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10-13-2009 Board of Directors AgendaSalina Downtown, Inc ... to champion a healthy, vibrant downtown community! BOARD OF DIRECTORS Beth Vinson Salina Regional Health Center SDI President Robin Cates On The Pot SDI Vice President Russel Prophet Hampton and Royce SDI Secretary Kenneth Rinke Salina Taco .Johns SDI Treasurer Mike Forrista I Lee Development LLC Melissa Goetz KC&G Business Appraisal Associates Jerry Hinrikus Sign Pro Ken Jennison Salina Media Group , Christy Lauer Simply Baby and More Jim Loader The Market Shop Kathryne Perney Quilting Station Brian Richardson Richardson Developments Phyllis C. Klima Executive Director SALI NA DOWNTOWN, INC. Board of Directors Tuesday, October 13, 3:30 p.m. Salina Downtown, Inc., 205 W Ash Art=nin.4 I. call to order Design Review Board 4:00 PM II. Roll call Exec Committee 2:30 PM III. Recognition of guests Lee District & SDI Board meetings at 3:30PM IV. Additions or changes to the agenda Destination Marketing Committee Noon V. Approval of consent agenda BSR Committee 4:00 PM A. Approval of September 8, 2009 meeting minutes Design Review Board 4:00 PM B. Approval of Directors Report C. Approve committee Requests 1. Business Support and Recruitment — Development Incentive Program Review committee recommends approval of the following awards: Midwest Music, 210 S Santa Fe - $11495. Carroll's office Building, 200 S Santa Fe — $ 883. Salina Tacos, 303 S Santa Fe - $ 300. Rendezvous Bar, 249 N Santa Fe - $3,499. TOTAL $63177. VI. Quarterly Financial Report VII. Board committee Reports A. Friends of the River B. Business Incentive Package C. Holiday Lighting VIII. Standing committee/Task Force Reports A. Business Support and Recruitment B. Communications and Advocacy C. Destination Marketing IX. Action Items A. Appointment to fill an un -expired term XV. Additional Items Calendar Oct 8 Design Review Board 4:00 PM Oct 10 Exec Committee 2:30 PM Oct 13 Lee District & SDI Board meetings at 3:30PM Oct 14 Destination Marketing Committee Noon Oct 15 BSR Committee 4:00 PM Oct 22 Design Review Board 4:00 PM XVI. Public Forum — time set aside for any member or general public to address the Board. XVII. Motion to adjourn is in order Cc: City Manager, local media 205 west Ash . Po Box 1065, Salina, KS 67402-1065 . (785) 825-0535 . FAX (785) 825-7216• www.salinadowntown.com SALINA DOWNTOWN, INC. Executive Director's Report September 2009 Administration — Program of work 1. Board — 2009 Program of work A. Smoky Hill River Development —Phase 2 has been included in the 2010 City of Salina budget. B. Business Incentive Package — The Board members working on this priority have not met since February 18. However, board members are continuing to make personal calls on Lee District member businesses. Project Open - Submitted Start -Up Kansas Application on behalf of Jack and Jill's Salon. continue to do follow-up with the Lee District businesses participating in Project Open as well as continuing to "business coach" the five FastTrac@ graduates. Next FastTrac@ sessions begin November 16 with 3 hour evening sessions 5:45-8:45 PM Monday and Wednesday through December 16. Spring FastTrac is scheduled for March 29 — April 28 (Mondays and Wednesdays from 5:45 PM until 8:45 PM - again through the CLASS program at the Salina Public Library) Salina has been designated as a Network Kansas E -Community! We now have $75,666 State Tax Credits to sell to establish a revolving loan fund for Salina small businesses. The Chamber will administer this program. I will serve as Salina representative to the State and Regional E - Community meetings. C. Holiday lighting 2669 — Installation in progress Board Position — Norm Yenkey has been appointed by Mayor Larson to fill the two year term vacated by Clark Renfro. 