Annual Report - 2007CITY OF SALINA
DEPARTMENT ANNUAL REPORTING FORM
Annual Report of the Year: 2007
DEPARTMENT: Arts and Humanities
ACCOMPLISHMENTS: List three to five accomplishments your department has
achieved.
❖ Arts & Economic Impact III. Salina participated in this national study
produced by Americans for the Arts, showing that the arts, culture and
heritage industry in Salina contributes $23.75 million annually to the City's
economy. Figures provided to Americans for the Arts' economists was
gathered from 13 cultural organizations (2005 fiscal year information) and
from audiences at over 15 events throughout 2006. A cadre of volunteers
including Arts and Humanities Commissioners gathered 723 audience
surveys (the national average was 675). The study shows that non - profit
cultural organizations and their audiences are responsible for 815 full -time
equivalent jobs and that there is a 1:1 match between the expenditures of
organizations and the amount spent by audiences (exclusive of admission
costs). A signal achievement, one which shows the importance of the arts,
culture and heritage sector in Salina.
❖ The Big Ideas. With the guidance of the Commission's Planning and
Community Involvement Committee, the department hired facilitator Diane
L. Mataraza in January 2007. Ms. Mataraza conducted over 60 public
forums (meeting with over 800 citizens from all walks of life) and gathered
1,178 public opinion surveys on -line, at Wal -Mart and in the Salina Public
Library. One hundred - seventy -five artists responded to an artist--specific
survey; 31 non - profit organizations filled out a survey geared to their needs
and perceptions. The final plan for Salina Arts and Humanities Commission
will be submitted in January 2008, with recommendations in four basic
areas: accessibility, making the community a more beautiful place, using
arts, culture and heritage as an engine to drive economic development and
downtown re- vitalization, and providing strong support to the cultural sector
to guide cultural development with enthusiasm, -skill, excitement and vigor.
❖ Community Art & Design Advisory Committee. This re- vitalized Arts and
Humanities Commission committee grows directly out of the effort to re -do
the City's Community Art & Design Policy, which was passed by the City
Commission in February. The Committee is comprised of two Arts and
Humanities Commissioners and five citizens from the general public and the
art and design sectors. To date, the Committee has met in order to gain
clearer understanding of public art and the City's policy. The future includes
developing programs for community education and interaction, as staff
develops its inter - working systems. A big challenge but one for which there
Page 1
is much hope for the quality of life and economic development of the City of
Salina.
❖ Smoky Hill Museum Reaccreditation. A year -long process for
reaccreditation by the American Association of Museums (AAM). Smoky Hill
Museum received its initial accreditation in 1997; Salina Art Center is the
other AAM- accredited institution in Salina (having two such institutions is
quite a signal accomplishment for the City!). Museum staff submitted the
exhaustive self -study in September. This included several policies which
required approval of the Friends of the Smoky Hill Museum; Salina Arts and
Humanities Commission and the City Commission. Staff and the Friends
board worked closely with facilitator Diane Mataraza (The Big Ideas cultural
assessment) on a strategic plan for the Museum itself. All in all, very useful
in driving the need for the Museum to examine its past, present and,
especially, its future._
❖ Pat Metheny Trio with Christian McBride & Antonio Sanchez/Mother's Day
Celebration. Two distinctly different venues for community service. In the
former event, October 9th, the Smoky Hill River Festival presented a concert
by Pat Metheny, the .world- renowned guitar innovator from Lee's Summit,
MO. His trio -mates are themselves highly accomplished as a bassist and
drummer, respectively. In bringing such remarkable. musicians at an
affordable admission price (to a.total of 400 attendees), the Festival created
an event .both memorable and important. The Mother's Day Celebration
took place on May 12th at Centennial Park (to an audience of 200), a
collaboration , with the Human .Relations Commission and Parks &
Recreation Department. Featuring a brass -heavy banda group from Topeka
playing music popular in the Zakatekas region of Mexico.. (there are many
people from that region here in Salina) and free -of- charge, refreshments, the
event showed new immigrants that .the City is thinking of them and their
quality of life and needs.
GOALS: List three to five new goals that your department has set
❖ Begin implementation process for the strategic plan identified through The
Big Ideas process. This will be of necessity,a complex task requiring
coordination between the Commission, department staff, City staff and the
many businesses, institutions and people already involved in some way with
the assessment process. Much depends on the final recommendations of.
the facilitating team and available resources. Some re- organization of staff
duties and job descriptions anticipated.
•S Complete the Museum's reaccreditation. process with American Association
of Museums reaccreditation site visit panel. After the submission of the self-
study by Museum, staff and written follow -up /clarification, the AAM
reaccreditation committee will send a site -visit team to Salina in 2008.
❖ Year of education of and by the Community Art & Design Advisory
Committee. This is key to the thinking of the Committee: they need to be
out in Salina communities talking about the CAD policy and public art issues
Page 2
both locally and nationally. This will include public forums, tours and
workshops.
4- Increase Horizons memberships and continue to re- evaluate the Horizons
program practices and procedures. Consider ways by which the Horizons
Programs respond to The Big Ideas strategic plan.
❖ Finish practical and legal clarification of the relationship between the City of
Salina (through the Arts and Humanities Department) and the Salina Arts
and Humanities Foundation.
OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be
beneficial for the City Commission to be aware of.
❖ Smoky Hill River Festival enjoyed remarkable weather! A great Festival with
increased attendance, button sales and vendor sales in art and food.
❖ Horizons Artist Award entry- level grants increased to seven for the year
(from 5). Two former Artist Award recipients successfully applied for the
more complex Lana Jordan Developing Artist Grant program -- a marker of
success for the Artist Award program.
•S Arts -in- Education program continued as a bedrock of Salina's school
programming. The department's application with Kansas Arts Commission
continues to be among the very highest ranked in the State (3rd this year).
The program continues to provide meaningful contact for young people with
local, regional and national artists, and is very important in contributing to
the livelihoods of many Salina artists.
•S First Thursday Art Rush flourishes as a, year -round monthly event because
of the engagement of downtown galleries and the staff resource of Arts and
Humanities.
❖ In collaboration with Visit Salina and the Lee District/SDI, Arts and
Humanities worked with members of the Cultural Roundtable to produce a
cooperative brochure highlighting cultural offerings in Salina, "Bravo Salina!"
The piece will have an 18 to 24 month life and will be distributed state -wide.
There were 75,000 copies. printed.
PERFORMANCE INDICATORS:
❖ Arts & Economic Prosperity III. Goal: to measure economic activity and
impact of arts and culture in Salina. Total arts /culture expenditures in
Salina: $23,750,977. ,Full -time equivalent jobs: 815. Resident household
income: $12,766,000. Local government revenue: $1,009,000. State
government revenue: $1,038,000. Events - related arts and culture audience
spending: 1. Total attendance: 380,527 (residents of Saline County);
163,161 (non- residents); residents to non- residents: 70% to 30 %. 2. Per
person average: $17.57 (residents); $31.61 (non- residents); $21.79, overall
average. 3. Total Spending: $6,685,860 (residents); $5,157,520. (non-
residents).
Page 3
❖ The Big Ideas. Goal: To involve as many people as possible in assessing
arts, culture and heritage delivery system in Salina. Information gathering:
69 forums, 801 participants; 1,177 public opinion surveys (86% from Salina),
177 artist surveys, 31 organizational surveys (18 from arts and culture),
Database study: 33,553 audience data records of Salina's eight largest
cultural institutions. Major Findings: supply side. 1. Arts, culture, heritage
inventory is abundant for a community of our side; 2. Reach into Saline
County households is high =- 53 %; 84% if the Library is included; 3.
Regional household reach is 12% (25% with Library included). Demand
side (10 highest). 1. Residents of all ages should have opportunity to
participate in creative endeavors: 74 %; 2. It is important to preserve and
celebrate our history: 70 %; 3. Arts education in our schools is important to
Salina: 68 %; 4. 1 want you people in Salina to have art in their lives: 60 %; 5.
