7.3 Emerg Shelter Grant Appl CITY OF SALINA
REQUEST FOR COMMI SS ION ACTION DATE TIME
1/22/90 4:00 P.M.
AGENDA SEGTION: Development OR)G)NATING DEPARTMENT: APPROVED FOR
NO. 7 COMMUNITY DEVELOPMENT AGF)4~DA:
Planning Division~ y..~~~[_
ITEM
NO. 3 Roy Dudark ~
BY: B
Item
Applications for Funding under Kansas Emergency Shelter Grant Program.
Information
The Kansas Department of Social and Rehabilitation Services (SRS) has
announced the availability of funding for 1990 under the Emergency Shelter
Grant Program. Emergency shelter service providers within the city have
been notified of the availability of funds under this program. Applications
on behalf of service providers must be submitted through and sponsored by
units of local government.
Applications have been received from the following organizations:
Funding
Provider Activit~ Requested
Emergency Aid/Food Bank Repairs and remodeling, $23,650
furnishings, operating
expenses, child care and
rent assistance
Domestic Violence Assoc. Furnishings, bedding, $ 3,416
of Central Kansas and operating expenses
A separate application must be submitted for each service provider by
February 2, 1990. If a specific application is approved, the city will be
asked to execute a grant agreement with SRS. The service provider will
then be asked to execute a grant agreement with the city. Funds are then
supplied on a reimbursement basis.
CO(v~ISSION ACTION
MOTION BY SECOND BY
TO:
CITY OF SALINA
REQUEST FOR COMMISSION ACTION DATE TIME
1/22/90 P.M.
AGENDA SECTION: OR)G)NATING DEPARTlqENT: APPROVED FOR
NO. COMMUNITY DEVELOPMENT AGENDA:
Planning Division
ITEM
NO. Roy Dudark
BY: BY:
Page 2
Recommended Action
If the City Commission wishes to sponsor any or all of the above grant
applications, a motion should be passed authorizing the City Manager to
sign and file the application and execute any required grant award
documents.
Enclosures (2)
CON~I~SSION ACT)ON
MOT)ON BY SECOND BY
TO:
APPLiCATiON
for
STATE OF KANSAS
DEPARTMENT OF SOCIAL AND REHABILITATION SERVICES
~990 EMER~C~ S~.~ GfL~ Pf~7~t~
The following information must be provided for each emergency shelter facility
for which the local government is seeking funding.
(Please type or print)
1. Name and address of The Citv of Salina
locsl government:
300 W. Ash
P.O. Box 7%
Salina, KS 67402-0736
2. Name and telephone # Dennis M. Kissinqer~ City Manaqer
of contact at local
government: ( 913 ) 823-2277
3. Name and phone Dennis M. Kissinger, City Manager
# of person
responsible for (913) 823-2277
environmental review:
4. Federal I.D. # of
local government: 48-6017228
5. Name and address of Emergency Aid/Food Bank, Inc.
shelter for which
funding is requested: office: 410 W. Ash shelter 1422 W. Crawford
Salina, Kansas 67401
6. Name and telephone # Cheryl J. Isom (913) 827-7111
of contact at shelter:
-2-
7. Is the shelter operated Yes No X
or owned by a prim2u-ily
religious organization?
a. If yes, does the shelter Yes No
meet the requirements of
Section 576.22?
b. If no, please explain.
8. Please circle the letter(s) describing the services of the shelter. In
addition, please indicate the number of individuals receiving these services
from 12:00 AM to 12:00 PM, December 11, 1989:
** On this date the shelter was not yet oper-
O- accom~nodations ational.
Sleeping
T - Transportation
H - Health/medical
- Day Care
M - Mental health
~- Food
- Job counseling/placement
E - Education
A - Substance abuse
counseling/treatment
(~)- Other, specify Household budqet counselinq and
_,professional leoal advice.
9. Counties served Saline County
by shelter:
-3-
10. Population of area
served:
11. Estimated # homeless
in shelter's service
area (include only
persons in shelters
or "on the street"):
12. Source(s) for determining Local $R$ information
# of homeless:
13. Current maximum bed When operational it will be 10 beds.
capacity of shelter:
14. Maximum bed capacity S a m e a s a b o v e
of shelter if grant
is received:
15. Average daily Not availale information.
occupancy of shelter:
16. Estimated proportion Black
of racial and ethnic White 85%
groups served: Hispanic
~iaz~ 1%
American Indian
~ Based on our client breakdown from other
services provided by the agency.
