Bicentennial Center Improvements
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tAlA Document 8151'"-1997
Abbreviated Standard Form of Agreement Between Owner and Architect
AGREEMENT made as of the
in the year of
(In words, indicate day, month and year)
Second day of July
Two thousand nine (2009)
BETWEEN the Architect's client identified as the Owner:
(Name. address and other information) Salina Bicentennial Center
Marshall P. Perry, Manager
800 The Midway
Salina KS 67401
785 826 7200 Fax 785 826 7207
. This document has important
legal consequences.
Consultation with an attorney
is encouraged with respect to
its completion or modification.
and the Architect:
(Name, address and other information)
Jones Gillam Renz Architects Inc.
Jeffrey S. Gillam, President
730 N. 9th Salina KS 67401
785 827 0386 Fax 785 827 0392
For the following Project: Salina Bicentennial Center
(Include detailed description of Project) Renovation, Remodel
Salina KS
JGR Proj 09-2322
The Owner and Architect agree as follows.
AlA Document B151lU -1997. Copyrlght@ 1974, 1978, 1987, and 1997 by The American Institute 01 Architects. All rights reserved. WARNING: This
AlAe Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlAe Document,
or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law.
Purchasers are permitted to reproduce ten (10) copies 01 this document when completed. To report copyright violations 01 AlA Contract Documents, e-mail
The American Institute 01 Architects' legal counsel, copyright@aia.org.
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ARTICLE 1 ARCHITECT'S RESPONSIBILITIES
i 1.1 The services performed by the Architect, Architect's employees and Architect's consultants shall be as enumerated
in Articles 2, 3 and 12.
i 1.2 The Architect's services shall be performed as expeditiously as is consistent with professional skill and care and
the orderly progress of the Project. The Architect shaiL submit for the Owner's approval a schedule for the performance
of the Architect's services which may be adjusted as the Project proceeds. This schedule shall include allowances for
periods of time required for the Owner's review and for approval of submissions by authorities having jurisdiction over
the Project. Time limits established by this schedule approved by the Owner shall not,.except for reasonable cause, be
exceeded by the Architect or Owner.
i 1.3 The Architect shall designate a representative authorized to act on behalf of the Architect with respect to the
Project.
S 1.4 The services covered by this Agreement are subject to the time limitations contained in Section 11.5.1.
ARTICLE 2 SCOPE OF ARCHITECT'S BASIC SERVICES
i 2.1 DEFINITION
The Architect's Basic Services consist of those described in Sections 2.2 through 2.6 and any other services identified in
Article 12 as part of Basic Services, and include normal structural, mechanical and electrical engineering services.
i 2.2 SCHEMATIC DESIGN PHASE
i 2.2.1 The Architect shall review the program furnished by the Owner to ascertain the requirements of the Project and
shall arrive at a mutual understanding of such requirements with the Owner.
S 2.2.2 The Architect shall provide a preliininary evaluation of the Owner's program, schedule and construction budget
requirements, each in terms of the other, subject to the limitations set forth in Section 5.2.1.
S 2.2.3 The Architect shall review with the Owner alternative approaches to design and construction of the Project.
S 2.2.4 Based on the mutually agreed-upon program, schedule and construction budget requirements, the Architect shall
prepare, for approval by the Owner, Schematic Design Documents consisting of drawings and other documents
illustrating the scale and relationship of Project components.
S 2.2.5 The Architect shall submit to the Owner a preliminary estimate of Construction Cost based on current area,
volume or similar conceptual estimating techniques.
S 2.3 DESIGN DEVELOPMENT PHASE
S 2.3.1 Based on the approved Schematic Design Documents and any adjustments authorized by the Owner in the
program, schedule or construction budget, the Architect shall prepare, for approval by the Owner, Design Development
Documents consisting of drawings and other documents to fix and describe the size and character of the Project as to
architectural, structural, mechanical and electrical systems, materials and such other elements as may be appropriate.
S 2.3.2 The Architect shall advise the Owner of any adjustments to the preliminary estimate of Construction Cost.
S 2.4 CONSTRUCTION DOCUMENTS PHASE
S 2.4.1 Based on the approved Design Development Documents and any further adjustments in the scope or quality of
the Project or in the construction budget authorized by the Owner, the Architect shall prepare, for approval by the
Owner, Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for
the construction of the Project.
i 2.4.2 The Architect shall assist the Owner in the preparation of the necessary bidding information, bidding forms, the
Conditions of the Contract, and the form of Agreement between the Owner and Contractor.
i 2.4.3 The Architect shall advise the Owner of any adjustments to previous preliminary estimates of Construction Cost
indicated by changes in requirements or general market conditions.
AlA Document B151TU -1997. Copyrlght@ 1974, 1978, 1987, and 1997 by The American Institute of Architects. All rights reserved. WARNING: This
AlAe Document Is protected by U.S. Copyright law and International Treaties. Unauthorized reproduction or distribution of this AlA" Document, 2
or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law.
Purchasers are permitted to reproduce ten (10) copies of this documeril when completed. To report copyright violations of AlA Contract Documents, e-mail
The American Institute of Architects' legal counsel, copyright@aia.org.
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fi 2.4.4 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required
for the approval of governmental authorities having jurisdiction over the Project.
fi 2.5 BIDDING OR NEGOTIATION PHASE
The Architect, following the Owner's approval of the Construction Documents and of the latest preliminary estimate of
Construction Cost, shall assist the Owner in obtaining bids or:negotiated proposals and assist infcnvatding and preparing
contracts for construction. .
fi 2.6 CONSTRUCTION PHASE-ADMINISTRATION OF THE CONSTRUCTION CONTRACT
fi 2.6.1 The Architect's responsibility to provide Basic Services for the Construq@h'Phase under this Agreement
commences with the award of the initial Contract for Construction and,'t~tiDinates at the earlier of the issuance to the
Owner of the final Certificate for Payment or 60 days after the date of Substantial Completion of the Work.
fi 2.6.2 The Architect shall provide administration of the Contract for Construction as set forth below and in the edition
of AlA Document A201, General Conditions of the Contract for Construction, current as of the date of this Agreement,
unless otherwise provided in this Agreement. Modifications made to the General Conditions, when adopted as part of
the Contract Documents, shall be enforceable under this Agreement only to the extent that they are consistent with this
Agreement or approved in writing by the Architect.
fi 2.6.3 Duties, responsibilities and limitations of authority of the Architectunder this Section 2.6 shall not be restricted,
modified or extended without written agreement of the Ownet and Architect with consent of the Contractor, which
consent will not be unreasonably withheld.
fi 2.6.4 The Architect shall be a representative of and shall advise and consult with the Owner during the administration
of the Contract for Construction. The Architect shall have authority to act on behalf of the Owner only to theex~efit
provided in this Agreement unless otherwise modified by written amendment. . .
52.6.5 The Architect, as a representative oCthe Owner, shall visit the site at intervals appropriate to the stage of the
Contractor's operations, or as otherwise agreed by the Owner and the Architect in Article 12,(1)to become generally.
familiar with and to keep the Owner informed about the progress and quality of the por,tionof the Work 'completed, (2)
to endeavor to guard the Owner against defects and deficiencies in the Work, and (3) to determine in general ifthe
Work is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the
Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on-site inspections
to check the quality or quantity of the Work. The Architect shall neither have control over or charge of, nor be
responsible for, the construction means, methods, techniques, sequences or procedures, or for safety precautions and
programs in connection with the Work, since these are solely the Contractor's rights and responsibilities under the
Contract Documents.
52.6.6 The Architect shall report to the Owner known deviati~ns from the Contract Documents and from the most
recent construction schedule submitted by the Contractor. However, the Architect shall not be responsible for the
Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect
shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of and shall
not be responsible for acts or omissions of the Contractor, Su~ontractors, or their agents or employees, or of any other
persons or entities performing portions of the Work. .
52.6.7 The Architect shall at all times have access to the Work wherever it is in preparation or progress.
5 2.6.8 Except as otherwise provided in this J\gree~ent or whep direct communications have been speSiallY1il.qthorized,
the Owner shall endeavor to communicatewiUdhe Contractor:through the Architect about matters.ansingout of or
relating to the Contract Documents; Communications by and with the Architect's consultants shall be through the
Architect. .
fi 2.6.9 CERTIFICATES FORPA YMENT
fi 2.6.9.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such
amounts.
AlA Document B151TV -1997. Copyrlght@ 1974,1978,1987, and 1997 by The American Institute of Architects. All rights reserved. WARNING: This
AlA'" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA'" Document,
or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent pOSSible under the law.
Purchasers are permitted to reproduce ten (10) copies 01 this document when completed. To report copyright violations 01 AlA Contract Documents,e-mail
The American Institute of Architects' legal counsel, copyright@aia.org.
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S 2.6.9.2 The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's
evaluation of the Work as provided in Section 2.6.5 and on the data comprising the Contractor's Application for
Payment, that the Work has progressed to the point indicated and that, to the best of the Architect's knowledge,
information and belief, the quality of the Work is in accordance with the Contract Documents. The foregoing
representations are subject (1) to an evaluation of the Work for conformance with the Contract Documents upon
Substantial Completion, (2) to results of subsequent tests and inspections, (3) to correction of minor deviations from the
Contract Documents prior to completion, and (4) to specific qualifications expressed by the Architect.
