9.1 Agr Interlocal Mtg Notice MEMO
TO: City Commission
FROM: Greg A. Bengtson, City Attorney
RE: Proposed open meetings Consent Agreement
DATE: March 30, 1990
Late this afternoon I was advised by the County Attorney that the
proposed Consent Agreement relating to the Kansas Open Meetings
Act meets her approval. A copy of the proposed Consent Agreement
is attached.
Although the indication of approval came at a time that did not
allow including the matter on your formal agenda for Monday's
meeting, you may wish to consider authorizing the Mayor to
execute the Consent Agreement under "Other Business."
Thank you.
CONSENT~AGREEMENT
This Consent Agreement is entered into this day of
, 1990, by and between the Board of C~-~y
Commissioners of the City of Salina and the Saline County
Attorney.
WHEREAS, Pursuant to the Kansas Open Meetings Act (the
"Act"), notice of the date, time and place of any regular or
special meeting of a public body, including the Salina City
Commission, must be furnished to any person requesting such
notice [K.S.A. 75-4318(b)]; and
WHEREAS, it is the desire of the Board of city Commissioners
of the City of Salina (the "city Commission") to confirm that it
has and shall continue to strictly comply with the letter and
spirit of the Act in the furnishing of notice of its meetings to
any person requesting such notice.
THEREFORE, the parties acknowledge and agree as follows:
1. Notice of Meetings. The City Commission expresses its
concurrence with the public policy articulated in the Act and
acknowledges its legal duty under the Act to provide notice of
its meetings for the conduct of governmental affairs and the
transaction of governmental business to any person requesting
such notice. The list of such persons requesting notice of the
meetings of the city Commission shall be maintained in the office
of the city Manager, Room 202 of the City-County Building, 300
West Ash, Salina, Kansas.
2. Notice of Other Gatherings. The City Commission recognizes
that in the course of daily affairs circumstances can arise in
which a majority of a quorum of the City Commission may be
present at an event or meeting that would not be covered by the
Act. As a means of minimizing any confusion or speculation as to
whether a particular meeting at which a majority of a quorum of
the city Commission may be present is subject to the notice
requirements under the Act, the City Commission shall instruct
the City Manager to prepare a list of all known events or
meetings during the upcoming week at which it is anticipated that
more than one Commissioner will be in attendance. The list shall
be mailed along with the weekly City Commission agenda to those
persons who have requested such notice. This effort to provide
such additional notice shall not be construed to expand the scope
of the city Commission's legal.duty under the Act to give notice
of its meetings for the conduct of governmental affairs and the
transaction of governmental business.
EXECUTED this day of , 1990.
CITY OF SALINA, KANSAS
Joseph A. Warner, Mayor
ATTEST:
Jacqueline Shiever, City Clerk
SALINE COUNTY ATTORNEY
Julie McKenna