Judy lilly will call Rosemary re sales at the
parking lot. It was discussed to have 10-12 chairs there, the
tent, refreshments, an overview information sheet to let waiting
patrons know what to expect. It was thought it would requIre a
15 minute round trip at best on the transportation.
An outdoor john was discussed. The group concurred it might be
best to have an outdoor facility tented-in on the house
grounds. It will be put up Saturday with the tents. John will
call them. It will be decided Saturday which tencs will be
used. There should be a Museum Store Tent.
Brunch plans: Help should be there at 8 a.m. or so for table
setup on Saturday. Larry, Kay, Judy and Tom will help.
volunteers working at the house may park at McArthur house--go
up on Channel DrIve. Sue D. has charge of music. Torn has boom
box which can be used. Costumes and script have been worked on
by Judy L. and Eve B. There are to be two guides, rotating
tours. There may be a handout on the history.
Debbie D and Kathy R will call for donated cookies and plan
refreshments. It was suggested 20 people donate 4 doz. cookies
each and that commercial powder lemonade will be made. Kathy
will contact Dillons to see about napkins and plastic cups.
Some antique cars will be there.
A meeting will be held soon to finalize plans. Date will be
called to those involved.
For staff report, Tom noted th3t there were about 75 in
attendancE at the special pre-exhibit opening Friday night, with
many good cJmments from guests. Saturday nearly 500 went
through the exhlbit. It was the biggest opening ever for the
Museum. ?he demonstrators helped draw visitors, as did the
ti~ing (associated with Santa Fe Days celebration). He noted
the type of publicity and public information used.
The meeting was adjourned.