S 2.6.9.3 The issuance of a Certificate for Payment shall not be a representation that the Architect has (I) made
exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction
means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors
and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4)
ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum.
S 2.6.10 The Architect shall have authority to reject Work that does not conform to the Contract Documents. Whenever
the Architect considers it necessary or advisable, the Architect shall have authority to require inspection or testing of the
Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or
completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to
exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors,
material and equipment suppliers, their agents or employees or other persons or entities performing portions of the
Work.
S 2.6.11 The Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as
Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with
information given and the design concept expressed in the Contr~ct Documents. The Architect's action shall be taken
with such reasonable promptness as to cause no delay in the Work or in the activities of the Owner, Contractor or
separate contractors, while allowing sufficient time in the Architect's professional judgment to permit adequate review.
Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other
details such as dimensions and quantities, or for substantiating instructions for installation or performance of equipment
or systems, all of which remain the responsibility of the Contractor as required by the Contract Documents. The
Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the
Architect, of any construction means, methods, techniques, sequences or procedures. The Architect's approval of a
specific item shall not indicate approval of an assembly of which the item is a component.
S 2,6.12 If professional design services or certifications by a design professional related to systems,. materials or
equipment are specifically required of the Contractor by the Contract Documents, the Architect shall specify appropriate
performance and design criteria that such services must satisfy. Shop Drawings and other submittals related to the Work
designed or certified by the design professional retained by the Contractor shall bear such professional's written
approval when submitted to the Architect. The Architect shall be entitled to rely upon the adequacy, accuracy and
completeness of the services, certifications or approvals performed by such design professionals.
S 2.6.13 The Architect shall prepare Change Orders and Construction Change Directives, with supporting documentation
and data if deemed necessary by the Architect as provided in Sections 3.1.1 and 3.3.3, for the Owner's approval and
execution in accordance with the Contract Documents, and may authorize minor changes in the Work not involving an
adjustment in the Contract Sum or an extension of the Contract Time which are consistent with the intent of the
Contract Documents.
S 2.6.14 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of
final completion, shall receive from the Contractor and forward to the Owner, for the Owner's review and records,
written warranties and related documents required by the Contract Documents and assembled by the Contractor, and
shall issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the
requirements of the Contract Documents.
S 2.6.15 The Architect shall interpret and decide matters concerning'performance of the Owner and Contractor under,
and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect's
response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable
promptness.
AlA Document 8151111-1997. Copyrlght@ 1974,1978, 1987, and 1997 by The American Institute of Architects. All rights reserved. WARNING: This
AlAe Document is protected by U.S; Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlAe Document,
or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law.
Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AlA Contract Documents, e-mail
The American Institute 01 Architects' legal counsel, copyrighl@aia.org.
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t 2.6.16 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from
the Contract Documents and shall be in writing or in the for~ of drawings. When making such interpretations and initial
decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show
partiality to either, and shall not be liable for results of interpretations or decisions so rendered in good faith.
t 2.6.17 The Architect shall render initial decisions on claims; disputes or other matters in question between the Owner
and Contractor as provided in the Contract Documents. However, the Architect's decisions on matters relating to
aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents.
t 2.6.18 The Architect's decisions on claims, disputes or other matters in question between the Owner and Contractor,
except for those relating to aesthetic effect as provided in Section 2.6.17, shall be subject to mediation and arbitration as
provided in this Agreement and in the Contract Documents.
ARTICLE 3 ADDITIONAL SERVICES
t 3.1 GENERAL
t 3.1.1 The services described in this Article 3 are not included in Basic Services unless so identified in Article 12, and
they shall be paid for by the Owner as provided in this Agreement, in addition to the compensation for Basic Services.
The services described under Sections 3.2 and 3.4 shall only be provided if authorized or confirmed in writing by the
Owner. If services described under Contingent Additional Services in Section 3.3 are required due to circumstances
beyond the Architect's control, the Architect shall notify the Owner prior to commencing such services. If the Owner
deems that such services described under Section 3.3 are not required, the Owner shall give prompt written notice to the
Architect. If the Owner indicates in writing that all or part of such Contingent Additional Services are not required, the
Architect shall have no obligation to provide those services.
t 3.2 PROJECT REPRESENTATION BEYOND BASIC SERVICES
t 3.2.1 If more extensive representation at the site than is described in Section 2.6.5 is required, the Architect shall
provide one or more Project Representatives to assist in carrying out such additional on-site responsibilities.
t 3.2.2 Project Representatives shall be selected, employed and directed by the Architect, and the Architect shall be
compensated therefor as agreed by the Owner and Architect. The duties, responsibilities and limitations of authority of
Project Representatives shall be as described in the edition of AlA Document B352 current as of the date of this
Agreement, unless otherwise agreed.
t 3.2.3 Through the presence at the site of such Project Representatives, the Architect shall endeavor to provide further
protection for the Owner against defects and deficiencies in the Work, but the furnishing of such project representation
shall not modify the rights, responsibilities or obligations of the Architect as described elsewhere in this Agreement.
t 3.3 CONTINGENT ADDITIONAL SERVICES
t 3.3.1 Making revisions in drawings, specifications or other documents when such revisions are:
.1 inconsistent with approvals or instructions previously given by the Owner, including revisions made
necessary by adjustments in the Owner's program or Project budget;
.2 required by the enactment or revision of codes, Jaws or regulations subsequent to the preparation of such
documents; or
.3 due to changes required as a result of the Owner's failure to render decisions in a timely manner.
t 3.3.2 Providing services required because of significant changes in the Project including, but not limited to, size,
quality, complexity, the Owner's schedule, or the method of bidding or negotiating and contracting for construction,
except for services required under Section 5.2.5.
t 3.3.3 Preparing Drawings, Specifications and other documentation and supporting data, evaluating Contractor's
proposals, and providing other services in connection with Change Orders and Construction Change Directives.
t 3.3A Providing services in connection with evaluating substitutions proposed by the Contractor and making
subsequent revisions to Drawings, Specifications and other documentation resulting therefrom.
t 3.3.5 Providing consultation concerning replacement of Work damaged by fire or other cause during construction, and
furnishing services required in connection with the replacement of such Work.
AlA Document 8151T11-1997. Copyright@ 1974,1978,1987, and 1997 by The American Institute of Architects. All rights reserved. WARNING: This
AlAe Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlAe Document, 5
or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law.
Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AlA Contract Documents. e-mail
The American Institute of Architects' legal counsel, copyright@aia.org.
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53.3.6 Providing services made necessary by the default of the Contractor, by major defects or deficiencies in the Work
of the Contractor, or by failure of performance of either the Owner or Contractor under the Contract for Construction.
t 3.3.7 Providing services in evaluating an extensive number of claims submitted by the Contractor or others in
connection with the Work.
t 3.3.8 Providing services in connection with a public hearing, a dispute resolution proceeding or a legal proceeding
except where the Architect is party thereto.
t 3.3.9 Preparing documents for alternate, separate or sequential bids or providingservices in connection with bidding,
negotiation or construction prior to the completion of the ConstructiqJl D9cuments Phase.
t 3.4 OPTIONAL ADDITIONAL SERVICES
t 3.4.1 Providing analyses of the Owner's needs and programming the requirements of the Project.
t 3.4.2 Providing financial feasibility or other special studies.
t 3.4.3 Providing planning surveys, site evaluations or comparative studies of prospective sites.
5 3.4.4 Providing special surveys, environmental studies and submissions required for approvals of governmental
authorities or others having jurisdiction over the Project.
t 3.4.5 Providing services relative to future facilities, systems and equipment.
S 3.4.6 Providing services to investigate existing conditions or fal?ilities or to make measured drawings thereof.
S 3.4.7 Providing services to verify the accuracy of drawings or other information furnished by the Owner.
S 3.4.8 Providing coordination of construction performed by separate contractors or by the Owner's own forces and
coordination of services required in connection with construction performed and equipment supplied by the Owner.
S 3.4.9 Providing services in connection with the work of a construction manager or separate consultants retained by the
Owner.
S 3.4.10 Providing detailed estimates of Construction Cost.
53.4.11 Providing detailed quantity surveys or inventories of material, equipment and labor.
53.4.12 Providing analyses of owning and operating costs.
S 3.4.13 Providing interior design and other similar services required for or in connection with the selection,
procurement or installation of furniture, furnishings and related equipment.
S 3.4.14 Providing services for planning tenant or rental spaces.
S 3.4.15 Making investigations, inventories of materials or equipment, or valuations and detailed appraisals of existing
facilities.
t 3.4.16 Preparing a set of reproducible record drawings showing significant changes in the Work made during
construction based on marked-up prints, drawings and other data furnished by the.Contractor to the Architect
t 3.4.17 Providing assistance in the utilization of equipment or systems such as testing, adjusting and balancing,
preparation of operation,~nd maintenance manuals, training personnel for operation and maintenance, and consultation
during operation.
AlA Document B151T111-1997. Copyrlght@ 1974, 1978, 1987, and 1997 by The American Institute of Architects. All rights reserved. WARNING: This
AlAe Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AiAeDocument,
or any portion of it, may resuit In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law.
