2008 Skyfire Service Agreement
DEPARTMENT OF FINANCE
AND ADMINISTRATION
Rodney Franz, Director
300 West Ash, po. Box 736
Salina, Kansas 67402-0736
City of
~~
Salina
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TELEPHONE (785) 309-5735
FAX (785) 309-5738
TDD (785) 309-5747
E-MAIL rod.franz@salina.org
Website: www.salina-ks.gov
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This agreement entered into on the 1" day of January, 2008 is made by and between the City of Salina, Kansas,
whose address is 300 West Ash Street, Salina, Kansas, referred to as "City", AND fhe Salin~ Ambucs, whose address is
645 Sylvan Place, Salina, Ks 67401, referred to as "Provider." i
Service Agreement
Section 1: Services. The company hereby employs the provider to perform the following services in accordance with the
terms and conditions set forth in this agreement:
The Salina Ambucs will provide a public fireworks display in celebration of Independence Day, on or about
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Section 2: Term of Agreement. This agreement will begin on the ~ day of January, 2008 and will end on the 31st
day of December, 2008 Either party may cancel this agreement upon thirty (30) days notice to the other party in writing,
by certified mail or personal delivery.
Section 3: Amount of Agreement: The amount of the agreement is: $2,500.00
Section 4: Payment to Provider. The provider will be paid pursuant to the following terms and conditions:
Payment will be issued upon written request of provider
Section 5: Status of provider: The provider is a: Not for profit organization
Section 6: Performance Reporting. The provider shall file performance reports as noted:
Other. Pleas specify By March 31, a request for renewal funding is due to be submitted to the City Clerk's
Office
Section 7: Financial Reporting. The provider shall file financial reports as noted:
No Report Required
Section 8: Nonperformance. In the event of provider non-performance or non-compliance with any section in this
agreement, this agreement may be cancelled with 30 days written notice, or in lieu thereof the City may elect to reduce
payments to provider.
Section 9: Compliance with applicable law. Provider shall comply with all applicable Federal, State, and Local law and
regulation.
Section 10: City indemnified. Provider shall indemnify and save harmless the City, its officials, agents, servants, officers,
directors and employees from and against all claims, expenses, demands, judgments and causes of action for personal
injury, death, and/or damage to property where and to the extent to which such claims, expenses, demands, judgments
and causes of action arise from the Provider's negligent acts. Provider shall notify the City upon the receipt of any claim in
excess of $1,000 in connection with this contract. Provider shall file with City, prior to any payment being made, proof of
insurance as follows:
o No proof of insurance required
I:8J Commercial General Liability
o Automobile Liability
o Professional Liability-Errors and Omissions
o Workers Compensation Insurance
(statutory).
I:8J City if Salina required as additional named
insured on policy.
o Other (Please specify):
Comments:
All insurance is to provide a minimum of $500,000 single
limit coverage,
City of Salina Standard Contract for Service; Page 1 of 2
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Section 11: Equal Opportunity/Affirmative Action. For agreements in which the value exceeds $20,000, provider shall
comply with the Equal Opportunity/Affirmative Guidelines attached. I
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Section 12: Independent Contractor. Both the city and the provider agree that the provider "':ill act as an independent
contractor in the performance of its duties under,this contract. Accordingly, the provider shall be responsible for payment of
all taxes including Federal, State and local taxeslarising out of the provider's activities in accordance with this contract,
including by way of illustration but not limitation, Federal and State income tax, Social Security tax, Unemployment
Insurance taxes, and any other taxes or business license fees as required. i
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Section 13: Attachments incorporated. The foll6wing attachments and supplemental documents are incorporated herein
and made an integral part of this agreement: . I !
o Equal Opportunity/Affirmative Action Requirements 0 Other: Please Specify
Iz;] Provider Proposal .
o Certificates of Insurance
o W-9 Form
Iz;] Proof of Non-profit status (501c3 letter)
Section 14: Official contacts for the City and the provider are:
City:
E-mail
Lieu Ann Elsey
City Clerk
300 West Ash, P. O. Box 736
Salina, KS 67401
785-309-5735
Fax: 785-309-5738
LieuAn n. Elsey@salina.org
Name:
Title
Address:
City, State, Zip
Telephone:
E-mail:
Provider:
John P. Ziegler
Skyfire Ambucs
654 Sylvan Place
Salina, KS 67401
785-823-2336
Name:
Title:
Address:
City, State, Zip
Telephone:
Section 15: Executed on the Lday of January, 2008.
Attest:
Attest:
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Signature
-T:; v..l L"" ~'-:>
Print Name
City of Salina Standard Contract for Service; Page 20f 2
Skyfire is the annual free July 4th public fireworks display for the Salina:and Saline
County area. An estimated 25,000 citizens view the fireworks display from the East
Crawford Recreation area and the surrounding area. 2007 was the 28th xear that Salina
was presented with a fireworks show called Skyfire. The Salina Chapter of the A. M. .
Breakfast Bandit Ambucs has been the projects coordinating agency for the last 7 years.
John Ziegler has become the perennial chairperson of this project.
A majority of the money raised for Skyfire is donated by area businesses and individuals.
The City of Salina donates $2,500.00 annually to Skyfire as well as provides a shooting
site; fire police and ems protection. The Salina Journal donates $1250 in printed
advertising and a thank you ad. KSAL Radio provides radio advertising and airs music
that the fireworks are choreographed to the evening of the fireworks show.
This year's budget for Skyfire is $11,000
$10,000 fireworks package
500 postage, printing and fundraising
300 T-shirts for volunteers
200 Banners/advertising and miscellaneous expenses
Certificate of insurance will not be issued by the fireworks company until approximately
1 week before the event. The Salina Fire Department is provided with a copy that the
forward to other city departments when they issue the fireworks permit.
Internal Revenue Service
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Department of the Treasury MAR
i;:
..;
Washington, DC 20224
National AMBUCS, Inc.
P.O. Box 5127
High Point, NC 27262
Pilfson to Contact: Ward L. Thomas
1(
Telephone Number:( 202) 622 - 6142
Refer Reply to:
CP:E:EO:T:5
Date:
Internal Revenue Code:
Employer Identification Number:
Key District:
Service Center:
. Accounting Period Ending:
Foundation Status Classification:
Form 990 Required:
501 (c) (3)
58-2152221
Southeast (Baltimore, MD)
Atlanta, GA
May
509 (a) (2)
Yes
Dear Applicant:
We have considered your application for a group exemption
letter recognizing your subordinates as exempt from federal
income tax under section 501(a) of the Internal Revenue Code as
organizations described in section 501 (c) (3) .
Our records show that you are recognized as exempt from
federal income tax as an organization described in section
501 (c) (3) of the Code.
. Based on the information supplied, and assuming the
operations of your subordinate organizations will be as stated in
your application for recognition of exemption, we have determined
that your subordinates are exempt from federal income tax. under
the provisions of the Internal Revenue Code indicated above.
Exemption is effective as of December 27. 1994, as you have
agreed. This determination supersedes a?y prior exemption
letters issued to those subordinates which are included in this
group exemption; you should notify each such subordinate and the
key .district director of each such subordinate that the
subordinate's individual exemption letter is superseded. This
determination is based in part on your representations that the
subordinates will amend. their organizing documents to comply with
the organizational test of section 1.501(c) (3)-1(b) of the Income
Tax Regulations, and that you will merge with The National
Association of American Business Clubs, Inc. and be the surviving
entity.
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We have further determined that your subordinate
organizations are not private foundations within the meaning
section 509(a) of the Code, because they are organizations
described in the section indicated above.
of