04-15-1993 Packet
. THE
SALINA
ARTS
AND
HUMANITIES
COMMISSION
211 w: Iron · Box 2181 · Salina, KS 67402-2181 · 913-826-7410
SALINA ARTS AND HUMANITIES COMMISSION
MEETING:
APRIL 15, 1993
TIME:
3:30 P.M.
PLACE:
SMOKY HILL MUSEUM
AGENDA:
1. Museum Plan - meet with City Commission: 1st floor, southwest corner,
3:30 p.m.
2. Minutes
3. Staff Reports
4. Museum Merger Committee: Paula
5. Smoky Hill River Festival
a. Stage Update
b. Public Art Collaboration: Salina Art Center (information available at
meeting)
6. Kansas Arts Commission meeting in Salina - June
7. Other
a. Spring Poetry
b. City Budget Schedule
Please call 826-7410 if you are unable to attend.
Betsy Poer, Chair / Paula Wright, Vice-Chair / Nancy Hodges, Secretary-Treasurer
Mike Cloutier, John Divine, Sarabeth Geis, Ann Rollins, Ned Rose, Clay Thompson, Jane Weathers
Martha Rhea, Executive Director
, If'..,
,
SALINA ARTS AND HUMANITIES COMMISSION
March 30, 1993
The monthly meeting of the Salina Arts and Humanities Commission was held in the
conference room of the Smoky Hill Museum on Thursday, March 30,1993. In
attendance were Betsy Poer, Mike Cloutier, Ann Rollins, Paula Wright, and Ned Rose.
Staff members present were Martha Rhea, Lana Jordan, Connie Bonfy, Torn
Pfannenstiel, and Juli Pritchett. Also present was Carmen Wilson, League of Women
Voters, and Dan Hess, Salina Journal.
Poer called the meeting to order.
MINUTES. Poer offered that they be accepted as written without need for a motion.
MUSEUM. Before beginning discussion on the Museum's proposal for mnnovation,
Poer expressed appreciation for the conscientious efforts to offer plans that are well-
developed and easily understood. Pfannenstiel addressed primarily the Phase I
proposal as designed by the E-Team collaboration which establishes parameters for
all four (4) phases as well as development of the fall exhibit, taking into account ideas
and concerns pointed out by museum assessments that greater impact is needed
regarding public perception than presently exists. He spoke of several steps of
development already underway including plans for the fall exhibit which will take up a
great deal of the existing floor space and parts will be incorporated into the proposed
permanent exhibit. Viable steps have been taken working with architect, Donnie
Marrs, on specific drawings that will be submitted for city permits, and approval for
procedure has been received from the State Historical Society since the Museum is
historically designated. Pfannenstiel reviewed prior public meetings and that the
Museum Advisory Council and Friends have voted to recommend the proposal to
SA&HCrs. To sum up the initial changes proposed: 1) the store would be moved to
the west side of the gallery, to enlarge the store, enhance storage, and incorporate
double entryways so that the store can be open when the Museum is not; 2) to remove
the existing vestibule and construct a greeter's kiosk with a large visual (mural) on the
south wall to draw visitors to the space; and 3) to develop the fall exhibit. fi.evised cost
figures were given, indicating the $10,000 line item allocated in the City budget, as
well as $28,000 approved by the Friends of the Museum toward the completion of
Phase I. He described details of the overall plan which would provide additional office
space, would reduce wasted space in the lobby area, enlarge the store's display and
storage area, and afford greater usage of the exhibit floor.
Lengthy discussion followed the presentation with regard to various questions
concerning the design of the floor plan as well as the aesthetic relevance iDf the "new
look." Rose asked whether the public would have a chance to offer input or
suggestions for the project. Pfannenstiel spoke of plans to display the architectural
drawings immediately, as well as plans to campaign for the Settling Exhibit after the
completion of the current exhibit and to include attempts at community awareness of
the proposed changes. Rose strongly suggested that intentions be announced in the
Journal. Pfannenstiel told SA&HCrs that several civic organizations had already
requested programs addressing the Museum's plans, which will help get information
further out into the community. Discussion was given to the change in exhibit floor
space dimensions and whether it was substantial enough to warrant concern or would
limit the Museum's ability to present a variety of information to the public. Pfannenstiel
assured SA&HCrs that the new space would suffice for "telling the story they want to
tell" and is actually a better usage of the space, taking into account the present
limitations placed by the restrooms, exits, and existing wall space. Rose had further
concern with creating an 1800's facade for the store feeling that it would compromise
the integrity of the building and take on the appearance of a display itself.