Purchasers are permitted to reproduce ten (10) copies 01 this document when completed. To report copyright violations of AlA Contract Documents, e-mail
The American InsliMe of Architects' legal counsel, copyright@aia.org.
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~ 3.4.18 Providing services after issuance to the Owner of the final Certificate for Payment, or in the absence of a final
Certificate for Payment, more than 60 days after the date of Substantial Completion of the Work.
~ 3.4.19 Providing services of consultants for other than architectural, structural, mechanical and electrical engineering
portions of the Project provided as a part of Basic Services.
~ 3.4.20 Providing any other services not otherwise included in this Agreement or not customarily furnished in _
accordance with generally accepted architectural practice.
ARTICLE 4 OWNER'S RESPONSIBILITIES
~ 4.1 The Owner shall provide full information in a timely manner regarding requirements for and limitations on the
Project, including a written program which shall set forth the Owner's objectives, schedule, constraints and criteria,
including space requirements and relationships, flexibility, expandability, special equipment, systems and site
requirements. The Owner shall furnish to the Architect, within 15 days after receipt of a written request, information
necessary and relevant for the Architect to evaluate, give notice of or enforce lien rights.
~ 4.2 The Owner shall establish and periodically update an overall budget for the Project, including the Construction
Cost, the Owner's other costs and reasonable contingencies related to all of these costs.
~ 4.3 The Owner shall designate a representative authorized to act on the Owner's behalf with respect to the Project. The
Owner or such designated representative shall render decisions in a timely manner pertaining to documents submitted
by the Architect in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services.
~ 4.4 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the
site of the Project, and a written legal description of the site. T~e surveys and legal information shall include, as
applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; adjacent drainage;
rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site;
locations, dimensions and necessary data with respect to existing buildings, other improvements and trees; and
information concerning available utility services and lines, both public and private, above and below grade, including
inverts and depths. All the information on the survey shall be referenced to a Project benchmark.
~ 4.5 The Owner shall furnish the services of geotechnical engineers when such services are requested by the Architect.
Such services may include but are not limited to test borings, test pits, determinations of soil bearing values, percolation
tests, evaluations of hazardous materials, ground corrosion tests and resistivity tests, including necessary operations for
anticipating subsoil conditions, with reports and appropriate recommendations.
~ 4.6 The Owner shall furnish the services of consultants other than those designated in Section 4.5 when such services
are requested by the Architect and are reasonably required by the scope of the Project.
~ 4.7 The Owner shall furnish structural, mechanical, and chemical tests; tests for air and water pollution; tests for
hazardous materials; and otherlaboratory and environmental tests, inspections and reports required by law or the
Contract Documents.
~ 4.8 The Owner shall furnish all legal, accounting and insurance services that may be necessary at any time for the
Project to meet the Owner's needs and interests. Such services'shall include auditing services the Owner may require to
verify the Contractor's Applications for Payment or to ascertain how or for what purposes the Contractor has used the
money paid by or on behalf of the Owner.
~ 4.9 The services, information, surveys and reports required by Sections 4.4 through 4.8 shall be furnished at the
Owner's expense, and the Architect shall be entitled to rely upon the accuracy and completeness thereof.
~ 4.10 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect
in the Project, including any errors, omissions or inconsistencies in the Architect's Instruments of Service.
AlA Document 8151T1l-1997. Copyrlght@ 1974, 1978, 1987, and 1997 by The American Institute of Architects. All rights reserved. WARNING: This
AlAe Document is protected by U.S. Copyright law and International Treaties. Unauthorized reproduction or distribution of this AlAe Document,
or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law.
Purchasers are permitted to reproduce ten (10) copies 01 this document when completed. To report copyright violations of AlA Contract Documents, e-mail
The American Institute of Architects' legal counsel, copyright@aia.org.
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ARTICLE 5 CONSTRUCTION COST
~ 5.1 DEFINITION
~ 5.1.1 The Construction Cost shall be the total cost or, to the extent the Project is not completed, the estimated cost to
the Owner of all elements of the Project designed or specified by the Architect.
~ 5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the
Owner and equipment designed, specified, selected or specially provided for by the Architect, including the costs of
management or supervision of construction or installation provided by a separate construction manager or contractor,
plus a reasonable allowance for their overhead and profit. In addition, a reasonable allowance for contingencies shall be
included for market conditions at the time of bidding and for changes in the Work;
~ 5.1.3 Construction Cost does not include the compensation of the Architect and the Architect's consultants, the costs of
the land, rights-of-way and financing or other costs that are theJ;"esponsibility of the Owner as provided in Article 4.
~ 5.2 RESPONSIBILITY FOR CONSTRUCTION COST
~ 5.2.1 Evaluations of the Owner's Project budget, the preliminary estimate of Construction Cost and detailed estimates
of Construction Cost, if any, prepared by the Architect, represent the Architect's judgment as a design professional
familiar with the construction industry. It is recognized, however, that neither the Architect nor the Owner has control
over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices, or over
competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or
represent that bids or negotiated prices will not vary from the Owner's Project budget or from any estimate of
Construction Cost or evaluation prepared or agreed to by the Arcbitect.
~ 5.2.2 No fixed limit of Construction Cost shall be established as a condition of this Agreement by the furnishing,
proposal or establishment of a Project budget, unless such fixed limit has been agreed upon in writing and signed by the
parties hereto. If such a fixed limit has been established, the Architect shall be permitted to include contingencies for
design, bidding and price escalation, to determine what materials, equipment, component systems and types of
construction are to be included in the Contract Documents, to make reasonable adjustments in the scope of the Project
and to include in the Contract Documents alternate bids as may be necessary to adjust the Construction Cost to the fixed
limit. Fixed limits, if any, shall be increased in the amount of an increase in the ContractSUln occurring after execution
of the Contract for Construction.
~ 5.2.3 If the Bidding or Negotiation Phase has not commenced within 90 days after the Architect submits the
Construction Documents to the Owner, any Project budget or fixed limit of Construction Cost shall be adjusted to
reflect changes in the general level of prices in the construction industry.
t 5.2.4 If a fixed limit of Construction Cost (adjusted as provided in Section 5.2.3) is exceeded by the lowe~t bona fide
bid or negotiated proposal, the Owner shall:
.1 give written approval of an increase in such fixed limit;
.2 authorize rebidding or renegotiating of the Project within a reasonable time;
.3 terminate in accordance with Section 8.5; or
.4 cooperate in revising the Project scope and quality as required to reduce the Construction Cost.
~ 5.2.5 If the Owner chooses to proceed under Section 5.2.4.4, the Architect, without additional compensation, shall
modify the documents for which the Architect is responsible under this Agreement as necessary to comply with the
fixed limit, if established as a condition of this Agreement. The modification of such documents without cost to the
Owner shall be the limit of the Architect's responsibility under this Section 5,2.5. The Architect shall be entitled,t<t
compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is
commenced.
ARTICLE 6 USE OF ARCHITECT'S INSTRUMENTS OF SERVICE
S 6.1 Drawings, specifications. and other documents, including those in electronic form, prepared by the Architect and
the Architect's consultants are Instruments of Service for use solely with respect to this Project. The Architect and the
Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service and shall
retain all common law, statutory and other reserved rights, including copyrights.
AlA Oocument 8151™ -1997. Copyrlght@ 1974,1978,1987, and 1997 by The American Institute of Architects. All rights reserved. WARNING: This
AIA4POocument Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA4POoeument,
or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law.
Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AlA Contract Documents, e-mail
The. American Institute of Architects'legal counsel, copyright@aia.org.
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t
fi 6.2 Upon execution of this Agreement, the Architect grants to the Owner a nonexclusive license to reproduce the
Architect's Instruments of Service solely for purposes of constructing, using and maintaining the Project, provided that
the Owner shall comply with all obligations, including prompt payment of all sums when due, under this Agreement.
The Architect shall obtain similar nonexclusive licenses from the Architect's consultants consistent with this
Agreement. Any termination of this Agreement prior to completion of the Project shall terminate this license. Upon
such termination, the Owner shall refrain from making further reproductions of Instruments of Service and shall return
to the Architect within seven days of termination all originals and reproductions in the Owner's possession or control. If
and upon the date the Architect is adjudged in default of this Agreement, the foregoing license shall be deemed
terminated and replaced by a second, nonexclusive license permitting the Owner to authorize other similarly
credentialed design professionals to reproduce and, where permitted by law, to make changes, corrections or additions
to the Instruments of Service solely for purposes of completing, using and maintaining the Project.
fi 6.3 Except for the licenses granted in Section 6.2, no other license or right shall be deemed granted or implied under
this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted
herein to another party without the prior written agreement of the Architect. However, the Owner shall be permitted to
authorize the Contractor, Subcontractors, Sub-subcontractors and material or equipment suppliers to reproduce
applicable portions of the Instruments of Service appropriate to and for use in their execution of the Work by license
granted in Section 6.2. Submission or distribution of Instruments of Service to meet official regulatory requirements or
for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved
rights of the Architect and the Architect's consultants. The Owner shall not use the Instruments of Service for future
additions or alterations to this Project or for other projects, unless the Owner obtains the prior written agreement of the
Architect and the Architect's consultants. Any unauthorized use of the Instruments of Service shall be at the Owner's
sole risk and without liability to the Architect and the Architect's consultants.
