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Accomplishments Report - 2000 800 The Midway 48 P.O. Box 1727 ~ Salina, Kansas 67402-1727 . ~ FAX (785) 826-7207 URL: wWw.bicentennial.orQ .~ e-mail: krawlings@bicentennial.org MEMO TO: Dennis Kissinger, City Manager FROM: Keith Rawlings, Bicentennial Center Manager DATE: February 6, 2001 RE: 2000 Accomplishments Report I am herewith submitting a list of accomplishments and activities at the Salina Bicentennial Center during 2000: 1. We began implementing a new event booking software in the late fall. This is a system called FastBook and is capable of eliminating duplicate room orequipment bookings. It generates detailed event set-up sheets, special instructions as well as schedules and invoicing for events. We went ~ully onto the system in January 2001. 2. In 2000 we began to utilize a computerized ticketing system in very limited outside markets. We have been a "hard ticket" facility since our inception. That means that we always print and distribute tickets to all of our events, including 9 ticket outlets in 8 cities away from the Bicentennial Center's box office. The newsystem is calledSelect-a-Seat. It replaces hard tickets in the Wichita and Hutchinson markets with computer generated. ones. They are available at many of the Wichita and Hutchinson area Dillon's stores as well as at other selected sites. It also has opened up ticket availability in several areas surrounding Wichita which we have previously had no presence. It not only expands our presence by increasing ticket outlets to 26 in 12 cities, but it also permits customers to order tickets online. I anticipate that we will begin to expand our Select-a-Seat utilization in 2001. 3. We have installed a wireless system in the center that permits high-speed access to the Internet from virtually anywhere inside the building without needing to run telephone or other cables. This was accomplished by installing several receivers in various areas which allow small "transmitters" on the clients' computer to hit the receivers and then onto our building antenna connection to an Internet service provider. This is very convenient for exhibitors at trade shows, conventions or meetings who would like to show off their product lines, demonstrate their websites or check e-mail. We are still experimenting with . how to market it, but if you are interested in seeing it work, several exhibitors will be utilizing the system at this month's Home and Garden Show. 4. Due to increasing numbers of events, especially sports, our authorized staffing was increased by 1 employee. Since we have also had some staff turnover late in the year, we have not yet been able to fill the new position, but it appears imminent. 5. We took possession of our new $78,000 Connor portable basketball floor last February. By the end of the year, it had already been used for 95 basketball games. Coaches and players alike havecommenteddn ,how nice it is to play on the new surface and our staff is getting down the basics of its installation and removal." 6. We completely redecorated the VIP room. ". 0 . , 7. We installed a new range hood over the primary stove in the kitchen, necessitating the installation of a fire suppression system. ,8. We completely re-roofed Heritage Hall and the Lobby, 9. We installed new electrical covers in the floors of both the Arena and Heritage Hall. ,The old caps had withstood a lot of abuse of vehicles and equipment driving over them, catching them with forklifts and just repeated removalfor access to the electrical connections in the floor.- 10. We have replaced or added several pieces of equipment for our food and beverage operation. Included is a refrigerated salad bar and ice cream freezers. 11. We continue to experiment with different food offerings in our concession stands. Among the new items for 2000 are hamburgers and ice cream. , , 12. Two new civic clubs have begun regular meetings with meals in the building. The Noon Optimists and the Gideons have joined the ten other civic clubs who hold their regular weekly or monthly meetings in the Bicentennial Center. 13. We have purchased new chefs coats and hats in oW efforts to "dress up" the staff for events along with our renovated building. We have'received about as many compliments on this one change as on anything we've done in the last couple of years. 