6.3 Agr RR Street Crossing
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
7/8/02
TIME
4:00 P.M.
AGENDA SECTION:
NO. 6
ORIGINATING DEPARTMENT:
APPROVED FOR
AGENDA:
ITEM
NO.
3
Engineering & General Services
BY: Shawn O'L~
BY: ....1
- ~
ITEM
Agreement with the Union Pacific Railroad Company for replacement of the West Ash Street Crossing.
BACKGROUND
The attached agreement between the Union Pacific Railroad Company (UPRR) and the City of Salina
provides for the replacement of the existing railroad crossing on West Ash Street. This project is
included in the 2002 Capital Improvement Program under the category of the Street Maintenance
Program. That program is designed to address many different street maintenance issues including
asphalt streets, concrete streets, brick streets, intersection improvements and railroad crossings.
Several railroad crossings have been identified in the program and negotiations are ongoing with UPRR
to develop solutions and subsequent contracts for replacement/repair. The West Ash Street crossing
is a priority in the 2002 program due to its poor condition and the high volume of traffic.
The attached agreement addresses the scope of work on the project, financing, City and UPRR
responsibilities, permitting guidelines and other items. In essence, the City of Salina agrees to pay
$34,458 or 50 percent of the project costs while UPRR pays the remainder. City staff has thoroughly
reviewed the agreement and finds it to be acceptable. In many ways, it is very standard to other
projects with which the City has partnered with UPRR. This project actually involves the replacement
of two track crossings that are 56 feet in length. The crossing design involves rubber rail seal sections
and asphalt pavement, similar to the 4th/Claflin crossing constructed in 2001. This material was found
to be the most cost-effective approach for this location.
The current 2002 budget allocates $60,000 for railroad crossing repairs, from the Street Maintenance
Sub C.I.P., specifically for this project and the 4th/Cloud Street railroad crossing.
RECOMMENDATION
It is recommended that the City Commission approve the resolution authorizing the Mayor to sign the
agreement with the Union Pacific Railroad Company for the West Ash Street Railroad Crossing
Replacement, Project No. 02-1368.
Resolution No. 02-5850
,
SALINA, KANSAS
2002 RAIlROAD CROSSING REPAIRS
143
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Public Road Improvement 12/04/00
Fixed Costs - Prepaid
Form Approved-A VP Law
Improvements to Existing Public Road At Grade Crossing
For Ash Street, DOT 429 017T
M.P. 495.65 Trigo Industrial Lead
Salina, Kansas
THIS AGREEMENT, executed in duplicate this - day of . 2002, by and between
UNION PACIFIC RAILROAD COMPANY, a Delaware corporation (hereinafter the "Railroad"), and
CITY OF SALINA, a municipal corporation of the State of KANSAS (hereinafter the "Political Body"),
WITNESSETH:
RECITALS:
The Political Body has requested the Railroad to improve the existing Ash Street crossing, at
grade, along, over and across the Railroad's track and right of way at Mile Post 495.65 Trigo Ind. Lead,
DOT No. 429 017T in City of Salina, Saline County, Kansas to which the Railroad is agreeable, but
solely upon terms and conditions hereinafter set forth.
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NOW THEREFORE, in consideration of the premises and of e promises and conditions
hereinafter set forth, the parties hereto agree as follows: .
1. The Railroad shall furnish all labor, material, equipment and supervision for, and shall (a)
remove the existing timber crossing, (b) install 2 - 56 ft. light duty road crossings with with rubber rail
seal sections and asphalt, (c) field weld rail, (d) relay track at crossing with 133# rail, (e) renew the
crossties, and (f) surface the track with new ballast, all at the intersection of the Railroad's Trigo Ind. Lead
with Ash Street at Mile Post 495.65 in Salina, Saline County, Kansas, as shown generally on Railroad's
print dated June 25,2002 marked Exhibit A, hereto attached and hereby made a part hereof.
2. Upon the execution of this agreement, the Political Body shall pay the Railroad a firm
and fIXed sum of Thirty Four Thousand Four Hundred and Fifty Eight Dollars ($34,458.00) for the work
performed and materials supplied by the Railroad pursuant to Section I above, as such work and materials
are described in the attachment dated June 13, 2002, marked Exhibit B, hereto attached and hereby made
a part hereof.
3. The Railroad, at its cost, shall maintain the crossing between the track tie ends. If, in the
future, the Political Body elects to have the surfacing material between the track tie ends replaced with
paving or some surfacing material other than timber planking, the Railroad, at the Political Body's
expense, shall install such replacement surfacing.