S 6.4 Prior to the Architect providing to the Owner any Instru1ll:ents of Service in electronic form or the Owner providing
to the Architect any electronic data for incorporation into the Instruments of Service, the Owner and the Architect shall
by separate written agreement set forth the specific conditions governing the format of such Instruments of Service or
electronic data, including any special limitations or licenses not otherwise provided in this Agreement.
TICLE 7 DISPUTE: RESOLUTION
S 7. DIATION ,
S 7.1.1 A claim, dispute or other matter in question arising out of or related to this Agreement shall be subject t
mediation as onditionprecedent to arbitration or the institution of legal or equitable proceedings by eithe y. If
such matter relate 0 or is the subject of a lien arising out of the Architect's services, the Architect ma oceed in
accordance with apph Ie law to comply with the lien notice or filing deadlines prior to resoluti of the matter by
mediation or by arbitratio .
rmatters in question between them
ordance with the Construction Industry
ct. Request for mediation shall be filed in
fi 7.1.3 The parties shall share the me . or's fee and any filing fees e lly. The mediation shall be held in the place
where the Project is located, unle nother location is mutually agreed u Agreements reached in mediation shall be
enforceable as settlement a ments in any court having jurisdiction thereof.
fi 7.2 ARBITRAll
fi 7.2.1 Any 1m, dispute or other matter in question arising out of or related to this Agree t shall be subject to
arbitr . . Prior to arbitration, the parties shall endeavor to resolve disputes by mediation in ac
on 7.1.
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AIA4IlOocument is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or'distribution of this AIAlPOocument, 9
or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law.
Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AlA Contract Documents, e-mail
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.2.2 Claims, disputes and other matters in question between the parties that are not resolved by mediation shall be
deci arbitration which, unless the parties mutually agree otherwise, shall be in accordance with the Cohstructi
Industry tion Rules of the American Arbitration Association currently in effect. The demand for arbitral" shall
be filed in writin the other party to this Agreement and with the American Arbitration Association.
fi 7.2.3 A demand for arbitratl all be made within a reasonable time after the claim, dispute 0 r matter in
question has arisen. In no event sh demand for arbitration be made after the date whe"" stitution of legal or
equitable proceedings based on such elai ed by the applicable statute
of limitations.
fi 7.2.4 No arbitration arising out of or relating to this Agree shall in
other manner, an additional person or entity not a party to this Agr
specific reference to this Agreement and signed by the Owner; iteet, any other person or entity sought to be
joined. Consent to arbitration involving an additional pers J entity shall not titute consent to arbitration of any
claim, dispute or other matter in question not describe . the written consent or wi rson or entity not named or
described therein. The foregoing agreement to ar . ate and other agreements to arbitrate WI n additional person or
entity duly consented to by parties to this A ment shall be specifically enforceable in accordan
in any court having jurisdiction thereof.
fi 7.2.5 The award rendered b~ arbitrator or arbitrators shall be final, and judgment may be entered upon it in
accordance with applicab aw in any court having jurisdiction thereQf.
i 7.3 CLAIMS F ONSEQUENTlAL DAMAGES
The Archit and Owner waive consequential damages for claims, disputes or other matters in question arising out of
or rei . to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to
e' r party's termination in accordance with Article 8. .
ARTICLE 8 TERMINATION ORSUSPENSIQN
S 8.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be
considered substantial nonperformance and cause for termination or, at the Architecfs:option, cause for suspension of
performance of services under this Agreement. If the Architect elects to suspend services, prior to suspension of
services, the Architect shall give seven days' written notice to the Owner. Inth~event of a suspension of services, the
Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of
services. Before resuming services, the Architect shall be paid all sums due prior to suspension and any expenses
incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services
and the time schedules shall be equitably adjusted.
S 8.2 If the Project is suspended by the Owner for more than 30 consecutive days, the Architect shall be compensated for
services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated
for expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the
remaining services and the time schedules shall be equitably adjusted.
S 8.3 If the Project is suspended or the Architect's services are suspended for more than 90 consecutive days, the
Architect may terminate this Agreement by giving not !ess than seven days' written notice.
S 8.4 This Agreement may be terminated by either party upon not less than seven days' written notice should the other
party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating
the termination.
S 8.5 This Agreement may be terminated by the Owner upon not less than seven days' written notice to the Architect for
the Owner's convenience an4,withoUt 'cause.
S 8.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services performed
prior to termination, together with Reimbursable Expenses then due and all Termination Expenses as defined in Section
8.7.
!J
AlA Document B1511V -1997. Copyrlght@ 1974,1978,1987, and 1997 by The American Institute of Architects. All rights reserved. WARNING: This
AlA'" Document Is protected by U.S: Copyright law and International Treaties. Unauthorized reproduction or distribution of this AlA'" Document,
or any portion of it, may result In severe civil and criminal penanles, and will be prosecuted to the maximum extent possible under the law.
Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AlA Contract Documents, e-mail
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, )
, )
fi 8.7 Termination Expenses are in addition to compensation for the services ofthe Agreement and include expenses
directly attributable to termination for which the Architect is not otherwise compensated, plus an amount for the
Architect's anticipated profit on the value of the services not performed by the Architect.
ARTICLE 9 MISCELLANEOUS PROVISIONS
fi 9.1 This Agreement shall be governed by the law of the principal place of business of the Architect, unless otherwise
provided in Article 12.
fi 9.2 Terms in this Agreement shall have the same meaning as those in the edition of AlA Document A201, General
Conditions of the Contract for Construction, current as of the date of this Agreement.
fi 9.3 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have
accrued and the applicable statutes of limitations shall commence to run not later than either the date of Substantial
Completion for a~s or failures to act occurring prior to Substantial Completion or the date of issuance of the final
Certificate for Payment for acts or failures to act occurring after Substantial Completion. In no event shall such statutes
of limitations commence to run any later than the date when the Architect's services are substantially completed.
fi 9.4 To the extent damages are covered by property insuranc~ during construction, the Owner and Architect waive all
rights against each other and against the contractors, consultants, agents and employees of the other for damages, except
such rights as they may have to the proceeds of such insurance as set forth in the edition of AlA Document A20 I,
General Conditions of the Contract for Construction, current as of the date of this Agreement. The Owner or the
Architect, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar
waivers in favor of the other parties enumerated herein.
fi 9.5 The Owner and Architect, respectively, bind themselves; !heir partners, successors, assigns and legal
representatives to the other party to this Agreement and to the. partners, successors, assigns and legal representatives of
such other party with respect to all covenants of this Agreement. Neither the Owner nor the Architect shall assign this
Agreement without the written consent of the other, except that the Owner may assign this Agreement to an institutional
lender providing financing for the Project. In such event, the lender shall assume the Owner's rights and obligations
under this Agreement. The Architect shall execute all consents reasonably required to facilitate such assignment.
S 9.6 This Agreement represents the entire and integrated agreement between the Owner and the Architect and
supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended
only by written instrument signed by both Owner and Architect.
fi 9.7 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a
third party against either the Owner or Architect.
fi 9.8 Unless otherwise provided in this Agreement, the Architect and Architect's consultants shall have no responsibility
for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials or toxic
substances in any form at the Project site.
fi 9.9 The Architect shall have the right to include photographic or artistic representations of the design of the Project
among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the
completed Project to make such representations. However, the Architect's materials shall not include the Owner's
confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific
information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for
the Architect in the Owner's promotional materials for the Project.
fi 9.10 If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be
submitted to the Architect for review at least 14 days prior to the requested dates of execution. The Architect shall not
be required to execute certificates that would require knowledge, services or responsibilities beyond the scope of this
Agreement.
AlA Document 8151 TN -1997. Copyrlght@ 1974, 1978. 1987, and 1997 by The American Institute of Architects. All rights reserved. WARNING: This
AlAe Document is protected by U.S. Copyright law and International Treaties. Unauthorized reproduction or distribution of this AlAe Document,
or any portion of it, may result In severe civil and criminal penalties, and wiU be prosecuted to the maximum extent possible under the law. 11
Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AlA Contract Documents, e.mail
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ARTICLE 10 PAYMENTS TO THE ARCHITECT
S 10.1 DIRECT PERSONNEL EXPENSE
Direct Personnel Expense is defined as the direct salaries of the Architect's personnel engaged on the Project and the
portion of the cost of their mandatory and customary contributions and benefits related thereto, such as employment
taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, employee retirement plans and
similar contributions.
S 10.2 REIMBURSABLE EXPENSES
S 10.2.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and include expenses
incurred by the Architect and Architect's employees and consultants directly related to the Project, as identified in the
following Clauses:
.1 transportation in connection with the Project, authorized out-of-town travel and subsistence, and
electronic communications;
.2 fees paid for securing approval of authorities having jurisdiction over the Project;
.3 . reproductions, plots,standard form documents, postage, handling and delivery of instruments of Service;
.4 expense of overtime work requiring higher than regular rates if authorized in advance by the Owner;
.5 renderings, models and mock-ups requested by the Owner;
.6 expense of professional liability insurance dedicated exclusively to this Project or the expense of
additional insurance coverage or limits requested by the Owner in excess of that normally carried by the
Architect and the Architect's consultants;
.7 reimbursable expenses as designated in Article 12;
.8 other similar direct Project-related expenditures.