2. Committee Reports A. Business Support and Recruitment • Development Incentive Program application period closed September 1 1 . • The City Downtown Parking Committee has not met since Oct 17, 2668. August 11 , Chief Hill indicated via phone that he anticipated requesting the purchase of the equipment within two weeks. This system will allow their staff to issue computerized tickets and/or warnings (to individuals who have not received citations in the previous six months.) • The City Commission approved the wayfinding signage bid at their regular meeting July 6. This package includes the Lee District wayfinding and parking signage. Anticipate installation in October, 2669. • The City has received the final lighting study report in early May. Report was presented to the City Commission in Study Session at 2:36 PM September 21. • Continue individual contact with developers on as requested basis. • Continue individual business consultations. • Scheduled the second FastTrac@ session on to begin in November. This session will be held at the Salina Public Library and is being marketed through their CLASS program. • Business Activity Reports NEW BUSINESSES — New in September BUSINESSES FOR SALE Carol Lee Donuts Santa Fe Phillies and Subs BUSINESSES CLOSING/CLOSED Temp Closings following fire Anderson's Leather Shop RELOCATED WINTHIN DISTRICT: B. Communications and Advocacy — Met this month with Chamber volunteers and staff to discussed proposed activities of All American Team and possible creation of Lee District Ambassadors. Representatives decided not to recommend creating a separate group. They did recommend that the Chamber include SDI staff on communications regarding All American Team activities to allow Lee District to help promote those within the District. They further recommended that SDI staff consider joining the Chamber All American Team. Published e -newsletter and direct mailed to about 76 businesses who either report no e-mail address or who have indicated mail as their communication preference. SDI staff has been asked to speak to the Kansas Arts Commission Sept 3, 2669. Our office has been experiencing ABUNDANT computer related problems over the past several months. Staff is gathering cost information on upgrades and alternate service providers. C. Destination Marketing - Met Wednesday, September 9 • Agreed to the design of the holiday light pole banners and awarded the job to low local bidder Western Associates. • "Marketing Opportunities" mailings were sent July 3 with the following response: BREAST CANCER BIG BGGRAMA PARADE OF LIGHTS TOTAL 166.66 Ornament 166.66 56.66 Candy Cane 56.66 15000.00 The Cure 15000.00 100.00 Microscope 56.66 Goblin 56.66 Candy Cane 266.66 56.66 Petri Dish 266.66 Witch 100.00 Ornament 356.66 256.66 Lab Assistant 56.66 Candy Cane 366.66 256.66 Lab Assistant 256.66 Wreath 566.66 56.66 Petri Dish 56.66 Goblin 56.66 Candy Cane 150.00 566.66 Research Scientist 566.66 566.66 Research Scientist 566.66 25766.66 366.66 656.66 35656.66 City of Salina Downtown Improvements - • City Comprehensive Planning process is nearing completion. I have been attending City Commission Study Sessions regarding the proposed plan. The Plan contains significant emphasis on downtown and the Smoky Hill River Revitalization project. • Way finding Signage - City Commission • Parking - Chief Jim Hill anticipates presenting equipment purchase request in