4. The Political Body, at its sole cost and expense, shall provide traffic control, barricades,
and all detour signing for the crossing work, provide all labor, material and equipment to install concrete
or asphalt street approaches, and if required, will install advanced warning signs, and pavement markings
in compliance and conformance with the Manual on Uniform Traffic Control Devices.
5. If Political Body's oóntractor(s) is/are performing any work described in Section 4 above,
then the Political Body shall require its contractor(s) to execute the Railroad's standard and current form
of Contractor's Right of Entry Agreement. Political Body acknowledges receipt of a copy of the
Contractor's Right of Entry Agreement and understanding of its terms, provisions, and requirements, and
will inform its contractor(s) of the need to execute the Agreement. Under no circumstances will the
H:\DAT AlAaRom-IAIh Stteet ...........dox;
Public Road Improvement 12/04/00
Fixed Costs - Prepaid
Form Approved-A VP Law
Political Body's contractor(s) be allowed onto the Railroad's premises without first executing the
Contractor's Right of Entry Agreement.
6. Fiber optic cable systems may be buried on the Railroad's property. Protection of the
fiber optic cable systems is of extreme importance since any break could disrupt service to users resulting
in business interruption and loss of revenue and profits. Political Body or its contractor(s) shall telephone
the Railroad during normal business hours (7:00 a.m. to 9:00 p.m., Central Time, Monday through Friday,
except holidays) at 1-800-336-9193 (also a 24-hour number, 7 day number for emergency calls) to
determine if fiber optic cable is buried anywhere on the Railroad's premises to be used by the Political
Body or its contractor(s). If it is, Political Body or its contactor(s) will telephone the telecommunications
company(ies) involved, arrange for a cable locator, and make arrangements for relocation or other
protection of the fiber optic cable prior to beginning any work on the Railroad's premises.
7. The Political Body, for itself and for its successors and assigns, hereby waives any right
of assessment against the Railroad, as an adjacent property owner, for any and all improvements made
under this agreement.
8. Covenants herein shall inure to or bind each party's successors and assigns; provided, no
right of the Political Body shall be transferred or assigned, either voluntarily or. involuntarily, except by
express written agreement acceptable to the Railroad.
9. The Political Body shall, when returning this agreement to the Railroad (signed), cause
same to be accompanied by such Order, Resolution, or Ordinance of the governing body of the Political
Body, passed and approved as by law prescribed, and duly certified, evidencing the authority of the
person executing this agreement on behalf of the Political Body with the power so to do, and which also
will certify that funds have been appropriated and are available for the payment of any sums herein
agreed to be paid by Political Body.
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the date
and year fIrst hereinabove written. :
UNION PACIFIC RAILROAD COMPANY
By
Title:
ATTEST:
CITY OF SALINA
City Clerk
By
Title:
Pursuant to Resolution/Order
dated
hereto attached.
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FILE OGRADESEPARATIOI
0 PRIVATE
CROSSING:~PUBLlC: '
STATE Ks CITY 6q,¿lAtf'
STREET/HWY .,,4.rh..>r'.Þ'ee~
MP ~s:6S p,..'e>I"4"USUE
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DATE: 2002-06-13
ESTIMATE OF MATERIAL AND FORCE ACCOUNT WORK
BY THE
UNION PACIFIC RAILROAD
DESCRIPTION OF WORK:
RECOLLECTABLE GRADE CROSSING PROJECT. COST DISTRIBUTED AS
OF SALINA 50\ & UNION PACIFIC RAILROAD 50\
SALINA KS, ASH ST. MP. 495.65 ON THE SALINA SUB.
INSTALL 2 ASPHALT AND RUBBER CROSSINGS. 1 O£' pm , I'~'.