Pfannenstiel said that the facade was intended to blend with the exhibit time period
and not the building's erection date, and Wright interjected her opinion that this
correlation might be a plus. Rose questioned the justification for both the need for a
larger store and the increased security risk since the store is manned by volunteers
that might leave the area exposed. He urged that improvements would have to be
made in the existing use and expectations of manpower should the plans go forward.
Wright observed that these concerns dealt more with volunteer/staff development than
with building proposals, and asked whether the plans are in compliance with ADA
guidelines. Pfannenstiel assured that they are. Cloutier questioned the targeted
sources for the funding request by the Friends regarding Phase 2 and 3, and asked
how much of the total cost projection might be received through inkind support and
contributions should that be the avenue taken. Pfannenstiel said that the indicated
$28,000 allocated for Phase I is to be considered as initial funding and that assistance
would be sought through grants, fund-raising and sponsorship of material costs as the
plan moves forward. He added that it is believed that 1/2 of the total sum could be
available through National Endowment for the Humanities funding, the Kansas
Humanities Council and others, as well as by developing fund-raising mechanisms
that would operate outside the boundaries of special events to create an annual influx
of revenue. Poer asked what, at this point, was needed from SA&HCrs. Rhea spoke
of the need for review of the overall concept and approval of Phase I, with the intent to
move ahead and to specifically meet with with the City Commission at the next SA&HC
meeting to inform them. Wright asked whether Phase I could stand alone to the benefit
of the Museum should the subsequent phases not happen; Pfannenstiel replied that it
would. Additional discussion continued regarding the need to develop a more active
and responsible staff and volunteer base to address security concerns, and to
investigate the other concerns that had been outlined. Poer advised SA&HCrs that
that plans presented had been thoroughly scrutinized by the Museum staff, the
advisory committee, and the Friends, and that meetings regarding them had been
open to the public. She further expressed her support for the judgement of the
individuals involved. Wright also recommended deferrment to the expertise of the
various boards that had already approved the plans, and to the Friends who have
voted to spend their money in this fashion. A vote was called as. Wright moved that the
Commission approve Phase I of the rennovation including the architectural design,
Cloutier seconded the motion. Motion carried 4 in favor, 1 opposed. Cloutier added
that he, too, had concerns about the security issues that had been raised and had
voted in favor, with the expectation that the issue be investigated and resolved.
... ..
SMOKY HILL RIVER FESTIVAL. Rhea passed out preliminary conceptual
designs of the proposed stage for Oakdale Park, and urged SA&HCrs to k€!ep in mind
that these sketches were rough and not intended to be firm recommendations. She
spoke of the need for development of more concrete renderings as well as a
committee of interested parties that would help oversee and encourage thE! project
including the Parks and Recreation Department and the Municipal Band. She said
that some fund-raising attempts are foreseen for 1993, with plans intact for a 1994
completed structure. Great interest has been indicated by the Parks and Recreation
Department for a development of the stage in phases, with a basic form in place by
1994 when City CIP funds ($40,000) are released, with additions to follow as funds
become available. Rhea indicated that the planned site of the stage takes into
consideration the positioning of the sun, the difficulties of amplification, and access to
the side streets. Cloutier asked whether its position would limit space for Festival food
booths, and Rhea explained that relocation might be needed, but would not limit.
Rose asked if any cost estimates had been determined as yet, and Rhea said that the
figures are still rough, with an approximation of $150,000 as the total projected. It was
generally agreed that the design should show a marked preference for something that
speaks to a Festival atmosphere. Rhea mentioned that it is expected that an artist's
rendering will be available by June, and discussion was given as to how these plans
might be incorporated into Festival activities to encourage enthusiasm and, possibly,
the solicitation of donations.
Jordan gave an overall progress report of Festival fund-raising activities, and
presented this year's Festival print by Ann Carter. She mentioned without specifics
that the ,entertainment is almost completed and that the Four Rivers Market has been
jurored, with the Fine Arts area soon to be jurored.
EVALUATIONS. Rhea referred to evaluations that had been included in packets
which encompassed all capacities of involvement with the Joseph Holmes residency.
The general feeling indicated was that it was wonderful! Rose complimented the
Journal on its coverage, and Rollins expressed delight for the diversity of participants
in the activities.
Bonfy was pleased to report success with the Cowboy Poetry Gathering; with 400
seats available in Kenwood Hall, she spoke of near capacity both nights. She went on
to express pleasure that people were reached from all over central Kansas as well as
the more urban cities, and indicated that evaluations received have given high praise
for the event. Commissioners congratulated Bonfy for all her hard work and the
ensuing results.