September to start the process of change. I have not seen this appear on the City Commission agenda. Salina Area Chamber of Commerce • Project Open - Chamber and SDI staff have been drafting annual SEDIC report to be presented in October. • Remodel is nearing completion. Chamber anticipates Certificate of Occupancy in October. Which means the SDI office will be moving in October. • Salina has been designated as a NetWork Kansas E -Community! The Chamber and SDI jointly authored this application. We now have $75,666 State Tax Credits to sell to establish a revolving loan fund for Salina small businesses. The Chamber will administer this program. I will serve as Salina representative to the State and Regional E -Community meetings. PR/Speaking engagements - Sept 3 - Kansas Arts Commission regarding Public Art Project. Professional Development - Oct 21 - will attend quarterly training in Leavenworth on fund raising and volunteer development SALINA DOWNTOWN, INC Statement of Activities - Budget vs. Actual July through September 2009 Ordinary Income/Expense Income GRANT INCOME INTEREST INCOME PROGRAM INCOME SERVICE FEES Total Income Expense BANK SERVICE CHARGES BUILDING REPAIR/MAINTENANCE COMMUNICATIONS COMPUTER SUPPLIES/MAINTENANCE CONTINGENCY DUES & SUBSCRIPTIONS EQUIPMENT MAINTENANCE AGREEMENT EQUIPMENT REPAIR INSURANCE MARKETING MEALS MEETING EXPENSES OFFICE SUPPLIES OTHER EXPENSES-MISC. PERSONNEL EXPENSE POSTAGE EXPENSE PRINTING PROFESSIONAL DEVELOPMENT PROFESSIONAL SERVICES RENT SUPPLIES TRAVEL, MILEAGE UTILITIES Total Expense Net Ordinary Income Net Income See accountants' compilation report. Jul - Sep 09 Budget $ Over Budget % of Budget 668.00 0.00 450.00 -450.00 0.0% 16, 650.19 41500.00 121150.19 370.0% 91026.05 141500.00 -51473.95 62.25% 261344.24 191450.00 61894.24 135.45% 30.32 15.00 15.32 202.13% 122.95 150.00 -27.05 81.97% 818.41 750.00 68.41 109.12% 0.00 450.00 -450.00 0.0% 0.00 150.00 -150.00 0.0% 250.00 500.00 -250.00 50.0% 125.43 150.00 -24.57 83.62% 0.00 225.00 -225.00 0.0% 0.00 800.00 -800.00 0.0% 61061.18 71000.00 -938.82 86.59% 15.79 60.00 -44.21 26.32% 268.42 454.22 500.00 -45.78 90.84% 0.00 75.00 -75.00 0.0% 14, 487.07 13, 835.00 652.07 104.71% 317.37 900.00 -582.63 35.26% 59.75 300.00 -240.25 19.92% 0.00 600.00 -600.00 0.0% 51674.00 61740.00 -11066.00 84.18% 11710.00 11800.00 -90.00 95.0% 420.56 225.00 195.56 186.92% 395.40 450.00 -54.60 87.87% 361.23 800.00 -438.77 45.15% 311572.10 361475.00 -41902.90 86.56% -51227.86 -171025.00 111797.14 30.71% 4:40 PM SALINA DOWNTOWN, INC 10/08/09 Accrual Basis Profit & Loss Prev Year Comparison January through September 2009 Ordinary Income/Expense Income GRANT INCOME INTEREST INCOME ORGANIZATION CONTRIBUTION PROGRAM INCOME SERVICE FEES Total Income Expense BANK SERVICE CHARGES BUILDING REPAIR/MAINTENANCE COMMUNICATIONS COMPUTER SUPPLIES/MAINTENANCE DUES & SUBSCRIPTIONS EQUIPMENT -NON CAPITAL EQUIPMENT MAINTENANCE AGREEMENT EQUIPMENT REPAIR INSURANCE MARKETING MEALS MEETING EXPENSES OFFICE SUPPLIES OTHER EXPENSES-MISC. PERSONNEL EXPENSE POSTAGE EXPENSE PRINTING PROFESSIONAL DEVELOPMENT PROFESSIONAL SERVICES RENT SPEC PROJ-FACADE EXP SUPPLIES TAXES & FEES TRAVEL, MILEAGE UTILITIES Total Expense Net Ordinary Income Net Income Jan - Sep 09 Jan - Sep 08 $ Change % Change 581207.00 501500.00 71707.00 15.26% 574.35 11962.38 -11388.03 -70.73% 551000.00 551000.00 0.00 0.0% 231441.99 61873.85 161568.14 241.03% 691212.67 781388.45 -91175.78 -11.71% 206, 436.01 192, 724.68 13, 711.33 7.11% 125.15 48.07 77.08 160.35% 420.12 668.97 -248.85 -37.2% 11496.34 11351.55 144.79 10.71% 213.33 0.00 213.33 100.0% 11081.85 11219.44 -137.59 -11.28% 0.00 219.12 -219.12 -100.0% 376.07 316.90 59.17 18.67% 80.40 74.94 5.46 7.29% 895.00 877.00 18.00 2.05% 91926.19 101368.61 -442.42 -4.27% 381.38 144.30 237.08 164.3% 11848.16 21340.54 -492.38 -21.04% 11563.88 895.20 668.68 74.7% 50.55 0.00 50.55 100.0% 391128.59 371279.11 11849.48 4.96% 11149.20 11448.19 -298.99 -20.65% 31506.01 51763.54 -21257.53 -39.17% 11320.00 870.00 450.00 51.72% 281692.19 181852.41 91839.78 52.19% 61384.00 51700.00 684.00 12.0% 261940.00 201524.54 61415.46 31.26% 131356.89 31067.34 101289.55 335.46% 91.00 71.00 20.00 28.17% 21767.16 11183.86 11583.30 133.74% 11203.89 11067.27 136.62 12.8% 142, 997.35 114, 351.90 28, 645.45 25.05% 631438.66 781372.78 -141934.12 -19.06% Page 2 of 4 SALINA DOWNTOWN, INC Statement of Activities - Budget vs. Actual January through September 2009 Ordinary Income/Expense Income GRANT INCOME INTEREST INCOME ORGANIZATION CONTRIBUTION PROGRAM INCOME SERVICE FEES Total Income Expense BANK SERVICE CHARGES BUILDING REPAIR/MAINTENANCE COMMUNICATIONS COMPUTER SUPPLIES/MAINTENANCE CONTINGENCY DUES & SUBSCRIPTIONS EQUIPMENT -NON CAPITAL EQUIPMENT MAINTENANCE AGREEMENT EQUIPMENT REPAIR INSURANCE MARKETING MEALS MEETING EXPENSES OFFICE SUPPLIES OTHER EXPENSES-MISC. PERSONNEL EXPENSE POSTAGE EXPENSE PRINTING PROFESSIONAL DEVELOPMENT PROFESSIONAL SERVICES RENT SPEC PROD -FACADE EXP SUPPLIES TAXES & FEES TRAVEL, MILEAGE UTILITIES Total Expense Net Ordinary Income Net Income See accountants' compilation report. Jan - Sep 09 Budget $ Over Budget % of Budget 581207.00 501000.00 81207.00 116.41% 574.35 11350.00 -775.65 42.54% 551000.00 401000.00 151000.00 137.5% 231441.99 141500.00 81941.99 161.67% 69, 212.67 751000.00 -51787.33 92.28% 2061436.01 1801850.00 251586.01 114.15% 125.15 45.00 80.15 278.11% 420.12 450.00 -29.88 93.36% 11496.34 21250.00 -753.66 66.5% 213.33 11350.00 -11136.67 15.8% 0.00 450.00 -450.00 0.0% 11081.85 950.00 131.85 113.88% 0.00 300.00 -300.00 0.0% 376.07 450.00 -73.93 83.57% 80.40 11675.00 -11594.60 4.8% 895.00 21000.00 -11105.00 44.75% 91926.19 131000.00 -31073.81 76.36% 381.38 180.00 201.38 211.88% 11848.16 21000.00 -151.84 92.41% 11563.88 11400.00 163.88 111.71% 50.55 225.00 -174.45 22.47% 391128.59 401235.00 -11106.41 97.25% 11149.20 21700.00 -11550.80 42.56% 31506.01 51700.00 -21193.99 61.51% 11320.00 31000.00 -11680.00 44.0% 281692.19 231840.00 41852.19 120.35% 61384.00 51400.00 984.00 118.22% 26, 940.00 131356.89 655.00 121701.89 21039.22% 91.00 50.00 41.00 182.0% 21767.16 11350.00 11417.16 204.98% 11203.89 21000.00 -796.11 60.2% 1421997.35 111 ,655.00 311342.35 128.077 63, 438.66 691195.00 -51756.34 91.68% SALINA DOWNTOWN, INC Statement Of Financial Position As of September 30, 2009 ASSETS Current Assets Checking/Savings CERTIFCATE OF DEPOSIT OPERATING ACCOUNT PETTY CASH SCOUT BROKERAGE Total Checking/Savings Total Current Assets Fixed Assets ACCUMULATED DEPRECIATION FURNITURE & FIXTURES Total Fixed Assets Other Assets NOTE RECEIVABLE -Startup Kansas Total Other Assets Ifell filW V'��=11 V LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities ACCOUNTS PAYABLE- FACADE GRANT FICA PAYABLE (Social Security) Total Other Current Liabilities Total Current Liabilities Long Term Liabilities NOTES PAYABLE -EXT IMPROV PGM Total Long Term Liabilities Total Liabilities Equity UNRESTRICTED NET ASSETS Net Income Total Equity TOTAL LIABILITIES & EQUITY See accountants' compilation report. Sep 30, 09 50,545.47 31,822.91 60.00 1021998.59 185,426.97 185,426.97 -7,858.64 9,220.75 1,362.11 20,063.75 20,063.75 14,732.67 0.02 14,732.69 14,732.69 20,093.75 20,093.75 34,826.44 1081587.73 63,438.66 172,026.39