More family- oriented arts and cultural programs is a good idea: 58 %; 6. Art
and culture is important to me: 53 %; 7. Salina needs more affordable arts
and culture for residents to enjoy: 52 %; 8. Art and culture are important to
our quality. of life in Salina: 51 %; 9. A, vibrant arts district in downtown is
important: 50 %; 10. Fixing up abandoned grain elevators and
warehouse... is a good idea: 48 %.
❖ Smoky Hill Museum. Total attendance for 2007: 19,690 (23,168 in 2006).
Includes: Gate - 6,227 (9,557); Tours - 1,016 (1,037); Programs - 1,496
(2,915); Outreach - 5,975 (1,951); Public Inquiries -. 1.(9); Special Events -
4,975 (8,509). Overall higher attendance in 2006 because of grand re-
- opening events and activities.
❖ Community events. Goal #1: to bring highest quality performance to this
mid -size community. The Pat Metheny Trio with Christian McBride and
Antonio Sanchez began world tour in Salina, KS. Concert attendance:
tickets sold - 325; free tickets distributed - 75.
❖ Community Events. Goal #2: to bring culturally resonant entertainment and
- events to unusual venues in neighborhoods in which people live. The
Mother's Day event took place in Centennial Park, west Salina. # of
attendees (approximately): 200; # of free roses distributed: 150; # of free
popsicles distributed: 325; # of musicians: 11.
❖ Smoky Hill River Festival. Goal: to attract largest participation possible.
Overall attendance: 68,811 (64,675 in 2006); buttons sold: 21,329 (19,775);
button income: $167,021 ($152,957); food vendors: 30 (32); gross food
sales: $300,688 ($253,074); gross Four Rivers Craft Market sales: $288,752
($154,653); gross Games sales: $7,852 ($6,974); # of entertainment stages
4(4).
WORKLOAD INDICATORS:
❖ As part of The Big Ideas work, Arts & Humanities staff estimated percentage
of time spent on a series of identified tasks. This is subjective and not
based on time studies. Smoky Hill Museum will prepare this information for
use in 2008 (this is not currently available). Below please find results of staff
workload analysis.
Page 4
❖ Executive Director. Horizons Grants Program: 13 %; Festival: 20 %; Comm.
Art & Design: 14 %; Poetry Series: 1 %; Art a la Carte: 0 %; Arts in Education:
2 %; Community building: 8 %; Marketing /Promotion /CalendarNVeb data
base: 5 %; First Thursday Art Rush: 4 %; Community outreach /technical
support: 8 %; Administrative: 25 %.
❖ Arts Education Coordinator. Horizons Grants Program: 6 %; Festival: 23 %;
Comm. Art & Design: 10 %; Poetry Series: 0 %; Art a la Carte: 2 %; Arts in
Education: 55 %; Community building: 0 %; Marketing /Promotion /Calendar/
/VVeb data base: 2 %; First Thursday Art Rush: 0 %; Community outreach/
/technical support: 12 %; Administrative: 0 %.
❖ Arts Services Coordinator. Horizons Grants Program: 1 %; Festival: 67 %;
Comm. Art & Design: 15 %; Poetry Series: 0 %; Art a la Carte: 0 %; Arts in
Education: 0 %; Community building: 0 %; Marketing /Promotion /Calendar/
NVeb data base: 2 %; First Thursday Art Rush: 0 %; Community outreach/
/technical support: 15 %; Administrative: 0 %.
❖ Office Manager. Horizons Grants Program: 15 %; Festival: 45 %; Comm. Art
& Design: 5 %; Poetry Series: 0 %; Art a la Carte: 1 %; Arts in Education: 1 %;
Community building: 1 %; Marketing /Promotion /CalendarNVeb data base:
17 %; First Thursday Art Rush: 0 %; Community outreach /technical support:
10 %; Administrative: 5 %.
❖ Program Assistant. Horizons Grants Program: 0 %; Festival: 55 %; Comm.
Art & Design: 0 %; Poetry Series: 5 %; Art a la Carte: 0 %; Arts in Education:
0 %; Community building: 0 %; Marketing /Promotion /Calendar/VVeb data
base: 25 %; First Thursday Art Rush: 5 %; Community outreach /technical
support: 5 %; Administrative: 5 %.
4• Festival Operations Coordinator. Horizons Grants Program: 0 %; Festival:
100 %; Comm. Art & Design: 0 %; Poetry Series: 0 %; Art a la Carte: 0 %; Arts
in Education: 0 %; Community building: 0 %; Marketing /Promotion /Calendar/
NVeb data base: 0 %; First Thursday Art Rush: 0 %; Community outreach/
/technical support: 0 %; Administrative: 0 %.
❖ Accounting Technician. Horizons Grants Program: 25 %; Festival: 55 %;
Comm. Art & Design: 1 %; Poetry Series: 1 %; Art a la Carte: 0 %; Arts in
Education: 2 %; Community building: 0 %; Marketing /Promotion /Calendar/
NVeb data base: 2 %; First Thursday Art Rush: 0 %; Community outreach/
/technical support: 0 %; Administrative: 14 %.
❖ Art in education indicators. Services by local artists: 6,177; services by
residency artists: 6,787; drama curriculum consultant services: 4,899.
Horizons Grants Program activities. Applications: 20; grants: 19; total $
granted: $62,144.
Page 5
CITY. OF SALINA
DEPARTMENT ANNUAL REPORTING FORM
Annual Report of the Year: 2007
DEPARTMENT: Bicentennial Center
ACCOMPLISHMENTS: List three to five accomplishments your department has
achieved.
❖ Managed successful final implementation of advertising agreements with 5
sponsors ranging from 3 years to 10 years in length. These agreements will
bring in over$300,000 without involving any public funds. This funding will
be used to fund upgraded electronic equipment throughout the building,
including the installation of 2 Galaxy Pro video boards and 4 new
scoreboards in the Arena. Also in the Arena, we installed 2 new shot clocks
and 4 new locker room clocks. In the lobby, we installed 2 new 42" LCD
monitors which are being used to direct patrons to daily events and to
advertise for our sponsors.
❖ Performed a comprehensive review of rental rates and meal pricing toward
improving profitability. Rates were adjusted accordingly.
❖ Greatly enhanced menu offerings to clients in order to successfully compete
with other local caterers.
❖ Managed successful transition to an entirely new food service staff
GOALS: List three to five new goals that your department has set.
f• Work with CMO to establish a funding plan for upgrading overall interior and
exterior appearance of facility and grounds to be comparable with competing
meeting facilities utilizing a 5 -year facility capital improvement plan.
4• Replace various major capital items, including a computerized point -of -sale
system in the concession stands, the Arena sound system and a kitchen
add ition /renovation.
❖ Based somewhat upon the outcome of the Kenwood - Oakdale Park study,
continue making contacts with potential private developers to determine the
potential for development of a hotel on or near our site.
•S Develop a policy for the use of the building as an emergency center by
various emergency and /or health agencies.
Page 1
OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be
beneficial for the City Commission to be aware of.
d• The facility will be 29 years old in the summer of 2008 and is in need of
major upgrades in order to continue to provide quality service to our patrons.
The need for these upgrades is critical.
PERFORMANCE INDICATORS:
❖ Patron satisfaction
❖ Profit
❖ Attendance
WORKLOAD INDICATORS:
❖ Number of events and attendance at those events. (See attached
Attendance Report and Event Recap 07 report)
❖ Revenue raised and broken down by major categories and compared to
event profits. (See attached Profit & Loss Report & graph)
Page 2
SALINA BICENTENNIAL CENTER
TOTALS FOR 2007
EVENT CATEGORY
TILIZED
Mont h
Conventions 8
Entertainment 8
Dressing
TROOM(S)
Meeting
VIP
Attendance
Trade Shows
Sports
Other
Room
Arege
l Rooms
Room
L
__etb,aY �_.
_.. _. _? __—_.