CULTURAL PLAN: FACILITIES. In the absence of Thompson, Rhea told of a
recent visit to Marymount Fine Arts Theatre, resulting from recommendations of the
Community Cultural Plan to develop ideas for its renewed usage as a performing arts
theatre. The help of Jackie Davis, head of KU's Presenting Series, was enlisted as
she has dealt with a wide variety of facilities, and it was hoped that suggestions could
be made that would be of benefit and interest to the local interests involved.
Accompanying Ms. Davis were Roy Dudark, City Planning, Allen Bachelor, Highway
Patrol, Thompson, and Rhea. Lee Saylor, tech director for the KU Leid's Center who
came with Davis, also was present. Difficulty was encountered as the Highway Patrol
does not seemed inclined to pursue outside use of this theatre until they have moved
into the building in spring, 1994. This position indicated the need for further
exploration of other facilities such as the Fox Theatre and Central High Auditorium.
The process is ongoing.
COLLABORATION COMMITTEE. In the absence of Wright, Rhea told SA&HCrs
that the plan to bring self-evaluation reports and Commission profiles to the City
Commission had been delayed by prior commitments on the City's agenda until the
last couple of weeks in June. This process is planned to feed into selection of future
members by the City Commission.
OTHER. Bonfy drew attention to the Poetry Series poster that has been mailed out,
and described the qualifications and appeal of the visiting poets that will be
participating. She mentioned that Marilyn Waniek, the second poet, is from Salina and
offers insight into the black culture. Rollins asked whether the Black community
realizes that she will be here, and encouraged that every attempt be made by going
through churches such as Quayle United Methodist and St. John's Baptist.
Bonfy also passed out detailed schedules of the upcoming Chocolate Chips
residency, who will be offering inservices and workshops in creative dramatics, as well
as performances in the schools. The week after their appearance, Ray Dreske will
offer another in-school residency in computer-generated music, with a performance at
Art a la Carte on April 16th. The school emphasis is part of the Infusion Project. Bonfy
was pleased to indicate that the first four entertainers scheduled for Art a la Carte
represent first to the stage and will be going into "uncharted arts territory." Rhea added
that this emphasizes the importance of the public, local performances forum of this
series.
Rhea handed out a list of the coming events for the month of April, noting that activities
for February will be mailed at a later date.
With no further business, Rollins moved that the meeting be adjourned. Rose
seconded the motion. Motion carried.
f
'~
.-
June 11, 12, 13, 1993
Kansas
TO:
DOWNTOWN LIONS CLUB
FROM:
MIKE CLOUTIER AND ANN ROLLINS, STAGE COMMITTEE--
SALINA ARTS AND HUMANITIES COMMISSION
DATE:
APRIL 6, 1993
PROPOSAL-- For the last seventeen years, the main stage for the Smoky Hill River
Festival has been the Gazebo in Oakdale Park. It has always been too small, without
needed support (dressing rooms, rigging for lighting, etc.) for presenting
performances. Its location, facing west, causes problems with the setting sun and
sound bouncing off the water tower on 4th Street. The Gazebo is also used during the
summer by the Municipal Band and the Parks and Recreation Department for its free
concerts and dances. These groups also experience the inadequacies mentioned
above, plus the need for on-site storage by the Band. A variety of other groups and
individuals use the Gazebo, especially during the summer months.
For the last several years, the Arts and Humanities Commission and Parks and
Recreation Department have seriously explored the idea of moving the Gazebo to
another location in Oakdale and building an outdoor stage that better responds to the
needs of its users. In fall, 1992, both groups submitted a request to the City's Capital
Improvement Program, which was approved by the City Commission as a 1994 CIP
item. The City agreed to provide $40,000 in funding, with the expectation that the
remaining dollars be raised.
The proposed stage is still in the concept development phase. However, given the
needs and a physical structure similar to the enclosed drawing, cost will be
approximately $150,000. The Arts and Humanities Commission has already set aside
$20,000 as a match. Parks and Recreation plans to do the interior work, such as the
dressing and storage rooms, plus the necessary concrete work behind the stage that
provides access to cars and trucks bringing in equipment. Although strategies are just
being developed, it is anticipated that the major users of the stage will mount a broad-
based campaign to raise the needed dollars.
The Downtown Lions Club has long been involved in the Festival, in a variety of
capacities. Also some members are involved in supporting the Municipal Band. This
opportunity offers the Club a "concrete" way to support these park activities so that the
ability to do quality performances is enhanced, while giving the community an
excellent facility for many outdoor uses.
AMOUNT OF REQUEST -- $2,500.