17. Beneficiaries of SPF TPF ~ ~,,~ ~he]t ......... ~ ~m~lies
homeless assistance: only.)
Use the following codes for describing beneficiaries. If more than'one
type is served, list in descending order, with predominant first.
UM Unaccompanied Men
UW Unaccompanied Women
UMY Unaccompanied Male Youth, under 18
UFY Unaccompanied Female Youth, under 18
SPF Single Parent Family
TPF Two Parent Family
AC Adult Couple Without Children
DK Don't Know
-4-
18. Total amount of ESGP $ 23.~50.QQ
funding requested:
19. For each of the following categories, briefly describe the project and
indicate the amount of funding requested.
a. Projects which improve the safety of an existing emergency shelter for
the homeless, e.g. security systems, smoke/fire detection systems, and
heating/cooling, plumbing, and electrical systems "red tagged" by local
building inspectors or utility companies.
$ 3,000.00 REQUESTED
In order for ~he proper~y to comply with local codes, we
must upgrade the furnace~ plumbing and elecrtical systems
in the house. The furnace must be replaced along with the
hot water heater. A ma~or portion of the house must be rewired.
b. Projects which create new or increase existing sleeping/living
acconmmodations, e.g. creating a new emergency shelter, adding new rooms
onto an existing emergency shelter, converting existing rooms into
sleeping facilities, and purchase of bunk beds to replace single beds.
$ ~ REQUESTED
-5-
c. Projects which improve living conditions of an existing emergency
shelter, e.g. replacement heating/cooling equipment, attic fans, and
r~modeling of kitchen and bath facilities.
$ 2. QO0- O0 REQUESTED
The shelter currentlyhas two bathrooms, but one is not
functional. We would like to repair the second bath so that
it is functional, includin~ items to bring it up to city
code. The kitchen also needs minor work to make it more
liveable, such as replacing the counter tops for sanitary
reasons.
d. Projects which provide for the purchase of equipment and furnishings,
e.g. kitchen appliances, replacement beds, blankets, and bedding.
$ 1 . 0 00. 0 0 REQUESTED
W~ would like to ourchase new kitchen appliances for the
~helter. and would also like to purchase bunk beds for
added sleeping accomidations.
-6-
e. Projects which provide for the payment of operating expenses, e.g.
utility expenses and lease and insurance payments. Up to 50 percent of
operating expenses will be awarded, ba~ed on documented prior year
costs. Please include bill stubs, paid receipts, etc. '~ ~.~-~
$~ . 1 50. 0 0 REQUESTED
The above fi_~ure is based Q~ ~um~nt~tion form our existing
shelter, The new shelter is anticipated to be much the same,
since both houses are approximately the same size~ age, etc.
f. Projects which provide new or increased essential services to the
homeless, e.g. education, literacy training, and employment counseling.
$ 5 ~ O _ 0 ~ REQUESTED
rn~h me~i~tmnrp tn thm f~mi]i~ mmrve~ ~O pay child-care
~n~t~: ~r inh ~mr~h mnd work timmm. There ~s no provision
mt thi~ tim~ {~r ahi]d-~mrm mt nm cost.
-7-
g. Projects which prevent families from becoming homeless, e.g. subsidies
to help defray rent arrearages.
$1 5. N nn N N REQUESTED
EmerEenry Ai d/Fnnd Bank. Inc. has been in operation for 18
years ~n Saline County. One of primarv cash assistance roles
is to provide assistance with rent if the client has an eviction
notice. Last year we provided $ 3,832.00 in cash assistance
for rent expense, Thc fi~ur~ is lower than the budgeted
$ ~OO.00 because our donations were lower than anticipated.
The avera_~e amount of heln per family was $ 35.00, rather than
the $ 50.00 that w~ $r¥ to offer. We assisted 109 families
with rent. If more funds were available we would be able to offer
mo~ e famil,¥ to keen th 'n housin~ lonmer, and we would serv~
20. Please--l~i~a~e ~ne ~ype, amodnt, e~n~ source o~ matdg~ing funds to be
furnished, more families.
TYPE AMOUNT SOURCE
(city or shelter)
Cash ............. $ 12,050.00 shelter
Donated Building* ...... $ 3,600. 00 s h e 1 t e r
Donated Material* ...... $ 2, OO0. O0 shelter
Value of Lease* ....... $
Staff Salary** ........ ~, 000. O0 shelter
Volunteer Labor*** ...... $2,000. O0 she1 ter
TOTAL $ 23,650.00
* The grantee shall determine the value of any donated building,
material, or lease. The method use to establish fair market value must
be included with this application.
