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Utilities Cleaning Agreement (2010) ... " CONTRACT THIS AGREEMENT, made and entered into this and between the City of Salina, Kansas a municipal co .~ l~~2010 by arty, hereinafter referred to as the "Owner" and ServiceMaster, Second Party, hereinafter referred to as the "Contractor. " WITNESSETH: ARTICLE 1. It is hereby mutually agreed that for and in consideration of the sum or sums to be paid the Contractor by the Owner, asset forth in the attached Proposal and in accordance with the provisions of the "General Conditions," the Contractor shall furnish all labor, equipment, accessories and materials and shall perfonn all work necessary to complete the janitorial services in strict accordance with the attached scope of work. ARTICLE 2. It is hereby further agreed that in consi~eration of the faithful perfonnance of the work by the Contractor, the Owner shall pay the Contractor the sum or sums due him, by reason of said faithful perfonnance of the work, at stated intervals and in the amounts certified by the Director of Utilities; in accordance with the provisions of the "General Conditions," and as set forth in the attached proposal. ARTICLE 3. It is hereby further agreed that at the completion of the work and its acceptance by the Owner, all sums due the Contractor by reason of his faithful completion of the work will be paid the Contractor by the Owner on a monthly basis after said completion and acceptance. ARTICLE 4. This contract and all covenants and agreements thereof shall be binding upon and for the benefit of the heirs, executors, administrators, successors and assigns of ~.._- -. ,.) I " " \ IN WITNESSETH WHEREOF, the First Party and the Second Party, respectively, have caused this agreement to be duly executed in triplicate the day and year first herein written, all copies of which to all intents and purposes shall be considered the original. CONTRACTOR, SECOND PARTY ~((I~~erg~)& BY~Al ?J, ~ . J C7~ (Office or position of signer) Seal - if Contractor be a corporation OWNER, FIRST PARTY THE CITY OF SALINA, KANSAS BY /lfdL a. ~']J - 0, 't' It c -fo"'" f) .f u-f; /, '..{.,' (. s (Office or position of signer) C-2 2010 - 2012 UTIILlTIES DEPARTMENT JANITORIAL SERVICES CITY OF ,SALINA PROPOSAL FORM To: Director of Utilities City of Salina, Kansas , The undersigned agrees to the conditions and terms listed in the attached General Conditions and in the attached Scope of Work (POW/SW-1; POWW/SW-1; and UTD/SW-1). The undersigned will provide the Plant Optrations and Utility Divisions Janitorial Services specified for a monthly fee of: ($) 5\9. 00 For accounting purposes provide the following: 1\ Water Treatment Plant Administration Building($) ~3.@.'-- .tt Wastewater Plant Administration Building ($) is 1" - Water Distribution Warehouse ($) ~t~n. .- ~t~~~ ~,~,&~ , (Typed Or Printed) Street Address 5& ~.. ~ City, State, Zip Code ~ ~ t-S <Dt4-0 I Phone -c.% s -~~s--Ca-zCa. ( BY Firm Name PF -1 2010 - 2012 UTILITIES DEPARTMENT JANITORIAL SERVICES CITY OF SALINA GENERAL CONDITIONS General Cleaning shall occur each year for the next (3) three-years with tasks of cleaning and locations per Scope of Work beginning January 1, 2010 and concluding December 31, 2012. Cleaning will take place one (1) day per week, sometime between 5:00 P.M. and 8:00 A.M. A time schedule will be provided by the contracted company. The scope of work includes the weekly cleaning of the Water Treatment Plant Administration Building, Wastewater Treatment Plant