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'THE
SALINA
ARTS
AND
HUMANITIES
COMMISSION
211 w: Iron · Box 2181 · Salina, KS 67402-2181 · 913-826-7410
SALINA ARTS AND HUMANITIES FOUNDATION
MEETING:
APRIL 15, 1993
TIME:
3:30 P.M.
PLACE:
SMOKY HILL MUSEUM
AGENDA:
1. Minutes
2. Salina Arts and Humanities Commission - monthly financial report: Feb and
March
3. Other
Betsy Poer, Chair I Paula Wright, Vice-Chair I Nancy Hodges, Secretary-Treasurer
Mike Cloutier. John Divine, Sarabeth Geis, Ann Rollins, Ned Rose, Clay Thompson, Jane Weathers
Martha Rhea. ExecutiYe Director
'THE
SALINA
ARTS
AND
HUMANITIES
COMMISSION
211 W Iron . Box 2181 · Salina, KS 67402-2181 · 913-826-7410
SALINA ARTS AND HUMANITIES FOUNDATION
March 30, 1993
The monthly meeting of the Salina Arts and Humanities Commission was held in the
conference room of the Smoky Hill Museum on Thursday, March 30, 1993. Members
present were Betsy Poer, Ann Rollins, Ned Rose and Mike Cloutier. Officers present
were Martha Rhea and Lana Jordan. Staff present were Connie Bonfy and Juli
Pritchett. Also present was Carmen Wilson, League of Women Voters.
The meeting was called to order.
MINUTES. Without a quorum present, no business could be conclusively handled.
However, the minutes were reviewed without question.
FINANCIAL REPORTS. Financial statements for SA&HC were passed with
moderate discussion given to various line items. Rhea mentioned that the $1,100
outside professional item indicated the cost of audit, and that all else was straight
forward.
No questions or concerns were voiced and Poer suggested approval be attempted at
next meeting. With no further business to discuss, the meeting was adjourned.
Betsy Poer, Chair I Paula Wright, Vice-Chair I Nancy Hodges, Secretary-Treasurer
Mike Cloutier, John Divine, Sarabeth Gels, Ann Rollins, Ned Rose, Clay Thompson, Jane Weathers
Martha Rhea. Executive Director
'.,.
:3ALmA ARTS &. HUMANITIES CO~1~1.
SALINA ARTS &. HU~1ANITIES FOUNDATION
INCOME AND EXPENSE STATEMENT AS OF 3/93
INCOME
TICKET SALES/FEES
USD 305
KAC-CO~~~1UNITY DEVELOH1ENT
KAC-TOURING PROGRAMS
KAC-NTH DEGREE
~:AC - AlE 91/92
I{AC - AlE 92/93
SALINA PUBLIC LIBRARY
CUl,TURAL A~IARENESS CA~1PAIGN
Sir! BELL -92/93
f:S CCN~1. FOR HU~1ANITIES
INTEREST mCOlvlE
~1USEUr~
MISC. INCOME
CITY OF SAL.INA
CITY (SAUXRIES - SAHC)
CITY (:3ALARIES SHRF)
CITY (C)TI-IER)
LOVEV1ELL INSTITUTE
.JOSEPH HCU1ES '93 CONTRII3UTION
,JOSEPH HOLMES '94 CONTRIBUTION
rHSC. INCO~1E
REGISTRATIotj - L. DISHOP
F.:EGISTRATION - S. DUFFIELD
CC)WBOY POETRY CCNTRIBUTIct~S
REGISTRATION
Uj':::Or,1E TOT/ILS
EXPENSES
:3ALARIES - SA&HC
DIRECTOR
ARTS PROGRAM COORDINATOR/EDUC.
ARTS PROJECT COORDINATOR
CLERK, PRINCIPAL
~;ALARIES - SHRF
OFFICE SUPPLIES
CAPITAL/MAINTENANCE
TELEPHOr!E
~1E~1BERSHIP
POSTAGE
LITERATURE
TRAVEL.