S 10.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES
i 10.3.1 An initial payment as set forth in Section 11.1 is the mini.mum payment under this Agreement.
i 10.3.2 Subsequent payments for Basic Services shall be made monthly and, where applicable, shall be in proportion to
services performed within each phase of service, on the basis set forth in Section 11.2.2.
i 10.3.3 If and to the extent that the time initially established in Section 11.5.1 of this Agreement is exceeded or
extended through no fault of the Architect, compensation for any services rendered during the additional period of time
shall be computed in the manner set forth in Section 11.3.2.
S 10.3.4 When compensation is based on a percentage of Construction Cost and any portions of the Project are deleted or
otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are
performed on those portions, in accordance with the schedule set forth in Section I 1.2.2, based on (1) the lowest bona
fide bid or negotiated proposal, or (2) if no such bid or proposal is received, the most recent preliminary estimate of
Construction Cost or detailed estimate of Construction Cost for such portions of the Project.
S 10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES
Payments on account of the Architect's Additional Services and for Reimbursable Expenses shall be made monthly
upon presentation of the Architect's statement of services rendered or expenses incurred.
S 10.5 PAYMENTS WITHHELD
No deductions shall be made from the Architect's compensation on account of penalty, liquidated damages or other
sums withheld from payments to contractors, or on account of the cost of changes in the Work other than those for
which the Architect has been adjudged to be liable.
S 10.6 ARCHITECT'S ACCOUNTING RECORDS
Records of Reimbursable Expenses and expenses pertaining to Additional Services and services performed on the basis
of hourly rates or a multiple of Direct Personnel Expense shall be available to the Owner or the Owner's authorized
representative at mutually convenient times.
AlA Document 8151T.. -1997. Copyright@ 1974,1978,1987, and 1997 by The American Institute of Architects. All rights reserved. WARNING: This
AlA. Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlAe Document,
or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law.
Purchasers are permitted to reproduce ten (10) copies 01 this document when completed. To report copyright violations of AlA Contract Documents, e-mail
The American Institute of Architects' legal counsel, copyright@aia.org. .
12
ARTICLE 11 BASIS OF COMPENSATION
The Owner shall compensate the Architect as follows: _ ~'~ ,:
S 11.1 An Initial Payment of - N/ A
($ --------------) shall be made upon execution of this Agreement and credited to the Owner's account at final
payment.
S 11.2 BASIC COMPENSATION
S 11.2.1 For Basic Services, as described in Article 2, and any other services included in Article 12 as part of Basic
Services, Basic Compensation shall be computed as follows:
(lnser! basis of compensation, including stipulated sums, multiples or percentages, and identify phases to which
particular methods of compensation apply, if necessary.)
Insert Attachment B "Architectural and Engineering Basic Fee Schedule"
S 11.2.2 Where compensation is based on a stipulated sum or percentage of Construction Cost, progress paymentsfor
Basic Services in each phase shall total the following percentages of the total Basic Compensation payable:
(Insert additional phases as appropriate.)
Schematic Design: Fifteen percent ( 15 %)
Design Development Phase: Twenty percent ( 20 %)
Construction Documents Phase: Forty percent ( 40 %)
Bidding or Negotiation Phase: Ten percent ( 10 %)
Construction Phase: Fifteen percent ( 15 %)
Total Basic Compensation
one hundred percent ( 100.00% )
S 11.3 COMPENSATION FOR ADDITIONAL SERVICES .
S 11.3.1 For Project Representation Beyond Basic Services, as described in Section 3.2, compensation shall be computed
as follows:
Only as authorized and confirmed in writing by the Owner.
AlA Document B151™ -1997. Copyrlght@ 1974, 1978, 1987, and 1997 by The American Institute 01 Architects. All rights reserved. WARNING: This
AlA-Document /s protected by U.S. Copyright Law and Internati(lnal Treaties! Unauthorized reproduction or distribution of this AlA-Document,
or any port/on of it, may result In severe civil and criminal penalties, and will be prosecuted to the maxl,mum extent possIble under the law.
Purchasers are permitted to reproduce ten (10) copies 01 this document when completed. To report copyright violations 01 AlA ContractOocun'lents, e-mail
The American lnslilute of Architects'legal counsel, copyright@aia.org. ':
13
S 11.3.2 For Additional Services of the Architect, as described in Articles 3 and 12, other than (1) Additional Project
Representation, as described in Section 3.2, and (2) services included in Article 12 as part of Basic Services, but
excluding services of consultants, compensation shall be computed as follows:
(Insert basis of compensation, including rates and multiples of Direct Personnel Expense for Principals and. employees,
and identify Principals and classify employees, if required. Identify specific services to which particular methods of
compensation apply, ifnecessary.) .
Only as authorized and confirmed in writing by th~
S 11.3.3 For Additional Services of Consultants, inc..u~ii).g additional structural, mechanical and elecmcal engin~ting
services and those provided under Section 3.4.19 oridentified in Article 12 as part of Additional Servic~ a In.ultiple of
One point one ( 1.1 ) times the amounts billed to the Architect for such services.
(Identify specific types of consultants in ArticIe 12, ifrequired.)
S 11.4 REIMBURSABLE EXPENSES " .'
For Reimbursable Expenses, as described in Section 10.2, and any other items im::"4~ed'in Article 12as Reimbursable
Expenses, a multiple of One I>oint one (1.1) tirnestheexpenses incurred by the Architect,
the Architect's employees and consultants directly related to the Project.
S 11.5 ADDITIONAL PROVISIONS
S 11.5.1 If the Basic Services covered by this Agreement have not been completed within -N/ A
(-------- ) months of the date hereof, through no fault of the Architect, extension of the Architect's services beyond
that time shall be compensated as provided in Sections 10.3.3 and 11.3.2.
S 11.5.2 Payments are due and payable Thirty (30 ) days from the date of the
Architect's invoice. Amounts unpaid Thirty-one (31 ) days after the invoice date shall
bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the
principal place of business of the Architect.
(Insert rate o/interest agreed upon.)
.One percent (1%) of unpaid balance
...
". .", . .
..... '"' '. o. .. ......
'''''''.'. ,".:' .::.', .:.".".',,,
. n. . ,.."". ,_.
".. no- .... . ...,.;::" ."..
00 .. . ,.. .
",. : . ',.. -.:: :,'
. . ......
o ". .",
:. . .... .. -.
. . .. .. .
";., :. '.: .. .,........
. -.. ... . ".-.-
(Usury laws and requirements under t~eF.M~idlTruth in Lending Act, similar state and local Co.rz~'inf,.,ctedit laws
and other regulations at the Owner;'sarrclArchitect's principal places of business, the locatiqp, '?ttb,e' Project and
elsewhere may affect the valid~tfdfthis provision. Specific legal advice should be obtaiT}ed,'wi(h'tespect to deletions or
modifications, and also rtrgdrding requirements such as written disclosures or wa;vtlrs.;) .
S 11.5.3 The rates and multiples set forth for Additional Services shall be ~dju$te.din accordance with the normal salary
review practices of the Architect. '
AlA Document 8151™ -1997. Copyrlght@ 1974, 1978, 1987, and 1997by The American Institute of \Architects. All rights reserved. WARNING: This
AlA. Document Is protected by U.S. Copyright law and International Treaties. Unauthorized reproduction or distribution of this AlA-Document,
or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law.
Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report.copyrlght violations of AlA Contract Documents, e-mail
The American Institute of Architects' legal counsel, copyright@aia.org.
14
I
ARTICLE 12 OTHER CONDITIONS OR SERVICES
(Insert descriptions of other services. identify Additional Services included within Basic Compensation and
modifications to the payment and compensation terms included in this Agreement.)
Article 10.2
Services described in paragraph 10.2.1.4 shall be included as part of Architect's Basic Services.
Attachment A
Services described in Attachment A, "Feasibility Study and Master Plan Scope of Work" shall be included as part of the
Architect's Basic Services. Reference Exhibit 1, illustrating the area to be included in the study.
Attachment C
Services described in Attachment C, "Phase 1, Interior Renovation of Second Floor Conference Facilities" shall be included
as part of the Architect's Basic Services
Attachment D
Architect agrees to comply with the insurance requirements and indemnification provisions set forth on Attachment D.
Attachment E
Architect agrees to comply with the equal opportunity and affIrmative action requirements set forth on Attachment E.
This Agreement entered into as of the day and year first written above.
OWNER
City of Salina
~
(Signature)
A/J..rC:K\ Pec1:. \j iu -
M. LUl-.i L~r .:oUII, Mayor
(Printed name and title)
Jeffrey S. Gillam, President
(Printed name and title)
CAUTION: You should sign an original AlA Contract Document, on which this text appears in REO. An original assures that
changes will not be obscured.