I
}_ _ —�._.. _._._
___22 __
;
—_.!._
12 16 19
10
j 14,914
_ februarY .- .______
4.......
28
15 20 __..
9
24.961
March
2
3
25
'�. 20
20 25 1 29
16
50.558
April
_._... 4
5
42
11
14 - 23 24
12
26,152
— May
T—
0
9 _"
40
9
t3 it 26
6
_
26,580
June_
5 __4_
1
_ —_
— _._ _ 31
6, I
_ 6 ! 17
,
17
j 8
10.054
Juty
I0_
—�
2,926
August
2
1
35
i-- 2 L
12 ! 20
16
4
33,529
September
5_____
_ ___
_ 0
22
10 1-----12--
21_
22
16
7,947
October
2
2 -
39
I
3
7 J 23
T
24
7
10,652
November
1
1
32
1 4
q 11
18
S
9,430
Dece
!
25
5
6 ! 12 I 10
2
7,440
TOTAL
24
29
380
81
117 210 244
100
227,143
2007 EVENT RECAP
ANNUALTOTAL
Description
# Events
Rent
F 8 B
CateAng
Novelties
Total Revenue
Expenses
Profit
Pro /i✓Event
Conventions 8 Trade Shows
1 ST QUARTER
4
$22.559.29
$1151562
$655.95
$000
- 534]30.86
520.42626
$14,304.60
2ND QUARTER
4
$12.364.50
$12.158.72
$128.00
$0.00
$24,651.22
$1443347
$10.21775
3RD QUARTER
7
$28272.79
S3] 934 98
Mix)
50.00
$66,207.77
$42,24671
$23.961,06
4TH QUARTER
2
$4.39998
$9,416.87
$24.52
50.00
$13.841,37
$9.752.61
$4,08876
Conventions 8 Trade Shows Total
17
$67,596.56
$71,026.19
$808.47
$0.00
$139,431.22
$86,859.05
$52,572.17
$3,092.48
Sports
1ST QUARTER
S
539,62501
562,625.21
$2.43581
$2.923.37
$107,609.40
$101,465.18
56,144.22
2ND QUARTER
16
$15,562.80
$25,600.51
$W30
$0.00
542,00701
$42,587.87
- $580.86
3RO QUARTER
0
$0.00
50.00
$0.00
$0.00
$0.00
$000
$0.00
4TH QUARTER
1
$424748
$9,508.71
$29741
$1,15137
$15,204.97
$19,864.05
- $4.659.08
Sports Tots
22
$59,435.29
$97,734.43
$3,576.92
$4,074.74
5164,821.38
$163,917.10
$904.28
541.10
Entertainment
1ST QUARTER
3
$16,78700
529.37292
$63871
54347.84
$51,14647
$25.243.66
$25,902.81
2ND QUARTER
2
$10,96750
$29,684.12
5963.24
$230.27
541,845.13
$25.411.22
$16,43391
3RD QUARTER
1
$3,998.59
$2,40932
$53.39
$000
$6.46170
$5,426.63
$1035.07
4TH QUARTER
1
$3,901.00
$7,583.16
$48,481
5000
51153264
1 $6,39100
$5.14164
Enterta lnment Tote l
7
$35,654.09
$69,049.92
$1,703.821
$4,578.11
$110,985.94
$62,472.51
$48,513.431
$6,930.49
Other
1STQUARTER
66
$9,577.50
$25,261.48
$1,96875
50.00
536,80].]3
$32.46]]6
$4339.97
2ND QUARTER
115
$1150906
551,20213
$000
$0.00
$68,71131
$62,36260
$6,348.71
3RD QUARTER
94
$10,489.50
$57,71521
$0.00
50.00
$68,204.71
- $62.78176
$5,420.95
4TH QUARTER
40
$6.091.50
516,026.95
$0.00
$0.00
$22,118.45
$22,68428
- $565.83
Other Total
315
$43,667.58
$150,205.87
$1,968.75
$0.00
$195,842.20
$180,298.40
$15,543.80
$49.35
2DD7 TOTALS
361
$206,353.52
$308,016.41
$8,057.96
$8,652.851
$611,080.74
5493,547.06
$117,533.68
$325.58
PROFIT & LOSS REPORT
SALINA BICENTENNIAL CENTER
NOTE'. NOVEMBER 8 DECEMBER 2007 P&L VALUES ARE NOT INCLUDED
Raver4a
1994
b9mnsas
Net
Rev "
1995 -
Elganses
Net
Rewram
1996
Eayenaes
Nat
Reverie
109E
5x1997
Net
tat 09erter
$236317
$t34,1T0
5102,147
MP,216
$148,510
$118706
- $346,891
$135,003
$11 L888
$228,212
$138727
589,485
2440ar
$157.078
$99.419
$57.659
$147,861
$86,992. '
560,869
$137.887
$84,961
$52,927
5120516
$87.320
$33,10
3M 0u0rter
$119.359
$80.879
538,481
$100,294
$67,385,
02,909
$109,188
$74.24
$34,943
568,903
$%,563'
$12.340
4N 0wrtx
$183,006
$123,173
$59,836
$170.086
$127,257
$42.829
- $184,543
$101,533
583,011
$150942
5110668
550.274
TOTAL
3095702
3 "7, 6410
5240,123
380,157
"30,144
$258,313
$678,510
$395,742
$262,760
$578,572
$393,98
S/85,295
NOTE'. NOVEMBER 8 DECEMBER 2007 P&L VALUES ARE NOT INCLUDED
Ra+erue
1998
Elgarrces
Nat
Rmw a
1999
EN3anaes
Not
Revenue
2000
Expanaea
Nat
Raren4e
2001
Elgenses
Net
1st O0arter
$313,340
$184,245
$129,095
$90892'+
$156746
$114,146
$293,878
$179,345
$114,533
$311,266
$188,431
$122.835
21 OUerter
$198.308
$123.036
$75.271
$225,831
$139,700
$86,131
$240,247
$150,818
$89,429
$221.399
$140,805
$80,594
344 OUarter
.$53.020
$68471
($15.451)
5112.214
$72.089 -
$40,125
$121760
$82.376
$39,3"
$113.869
$84738
$29,131
14M rter
$176,129
$116,139
$59.990
$148,89
$100,787
$48,040
$171,304
$117,682
$53.622
$114741
$89700
525.041
TOTAL
$740 ,707
$491,881
- $248,905
$757,7" -
$469,322
$208,442
$89,189
$630221
$206,960
$761,275
sm'sT5
$257,800
NOTE'. NOVEMBER 8 DECEMBER 2007 P&L VALUES ARE NOT INCLUDED
Reve.
2002
EW sas
Net
Rewrsm
2003
Elgaraes
Nat
Ravprue
2004
Elganses
Net
Rmgnlm
2005
Expenses
Net
lat OUerter
_$261.914
$201.515
560,398
$273.4%
5209,582
$63,914
$255.131
$196,742
$50389
5234784
$180.702
$46,082
244 OUerter
$262,617
$189,265
873,352
$212,812
5150900
552,832
$223.986
$191,075
$32,911
$214.462
$179,268
535.194
3M OUarlar
$137,339
589.071
$38.268
5121,847
$98,881
$24,966
$142,303
$108,644
$33.659
5149.800
$111,689
538.111
4th omw
$125,298
$95,911
$29.387
$172485
$115,983
558502
$152,622
$121,109
$31,513
$145,109
$105.485
539.624
TOTAL
5787,108
3504,783
$201,404
$780.
3502,428
$190,214
$T74, "2
3817,570
$150,472
57",185
$585,14
$159,011
NOTE'. NOVEMBER 8 DECEMBER 2007 P&L VALUES ARE NOT INCLUDED
_.