IN- TC'WN ~lILEAGE
OUTSIDE PROF SEINICES - OTHER
GRANTS PROGRA~1
MISCELUINEOUS EXPENSE
PR()...! EeTS
NEIr!SLETTER
AIH A LA CARTE
CO~1MUNITY RESOURCES
A I E ARTS ARE BASIC 1991/1992
LOVEWELL INST.-CREATIVE ARTS
WICHITA CHILDREN'S TI4EATRE
POETRY :3ERIES
JOSEPH HOLMES - 1993
,j()SEPH HOLMES - '1994
IvlUSEU~1
SERVICES/PROJECT SUPPORT
ARTIST IN EDUCATION-1992/'1993
CULTURAL AlrlARENESS CAMP.<XIGN
L,. BISHC'P - CREATIVE v'/RITING
SARA DUFFIELD
CO\'IBOY POETRY
AlE 93/94
ARTS IN EDUCATION - rHH DEGREE
EXPENSE TOTALS
ANNUAL BUDCiET
YEAR-TO-DATE
THIS j'10NTH
1'1,700.00
12,000.00
15,000.00
'1,700.00
4,980.00
951.00
9,650.00
2,250.00
'I ,000.00
2,500.00
10, '130.00
'1'1,232.94
10,339.94
8,98'1.00
394.26
2,709.28
68.00
7, '18'1 .00
176.44
121 .954.00
5,250.00
;28,900.00
500.00
20,600.00
'13,850.00
28,900.00
'19,900.00
7,045.00
'1,73S.00
180.00
27 'j .85
820.00
1,061.00
2,377.00
271.85
630.00
375.00
4,448.00'
2, '190.00
265,285.00
63,860.33
36,"lGL23
'12'1,954.00
5,250.00
3,400.00
2,500.00
3,000.00
1,550.00
1,750.00
400.00
2,200.00
700.00
2,100.00
15,000.00
600.00
6'10.92
381.03
494.4'1
'1,026.2'1
100.00
7 '11.68
53,00
'1'12.00
'136.89
'1'12.00
1,'100.00
271.28
'112.00
2,600.00 453.01
4 , 100.00 64.80 64.80
4,600.00
95'1.00 317.20 3'17 .20
500.00 50.00
2,900.00
6,750.00 220.49 145.49
28,000.00 27,737.13 '13, '177 .4S,
13,850.00
2,636. '18 327.155
1,000.00 '1,1'15.96 100.00
20, '150.00 11,330.52 '10 ,400.00
'1,500.00
180.00 370.00 370.00
'1,061.00 637.00
12,820.00 9,826.32 8,913.13
4,980.00 939.05 240.00
- - - ---------- - ~-, ---._-----,------ oN _ _ ,.< _ _ _ _,~ _.~ _ _.~.,
265,285.00 60,965.75 36,788.05
... .. ~ -
S/~UNA /\,RT,) &. l~lU~1.ANITIE~; CO~,'I~'I,
:3ALINJ\ ARTS & HUMANITIE:3 FC)UNDATI()N
BALANCE SHEET AS OF 3/93
/\SSETS
CASH IN BANI<
PETTY C/.l,SH
SAVINGS ACCOUNT-FN8&T 466261
CD tro 'j 89 FIR:3T BAN1<
CD#92140 FIRST NATIONAL 8 & T
CD tt '102389272 BENNINGTCN BANI<
44, '136.28
50.00
3,'185.75
500.00
.00
'j 0,73 'j .89
TOTAL ASSETS
58,603.92
B.AL,f\(,lCE .tICCOUNTS
BEGINNING FUND BALANCE
TRArt3FERS
RESERVE 93 - COMMUNITY DEV.
NET GAUJlLC):3S
4'1,350.34
.00
'13,500.00
2,035.58
56,885t92
TOT.AL LIABILITIES & r~ET W()rnH !;;,6 ,885.92
~:t\U\RIES'''SA,HC
Y E/\R'- TC"'DI\TE
30,598.96
THIS WJNTH
'10, G85. 90
.. .......
H()RIZCNS
SALINA ARTS & HUMANITIES FOUNDATION
INC()ME AND EXPENSE STATEMENT AS OF 3/93
INCC:)~.1E
TICKET S/:..LES
RESERVE FUNDS - GRNHS
UNRESTRICTED FUNDS
HHEREST n~C()ME
)'USCELLANE()US INCO~1E
C()RPORATE SUPP()RT - 1 SJ92/93/94
FOUNDATION SUPPORT
INDIVIDUAL CONTRIBUTIONS
CITY ()F SALINA
n~COME TC)T,ALS
EXPEr~SES
()FFICE SUPPLIE~;
TELEPHCNE
P()ST/\GE
TRAVEL
PF<:INTING
OPS
EVALUATOR EXPENSE
GR6,rHS/199 'j
GR.Atfrsi 1992
GRANTS/ '1993
GRANTS/SUDDEN OPPORTUNITY
UNRESTRICTED FUND EXPENDITURE
INTEREST EXPENSE
MISCELLANEOUS EXPENSE
LCNElvELL
HC)RIZONS 50 FUNDR/:..ISING GATHER
HORIZCNS 50 RESIDENCY - '1993
EXPEi'~SE TOT,<\LS
N~NUAL BUDGET
YEAR-TO-DATE BUDGET BALANCE
20, '190.00
2,250.00
20, '190.00
2,250.00
'169. '17 '169. '17-
2,200.00
2,200.00
18, '150.00
'15, ,000.00
1,650.00 16,500.00
'15,000.00
--------------- --------------- ---------------
57,790.00
'1,8 '19. '17
5f:i,970.83
2,000.00 177.72 '1,822.28
200.00 21.04 178.9G
600.00 29.00 57 '1.00
500.00 5000.00
'1,000.00 607.00 393.00
2,000.00 900.00 'j ,100.00
3,000.00 'j,3 'j 7.80 'j ,682.20
807.00 347.95 459.0E,
8,205.00 7 , 044 . 1 9 i, '160.8'1
30,728.00 \ 30,728.00
'1,5000.00 1,5000.00
2,250.00 2, 2~,0. 00
83,78 83.78-
5,000.00
5,000.00
--------------- --------------- ----------------
57,790.00
'10,528.48
47,26 'j .52
... .