NEW TIES.' t: - S ~ '
FOLLOWS:CITY
INCLUDiNG
PID: 42621
SERVICE UNIT: 14
AWO: 06994
CITY: SALINA
MP,SUBDIV: 495.65, TRIGO
STATE: KS
DESCRIPTION ÇfI'Y UNIT LABOR MATERIAL RECOLL UPRR TOTAL
__-_nnn- __on ---__n-
ENGINEERING WORK
ENGINEERING 320 32Ö 320
LABOR ADDITIVE 451 451 451
nnn_- U--un ----_n- _nnn-
TOTAL ENGINEERING 771 771 771
SIGNAL WORK
BALAST 2 . 00 CL 531 584 1115 1115
CITY OF SALINA 34458 34458 34458
COMPANY SERVICE 2296 2296 2296
LABOR ADDITIVE 4613 4613 4613
MATL STORE EXPENSE 74 74 74
OTM 244 1168 1412 1412
RDXING 112.00 TF 1438 3636 507'4 5074
SALES TAX 285 285 285
SIGNAL 347 347 694 694
TRK-SURF,LIN 2297 2297 2297
tIT/CS ADDITIVE 6727 6727 6727
XTIE 91. 00 EA 2040 1466 3506 3506
----n_- --nnn ----n_- -nnn-
TOTAL SIGNAL 20533 42018 34458 28093 62551
TRACK & SURFACE WORK
COMPANY SERVICE 370 370 370
LABOR ADDITIVE 1607 1607 1607
OTM 147 147 147
RAIL LF 530 530 530
RDXING 874 874 874
tIT/CS ADDITIVE 761 761 761
XTIE EA 1305 1305 1305
__nn_- --U_n- n____n --------
TOTAL TRACK .& SURFACE 5594 5594 5594
---_n_-
LABOR/MATERIAL EXPENSE
RECOLLECTIBLE/UPRR EXPENSE
ESTIMATED PROJECT COST
EXISTINGREUSEABLE MATERIAL
SALVAGE NONUSEABLE MATERIAL
26898
42018 -------- --------
34458
34458 --Unu
68916
CREDIT
CREDIT
0
0
---n---
RECOLLECTIBLE LESS CREDITS
THE ABOVE FIGURES ARE ESTIMATES ONLY AND SUBJECT TO FLUCTUATION, IN THE.EVENT OF
AN INCREASE OR DECREASE IN THE COST OR QUANTITY OF MATERIAL OR LABOR. REQUIRED,
UPRR WILL BILL FOR ACTUAL CONSTRUCTION COSTS AT THE CURRENT EFFECTIVE RATE.
"ßr"'
(0& SPO P;FONT 7;SCPI 15;SLM .50;EXIT;'
FORM 30-1
WORK ORDER AUTHORIZATION-DETAIL OF ESTIMATED EXPENDITURES
EST START: 01-01-02
EST COMP: 12-31-02
RAILROAD: UPRR CO.
LOCATION: SALINA,KS,ASH ST,TRIGO IND LD
DEPARTMENT:' ENGINEERING SERVICES
SERVICE UNIT: 14
------------------------------------------------------------------------------------------------
RECOLLECTABLE GRADE CROSSING PROJECT. COST DISTRIBUTED AS FOLLOWS:CITY
OF SALINA 50% & UNION PACIFIC RAILROAD 50%
SALINA KS, ASH ST. MP. 495.65 ON THE SALINA SUB.
INSTALL 2 ASPHALT AND RUBBER CROSSINGS. 1 60 AND 1 S<f'.
NEW TIES. 56 ./þ
INCLUDING
UNLOAD BALLAST.
SIGNAL AS NEEDED.
PAGE 01 MORE
PROJ NO: 42621
A.W.O. NO: 06994
W.O, NO:
B.I. NO: OIENIO
STATE: KS
VAL SEC: 14l5N
FORM 30-1
WORK ORDER AUTHORIZATION-DETAIL OF ESTIMATED EXPENDITURES
EST START: 01-01-02
EST COMPo 12-31-02
RAILROAD: UPRR CO.
LOCATION: SALINA,KS,ASH ST. TRIGO IND LD
DEPARTMENT: ENGINEERING SERVICES
PAGE 02
MORE
PROJ NO: 42621
A.W.O, NO: 06994
W,O, NO:
B.I. NO: 01EN10
STATE: KS
VAL SEC: 1415N
-------------------------
SCOPE OF WORK
--------------------------
------------------------------------------------------------------------------------------------
PROJECT
NUMBER
M.P.
FROM
SEGMENT
JOINT
FACILITY
VAL
SEC
M.P.
TO
STATE
42621
1U5N
3091
KS
495.65
495.65
PROJECT NUMBER 42621
M.P. M.P. TRACK SEGMENT NUMBER NUMBER OF TNS OF TRACK
FROM TO TYPE NUMBER OF XTIES SWTIES BALAST FEET LINE
--_non --___n_-
495.65 495.65 SIMN 3091 0 0 190 0 0
FORM 30-1
WORK ORDER AUTHORIZATION-DETAIL OF ESTIMATED EXPENDITURES
EST START: 01-01-02
EST COMPo 12-31-02
RAILROAD: UPRR CO.