Ra+errx
3006
Expelmes
Nat
Raversm
XQ7•
E1gen "e
NM
2008
Revenue Expert "s
Nat
2009
Rewrrda E73mnses
Net
1st Ouarter
5242.594
$184,857
$57,737
5230,294
5170603
$50,692
90
2M Ouar
$190960
$171,657
$28,303
$177,215
$144,795
532,420
w
-
S0
lard Qmrter
$100,842
591.360
$9,483
$140,874
5110,457
$30,417
$0
0
401 Ouerbr
$143,265
$121.736
$21,528
$62,697
W.692
".005
Sp
$0
TOTAL
3886,882
5569,811
3111,031
$611,001
3493,"7
$117,634
30 50
$0
f0
$0 $0
JO
NOTE'. NOVEMBER 8 DECEMBER 2007 P&L VALUES ARE NOT INCLUDED
_bkTE:
2W07
BAR
PROFIT & LOSS REPORT
Salina Bicentennial Center
CITY OF SALINA
DEPARTMENT ANNUAL REPORTING FORM
Annual Report of the Year: 2007
DEPARTMENT: Computer Technology
ACCOMPLISHMENTS: List three to five accomplishments your department has
achieved.
❖ Replaced Cox owned fiber with city owned fiber on time and under budget
4• Moved all mobile data terminals from radio to cellular
•S Implemented new SAN (Storage Area Network)
❖ Replaced wireless connections with fiber/T1 at Water Treatment/Landfill
❖ Upgraded Exchange (email) server software and implemented daylight
savings time changes on every city server /PC
GOALS: List three to five new goals that your department has set.
❖ Implement redundant SAN at Bicenter
Implement computer application testing for job applicant finalists
❖ Commence development of a 3 -5 year computer technology plan
❖ Offer more internal classes in Excel and Word
❖ Replace Domino server /software with a cheaper solution
OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be
beneficial for the City Commission to be aware of.
❖ Plan to have a study session presentation on downtown wireless options
❖ Our current Network Administrator is leaving 1/11/07 - filling this position
with the right person is critical to the success of the CT department
PERFORMANCE INDICATORS:
❖ Ended 2007 under budget
❖ Server up time was better than 99%
Blocked over 8 million SPAM emails
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WORKLOAD INDICATORS:
❖ Took over 5000 service calls in 2007
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CITY OF SALINA
DEPARTMENT ANNUAL REPORTING FORM
Annual Report of the Year: 2007
DEPARTMENT: Development Services /Building Services
ACCOMPLISHMENTS: List three to five accomplishments your department has
achieved.
❖ We are pursuing the goal of establishing our division as an accreditated
inspection agency. This year, we completed the first phase of the
accreditation process which is a thorough self - evaluation checklist based on
the accreditation agency's acceptance criterion. The evaluation was
submitted, and critiqued by the accreditation agency. The agency then
scheduled an appointment for an on -site consultation with the accreditation
evaluators to discuss the checklist and to provide us with clarification
regarding what further detail would be required to be submitted prior to the
actual on -site field evaluation. The consultants complimented us on the level
of compliance we were already achieving and provided us with more
guidance on developing the quality management systems that need to be
implemented to achieve full compliance. Staff believes that compliance with
these standards will be a positive step forward in identifying stakeholders
and stakeholder input in developing the customer service standards that we
can use to objectively measure our Commitment to Service Quality.
❖ 2007 marked the implementation of the new building contractor licensing
requirements as well as the continuing education requirements necessary
for skilled tradesmen license renewal. We believe the process of sorting the
building contractors into the various license categories for which they were
qualified went very smoothly, although reviewing work history for
assignment of provisional licenses was somewhat time consuming. Likewise
staff spent considerable time in November and December answering
questions with regard to continuing education for license renewal and
approving various education submittals. However, most tradesmen whose
licenses renewed at the end of 2007 were able to complete the requisite
education requirements in time to renew their licenses with no problem. As
an interesting sidebar, we noted that over 50 licensed tradesmen who had
grandfathered trade licenses did not renew. We would assume that most of
these were retired or semi - retired individuals that no longer wished to
maintain their licenses if more than a fee was required for renewal.
d• Staff partnered with several organizations to promote local continuing
education opportunities including the Kansas Plumbing, Heating and
Cooling Contractors, Star Lumber, Red Cross and Salina Technical School.
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•3 Continued to work with stakeholders by assisting them to bring hot -button
code - related construction issues to the Building Advisory Board for review,
discussion and recommendation to the City Commission for local
amendments. Those efforts resulted in six different amendments to our local
codes.
❖ We have produced several new informational handouts and checklists to
assist not only contractors and designers, but citizens as well. We have
reorganized our webpage to make it more user friendly and have provided
several added features to provide contractors and tradesmen with links to
application forms and to provide information with regard to continuing
education events as they are brought to our attention.
GOALS: List three to five new goals that your department has set.
❖ Complete the design and implementation of the quality management
systems necessary to gain accreditation. Part of this process will be to
identify stakeholders and solicit input regarding the expectation of what an
acceptable level of customer service would be..
❖ Staff will continue to work with the Building Advisory Board in reviewing the
more current editions of the various model construction codes adopted by
our community with the goal of having recommendations to the City
Commission for adoption before the end of the year.
❖. Staff will continue to work with various local associations and businesses
such as the Salina Homebuilders Association in order to promote local
continuing education opportunities here in our community. .
❖ To try to find more avenues of public outreach to communicate to our
citizens the important role that codes play in public safety.
OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be
beneficial for the City Commission to be aware of.
❖ Staff development continues to progress. as one inspector gained his master
plumber certification and one of our permit technicians became ICC certified
as a Permit Technician
PERFORMANCE INDICATORS:
4• Inspection requests are processed in the order they are received and are
prioritized based on type of inspection and whether or not there is an open
trench involved in the work, or concrete to pour. The goal response time for
open trench inspections is 1 hour, other interim inspections is 4 hours, and
for above ceiling and final inspections 48 hours. Footing and foundation wall
inspections are typically scheduled for a specific time, so the contractor can
coordinate the pour with the concrete supplier.
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S• Commercial Plan Review: Response goal is 4 days for APR review and 10
days for all other commercial permit reviews. This goal means that a plan
review letter or a permit will be issued by the 10th day.
❖ The goal for review of all Residential Building Permits is 2 -3 working days,
with a 24 hour turnaround for egress window permits, above ground
swimming pool permits and some demolition permits. All other residential
permits (including new homes) are usually approved for issuance by the
third working day.
❖ Minimum Housing Code inspections are performed within one hour for all life
and health safety emergency situations (example: sewer backing up into
house or to yard from cleanout). All other minimum housing code
inspections are prioritized based on the process of notification that the
tenant follows prior to requesting an inspection by city staff.
WORKLOAD INDICATORS:
❖ Processed 4,480 requests for inspections. Some inspection requests
require more than one inspector to perform the requested inspection such
as final inspections or are requests for multiple inspections.
❖ Performed 8,038 inspections, related to issued building permits and stand
alone plumbing, mechanical, electrical and mobile home permits
❖ Performance with regard to commercial building permit review was not
specifically quantified for Building Services. Building Services is part of the
review "team" and contributes to the success of the performance goals
reflected in Amy Lange's Development Review Team report.
Processed 290 service requests related to reports of minimum housing code
violations, which typically require 1 -2 site visits and follow up actions
including phone calls to property owners, issuance of a violation notice to
the property owners and possible referral to Municipal Court for prosecution
4• Sent letters or made phone calls to approximately 260 permit holders
regarding the status of their building permit. This follow up is performed
whenever a permit remains open for a period of time without contact from
the contractor or property owner.
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CITY OF SALINA
DEPARTMENT ANNUAL REPORTING FORM
Annual Report of the Year: 2007
DEPARTMENT: Development Services /Neighborhood Services
ACCOMPLISHMENTS: List three to five accomplishments your department has
achieved.