HC)PIZONZ;
:3ALWA ARTS & HU~'1J~~HTIES FC)UNDATION
BALANCE SHEET AS OF 3/93
r-I
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A 33
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u:i
=i
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ill
f-
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t-
PUBLIC ART DEVELOPMENT - VISUAL
Salina's Community Cultural Plan stressed issues of cultural accessibility and diversity
through, especially, the areas of leadership development, arts and humanities
education, and audience development. As a way of responding to these issues, the
Commission took a critical role in public art development through the Joseph Holmes
Chicago Dance Theatre Residency (performing) and potentially through the following
proposed project (visual). It is within this rationale that the following proposal is made:
Establish framework for the long-term public art program (the first three years in
collaboration with the Salina Art Center) that interjects aesthetic/artistic considerations
into current community issues. To this end, the 3-year program grows from the Smoky
Hill River Festival and identifies the Smoky Hill River as its focus of exploration. A core
committee, including persons such as artists, educators, city staff, river development
committee person, and the like, will establish scope and goals, plus develop and
monitor the program during the three years.
THE PROPOSAL FOR 1993:
RIVER FESTIVAL COLLABORATION
Salina Art Center
Salina Arts and Humanities Commission
The Aesthetic/Educational Project relating to the Smoky Hill River at the Smoky Hill
River Festival will explore the following community and artistic isues:
1) River as place for social interaction
2) Historic and/or environmental significance of the River
3) River as symbol or metaphor or subject for aesthetic inquiry
A three-level beginning for the collaboration at the Smoky Hill River Festival:
1. A video artist: The artist will produce a creative work that relates to the Smoky
Hill River, involves the community in some fashion, and has some form of public
expression at the 1993 Smoky Hill River Festival.
2. A writer and graphic designer, working prior to the River Festival, collecting
stories and creating a format for the distribution of text and image at the 1993
Festival.
3. Artists/scientists/educators working with a team of youth in a research mode.
This group will establish a point of departure for direct interaction and
exploration of the river during and around the '93 Festival and beyond. They
will develop an informal curriculum or map of events and activities appropriate
to a co-learning situation with youth. The learning will consist of laboratory
work, field experiences and the expression of critical and creative expressions.
Youth and river guides will participate in an interdisciplinary project of use and
interest to the community.
Estimated Cost: $8,500
Artist/Educator Fees: $4,000
Supplies: $2,500
Printing, promotion, documentation: $2,000
Administrative time: shared
April 23, 1993
May 14, 1993
June 25, 1993
July 26, 1993
July 30, 1993
August 9, 1993
August 9, 1993
August 16, 1993
August 20, 1993
August 25, 1993
1994 BUDGET CALENDAR
Finance Director
Department Heads.
forwards
budget
worksheets
to
Departments return 1994 budget documents to Finance
Director.
City Manager provides the City Commission with the
proposed 1994 budget.
City Commission authorizes publication of 1994 Budget
notice.
Budget notice published.
expenditures.
This sets maximum levy and
Public hearing on the 1994 budget.
First reading of Appropriation Ordinance.
Second reading of Appropriation Ordinance.
Appropriation Ordinance published.
Formal Budget submitted to County Clerk.