** Only salaries, or part thereof, to be paid for implementing or
administering requested ESGP activities.
*** Time and services contributed by volunteers shall be calculated at
$5.00 per hour.
%
This chart summarizes the Salina Housing Authorlty's Section
8 Rental Assistance Program Costs as of the month of
December, 1~8~. We are offering this as mupport of the
market rental value of the unit at 1422 West Crawford. The
Average Contract Rent of 48 Three Bedroom houses was $300.48.
The Subject house is a typical modest ~ bedroom unit and a
fair market rental for it would be $300 per month. Since the
~ood Bank is Leasing this House, we are sho~lng the $3,~00
per year value in Paragraph 20. as Local Share.
-8-
21. Please include an exterior photograph ~f the shelter facility.
-9-
KANSAS I!/4ERGENCY SI:~.TKR GRANT PROGRAM
t;F_dI'£1F~.CATION
OF
Cfrr]~ ~ OFFICI~R
I, @ennis M. Kissinger , Chief Executive Officer of
City of Salina~ Kansas ~ certify that the submission
of application for emergency shelter grants is authorized under State and/or
local law and that the local government possesses legal authority to carry out
emergency shelter grant activities in accordance with applicable law and
regulations of the U.S. Department of Housing and Urban Development. Moreover,
I certify that City of Salina will:
(city or county)
1. Provide, or cause to be provided by nonprofit recipients, matching
supplemental funds as required by 24 CFR 576.71. A description of the
sources, types, and amounts of supplemental funds is included in this
application;
2. Comply with the requirements of 24 CFR 576.73 concerning the period of time
buildings must be maintained as homeless shelters;
3. Comply with the building standard requirements of 24 CFR 576.75;
4. Comply with the requirements of 24 CFR 576.77, assistance to the homeless;
5. Ensure conformity with the requirements of 24 CFR 576.79, concerning
nondiscrimination and equal opportunity, applicability of OMB circulars,
lead ba~ed paint inspection and abatement, conflicts of interest, use of
debarred, suspended, or ineligible contractors, flood insurance, coastal
barriers, audits, intergovernmental review, and displacement;
6. Assume all environmental review responsibilities as required under 24 CFR
576.52.;
7. Provide a drug free workplace in accordance with the Drug Free Workplace Act
of 1988, 24 CFR part 24, subpart F;
8. Ensure that any grant funding received for activities defined under Section
576.21 (a)(4)(ii), (homeless prevention for families that have received
eviction notices or notices of termination of utility service) will not
supplant funding for preexisting homeless prevention activities from any
other sources;
9. .Comply with the requirements of the Uniform Relocation Assistance and Real
Property Acquisition and Real Property Acquisition Policy Act of 1970 (URA),
Section 576.80; and
10. Assure that all reasonable steps will be taken to minimize the displacement
of persons ( families, individuals, businesses, nonprofit organizations, and
farms) as a result of a project assisted under this part; and
11. Comply with the requirement of the State Department of Social and
Rehabilitation Services, Secretary' s Letter, L-494 (copy enclosed).
(Signature - Chief Executive Officer) (Date)
( Title )
-11-
KANSAS DEPARTMlg~T OF SOCIAL AND ~ILITATION SERVICES
AREA DIRECTOR t2~fA'A~-CATION
1990 KANSAS ]~CY SP~.TER GRANT PROGRAM
(name) (A~ea)
Kansas Department of Social and Rehabilitation Services, certify that I have
reviewed this application and am familiar with the proposed activities contained
herein.
(/~gnature) (Date)
mer( enct/
P. O. BOX 1482
SAUNA, KANSAS 67402-1482
TEL: 913-827-7111
January 15, 1989
To whom it may concern:
Since February 1989, Emergency Aid/Food Bank has been
operating a Transitional Housing program for homeless
families with children. The first shelter unit is a single
family house, at 1329 Franklin, leased for a dollar a year
from the Salina Housing Authority. The Authority has provided
all maintenance, and the primary utilities. Please see their
letter to support the expenses requested in paragraph 19. of
the application. The City of Salina returned $ 3,000.00 of
the Authority's Payment in Lieu of Taxes to reimburse these
expenses for the first shelter unit.
A second unit, a three bedroom single family house at 1422
West Crawford, has been leased from HUD's Property
Disposition Branch. We are in the process of bringing this
house up to habitable condition, and are requesting grant
funds for some of that work in Paragraphs 19 a. and 19 c.