Administration Building and Water Distribution Warehouse. All paper supplies, hand soap and Trash can liners will be provided by the City of Salina. Cleaning supplies and equipment will be provided by the contracted company. Contractor's Insurance Reauirements See Sheet CI-1. Termination of Aareement If either party decides to.terminate this (3) three-year janitorial agreement, they are to provide the other party with a written termination notice, which shall take effect no less than 30 days from the date of notification. Payment Payment for services rendered will be monthly. Billing must be submitted at the end of each month. Payment will be made on the Friday of the following week after the invoice is received. The City of Salina agrees that the monthly fee set forth in the Proposal Form shall be increased by 4% at the beginning of each calendar year to allow for projected increases in labor cost, fuel cost, transportation costs and other related costs involved in providing the janitorial services for the City of Salina, Utilities Department. QUE3stions regarding the Wastewater and Water Plant worksites are to be addressed to: Kurt Williams, Plant Operations Manager 401 South 5th Street Salina, Kansas 67401 785-826-7305 (Office) or 785-819-0463 (Cell) Questions regarding Water Distribution and Wastewater Collections are to be addressed to: Jeff Cart, Utility Superintendent 401 South 5th St Salina, Kansas 67401 785-826-7305 (Office) or 785~43-2593 (Cell) GC-1 2010-2012 UTILITY DIVISION JANITORIAL SERVICES CITY OF SALINA SCOPE OF WORK The City of Salina, Utility Division, is accepting proposals for janitorial services at the Water Distribution Warehouse Building, located at 319 Elm, Salina, Kansas 67401. The following areas of the building are to be cleaned once oer week, January 1, 2010 through December 31,2012 between the hours of 5:00 P.M. and 8:00 A.M.: . Office . Meter Shop Room Rest Rooms . Office Area / Dividers . . Break Room . Locker room . Approximately 1,850 sq. ft. The following is a listing of required weekly and monthly cleaning: Weeklv Cleanina . Vacuum all carpeted areas . Dust all counters, cabinets, bookshelves and file cabinets . Dust office equipment (computers, . Clean and sanitize all restrooms printers, copy machines and etc.) . Clean all mirrors . Wet mop all tile/linoleum floors . Clean conference area/break area . Dispose of all trash . Check and re-supply all paper towel . Wipe down all mini-blinds and window dispensers and bath tissue sills . Sanitize all phones . Clean the inside of the entryway windows . Wipe.down walls and remove scuffs UTD/SW-1 2010-2012 PLANT OPERATIONS DIVISION JANITORIAL SERVICES CITY OF SALINA SCOPE OF WORK The City of Salina, Plant Operations Division, is accepting proposals for janitorial services at the Water Treatment Plant Administration Building, located at 401 S. Fifth, Salina, Kansas 67401. The following areas of the building are to be cleaned once per week, January1, 2010 through December 31,2012 between the hours of 5:00 P.M. and 8:00 A.M.: . Five (5) Offices Waiting Room Break Room . Copy Room Conference Room . . . . Two (2) Restrooms . Approximately 3,500 sq. ft. The following is a listing of required weekly and monthly cleaning: Weeklv Cleanina . Vacuum all ~arpeted areas . Dust all counters, cabinets, bookshelves and file cabinets . Dust office equipment (computers, . Clean and sanitize all restrooms printers, copy machines and etc.) . Clean all mirrors . Wet mop all tilellinoleum floors . Clean conference area/break