.~~"l
SMOKY HILL RIVER FESTIVAL
SALINA ARTS &. HU~1ANITIES FOUt~DATION
INCO~1E AND EXPENSE STATH1ENT AS OF 3/93
INCOME
BUTTON SALES - PREFESTIVAL
BUTTON SALES - E~1PLOVEE
BUTTCN SALES - GATE
BUTTON SALES - BICENTER
KANSAS ARTS COMMISSION
\'IICHITA GREYHOUND CHARITIES
Ii\JTEREST INCOJvIE
FOUR RIVERS MARKET FEES
,JURY FEES
ARTIST FEES
GA~1E FEES
FOOD FEES
CRAFT DEMONSTRATION FEES
ELECTRICAL FEES
T-SHIRT SALES
~USC. INCOI,'IE
BUr;INESS DONATIONS
SPONSORSHIP
SUPER SUPPORTERS
INDIVIDUAL CONTRIBUTIONS
PROFESSI'~~AL FUND. CAMPAIGN
INCO~1E TOTALS
EXPENSE:3
OFFICE SUPPLIES
CAPIT ALjl'1AINT.
TELEPHONE
POSTAGE
TRAVEL
PERSOt~NEL/CRE\"
CCNTINGENCY
I:.~U/ASCAP
t~ARKETING AND PROI'~OTION
POSTER PRnn
ARTIST GATHERING
VOLUNTEER BREAKFAST
SUPER SUPPORTER GATHERING
PERSONNEL-TECHNICAL
CCNSTRUCTIOr~
EL_ECTRICAL_
TECHrHCAL
STAGING-BICENTER
STAGING-GAZEeO
:3Tl\GING-CHILDREN 'S&' S rAGE II
DECORf\ TIONS
STAGING/REGIONAL DAY
SIGr~AGE
OUTSIDE PROFESSIONAL SERVICES
ART PARTICIPATION
THE SPACE
CRAFT DEMONSTRATI'~~S
FOUR RIVERS MARKET
PUBLIC ART/MERIT AWARDS
ENTERTAINMENT
ARTIST IN ACTION
FOUR RIVERS MARKET AWARDS
ARTS AREA FOCUS
SAL_ES TAX
tHSCELLANEOUS EXPENSE
HOSPITil,LITV
COMMUNITY DEVELOPMENT PLAN
EXPENSE TOTALS
AI'~NUAL BUDGET
52,000.00
6,000.00
35,000.00
12,000.00
600.00
2,000.00
6,200.00
8,200.00
-1,300.00
-12,250.00
1,000.00
25,000.00
'1,3QO.OO
'1,500.00
8,000.00
-1,000.00
35,000.00
'11,000.00
1+,500.00
223,850.00
1+,000.00
-1,500.00
2,700.00
2,000.00
5,200.00
1,200.00
1,200.00
1+8',000.00
1,500.00
1+00.00
1+00.00
500.00
500.00
1+,300.00
-I ,000.00
6,200.00
5,000.00
6,000.00
1+,500.00
2,000.00
1,000.00
2,200.00
6,000.00
5,000.00
1,000.00
350.00
200.00
5,000.00
76,000.00
'18,000.00
1,000.00
500.00
7,000.00
1,500.00
'1,000.00
223,850.00
YEAR-H)-DATE
1+00.00
2,000.00
1+59.71+
6, WO.OO
-1,270.00
600.00
315.00
2,850.00
-120.00
'1,175.00
8.00
273. -12
3,530.00
6,775.00
21+0.00
'1,750.00
27,865.86
2,315.33
315.69
57.02
1,91 L 75
1,386.38
9-15.00
400.00
'11,955.13
'1,500.00
75.00
250.00
'120.00
4,071+.68
'1,255.76
-121+.91+
18,375.00
23.70
385.23
15,000.00
60,440.61
BUDGET eALANCE
52,000.00
6,000.00
35,000.00
-12,000.00
200.00
5,71+0.26
2,100.00
30.00
'1-1,650.00
685.00
22,150.00
1, -180.00
325.00
8.00-
273. -1;(-
4,470.00
'1,000.00
28,225.00
'10,760.00
2,750.00
'195,984. '14
-1,684.67
3 '15.139-
1,442.98
788.2S
613.62
5,200.00
285.00
800.00
36,044.87
400.00
400.00
500.00
500.00
4,300.00
925.00
5,950.00
5,000.00
6,000.00
4,500.00
2,000.00
'I ,000.00
2,080.00
1.925.32
3,744.24
i ,000.00
350.00
200.00
4,875.06
57,625.00
n ,976.30
-1,000.00
500.00
7,000.00
1,114.77
'1,000.00
15,000.00-'
163,409.39
'-....---\ ,y
SMOKY HILL RIVER FESTIVAL
SALINA ARTS &. HUMANITIES FOU~~DATION
B/.\LANCE SHEET AS OF 3/93
ASSETS
CASH IN BAW(
PETTY CASH
SAVINGS ACCOUNT # '146994 FB&T
CD# 50129 NBA
CD# 62298 Nf3A
CD #10-33184 BANK IV
CD # 1 '18 '157.0 SECURITY SAVING~;
CD #73706 FIRST NATICNAL BANK
CD #172634.0 SECURITY SAVINGS
CD #115153.0 SECURITY SAVINGS
CD #109701.0 SECURITY SAVINGS
CD 4f'I '18488.0 SECUrUTY SAVINGS
2,293.49
25.00
5GO.95
48,470.84
7,507.50
2 '\ ,281 . 17
.00
20,948.53
7,346.43
.00
,00
.00
TOTAL ASSETS
108,433.9'1
------------.------------------------
'..