14. Revenue figures (see attachments) indicate that we again experienced an increase over the previous year in gross revenue generated by the Bicentennial Center. We were down in one category ("conventions & tradeshows"), about identical in one ("other") and up in the other two ("entertainment" an(j "sports"). 15.Analysis of gross revenues with our event mix over the past 10 years indicates that the most lucrative event for us is "sports" which brings in approximately $9,000 per event, although "entertainment" was our most lucrative in 2000. Second over the past 10 years is "entertainment"at $8,100, followed by "conventions & tradeshows" at $5,800 and "other" at $580. Gross revenue per event is determined by combining revenue received from rent, food & beverage, catering commission, and novelties. 16. Our food & beverage operation continues to account for almost 70% of the gross revenue generated by the Bicentennial Center. I 17. We hosted 549 events in 2000 - easily our busiest year ever! Over 421 ,000 persons (our second largest attendance) attended these events. . 18. Analysis of our revenue categories shows that rental income in 2000 was up approximately 3% over 1999. Novelty (merchandise) income was up by over 10% (although the numbers are low enough that any change is fairly significant) and food & beverage income was virtually unchanged. Since we increased our rental rates by approximately 10% in 1999, it is my opinion that any adverse effect of the increase on our. rental revenue was negligible. . . ,. 19. Utility usage and expenditures took a dramatic increase.. Compared to 1999,. overall utility costs were up 22%. Electricity usage was up 21% and cost was up 14%. Natural gas . usage was up 43% and cost was up 122%. In fact, the month of December 2000 . produced the highest utility bill we've ever experienced. Our previous high was in Novemberof 2000 at almost $16,000. December'swas over $25,0001 Tables and charts accompany this report. All in all, I believe the Salina Bicentennial Center is in good shape and experiencing continued success. While the vagaries of the public's fickleness for entertainment and sporting events continue to make it challenging to project just what will succeed, we continue to try to provide the best mix of events possible. We continue to work with the Salina Area Chamber of Commerce and other $alina businesses and organizations in doing all we can to better the Sal.ina economy. We are fortunate to be able to afford to make needed improvements as is necessary in any 21 year old public facility which has seen an estimated 7,000,000 visitors attending almost 7,700 events. I feel that we have a true multi-purpose facility of which all citizens of Salina can be proud. 'W C'lI ~ o .... +- 11I C'lI :::!. r:x: w ~ z w o ..J < Z z w ~ z w o OJ < z ::i < rn rn o i= rn i= ~ 'rn ~ z w > w ~ w ::) z w > w r:x: ~ III > 0( ~~~~~ ~~; ~ .. '3 o ... ~ : ~~ : ~ 8 8 ~ ~ gUi~~f t ,... co ~ 'co .... ..: .. ~ ~ '" .... co H ,_ ; ~ ~ ag ~~ !;: ;lj . N ~ ~ t'i,..: ... 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BICENTENNIAL CENTER UTILITY USAGE & COSTS Electricity Natural Gas Total KWH Used Cost MCF Used Cost Utility Cost JAN . (1/7-2/5/99) 201,200 $9,642 559 $2,664 $12,306 (1/7-217/00) . .254,800 $11,318 534 $2,512 $13,830 . FEB . . . (2/5-3/9/99) 195,200 $9,192 , 316 $1,511 . $10,703 (2/7 -3/7/00) 166,400 $8,585 239 $1,151 $9,737 MAR (3/9-4/7/99) 148,800 $7,849 154 $736 $8,585 (3/7-4/5/00) 170,000 $8,697 212 $1,029 ' $9,726 APR (4/7-5/6/99) 104,000 $6,242 36 '$187 $6,429 (4/5-5/4/00) 131,200 $7,497 46 $242 .. $7,739 MAY ( 5/6-6/7/99) 194,400 $9,869 9 $55 $9,924 (5/4-6/5/00) 211,600 $10,069 10 $64 ' $10,133 JUN ., (6/7-7/7/99) 208,800 $10,718 8 $50 $10,769 (6/5-7/5/00) 223,600 $10,753 8 $61 $10,813 JUL . (7/7-8/5/99) 217,600 $10,384 5' $33 $10,418 (7/5-8/3/00) 212,400 $9,983 7 $56 $10,039 .. .. AUG (8/5-9/3/99) 197,200 $10,119 7 $44 $10,163 (8/3-9/1/00) 228,400 ' $10,853 8 $67 $10,920 SEP (9/3-10/5/99) 142,800 $7,856 8 $48 $7,904 (9/1-10/3/00) 135,200 $7,765 7 $65 $7,830 ' OCT (10/5-11/3/99) 102,000 $6,593 31 $159 $6,752 (10/3-11/1/00) 154,000 $8,130 22 $183 $8,312 NOV (11/3-12/7/99) 170,800 $8,721 191 $894 $9,615 (11/1-12/5/00) 257,600 $12,083 469 $3,875 . $15,957 DEe . .. (12/7-1/11/00) 180,400 $9,042 471 $2,219 $11,261 (12/5-1/8/01) 351,600 $15,247 998 $9,820 $25,067 . 1999 Total 2,063,200 $106,229 1,795 $8;601 $114,830 2000 Total 2,496,800 $120,980 2,560 $19,124 $140,104 2-yr Annual Avg. 2,280,000 $113,604 2,178 $13,862 $127,467 Elect. 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