area . Dispose of all trash . Check and re-supply all paper towel . Wipe down all mini-blinds and window dispensers and bath tissue sills . Sanitize all phones . Clean the inside of the entryway windows . Wipe down walls and remove scuffs POW/SW-1 2010-2012 PLANT OPERATIONS DIVISION JANITORIAL SERVICES CITY OF SALINA SCOPE OF WORK The City of Salina, Plant Operations Division, is accepting proposals for janitorial services at the Wastewater Treatment Plant Administration Building, located at 596 North Marymount Road, Salina, Kansas 67401. The following areas of the building are to be cleaned once oer week, January 1, 2010 through December 31,2012 between the hours of 5:00 P.M. and 8:00 A.M.: . Three (3) Offices . Two (2) Restrooms . Copy Room and Hallway . Approximately 1,100 sq. ft. The following is a listing of required weekly and monthly cleaning: Weeklv Cleanina . Vacuum all carpeted areas . Dust all counters, cabinets, bookshelves and file cabinets . Dust office equipment (computers, . Clean and sanitize all restrooms printers, copy machines and etc.) . Clean all mirrors . Wet mop all tile/linoleum floors . Wipe down walls and remove scuffs . Dispose of all trash . Check and re-supply all paper towel . Wipe down all mini-blinds and window dispensers and bath tissue sills . Sanitize all phones . Clean the inside of the entryway windows POWW/SW-1 ACORDTM CERTIFICATE OF LIABILITY INSURANCE D,~;e (M'rDlYYYY) 1 13 2010 PRODUCER (800)563-1871 FAX: (785)825-5098 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Sunflower Insurance Group, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 2090 S. Ohio ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O. Box 1213 Salina KS 67402-1213 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURER A; Emplovers Mutual Casual tv ServiceMaster of Salina, Inc. INSURER B; dba ServiceMaster Clean INSURER C; 522 Reynolds INSURER D; Salina KS 67401-2034 INSURER E; THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING AN" REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO AlL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. 'U'T" D r.1 AIM~ INSR ~DD'L "8l-+~~:~8~E Pg~fl :',J;l,~N LIMITS TYPE OF INSURANCE POLICY NUMBER ~NERAL UABILlTY EA~H nr-r.llRREN~E $ COMMERCIAL GENERAL LIABILITY g~~~~J9~NTED $ I CLAIMS MADE 0 OCCUR MED EXP IAnv OI1e OAISO/l\ $ ~ PERSONAL & ADV INJURY $ ~ GENERAL AGGREGATE $ n'LAGGREnE ~~~ AFlES PER PRODUCTS - COMP/OP AGG $ POLICY JECT LOC ~TOMOBlLE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 ~ ANY AUTO (Ea accident) A - ALL OWNED AUTOS 2X7232009 10/7/2009 10/7/2010 BODILY INJURY (Per person) $ - SCHEDULED AUTOS ~ HIRED AUTOS BODILY INJURY $ ~ NON-OWNED AUTOS (Per accident) - PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ~ ANY AUTO OTHER THAN "A Ar-r. $ AUTO ONLY; AGG $ EXCESSlUMBRELLA LIABILITY $ =:J OCCUR 0 CLAIMS MADE -AGGREGATE $ $ ~ DEDUCTIBLE $ RI'TENTION S S A WORKERS COMPENSATION AND X I we STATU. IOJhl- EMPLOYERS' LIABILITY 100,000 ANY PROPRIETORlPARTNERlEXECUTIVE E.L. EACH ACCIDENT $ OFFICERlMEMBER EXCLUDED? 2X7232009 10/7/2009 10/7/2010 E.L. DISEASE - EA EMPLOYEE S 100,000 If yes, describe under E.L. DISEASE - POLICY LIMIT S 500,000 ~PECIAI PROVISIONS ....Iow OTHER DESCRIPTION OF OPERATIONSlLOCATlONSlVEHICLESlEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS CERTIFICATE HOLDER CANCELLATION SHDULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City of Salina EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL Attention: Martha Tasker-Director of Utili ~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT 300 W. Ash FAILURE TO DO so SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE Salina, KS 67401 INSURER. ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ~L - ..... -.:J;Pt(h~ Susan Flaming/SFLAMI - ACORD 25 (2001/08) INqn?t; tn4na\ na.... @ACORD CORPORATION 1988 Pono 1 nf? IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001/08) INS025 (0108).OSa Page 2 012 RilhtFax C3-2 1/13/2010 1:28:22 PM PAGE 2/003 Fax Server M:QBQ. CERTIFICATE OF LIABILITY INSURANCE I DAD (MMIDDIYY'nt 01/1312010 MllIIICER ONLY AND CONFERS NO RIOHIS ...0;; THE CER11F1CATE UPSCCMB a PIlTS INSURANCE LLC PO sox 80038 ~. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR MEMPHIS. TN 38108 (888) 881-3838 X1347 700 INSURERS AFFORDING COVERAGE NAI~ It aauRB>> INSURER A.'lME PNOBllXlIIlIIWICE CCIIIPAM'f SERVICEMASTER OF SAUNA IHe DBA SERVlCEMASTER ClEAN INSURER 8: 522 REVNOl.DS INSURERC: SALINA. KS 87401 INSURER 0: I INSURER E: COVERAGES THE POlICIES Of NlURANCE LISTED BB.OW HAVE BEEN ISSUED TO THE INSUReD NAMED ABOVE FOR ntE Pa..1CY PERIOD INDICATED. NOTWITHSTANDINB ANt RfQUIIEMENr. TERM OR CONDmON OF At<< COIl'RACT OR OTHER DOCUMB4T WITH RESPECT TO WHI9H THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE NBURANCE AFFORDED BY THE P<1ICIES DESCRBED HEREIN 18 SUBJECT TO AU. THE TERMS. EXa.USIONS AND CONDmDNS OF SUCH POI.ICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ~R= "PI tIP aaulWlCll PClUC'f IUI8ER DATI utm8 A GEDMLUAIIlm 88O-7071C21s.o& 10107/2008 10/07/2010 I S 1.000 000 tx ~IAL GENEIW. LlA8D.1TY '300 000 ...... ClAIMS MADE 00 OCCUR .5.000 ., 000 000 112.000.000 OEN'L AOOAEGATE IMr1' APPLIES PER: . 112.000 000 IX1 POLK:\' n:. nLOC AUnlMlIIIILE UIIIUJY ~D 81NOLE LIMIT -- ea_ . ~ AHV AUTO -- AU OWNED AUTOS ~~URV . ~ SCllEDULEDAUTOS ~ HIREDAUToe BODILY INJUR\' . (Per aa:ldIIllG -- NOIIOWNEDAUTOS W.&~FE S CWlUI UAIIUJY . EAACCIDENJ S q AHV AUTO OTHERlHAN EA N;;C II AUYOONLY: AmI . 1ICI8MI88l1iLLA UA8IU1Y fACH CCCUAAENCE . P OCCUR OClAlUS MADE IIOGAEGATE S II R=. . ~ . WOIlICIIlICOMPINlIA1lON MD EllPLOYIR8" UAIIIUIY E.L EACHACClDI1Nf It ~~ EL DI8EA8E . EA EMPLOYEE S a '1M!Ir _ E.1. Dl8EA8E. POlICY lIMIT . A 01KIR LMlEDPOI.W1ION 680-7071C215-08 10/0712008 10107/2010 INCWDED ..llCRIPIIOJt CI' OPEllA1ION8 Iux:A1IGe 1V1111CL118 I IIXCI...... ADDIO BY ENDGFl VBII' "PI!CUI. PIIOVBCIlIII IN THE EVENT OF NaII.pAVMENr OF PREMIUM, ONLY 1EN(10) DAYS NOTICE OF CANCELLATlONSHAU. BE GIVEN. HE: JANlTORlALSERVICES CERTIFICATE HOLDER CANCELLA110N CITV OF SAUNA unUTIES DEPARlMENT PO BOX 738 SALINA. KS 87402-8789 IMOUUUIIYOP1HI UOWII ClISCRIIEDPOUaEII. CP""" · 1ft1EAlRl1Hl EJlIlRA1lClff .... _. 11lE..\IIIIG IJOURIR WIU BClUYOlITO IIlUI. ~ DA'. WIlIITBI II01ICITOlMI CI1n1FlCAl1l1OLD1R.....DTOTHI LIFI'. Bur 'llIWRIi 10 DO SO 8HAU. ~ Ie........CIN OR UA8Iun t:JI AllY IlINO UPON 1HIIN8IIRIA, I1lI ACI8n8 OR RIl. "A1IWE8. AU1KOIIIIID IIIiPlIE8IlI<<A1Ml ACORD 21 (2001/08) R1ahtFax C3-2 1/13/2010 1:28:22 PM PAGE 3/003 Fax 5erver IMPORTANT If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. A statement on this certificate does not confer rights to the certiflcateholder in lieu of such endOl'88ment(s). If SUBROGATION IS WAIVED, subject to the tenns and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endol8ement(s). DISCLAIMER The certificate of Insurance on the reverse side of this form does not constitute a contrad between the Issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, 8Jd8nd or aIler the c;overage afforded by the policies listed thereon. ACORD 25 (1001108)