LI,A,BILITIES
,ACCTS PAYABLE ENCU~1BR/\NCES
.00
TOTAL LIABILITIES
.00
BALANCE ACCOUNTS
INVESTMENTS- RESTRICTED FUND
INVESn1ENTS-RES. CAPIT.AL n1P.
INVESTMENTS-RESERVE FUND
103, 'j 'i5.42
3,000.00
.00
CARRY OVER
34,893.2~.
TRANSFERS
p,JET GAIN/LC)SS
.00
32,574.75-
1 08 , 43 :3 . 9 'I
TOTAL LIAf3ILITIES &. ~~ET \'IOrHH
108,433.9'1
------------------------------------
~-_._~----~-~-----~-----
SMOKY HILL MUSEUM
STAFF REPORT
April 21, 1993
Current:
~ecorded attendance for the first quarter of 1993 was 3,511 compared to
3,204 in 1992. Also the museum hosted 24 tours/activities/meetings involving
546 people during that time, compared with 16 tours or programs for 365
people last year.
2. Work is progressing on many fronts with the exhibit plan. The Salina
A.rts and Humanities Commission OKed the overall long range proposal on
March 30. We are awaiting drawings from the architect in order to obtain
a city permit for construction. The E-team has been meeting weekly deciding
time1ines for research and programs to pull together the fall exhibit
IISettling the Smoky Hills.1I Dan Tomberlin has drafted a narrative outline
for the new exhibit and has put together a slide show about the exhibit
proposal.
3. Many education activities continue through the month of May, including:
use of a hands-on quilt block project for tours, a 5th grade classroom
project to create a quilt top, IIfreedom b10cksll created by multi-cultural
students in class at Roosevelt-Lincoln School, and regular meetings with
a group of gifted students from Roosevelt-Lincoln to develop One Keepers'
Place activities. Debbie French, Education Coordinator, is heading up
these activities --with lots of assistance from our volunteers.
4. The collections staff have been working on a number of projects including:
a procedures manual that outlines all phases of work with the artifacts,
an emergency preparedness manual, an archival access policy, and streamlining
the process for numbering the pre-1983 collections. Also new items are
being processed, storage areas rearranged, and new volunteers trained
to assist in computer entry.
Activities:
1. Over 20 kids and adults attended a One Keepers. Place orientation on April
2, including 4-H Ambassadors, area Girl Scouts, gifted students group
and interested parents.
2. Kansas Days activities during the last week of January involved about
600 students from county schools. We had 50 adults volunteer 165 hours
of service during the demonstrations.
3. ~lary Douglass, Dorothy Boyle, Wanda Clark and volunteer collections technicians
were involved with meeting with the Collections Committee, cataloging
571 objects, answering numerous research and collections requests, and
rearranging the textile storage rooms for more efficient use. Through
their work, the museum was also awarded a certificate from the National
Qui1ters Association for preservation work on our quilts.
4. A series of eight programs were held in conjunction with our quilt show.
The noon gallery lectures were quite popular and discussions are underway
to continue them during the IISett1ingll exhibit.
5. Pam Hodges, Store Manager, and Eve Boyle and many store volunteers completed
a very successful first quarter in the store. Both Pam and Eve recently
attended a Kansas products show in Wichita.
Upcoming:
1. The museum welcomes Debbie Wallis as a collections intern during the summer.
She has been with us in the past and brings valuable knowledge about archives
procedures.
2. Debbie French is assisting the gifted student group from Roosevelt-Lincoln
to develop two mystery cases from One Keepers' Place for the Smoky Hill
River Festival. They will deal with current festival happenings and historical
aspects of Oakdale Park.
3. Prisella Adams is working on publicity plans for community awareness of
the renovation work as well as conceptual ideas for promoting "Settling"
and its programs. She is also beginning to work on our Santa Fe Days
Annual Car Show.
4. The "Golden Threads" quilt show ends May 31.