•b Helped maintain the livability of neighborhoods and enhance the general
quality of life in Salina with consistent and fair enforcement of'Nuisance and
Zoning codes, as well as Watering Restrictions code.
❖ Began a comprehensive update of Codes relating to Nuisances.
❖ Administered grants to low income homeowners for repairs that extend the
service life of home owner - occupied dwellings.
❖ Responded to difficult issues facing, the working poor and suddenly
homeless by securing homeless prevention grant funds and collaborating
with community partners to connect needs and services.
❖ Supported the City's efforts to stimulate community investment through
management of the Neighborhood Revitalization Tax Rebate Program.
GOALS: List three to five new goals that your department has set.
Complete Nuisance Code revisions, including reducing legal and policy
barriers to enforcement of Nuisance Code for Inoperable Vehicles and
parking of certain vehicles in residential areas.
4• Complete current initiative to improve appearance of public spaces
Downtown through changes to City owned trash enclosures and related
usage policies.
❖ Secure funding fora public /private partnership for graffiti prevention and
removal city -wide.
❖ Develop and implement a plan to access housing rehabilitation recaptured
funds for income - qualified home owner occupied residences, with incentives
to stimulate neighborhood self -help activities.
❖ Prepare and submit applications to Federal /State agencies to request
funding for substantial housing rehabilitation projects, including lead hazard
reduction.
OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be
beneficial for the City Commission to be aware of.
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❖ Voluntary compliance rates for inoperable vehicle - related Nuisance Code
violations have continued to drop without effective remedies to force
removal of offending vehicles from private property.
❖ Salina lags behind other communities in outside property maintenance.
Several 'best practices" models exist from which to draw examples of a
code worth adopting to prevent the deterioration of Salina neighborhoods.
❖ Until the City of Salina becomes eligible for new CDBG or HOME housing
rehabilitation grant funding, a portion of recaptured housing rehabilitation
grant funds could be made available to assist families waiting for assistance.
PERFORMANCE INDICATORS:
❖ Achieved an approximate 92% voluntary compliance rate in code violation
cases.
❖ Responded to citizen service requests for code enforcement by site
inspection or preliminary investigation within one business day.
WORKLOAD INDICATORS:
❖ 7,619 site inspections were done in 2007, about 30.5 visits per day; mainly
by one full -time and one half -time Code Enforcement Officers (includes 257
water emergency inspections by Housing Rehabilitation Specialist). Total
site inspections decreased by about 7% from 2007, an anticipated result of
rigorous pre- abatement efforts by Code Enforcement Officers to directly
contact property owners. A sharp increase in properties abandoned due to
foreclosure has made this work much more time- consuming than in previous
years.
❖ 1,252 violation notices were issued. 130 cases were referred for correction
by contract labor at a recoverable cost of $10,176; mostly cutting tall grass
and weeds or removing trash. 7 cases were referred to Municipal Court.
❖ For the period July- September, Water CEOs logged 1059 inspections,
identified 287 wells, issued 522 warnings and issued 31 Violation Notices.
❖ 36 new applications for housing rehabilitation were managed; including
application intake, verifying documents, qualifying income, inspecting
properties, writing bid specifications and monitoring work in progress. Of
those, 13 emergency repair projects, ranging from sewer repair to furnace
replacement; costing $32,755 were completed. Relatively mild
temperatures in winter 2006 -2007 and the late onset of cold temperatures in
fall of 2007 are thought to. have reduced the total number of furnace
replacement applications in 2007.
❖ Assisted the Utilities Department with administrative and inspection services
for Water Restrictions code enforcement from July to October by hiring,
supervising, equipping and providing clerical support to 7 part-time Saline
County Sheriffs Office staff to patrol on a rotating schedule, 24 hours a day,
7 days a week.
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❖ Assisted 13 households with housing rehabilitation grants under the City
funded program, and another 5 households in cooperation with OCCK.
4• Assisted 5 local agencies with homeless prevention funds, helped with
formation and ongoing work 'of a local Continuum of Care alliance of
agencies to provide services to working poor and homeless
❖ Administered the tax rebate program that made over $179,500 in property
tax rebates on 94 parcels available to City of Salina property owners,
affecting property worth $17.25 million dollars.
❖ 104 properties have made eligible improvements under the Neighborhood
Revitalization Tax Rebate program since 1996. In 2007, there were 33 files
under consideration for admittance. Of those, 11 new cases became
eligible for first rebates in tax year 2007 and 83 existing eligible properties
had their rebate rates updated.
❖ Neighborhood Services Division provides payables and payroll services for
3 divisions 21 employees in the Development Services department.
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CITY OF SALINA
BOARDS AND COMMISSION ANNUAL REPORTING FORM
Annual Report of the Year: 2007
DEPARTMENT: Development Services /Planning
ACCOMPLISHMENTS: List three to five accomplishments your board /commission
has achieved.
Reviewed and approved preliminary plats of three (3) proposed subdivisions
covering 78 acres and containing 146 proposed building lots. Follow up final
plats have not yet been filed due to a slowdown in the demand for
residential lots.
❖ Reviewed final plans for an expanded dialysis center at Oakdale and Iron, a
new townhome development on Eaglecrest Avenue and a motel at Schilling
Road & 1 -135. Identified and utilized the appropriate zoning tools to allow
redevelopment and reuse of the former Parsons School, Hawthorne
Elementary School and a warehouse building on North Santa Fe.
❖ The Lee District Design Review Board approved amendments to the Design
Review Board Ordinance, a Design Review Matrix and a comprehensive set
of Design Guidelines for Downtown Salina on November 29, 2007. The
Design Guidelines will be used by the DRB in reviewing certificate of
compatibility applications. The Design Guidelines will also be used as one of
the criteria in funding decisions under the Development Incentive (Fagade
Grant) Program so that the matching funds dispersed by the program will
conform to the Design Guidelines for Downtown Salina. Approval of the
Matrix allows for shortened administrative review of some work items in the
Lee District. These changes were approved by the City Commission on
January 7, 2008.
❖ The Certified Local Government agreement between the State Historic
Preservation Officer (SHPO) and City of Salina was renewed on February
22, 2007. The program allows the Salina Heritage Commission to continue
review of local projects affecting National /State Register properties or their
environs and qualifies the City of Salina for pass- through grants for
preservation planning activities.
❖ Development Services staff prepared and submitted a Preliminary . Site
Investigation Questionnaire (PSIQ) for the H.D. Lee Building Complex to the
State Historic Preservation Office (SHPO) on April 5, 2007. The SHPO
determined that the property was eligible for nomination to the National
Register of Historic Places, and Register of Historic Kansas Places. A
subsequent nomination to the National Register was prepared for the
property owner by a preservation consultant. The nomination will be
considered by the Heritage Commission and City Commission in 2008.
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❖ . Helped set up, organize and implement a new process for reviewing permits
involving Special Events.
GOALS: List three to five new goals that your department has set.
❖ Assist the city's Planning consultant, Gould Evans, in preparing a
comprehensive update of the city's 1992 Comprehensive Plan.
❖ Prepare a study of the future development opportunities and challenges
along North Broadway between the overpass and Pacific Avenue. Develop a
corridor plan and overlay district for North Broadway from North Street to 9th
and Pacific, possibly extending east to Santa Fe or Ohio Street.
❖ Continue to work with the Kansas Department of Water Resources to carry
out a community wide remapping of the 100 year flood plain.
•3 Review existing Interlocal Agreement with Saline County and develop
revisions that address extraterritorial zoning authority and roadway
maintenance in addition to subdivision review authority in the city's future
growth areas.
❖ Transfer all informational brochures and handouts to the Planning web
page.
❖ Conduct at least one study session with the City Commission on a planning
or zoning related topic.
❖ Create a flood plain reference library / resource center in the Planning
library.
•3 Actively assist property owners in nominating their historic properties to the
State and National Registers in order to qualify for the State and Federal
Rehabilitation Tax Credit Program.