AlA Document B151T101 -1997. Copyrlght@ 1974, 1978, 1987, and 1997 by The American Institute 01 Architects. All rights reserved. WARNING: This
AIA~Documenlls protected by U.S. Copyright law and International Treaties. Unauthorized reproduction or distribution of Ihls AIA~Document
or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. ' 15
Purchasers are permitted to reproduce ten (10) copies 01 this document when completed. To report copyright violations of AlA Contract Documents, e-mail
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In
I
Attachment A
AlA BISI ~ Standard Agreement Between Owner and Architect
Salina Bicentennial Center Renovation, Rernodel- Salina, Kansas
JGR 09-2322
Feasibility Studvand Master_Piau Scone of Work:
GENER.AL:The JGR team consisting of Architects, Engineers and specialized consultants will review
and analyze the existing spaces and components listed and indicated below. The team will document and
or illustrate deficiencies and concerns, and provide suggested action or proposed solutions with design
options and cost estimates. Reference Exhibit 1, illustrating the area to be included.
This feasibility study will be prepared based on reasonable means to evaluate accessible areas,
components and systems by visible inspections. this study does not include any demolition,
deconstruction or specialty equipment to evaluate concealed, hidden or buried areas, components and or
systems.
EXTERIOR OF FACILITY: the e'Xterior should be looked at for new paint/finishes to the walls, cornices,
soffits, fencing, and exterior structures ofthe Bicentennial Center. Updated energy efficient programmable
lighting should be installed and could be incorporated with the HV AC controls. The marquee located at the
entrance to the parking and the facility will be retained and reused. Illuminated exterior signage on the North
and South entrances/exits will be evaluated and if determined necessary, installed above the doorways.
Architectural Items:
. New Entries = Two main and thfee secondary, design and coordinate with Aesthetics described below
. Aesthetics - suggest exterior design options including: exterior illustrations, sketches, renderings,
colors; graphics and materials
. Finishes - walls, soffits, trim, specialty treatments
. Roofing - flashings, penetrations, panels, membranes and transitions
. Sidewalks and pathways = evaluate condition and or repairs
. ADA Compliance - doors, walks, steps, ramps, handrails, guardrails
. Code Compliance -lighting, building elements, exiting, life safety
. Service areas = safety barriers or barricades for occupant and facility protection
Structural. Items:
. Settlement = floors, walls and building elements
Mechanical ItemS:
. Plumbing - piping, plumbing fixtures and controls
. HV AC - equipment, controls, capacities, ventilation, efficiencies
· Code Compliance - issues or concerns
Electrical Items:
. Electrical service - emergency, panels, outlets, capacities, efficiencies
. Evaluate Emergency Generation at major areas of the facility. The Generation could be a single unit
that services the entire facility or several units that service zones of the facility.
· Lighting - building and parking
. Parking Lots- Lighting and electrical equipment hook-ups
· Signage and display
. Code compliance - issues or concerns
Attachment A
Salina Bicentennial Center Renovation, Remodel- Salina, Kansas
Page - 1
Life Safety Items:
· Emergency and Egress lighting, Emergency Generator
· Exiting, paths of travel and walks
INTERIOR OF THE FACILITY:
ARENA: A variety of functions adaptable to numerous set-ups; athletic events, (basketball, volleyball,
wrestling, etc.}concerts, trade shows, elegant dinners with banquet Seating upwards of 1400 people. The
flooring, seating and atmosphere must be considered in the up fit and refurbishing. Modernize the appearance
and ensure issues and aspects of safety are identified. and corrected. Incorporate message boards and
scoreboards. Flooring must comply with no-slip features and with public assembly guidelines to ensure safety.
Architectural Items:
· General Function and Flow
. Aesthetics - suggest options and coordinated designs including: illustrations, sketches, renderings, colors,
graphics and materials.
· Finishes - floors, walls, ceilings, trim, specialty or acoustic treatments
. ADA Compliance ~ doors, restrooms, steps, ramps, elevators, handrails, guardrails
· Code Compliance - building elements, exiting, life safety
· Storage- function and efficiency
· Seating, fixed and movable - function; wear, finish, sealing
Structural Items:
· Settlement ~ floors, walls and building elements
· Catwalk - evaluate options and. possibilities
Mechanical Items:
· Plumbing - piping; plumbing fixtures and controls
. · HV AC ~ equipment, controls; capacities, ventilation, efficiencies
· Code Compliance - issues or concerns
Electrical Items:
. Electricalservice - emergency, panels, outlets, capacities, efficiencies
· Lighting ~ normal, dimming and specialty
· Data and networking ~ locations,
· Sound systems
· Code compliance- issues or concerns
Life Safety Items:
. Emergency and Egress lighting, Emergency Generator, Fire and Smoke Alarm systems,
· Entrances and exits
· Catwalk and Handrail issues.
Specialty Items:
· Sound systems, Specialty Lighting,
· Computer data and networking
Attachment A
Salina Bicentennial Center Renovation, Remodel- Salina, Kansas
Page - 2
!
CONCOURSE: Upgrades and or replacements to the ceilings, signage, flooring and lighting are necessary to
meet codes while projecting a professional state of the art facility. Floot coatings over existing concrete must
comply with no-slip features and with public assembly guidelines to ensure safety.
Concession Stands: Venting compliance for food preparation, electrical upgrades for equipment, POS
equipment upgrades, refrigeration/freezer and food storage needs. All equipment will be retained for re-use in
the concession stands.
Architectural Items:
· General Function and Flow
. Aesthetics - suggest options and coordinated designs including: illustrations, sketches, renderings, colors,
graphics and materials
. Finishes - floors, walls, ceilings, trim, specialty or acoustic treatments
. ADA Compliance - doors, restrooms, steps, ramps, elevators, handrails, guardrails
. Code Compliance - building elements, exiting, life safety
· Storage ~ function and efficiency
. Seating, fixed and movable - function, wear, finish, sealing
Structural Items:
. Settlement - floors, walls and building elements
Mechanical Items:
. Plumbing - piping, plumbing fixtures and controls
. HV AC - equipment, controls, capacities, ventilation,. efficienCies
. Code Compliance - issues orconcems
ElectricaUtems:
. Electrical service -emergency, panels, outlets, capacities, efficiencies
. Lighting ~ normal, dimming and specialty
· Data and networking - locations,
· Sound systems
· Code compliance - issues or concerns
Life Safety Items:
. Emergency and Egress lighting, Emergency Generator, Fire and Smoke Alarm systems,
· Entrances and exits
· Curtains, Partitions
· Handrail issues.
Specialty Items:
· Sound systems, Specialty Lighting
· Computer data and networking
Attachment A
Salina Bicentennial Center Renovation, Remodel- Salina, Kansas
Page - 3
HERITAGE HALL: .Requires examination and determination of acoustics and lighting changes for events
ranging from trade shows to elegant receptions. Adaptability to have sound and lighting ~ontrolled for space
equaling one-fourth of the space to the entire hall. Sound and lighting controls must be inconspicuous and
adaptable to handle any event. Replace existing acoustic wall panels. Removable carpet tiles should be
considered, Outside doors to have air lock and shading.
Architectural Items:
· General Function and Flow
. Aesthetics - suggest options and coordinated designs including: illustrations, sketches, renderings, colors,
graphics and materials
. Finishes - floors, walls, ceilings, trim, specialty or acoustic treatments
. ADA Compliance ~ doors, restrooms, steps, ramps, elevators, handrails, guardrails
. Code Compliance - building elements, exiting, life safety
· Storage - function and efficiency
Structural Items:
. Settlement - floors, walls and building elements
Mechanical Items:
. Plumbing ~ piping, plumbing fixtures and controls
. HV AC - equipment, controls, capacities, ventilation, efficiencies
· Code Compliance - issues or concerns
Electrical Items:
. Electrical service ~ emergency, panels, outlets, capacities, efficiencies
. Lighting - normal, dimming and specialty
· Data and networking -.locations,
· Sound systems
. Code compliance - issues or concerns
Life Safety Items:
. Emergency and Egress lighting, Emergency Generator, Fire and Smoke Alarm systems,
· Entrances and exits
Specialty Items:
· Sound systems, Specialty Lighting,
· Computer data and networking
Attachment A
Salina Bicentennial Center Renovation, Remodel- Salina, Kansas
Page - 4
VIP ROOM & MEEtING ROOMS: Acoustic and lighting changes for events ranging from small meetings,
trade shows to elegant receptions. Adaptability of sound and lighting controlled for varying room sizes. Sound
and lighting controls must be inconspicuous and adaptable for any event. Install Audio visual equipment for
video presentations and video conferencing in each room at the appropriate locations.
Architectural Items:
· General Function and Flow
. Aesthetics ~ suggest options and coordinated designs including: illustrations, sketches, renderings, colors,
graphics and materials .