In addition, this agency provides cash assistance to help
prevent families from becoming homeless. At this time, the
most assistance we can offer per family is $ 50.00. We try to
negotiate with the landlords to allow the families at least 7
days in the housing for the assistance. If more funds were
available we would be able to keep families in existing
housing for longer, and we would be able to serve a larger
number of families. At this time we turn down 30 to 40
requests for rent assistance each month due to a variety of
reasons, usually because the funds are not available. For
this reason we are requesting these grant funds.
SAUNA HOUSING AUTHORITY
POST OFFICE BOX 1202 469 SOUTH 5th STREET
SALINA, KANSAS67402-1202 PHONE: (913)827-0441
EQUAL HOUSING
OPPORTUNITY
3anuary 10, 1990
Cheryl Isom
Emergency Aid / Food Bank
Dear Cheryl:
This" to support your application ?'or Emergency ,Shelter
Grant Program funds to assist you in operating the second
unit of the Transitional Family ~he-
These are the costs of operating the first unit, at
,_,e,~ember
Franklin, for the 11 months, February 1989 through
1989 I have averaged them and extended ~ ·
.~.,em for a ~uii
month projection.
Ut il it ies: Gas/Electricity Water/Sewer/Trash
11 Month total $702.01 $337.34
Monthly AVerage 63.82 30.6~
12 Month estimate 765.84 368.00
5% Inflation factor 804.00 $386.00
Maintenance: Labor Materials To.~a~
~ ~ Month Total $375 00 $141 ~o
Monthly Average
12 Month ~--~ 5~3 00
.5.~ Inflation Factor for 1990-91 ~91.00
For e~
~,,e second unit, you may need to add something for lawn
care, unless you can make arrangements for the occupying'
families to mow the yard as was done in the first unit.
For your application, you need to add the telephone cost,
which was not paid by our office in the first unit.
We have attached copies of the actual bills and work orders
which make up the actual ,-~-~- summarized above.
Sincerely,
~he foLlow~ information must be provided for each emergency shelter facility
for which the local ~overr~ent is seekir~ fundir~.
(Please type or print)
~. and address of The Clty of Salina , ,,
local 8overrnent:
300 W. Ash
P.O. Box 736
Sal ina, KS 67402-0736
2. ~ az~.~elephone # [~nnis M. Kissinaer. City Manaeer
of ccitt at lc~ '
goverra~ent: (913) R23-2277
3. [~ and p~o~ Dennis M. Kissinaer. City I~aer
#of ~
t-es~ble for (913) 823-2277
~i~tal review:
Federal I.D. # of
looal gov~t: 48-6017228 .....
Name and telephone # Marlene ~cLean
of contact at shelter:
(913) 827-5862
-2-
7. la the shelter operated Yes
or o~ed by a pria~ily
reLt~oua orsanlzat~on?
a. Lf yea, does the shelter Ye~
eeedc ~ ~eq~nts of
Se~ion 576.22?
~ b. IJ~ oo, please explaill. DY&CE is a private non-profit or~ntutton,
f~ (.&IZ) bI a 8ra.?t .f,r~m United May .o.f Saliva, v~rious st~te/~l
sraats and local contributions.
8. Please circle the letter(s) describing the services of the shelter. In
add~tion, please indicate the number of individuals receivin~ these services
from 12:00 ~ to 12:00 PM, December 11, 1989:
- ~Leepin& acocem0dations 6, ,
(~)- Transportation 3
H - Health/medical
D - Day Care
~- Mental (counseli~!
health
s~pport Stoup) '
6
J - Job counseling/placement
A - Sulmtanae ~
oounaeling/tveatment
, O~he~, issi, s..ta,nce in, obt~in!~ orotectioa
f~m ab~se ordersl av~lyini for local SRS assistance and. ass!staace
Counties served .Sail.ne, McPherson. Bllsvorth. ~arioa,
by shelter:'
Otta-ea, Clay and ~ashim~ton
10. ~k;ul~mofarea . 178,000 . .
11. Est, h~ated # homeless 3oo
~Ln' al',,a~r' 8 service
o~ "on the steer"):
12. Somme(s)fo~ ~ Salvation Army, DVACK, Gospel Htssion: .
# of baseless:
Emergency Aid/Food Bahk'~
13. CU.'Te~ ~ bed 2O-.25
(m.Pae~7 of' sbeZte~:
I#. Hi x inn bed capaoi~7 s~me
of shelter if $Tdnt
is: r,eee:Lved:
oceupan~y of shelter:
16. F..~haated p~opo~ion Bla~k
of ~ and etl~t~ b~Lte 87% '
~ serve~: Hispanic
~merican Indian
17'. Beaef~c:Laries of ,SPF, uw ,
hemeless assistance:
~se the follow~ codes for describL~ beneficiaries. If m~re than ~ne
ty~e is served, list in descending order, with 9redominant first.