❖ Encourage the enactment of economic incentive programs to promote and
enhance the preservation and rehabilitation of Salina's historic properties
and neighborhoods.
❖ Develop educational material on the City's historic preservation program for
potential inclusion on the City of Salina web site.
❖ Improve public awareness of the role and responsibilities of the Design
Review Board and the conservation and reuse of significant and historic
properties in the Lee District.
❖ Integrate the use of the Design Guidelines for Downtown Salina and Design
Review Matrix as criteria for performing project review.
OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be
beneficial for the City Commission to be aware of.
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❖ The Planning Commission continued its annual landscaping awards
program in cooperation with the Tree Advisory Board. A listing of award
recipients is available upon request.
4• The Heritage Commission continued its annual preservation awards
program. A listing of award recipients is available upon request.
❖ Drafts of revised flood plain maps have been delayed due to requests from
FEMA for additional information about the design, construction and
maintenance of the city's flood control levee system. FEMA is requiring
"certification" of the levee before any preliminary maps are released. Some
preliminary maps based on the assumption that the levee will be recertified
will be released for staff review in the first half of 2008.
PERFORMANCE INDICATORS:
❖ All 71 zoning and land use related cases were processed by staff within the
timeframes specified in the published board and commission schedules.*
Staff reports were provided to boards and commissions for all applications
that were filed.
❖ Initial review comments from Planning staff reviewing building permit
submittals were provided within 10 working days for over 75% of permit
submittals in 2007.
❖ Changes /updates to the Official Zoning Map were made accurately within 10
days of final approval. All zoning map updates were forwarded to the GIS
Supervisor.
d• All Letters of Map Amendment (LOMAs) were entered in the LOMA
database, posted on the zoning map and copies placed in the address files.
Annually, in conformance with state statute, a review of the comprehensive
plan is conducted by the Planning Commission. (Done in 2007.)
❖ Annually, in conformance with state statute, the proposed Capital
Improvement Program (CIP) is reviewed for conformance with the
Comprehensive Plan by the Planning Commission. (Done in 2007.)
❖ Annually, in conformance with City policy, 'a monitoring review of all projects
which have been granted a property tax exemption is performed. A
summary is provided to the City Manager, Finance Director, City Clerk and
County Appraiser. (Done in 2007.)
*Does not include deferrals asked for by applicants or delays due to
incomplete applications.
WORKLOAD INDICATORS:
Planning staff processed 71 individual land use applications that went before
the Planning Commission, Board of Zoning Appeals, Heritage Commission
and Downtown Design Review Board or were approved administratively by
staff. This does not include flood plain development permits, sign permits,
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lighting permits, home occupation certificates or temporary use permits
which are handled administratively. A summary of the cases handled by
these four boards and commissions is attached.
•3 Planning staff was directly involved in the plan review and zoning
certification of 59 multi - family, commercial and industrial building projects
within the city as well as follow up on -site inspections.
❖ The Planning Division continues to provide a very high level of customer
service in the area of flood plain regulation and flood insurance
requirements. The Planning Division maintains a Letter of Map Amendment
(LOMA) database with over 1,300 properties which is a valuable resource
for realtors, lenders and homeowners. The Division assists five to six
property owners a month with individual LOMA applications and answers
many more inquiries daily.
❖ Served as the primary contact point and resource providing information
about Neighborhood Revitalization Tax Rebate program, Property Tax
Abatements, the Enterprise Zone and other economic development
incentives.
❖ Performed annual project monitoring reviews.for 9 property tax exemptions
that were granted for new or expanded industrial facilities. Assisted one
local business with finalizing a tax exemption for a new production facility.
❖ Provided technical assistance to Public Works / Utilities and Building
Services staff on the preparation of utility easements, sidewalk easements,
sewer maintenance agreements, no build easements, right -of -way
dedications, license agreements and out of city water and sewer
agreements as well as easement vacation and break -in- access petitions.
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2007 CASES
SALINA CITY PLANNING COMMISSION
ZONING MAP CHANGE APPLICATIONS
#Z07 -3 Filed by Mike Grabner, requesting a change in zoning district classification from C -3
(Shopping Center) district to C -5 (Service Commercial) district to allow a vacant gas
station to be converted to an automobile sales lot. The subject property is located at
the northeast corner of 9th Street and Claflin Avenue and is legally described as
Lot 68 and the West One Hundred and Ten (110') feet of Lot 70 and the West One
Hundred and Ten (110') feet of Lot 72, in the Grounds of Kansas Wesleyan
University, an Addition to the City of Salina, Saline County, Kansas (aka 1513 S. 9th
Street). Planning Commission recommended approval of PC -5 zoning (7 -0) with 1
abstention at their March 6, 2007 meeting. City Commission returned application to
Planning Commission to reconsider their decision. Planning Commission again
recommended approval of PC -5 zoning (5 -0) with 1 abstention at their April 3, 2007
meeting. City Commission approved zoning change from C -3 to PC -5 on second
reading (4 -1) on May 7, 2007: Ordinance No. 07 -10379 published on May 11, 2007.
#Z07 -4 Filed by Donnie Marrs on behalf of Scoular Grain Company, requesting a change in
zoning district classification from RS (Residential Suburban) district to PC -1 (Planned
Restricted Business) district to allow the former Parsons Elementary school building
to be converted to office use. The subject property is located at the southwest
corner of Holmes Road and Country Club Road and is addressed as 106 S. Holmes
Road. Planning Commission recommended approval of PC -1 zoning (5 -0) at their
March 20, 2007 meeting. City Commission approved zoning change on second
reading (5 -0) on April 16, 2007. Ordinance No. 07 -10384 published on April 20,
2007.
#Z07 -6 Filed by the Saline County Dialysis Center, requesting a change in zoning district
classification from R -2 (Multi - Family Residential) district to PC -1 (Planned Restricted
Business) district to allow a clinic expansion and expanded off= street parking. The
subject property is legally described as Lots 3, 4, 5, 6 and 7 in Block 7 of the
Oakdale Addition to the City of -Salina, Saline County, Kansas and addressed as
710, 714 -716 and 718 East Iron. Planning Commission recommended approval PC-
1 zoning (7 -0) at their April 17, 2007 meeting. City Commission approved zoning
change on second reading (5 -0) on May 14, 2007. Ordinance No. 07 -10387
published on May 18, 2007.
#Z07 -10 Filed by Quail Meadows Estates, Inc., requesting a change in zoning district
classification from C -1 (Restricted Business) district and A -1 (Agricultural) district to
PC -5 (Planned Service Commercial) district and Planned C -2 (Planned
Neighborhood Shopping) district on a 20 acre tract of land located on the west side
of Ohio Street north of Schilling Road. Planning Commission recommended approval
of PC -5 and PC -2 zoning (8 -0) at their August 21, 2007 meeting. City Commission
approved PC -5 and PC -2 zoning and Ordinance No. 07 -10413 on first reading
subject to platting (4 -1) on September 10; 2007.
#Z07 -11 Filed by Kelly Dunn, 'requesting a change in zoning district classification from A -1
(Agricultural) district to R -1 (Single - Family Residential) district on a 48.8 acre tract of
land located on the east side of Markley Road north of Magnolia Road. Planning
Commission recommended approval of R -1 zoning (8 -0) at the August 7, 2007
meeting. City Commission approved zoning change and Ordinance No. 07 -10411 on
15` reading subject to platting (5 -0) on August 27, 2007.
#Z07 -13 Filed by Craig Piercy, requesting a change in zoning district classification from RS
(Residential Suburban) district to R -1 (Single - Family Residential) district on a 9.82
acre tract of land located on the south side of East Cloud Street east of Parkwood
Drive. Planning Commission recommended approval of R -1 zoning (8 -0) at the
September 4, 2007 meeting. City Commission approved zoning change and
Ordinance No. 07 -10417 on 15` reading subject to platting (4 -0) on September 24,
2007.