. Finishes - floors; walls, ceilings, trim, specialty or acoustic treatments
. ADA Compliance~ doors, restrooms, steps, ramps, elevators, handrails, guardrails
. Code Compliance ~ building elements, exiting, life safety
· Storage - function and efficiency
Structural Items:
. Settlement - floors, walls and building elements
Mechanical Items:
. Plumbing - piping, plumbing fixtures and controls
. HV AC -equipment, controls, capacities, ventilation, efficiencies
. Code Compliance - issues or concerns
Electrical. Items:
. Electrical service ~ emergency, panels, outlets, capacities, efficiencies
. Lighting ~ normal, dimming and specialty
. Data and networking ~ locations,
· Sound systems
. Code compliance - issues or concerns
Life Safety Items:
. Emergency and Egress lighting, Emergency Generator, Fire and Smoke Alarm systems,
· Entrances and exits
Specialty Jtems:
. Sound systems, Specialty Lighting,
· Computer data and networking
Attachment A
Salina Bicentennial Center Renovation, Remodel- Salina, Kansas
Page - 5
LOBBY: Design entty features to provide the facility with a new look. refurbish the garden area surrounding
. the staircase. Evaluate a water feature with signage. Evaluate some type of battier to prevent children from
climbing into the area. Low maintenance plantings, shrubs and insect resistant ground cover are required for
this area. An automatic irrigation system is to be installed for allplantings in the area.
ArchitecturalJtems:
· General Function and Flow
. Aesthetics- suggest options and coordinated designs including: illustrations; sketches, renderings, colors,
graphics and materials
. Finishes - floors, walls, ceilings, trim, specialty or acoustic treatments
. ADA Compliance - doors, restrooms, steps, ramps~ elevators, handrails, guardrails
. Code Compliance - building elements, exiting, life safety
· Storage - function and efficiency
· Planter and Fountain redesign or options
Structural Items:
. Settlement - floors, walls and building elements
Mechanical Items:
. Plumbing - piping, plumbing fixtures and controls
. HV AC - equipment, controls, capacities, ventilation, efficiencies
. Code Compliance - issues Or concerns
Electrical Items:
. Electrical service - emergency, panels, outlets, capacities, efficiencies
. Lighting - normal, dimming and specialty
· Data and networking - locations,
· Sound systems .
iI Code compliance...,. issues or concerns
Life Safety Items:
. Emergency and.Egress lighting, Emergency Generator, Fire and Smoke Alarm systems,
· Entrances and exits
. Fire suppression or Sprinkler systems
Specialty Items:
· Sound systems, Specialty Lighting,
· Compliter data.and networking
Attachment A
Salina Bicentennial Center Renovation, Remodel- Salina, Kansas
Page - 6
KITCHEN: Evaluate expanding the kitchen through the exterior wall and looking at reassigning spaces
currently used for storage (adjacentto the kitchen) The layoutofthe equipmentneeds'to be evaluated. Access
in lieuofthrough the VIP room.
Architectural Items:
· General Function and Flow
. Aesthetics - suggest options and coordinated designs including: illustrations, sketches, renderings, colors,
graphics and materials
· Finishes - floors, walls, ceilings, trim, specialty or acoustic treatments
· ADA Compliance - doors, restrooms, steps, ramps, elevators, handrails, guardrails
· Code Compliance - building elements, exiting, life safety
· Storage-:- function and efficiency
Structural Items:
· Settlement - floors, walls and building elements
Mechanical Items:
· Plumbing - piping, plumbing fixtures and controls
· HV AC - equipment, controls, capacities, ventilation, efficiencies
· Code Compliance - issues or concerns
Electrical Items:
. Electrical service - emergency, panels, outlets, capacities, efficiencies
· Lighting - nonnal, dimming and specialty
· Data and networking - locations,
· Sound systems
· Code compliance ~ issues or concerns
Food Service Design Layout and Evaluation:
· General Function and Flow
· Entrances and exits
. Fire suppression systems in food prep areaS such as hoods, stoves, ovens and fryers.
· Evaluate refrigeration and food storage needs.
Life Safety Items:
. Emergency and Egress lighting, Emergency Generator, Fire and Smoke Alarm systems,
· Fire suppression or Sprinkler systems
· Venting compliance for food preparation,
Attachment A
Salina Bicentennial Center Renovation, Remodel ~ Salina, Kansas
Page - 7
~-
STORAGE: There are various storage areas located at all levels of the facility. Some storage area is the space
located under the seating of the arena. Each storage area is designated for either the Operations Division or
Food &. Beverage Division use. The areas need to be evaluated to determine;
. Improvements to the area such as shelving, drams, lighting, etc.
. Securing the area such as new locking systems with electronic locks, no keys
· Best use of area, reassignment of areas to different departments
Architectural Items:
· General FUIlction and Flow
. Finishes -floors, walls, ceiliIlgs, trim, specialty or acoustic treatments
. Code Compliance - buildiIlg elements, exiting, life safety
Structural Items:
. Settlement - floors, walls and building elements
Mechanical Items:
. Plumbing - piping, plttmbing fixtures and controls
. HV AC ~ equipment, controls, capacities, ventilation, efficiencies
· Code Compliance - issues or concerns
Electrical Items:
. Electrical service - emergency, panels, outlets, capacities, efficiencies
. Lighting ~ normal, dimming and specialty
· Code compliance ~ issues or concerns
Life Safety Items:
. Emergency and Egress lighting, Emergency Generator, Fire and Smoke Alannsystems,
. Fire suppression or Sprinkler systems
iii Venting compliance for food preparation,
Attachment A
Salina Bicentellnial Center Renovation, Remodel ~ Salina, Kansas
Page - 8
r-
RESTROOMS, FIRST AID ROOMS, DRESSING/LOCKER ROOMS, REFEREE/OFFICIALS
ROOMS: Examination of all areas to ensure that the facility is in compliance with aU ADA requirements.
Architectural Items:
· General Function and Flow
. Aesthetics - suggest options and coordinated designs including: illustrations, sketches, renderings, colors,
graphics and materials
. Finishes - floors, walls, ceilings, trim, specialty or acoustic treatments
. ADA Compliance - doors, restrooms, steps, ramps, elevators, handrails, guardrails
. Code Compliance ~ building elements; exiting, life safety
· Storage - function and efficiency
Structural Items:
. Settlement - floors, walls and building elements.
Mechanical Items:
. Plumbing - piping, plumbing fixtures and controls
. HV AC -equipment, controls, capacities, ventila.tion, efficiencies
. Code Compliance ~ issues or concerns
Electrical Items:
. Electrical service- emergency, panels, outlets, capacities, efficiencies
. Lighting - normal; dimming and specialty
· Data and networkiIlg- locations,
· Sound systems
. Code compliance ~ issues or concerns
Life Safety Items:
. Emergency and Egress lighting, Emergency Generator, Fire andSrtloke Alarm systems,
· Entrances and exits
Specialty Items:
· Sound systems, Specialty Lighting,
· Computer data and networking
Attachment A
Salina Bicelltennial Center Renovation, Remodel ~ Salina, Kansas
Page - 9
r----
OFFICES: The administrative suite of offices is currently acceptable for the amount of staff at the facility; The
area requires up fitting and refurbishing of furniture, carpeting, phone systems, computer systems, seating, box
office, restroom facilities and storage.
Architectural Items:
· General Function atid Flow
. Aesthetics - suggest options and coordinated designs including: illustrations, sketches, renderings, colors,
graphics and materials.
· Finishes - floors, walls, ceilings, trim, specialty or acoustic treatments
. ADA Compliance - doors, restrooms, steps, ramps, elevators, handrails, guardrails
· Code Compliance - building elements, exiting, life safety
· Storage - function and efficiency
Structural Items:
. Settlement - floors, walls and building elements
Mechanical Items:
. Plumbing - piping, plumbing fixtures and controls
. HV AC - equipment, controls, capacities, ventilation, efficiencies
· Code Compliance..,... issues or concerns
Electrical Items:
. Electrical service - emergency, panels, outlets, capacities, efficiencies
· Lighting - nOrlllal, dimming and specialty
· Data and networking - locations,
· Sound systems
· Code compliance - issues or concerns
Life. Safety Items:
. Emergency and Egress lighting, Emergency Generator, Fire and Smoke Alarm systems,
· Entrances and ex.its
SpeCialty Items:
· Sound systems, Specialty Lighting,
· Computer data and networking
Attachment A
Salina Bicentennial Center Renovation, Remodel- Salina, Kansas
Page - 10
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Attachment B
AlA B151- Stan~ard Agreement Between Owner and Architect
Salina Bicentennial Center Renovatioll, Remodel- Salina, KanSas
JGR 09-2322
Arcbitectural and Ene:ineerine:Basic FeeSchedule:
Clarification to AlA Document B 151, Article 11.2.1
Phase 1, Remodel Second floor area of 9,000 sf including meeting rooms, restroorns and
lobby. .
For Basic Services, as described in Article 2, and any other services included in Article 12 as part
of Basic Services, Basic Compensation shall be computed as follows:
9.5% of construction cost for projects at or below
9% of construction cost for projects at
8.5% of construction cost for projects at
8% of construction cost for projects in excess of
$500,000.00
$1,000,000.00
$2,000,000.00
$5,000,000.00
Basic compensation for construction amounts between those listed may be interpolated.
Design fee is to be based on two bid packages ~th assumed construction costs of approximately
$2,000,000.00. Should the owner elect not to Putsue with design on the second bid package prior
to February 1, 2010, the Architect shall receive additional payment equal to 1.5% of construction
costs for the first bid package.