LOCATION: SALINA,KS,ASH ST,T.¡UGO IND LD
DEPARTMENT: ENGINEERING SERVICES
PAGE 03
MORE
PROJ NO: 42621
A.W.O. NO: 06994
W.O, NO:
S.I. NO: 01EN10
STATE: KS
VAL 'SEC':- 1415ïr'
-------------------------
LABOR PLAN
--------------------------
------------------------------------------------------------------------------------------------
GANG GANG TYPE GANG NUMBER WORK WORK CODE GANG DAYS DIRECI'
TYPE DESCRIPTION NBR IN GANG CODE DESCRIPTION ALLOWED LABOR $
n_u____--- _u ------- - -- - -u__u_u_- ------_u u_u_u
RDXO08 8 PERSON ROAD 0 8 10003 XTIES -UNLD 0.08 172 . 62
RDXO08 8 PERSON ROAD 0 8 10005 XTIES-RENEW 2.37 5058.60
RDXO08 8 PERSON ROAD 0 8 10006 XTIES-LOAD/ 0.06 147.46
RDXO08 8 PERSON ROAD 0 8 12003 RAIL - UNLD 0.01 28.78
RDXO08 8 PERSON ROAD 0 8 12005 RAIL -RELAY 0.38 812.30
RDXO08 8 PERSON ROAD 0 8 12006 RAIL - LOAD 0.00 21. 08
RDXO08 8 PERSON ROAD 0 8 14003 OTM UNLD/DI 0.01 28.78
RDXO08 8 PERSON ROAD 0 8 14005 OTM RELAY/R 0.27 586.86
RDXO08 8 PERSON ROAD 0 8 14006 OTM LOAD/PI 0.00 21. 08
RDXO08 8 PERSON ROAD 0 8 19003 BALLAST UNL 0.50 1063,00
RDXO08 8 PERSON ROAD 0 8 20005 RDXING,PUB- 1. 76 3752.38
u-_n_--- _n_n___--
SUB-TOTAL 5.50 11692.94
SIGO02 2 PERSON SIGNA 0 2 30004 SIG GENERAL 2.00 694.08
SRFO03 3 MAN DIVISION 0 3 17009 TRK-SURF,LI 6.00 4594.50
TOTAL 16,981. 52
ENGINERING COST 1,281
LABOR ADDITIVE 15,341
PER-DIEM 6,879
\
FORM 30-1
WORK ORDER AUTHORIZATION-DETAIL OF ESTIMATED EXPENDITURES
EST'START: 01-01-02
EST COMPo 12-31-02
RAILROAD: UPRR CO.
LOCATION: SALINA,KS,ASH ST,TRIGO IND LD
DEPARTMENT: ENGINEERING SERVICES
PAGE 04
MORE
PROJ NO: 42621
A.W.O. NO: 06994
W.O. NO:
B.I. NO: 01ENI0
STATE: KS
VAL SEC: 14l5N
------------------------------------------------------------------------------------------------
------------------------- STOCK MATERIAL PLAN -------------------~------
ITEM
NUMBER
ITEM
DESCRIPTION
-------- --------------------------------
50279910 CROSS TIE NO DRILL 7" X 9" X 9' H
52003190 BOND WIRE, 7 INCH LONG, 5/16 DIA.
52005690 BOND WIRE, 7 STRANDS
52007040 WEB WELD BOND WIRE TK.CIRC.CONN.
55063440 TRACK BOLT 1-1/16 X 6 W/SPG WASHE
55067070 TRK SPIKE 5/8 X 6 1/4 IN 200# KEG
55113303 RAIL 133# SS BBE SH CLASS 3
55236630 COMP JT 133RE/112RE LH 112-2.5X6.
55236930 COMP JT 133RE/112RE RH 112-2.5X6.
56207660 BALLAST, CLASS 1 "D"
94008030 132-140# RAILSEAL/15 , PPI -9'TIES
94008110 CLIPS, PPI RAIL SEAL CROSSING
UNIT
COST
_--n_n_-
32.22
3.73
0.42
2.80
33.35
51. 07
2.95
166.19
166.19
6.15
975.00
5.75
TOTAL
MATL STORE EXP
SALES TAX
DIRECT
r;¡ry UM MATL $
-- ____n-
91 EA 2932
100 EA 373
100 LF 42
100 EA 280
2KE 84
2KE 148
224 LF 661
4 JO 665
4 JO 665
190 TN 1169
7 ST 7274
135 EA 776
15,069
151
576