#Z07 -14 Filed by D.L. Rogers Corp., requesting a change in zoning district classification from
R -3 (Multi - Family Residential), C -3 (Shopping Center) district and PC -3 (Planned
Shopping. Center) district to PC -3 (Planned Shopping Center) district to allow
expansion of a Sonic Drive -in restaurant site. Applicant did not have legal standing
to apply. Application withdrawn by applicant.
#Z07 -16 Filed by Fred and Jackie Bailey, requesting a change in zoning district classification
from C -1 (Restricted Business) district to C -2 (Neighborhood Shopping) district to
allow a former dental office to be converted to a beauty shop. The subject property
is described as Lot 1, Block 5 of the Replat.of Faith Addition to the City of Salina,
Saline County, Kansas and addressed as 723 S. Ohio Street. Applicants directed to
amend their application from C -2 to PC -2. Planning Commission recommended
approval of PC -2 zoning (9 -0) at their September 18, 2007. meeting. City
Commission approved zoning change on second reading (5 -0) on October 1, 2007.
Ordinance No. 07 -10416 published October 5, 2007.
#Z07 -18 Filed by D.L. Rogers Corp., requesting a change in zoning district classification from
R -3 (Multi - Family Residential), C -3 (Shopping Center) district and PC -3 (Planned
Shopping Center) district to PC -3 (Planned Shopping Center) district to allow
expansion of a Sonic Drive -in restaurant site. The subject property is legally
described as Lots 173 and 175 on Seventh Street and Lots 174 and 176 on Santa
Fe in the Original Town of Salina, Kansas and addressed as 309 and 313 S.
Seventh Street and 310 S. Santa Fe Avenue. Planning Commission recommended
approval of PC -3 zoning (7 -0) at their November 6, 2007 meeting. City Commission
approved zoning change on second reading (5 -0) on December 3, 2007. Ordinance
No. 07 -10423 published on December 7, 2007.
#Z07 -21 Filed by Salina Habitat for Humanity; Inc., requesting a change in zoning district
classification from 1 -2 (Light Industrial) district to R -2 (Multi - Family Residential)
district. The subject property is legally described as Lots 92, 94, 96 and 98 on Fifth
Street in the Jones Addition to the City of Salina, Saline County, Kansas and
addressed as 646 N. Fifth Street. Planning Commission recommended an
amendment of the city's future land use plan to show the SE corner of Forest and N.
5d' Street as low density residential and approval of R -2 zoning for the site (8 -0 at
their November 20, 2007 meeting. City Commission approved plan amendment and
zoning change on 2nd reading (5 -0) on December 17, 2007. Ordinance No. 07-
10426 published on December 21, 2007.
#Z07 -22 Filed by Donnie Marrs on behalf of Bergkamp, Inc., requesting a change in zoning
district classification for two lots along Schilling Road from 1.1 (Industrial Park) and I-
2 (Light Industrial) district to C -5 (Service Commercial) district. The subject property
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is legally described as the North 310 ft. of the Bergkamp Subdivision in the City of
Salina, Saline County, Kansas and addressed as 500 -510 East Schilling Road.
Planning Commission recommended approval of C -5 zoning for the two out lots (7 -0)
subject to satisfactory platting of the property at their December 18, 2007 meeting.
City Commission approved zoning change on second reading (5 -0) on January 14,
2008. Ordinance No. 07 -10434 published on January 18, 2008.
TEXT AMENDMENT APPLICATIONS
#Z07 -1 Filed by the Salina City Planning Commission, requesting an amendment to Section
42 -59(d) to allow temporary quarters for emergency service providers and
responders. Planning Commission recommended approval as presented (7 -0) at
their March 6, 2007 meeting. City Commission approved: on second reading (5 -0) on
March 26, 2007. Ordinance No. 07 -10380 published March 30, 2007.
#Z07 -2 Filed by the Salina Planning Commission, requesting an amendment to Section 42-
61(b) dealing with the number of structures permitted on a zoning lot. Planning
Commission discussion of the issues related to having more than one building on a
zoning lot occurred at their March 6, 2007 meeting. Additional research requested.
#Z07 -5 Filed by the Salina City Planning Commission, requesting an amendment to Article
XIV, Definitions, by amending the definition of Junkyard in Section 42 -696 and by
adding the following definitions:
Section 42 -652.1 Contractor's Storage Yard, Section 42 -750.1 Recycling Center,
Section 42 -750.2 Refuse Service, Section 42- 759.2 Salvage Yard, Section 42 -759.3
Scrap Metal Processor and Section 42 -799.1 Wrecking Yard. Planning Commission
recommended adding these terms and definitions to the Zoning Ordinance (6 -0) on
April 3, 2007. City Commission approved -amendments and additions (5 -0) on
second reading on May 7, 2007. Ordinance No. 07 -10386 published on May 11,
2007.
#Z07 -7 Filed by the Salina Planning Commission, requesting amendment of Article X Signs
by adding additional terms and definitions to Section 42 -506 of the Sign Regulations.
Planning Commission recommended approval of amended terms and definitions to
the sign regulations (8 -0) at their June 19, 2007 meeting. City Commission approved
on second reading (5 -0) on July 9, 2007. Ordinance No. 07- 10396 published on July
13,2007.
#Z07 -8 Filed by the Salina City Planning Commission, requesting a comprehensive
amendment of Article VI, District Regulations, Divisions 18,19 and 20 relating to
permitted and conditional uses and development- limitations in the 1 -1 (Industrial
Park), 1 -2 (Light Industrial) and 1 -3 (Heavy Industrial) districts. Planning Commission
recommended approval of proposed text amendments (8 -0) at their July 17, 2007
meeting. City Commission approved text amendments on second reading (4 -0) on
August 13, 2007. Ordinance No. 07 -10401 published on August 21, 2007.
#Z07 -9 Filed by the Salina City Planning Commission, requesting the amendment of Article
V, General Bulk Regulations, by amending Section 42 -83 Fences, Walls and Hedges
to allow barbed wire fences in commercial zoning districts. Planning Commission
recommended approval of amendments to the fence regulations (7 -0) at the July 3,
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2007 meeting. City Commission approved text amendment on second reading (5 -0)
on July 23, 2007. Ordinance No. 07 -10396 published on July 26, 2007.
#Z07 -12 Filed by the Salina City Planning Commission, requesting an amendment of Article I,
In General,.by adding Section 42 -9 requiring that all platted lots, zoning lots and
lease sites have frontage on an approved public or private street. Planning
Commission recommended approval of amendment to the lot frontage requirements
(8 -0) at the August 7, 2007 meeting. City Commission approved text amendment on
second reading (5 -0) on September 10, 2007. Ordinance No. 07 -10410 published
on September 14, 2007.
#Z07 -15 Filed by the Salina City Planning Commission, requesting an amendment of Article
VI, District Regulations, Division 13, C -3 Shopping Center District, Section 42 -282
(54) to allow drive -in restaurants as a permitted use. Planning Commission
recommended approval of amendment to the C -3 district regulations (9 -0) at the
September 18, 2007 meeting. City Commission approved text amendment on
second reading (5 -0) on December 3, 2007. Ordinance No. 07 -10424 published on
December 7, 2007.
#Z07 -17 Filed by the Saline City Planning Commission, requesting an amendment of Article
VI, District Regulations, Division 2, A -1 (Agricultural) district, Section 42 -113 (16) by
adding paintball ranges to ther list of recreational facilities allowed as a conditional
use. Planning Commission recommended the addition of paintball ranges to the list
of recreational facilities allowed as a conditional use in A -1 districts at their
September 18, 2007 meeting.
#Z07 -19 Filed by the Salina City Planning Commission, requesting an amendment of Article
XIV Definitions, by adding Sections 42- 648.1. Cold storage, 42- 682.1. Garage,
detached private accessory, 42- 682.2. Garage, detached private non - accessory, 42-
782.2. Storage building, private accessory and 42- 782.3. Storage building, private
non - accessory. Planning Commission recommended approval of the. proposed
definitions (7 -0) at the November 6, 2007 meeting.