Ph'ase 2, Feasibility Study and Master Plan
For services outlined'in Attachment A, Feasibility Study and Master Plan Scope of Work, the
compensation shall be a lump sum fee of $92,600.00. Breakdown of various disciplines and
estimated costs as follows:
Structural Engineering
Mechanical and Electrical Engineering
Sound Reinforcements, Acoustics, and Special lighting
Food Service
Architectural Design atld Project Administration
$ 7,600.00
$19,900.00
$15,700.00
$9,900.00
$39,500.00
Phase 3, Remodel approximatelyS2,000,OOO c)fwork as selected by City Manger and Facility
Manager as based on the Feasibility Study.
For Basic Services, as described in Article 2, and any other services included in Article 12 as part
of Basic Services, Basic Compensation shall be computed as follows:
9.5% of construction cost for projects at or below
9% of construction cost for projects at
8.5% of construction cost for projects at
8% of construction cost for projects in excess of
$500,000.00
$1,000,000.00
$2,000,000.00
$5,000,000.00
Attachment B
Salina Bicentennial Center Renovation, Remodel - Salina, Kansas
. Page - 1
Attachment C
AlA B151- Standard Agreement Between Owner and Architect
Salina Bicentennial Center RellOvation, ReiDodel- Salina, Kansas
JGR 09-2322
Phase I Interior Renovation of Second Floor Conference Facilities:
Remodeling of approximately 9000 s.f. atthe second floor conference facilities, lobby, and restroom areas shall
be Phase I of the project. Architectural and engineering services for work at this area shall be include the
following:
Architectural Items:
· General Function and Flow
i. Finishes - floors,. walls" ceilings, trim, specialty or acoustic treatme'ots
. ADA Compliance - doors, restrooms, steps, ramps; elevators, h~ndrails, guardrails
· Renovation of restrooms.
. Code Compliance - building elements, exiting, life safety
· Storage - function and efficiency
Mechanical Items:
. Plumbing - piping, plumbing fixtures and controls
· HV AC - equipment; controls, capacities, ventilation, efficiencies
· Code Compliance - issues or concerns
Electrical Items:
. Electrical service - emergency, panels, outlets, capacities
· Lighting ~ norrrial, dimming and specialty
· Data and networking ~ locations,
· Sound systems
· Code compli~nce ~nd life safety features
Attachment C
Salina Bicentennial Center Renovation, Remodel ~ Salina, Kansas
Page - I
1- -
Attachment D
AlA B151- Standard Agreement Between Owner and Architect
Salina Bicentennial Center Renovation, Remodel- Salina, Kansas
JGR 09-2322
Professional Service Insurance
Requirements
salina
The following requirements shall not be construed to Hmit the liability of the Engineer/Architect or it's
insurer(s). The City does not represent that the specified coverages or limits of insurance are
sufficient to protect the Engineers/Architect's interests or liabilities. Required coverages are to be
maintained without interruption from the date of the commencement of the work until date of final
payment and termination of any coverage required to be maintained after final payment. For
purposes of this document, the term Contractor refers to the project Architect or Engineer.
Questions regarding these requirements should be directed to Nancy Schuessler, Risk Management
Specialist at (785) 309-5705. .
Professional Liability - Errors and Omissions
The Contractor shall provide Architects or Engineers Professional Liability Insurance with limits
not less than $500,000, covering the liability of the Contractor and any and all consultants, .
agents, independent contractors, etc. which are employed or retained by the Contractor. The
insurer must be acceptable to the City of Salina. In the event coverage provided is a claims
made coverage, the insurance shall be maintained for a period of not less than three (3) years
after completion of the contract or in lieu thereof purchase of tail coverage (extended reporting
period) under which the City of Salina shall be afforded protection. Upon review of each project,
the Risk Management Department may require higher or lower coverage limits.
In lieu of the above coverage, the Contractor may provide the described cove~age for its own
firm in the above amount and submit proof all his consultants, agents and independent
contractors have insurance deemed adequate by the City of Salina.
Commercial General Liability Insurance
The Contractor shall provide public liability insurance coverage in an amount no less than
$500,000 covering the liability of the Contractor and any and all consultants, agents,
independent contractors, etc. which are employed or retained by the Contractor, on an
occurrence basis. The insurer must be acceptable to the City of Salina. Upon review of each
project, the Risk Management Department may require higher or lower coverage limits.
In lieu of the above coverage, the Contractor may provide coverage for its own firm in the above
amount or an additional amount and submit proof all his consultants, agents and independent
contractors have insurance deemed adequate by the City of Salina.
Automobile Liability
The Contractor shall provide coverage protecting the contractor against claims for bodily injury
and/or property damage arising out of the ownership or use of any owned, hired and/or non-
owned vehicle. Required minimum limits: $500,000 each accident, combined single limits,
bodily injury and property damage.
Worker's Compensation
Before beginning work, the Contractor shall furnish to the. City satisfactory proof that he has
taken out, for the period covered by the work under this contract, full workers' compensation
Rev. 04/08
'i'---__
coverage as required by state law for all persons who he may employ directly, or through
subcontractors, in carrying out the work contemplated under this contract, and shall hold the City
free and harmless for all personal injuries of all persons who the contractor may employ directly
or through subcontractors.
Certificate(s) of Insurance
Certificate(s) of Insurance' acceptable to the City shall be filed with the City at the time the
contract between the City and the Contractor is executed. These certificates shall contain a
provision that coverage afforded under the policies will not be cancelled or substantially changed
until at least thirty (30) days prior written notice has been given to the City and acknowledged.
Note: if the Contractor is subject to worker's compensatipn law a certificate shall be provided.
i
Notice of Claim
The Contractor, upon receipt of notice of any claim in excess of $1,000 in connection with this
contract shall promptly notify the Risk Management Dep~rtment, (785) 309-5705, providing full
details thereof, including an estimate of the amount,of loss or liability.
Indemnification Clause
The Contractor agrees to indemnify and save harml~ss the City, its officials, agents, servants,
officers, directors and employees from and against all claims, expenses, demands, judgements
and causes of action for personal injury or death or damage to property where, and to the extent
that, such claims, expenses, demands judgement or causes or action arise from the Contractor's
negligent acts.
Rev. 04/08
Attachment E
AlA B151 - Standard Agreement Between Owner and Architect
Salina Bicentennial Center Renovation, Remodel- Salina, Kansas
JGR 09-2322
Equal Opportunity and Affirmative Action
1. Equal Opportunity. In conformity with Chapter 13 of the Salina Code, the Architect and its
subcontractors, ifany, shall:
a. Observe the provision of Chapter 13 of the Salina Code and shall not discriminate against any
person in the performance of work under this Contract;
b. Include in all solicitations, or advertisements for employees, the contractor shall include the
phrase "equal opportunity employer," or a similar phrase to be approved by the city's human
relations director; and
c. Not discriminate against any employee or applicant for employment in the performance ofthis
Contract; and
d. Include similar provisions in any subcontract under this Contract.
2. Affirmative Action. The Contractor agrees to abide by the Salina Code Sections 13-132 and 133
relating to affIrmative action and affirmative action plans, as set forth below.
3. Compliance with Applicable Law. Contractor shall comply with all applicable federal, state, and
local law in the performance of its duties under this Agreement.
See. 13-132. Affirmative action by contractors required. '
(a) Any contractor entering into a contract with the city and such person's subcontractor shall take affirmative
action to insure that employees are treated equally without regard to their race, sex, religion, age, color, national
origin, ancestry or disability. Such affirmative action shall include, but not be limited to, the following:
Employment, upgrading, demotion or transfer, recruiting or recruitment, advertising, layoff or termination, rates
of payor other forms of compensation and selection for training, including apprenticeship. The contractor and
subcontractor shall agree to post, in conspicuous places available to employees and applicants for employment,
notices to be provided by the director setting forth provisions of this article. The contractor and such person's
subcontractors shall provide all affirmative action information and necessary documents to implement the
compliance with the requirements of all federal, state and local laws and ordinances. .
(b) It shall be no excuse that the employer' has a collective, bargaining agreement with any union providing for
exclusive referral or approval systems. The failure of the contractor or subcontractors to comply with the
requirements of this article shall be grounds for cancellation, termination, or suspension of the contract, in
whole or in part, by the board of commissioners with the contractor or subcontractors until satisfactory proof
with intent to comply will be submitted to and accepted by the board of commissioners.
(Ord. No. 92-9493,9 1,2-3-92)
Sec. 13-133. Affirmative action plans.
Every contractor and subcontractor prior to entering into a contract with the city shall submit to the director of
human relations an acceptable written affirmative action plan which shall:
(I) Identify areas of employment, employment policies, and employment practices which require action by
the contractor or subcontractor to assure equal employment opportunity;
(2) Analyze these areas, policies and practices to determine what actions by said contractor or subcontractor
will be most effective;
(3) Establish a plan with goals and timetables designed to achieve equal employment opportunity; and
(4) Include provisions for implementation, monitoring, and periodic evaluation in order to insure that it
continues to be a valid plan.
(Ord., No. 92-9493, ~ 1,2-3-92)