18. Tota3. astou~ of ESGP $ 3,43.6.00
19. For each of the following oategories, brieffly describe the project .aud
indicate the amount of fu~ requested.
a. Pr~Jeets which improve the safety of an existin~ ~y shelter for
the bceezless, e.g. security systems, smoke/~ detection
heatin~coolins, plt~bing, and electrical systems "red ta~" by local
b~lldln8 ins~ectors or utility companies.
b. ~-oJects wb_tch create new or increase existing sleeping/livin~
~tioas, e.g. creating a new emer~ermy shelter, addd.~: new rooms
onto an existing emergency shelter, converting existing rooms into
sleepln~ facilities, and purchase of bunk beds to rePlace sir~te beds.
. l~t~,=c.h,?se (...$:.) bunkbe~l,, ,, $~00.,~ ....
t.o rePlace single bed in room ~1
c. P~oJects which improve living conditions of an existin~ ~y
shelter, e.g. replacement heating/oooling equi~ent, attic fans, and
remodeling of kitchen and bath facilities.
d. Projects which provide for the purc~__~._~e of equi~aent and f~,
e.g. kitchen appliances, replacement beds, blankets, and bedding.
,, Rep ,lace %wozn blankets #15 $2.~O.,00 , ,
,,. Replace torn pillows #1.~ 80.OO ,
Replace torn sinsle sheec sets #1.~ 200..00
Purchase new ~ood _~L'eeger 600.00
e. Projects uhich provide for the pa~nent of operating expenses, e.g.
utility expenses and lease and insurance pa~ents. U.D ~o 50 pee~ent of
opemating expenses ~lll be a~arded, based on documented prior year
eC~ts. Please include bill stubs, paid re~eipts, etc.
~ ,Cee~Be~ rcial Proper~ Insurance $4~$. ,..~,~
~A Sb?l~.er ,Utilit~ C,osts, , .$1.~430.~0 . . .
f. Projects which provide new or increased essential services to the
homely, e.g. education, literacy training, and employment counsel~.
$,,, ,Hone .... ~ED
g. PreJects which prevent families from becca~ homeless, e,g-. su~aidies
to help defray rent arrearages.
Please indicate the type, amount, and source of matching funds to be
Domated Material* ...... $
Value of Lease* .......
l~oltauteer 4abor~** ......
TOTAL $ 3~4!e.oo , S~eZte;
#' T~e grantee shall determine the value of any donated ~ull~,
material, or lease. The method use to establish fair ,~ket value must
be included with this application.
· # O~ly salaries, or part thereof, to be paid for lm~leme~ting or
a~ministe~ requested ESGP activities.
eee-'Time and services contributed by volunteers shall be-calculated at
$5;00 per hour.
. . ,~.. :... ..: ~'; .~ ...: ...... .:'.. ,-.;. ~..i.~;,...:i~m
" '..,..'. ', .-' · . ';?j; ..~ ~ i .,v,' '
.:~ . i :: .. ,,~ ' '~' .: ~ "..C .'. ,',.' .,?.....~.........~,,. ,,j,
21. Please include an exterior photograph of the shelter facility.
-9-
I~ ,, pennj~ M. KJssJnaer ~ Ch:Lei' ~ceoutive O~oe~ off
,, C~tv of Sa]tna. Kansas
I ~~ t~t City of Sa]ina ~1:
(city O~ Oo~ty) .......
9. Comply with the requirements of the Uniform Re~ocation tssistanee and Re~
~on 576.80,~'~ ~' ~1
i0, ~ssure that all ressonable steps will be taken to minimize the. displaee~er~
of pei-sce~ (familieS. individuals, businesses. ~fit or~zatton~, and
far,ss) as a result of a project assisted under this part; and
l l, ~ly ~ltl~ the pequlreemnt of the 5'tare De~t of ~ and
~ilttation .Servioas, .Sem'etary's Letter, L-~gl~ (uopy enclosed).
Chief Executive Officer) ('Date')
(Title)
-11-
S&lina
~ ~ of Social and Nehabilitation Services, oer~if~ tha~ I have
~iew~d ~LB 8~pli~tion and am f~milia~ with the ~