#Z07 -20 Filed by the Salina City Planning Commission, requesting an amendment of Section
42- 521(5) to clarify the maximum height of ground and pole signs allowed in the C -3
(Shopping Center) and C -4 (Central Business) districts. Planning Commission
recommended approval of amendments to the C -3 and C-4 sign regulations (7 -0) at
the November 6, 2007 meeting. City Commission approved text amendment on
second reading (5 -0) on December 3, 2007. Ordinance No. 07- 10425 published on
December 7, 2007.
#Z07 -23 Filed by the Salina City Planning Commission, requesting amendment of Article X
Signs by amending Sections 42 -503; 42 -504; 42 -506; 42 -507; and Sections 42 -516 —
42 -524 relating to the installation of billboards and digital electronic display signs.
Planning Commission discussion of potential amendments occurred at their
December 18, 2007 meeting. Additional staff research requested.
#Z07 -24 Filed by the Salina City Planning Commission, requesting amendment of Article IV
General Use Regulations by amending Section 42 -65 Landscaping Regulations to
implement Xeriscaping practices. Planning Commission discussion of potential
amendments occurred at their December 18, 2007 meeting. Commission requested
additional alternatives and options to consider.
Page 4
#Z07 -25 Filed by the Salina City Planning Commission, requesting an amendment of Article
VI. District Regulations, Division 14 Central Business District by adding Section 42-
303(18) to allow ground floor accessory apartments as a conditional use in the C-4
(Central Business) district. Planning Commission recommended approval of text
amendment as proposed (6 -0) at their January 15, 2008 meeting.
#Z07 -17A Filed by the Salina City Planning Commission, requesting amendment of Article VI.
District Regulations, Division 2, A -1 (Agricultural) District by amending Section 42-
113 to delete certain uses from the list of recreational uses allowed as conditional
uses in the A -1 district. Planning Commission recommended approval of revised
amendment to Section 42 -113 (6 -0) at their January 15, 2008 meeting.
PLANNED COMMERCIAL DISTRICT APPLICATIONS
#Z06 -17A Filed by Chris Rose, requesting approval of a final site development plan for the
conversion of the former Hawthorne Elementary School to an office complex and
mixed use development on property legally described as Lots 7 -30, Block 12 of
the Pacific Addition to the City of Salina, Saline County, Kansas and addressed as
716 N. 9`" Street. Planning Commission approved final site development plan (7-
0) at the July 3, 2007 meeting subject to six (6) conditions.
PLANNED DEVELOPMENT DISTRICT APPLICATIONS
Preliminary Development Plans (Zoning Change)
PDD07 -1 Application #PDD07 -1, filed by Mark Kinderknecht/Ron Stratman, requesting
approval of a change in zoning district classification from 1 -2 (Light Industrial)
district to PDD (Planned Development District) to allow a warehouse building to
be converted to mixed use live /work space. The subject property is legally
described as Lots 14, 15, 16 and 17 in Block 10 of the Calkins Addition to the
City of Salina, Saline County, Kansas and addressed as 510 -514 North Santa Fe
Avenue. Planning Commission recommended approval (6 -0) of PDD zoning at
their December 41 2007 meeting. City Commission approved zoning change on
second reading (5 -0) on January 7, 2008. Ordinance No. 07 -10429 published on
January 11, 2008.
Final and Amended Final Development Plans (No Zoning Change)
PDD88 -4H Filed by Dilip Patel, requesting approval of an amended final site development
plan for a proposed three- story,' 12,160 sq. ft. Comfort Suites Hotel on property
legally described as the East 284 ft. of Lot 3, Block 1 in the Replat of Lots 14 -20,
26 -28 and a part of Lots 21 -25, Block 1, Lots 10 -16, Block 3 and Lots 1 -3, Block 4
of the Country Oak Estates Addition to the City of Salina and addressed as 715
West Schilling Road. Planning Commission approved the proposed site
development plan for this portion of Lot 3 (6 -2) at their May 15, 2007 meeting
subject to seven (7) conditions outlined in the staff report and May 16, 2007
approval letter.
PDD93 -6D Filed by Roger Siemsen and Tim Howison, requesting an amendment of the
Golden Eagle Estates Addition PDD to convert an area set aside for cluster
townhomes with a private street and common area to nine (9) individually owned
Page 5
platted lots for townhomes on a public street. The subject property is legally
described as Lot 3, Block 2 in Golden Eagle Estates Addition No. 2 to the City of
Salina, Saline County, Kansas and located on the north side of unbuilt Eaglecrest
Avenue north of the Eaglecrest Retirement Community at 1501 E. Magnolia Road.
Planning Commission recommended approval (8 -0) of the amended plan layout
for this property at the May 15, 2007 meeting. City Commission approved PDD
amendment on second reading (5 -0) on June 11, 2007. Ordinance No. 07 -10391
published on June 15, 2007.
CONDITIONAL USE PERMIT APPLICATIONS
#CU07 -1 Filed by Steve Pope, requesting approval of a Conditional Use Permit to allow a
group rehabilitation facility to be established in an R -3 (Multi - Family Residential)
zoning district. The property that is the subject of this application is legally
described as the South 8.5 feet of Lot 6 and North 26.5 feet of Lot 8 on Ninth
Street, Seitz Addition to the City of Salina, Saline County, Kansas and addressed
as 310 South 9th Street. Planning Commission approved a Conditional Use
Permit to allow a group rehabilitation facility in the dwelling at this location with
conditions (6 -0) at their March 20, 2007 meeting.
#CU07 -2 Filed by St. John's Military School, requesting approval of a Conditional Use
Permit to allow an outdoor paintball range in an RS (Residential Suburban) district
on a 9.89 acre unplatted parcel of land located between N. 5t' Street and N. 9`"
Street north of the city's flood control levee. Planning Commission approved a
Conditional Use Permit for an outdoor paintball range for St. John's students (9 -0)
at their August 21, 2007 meeting. Permit subject to City Commission approval of
an amendment of Sec. 25 -155 to allow the discharge of paintball guns within the
city limits.
#CU07 -3 Filed by Erin Kearns, requesting approval of a Conditional Use Permit to
establish and operate a group day care home in an R -1 (Single - Family
Residential) district. The subject property is legally described as Lot 34 of the
Sunset Village Addition to the City of .Salina, Saline County, Kansas also known
as 1020 Vassar Drive. Planning Commission approved a Conditional Use Permit
for a group day care home with conditions (7 -0) at their September 4, 2007
meeting.
#CU07 -4 Filed by Meghan Norris, requesting approval of a Conditional Use Permit to allow
a group day care home in an R -1 (Single - family Residential) district. The subject
property is legally described as Lot 10, Block 3 in the Worsley Addition to the City
of Salina, Saline County, Kansas and addressed as 369 Maple Avenue. Planning
Commission approved a Conditional Use Permit for a group day care home with
conditions (7 -0) at their November 6, 2007 meeting.
#CU07 -5 Filed by Ashby House, Ltd., requesting approval of a Conditional Use Permit to
allow a group care facility in the C-4 (Central Business) district. The subject
property is legally described as the West 45 ft. of Lot 138 on Seventh Street in the
Original Town of Salina, Saline County, Kansas and addressed as 206 West
Walnut Street. Planning Commission approved a Conditional Use Permit with
conditions (6 -0) at their January 15, 2008 meeting.
Page 6
#CU07 -6 Filed by the Salina Art Center, Inc., requesting approval of a Conditional Use
Permit to allow an accessory apartment unit on the ground floor of a building in the
C-4 (Central Business) district. The subject property is legally described as Lot 133
on Fourth Street in the Original Town of Salina, Saline County, Kansas and
addressed as 149 S. Fourth Street. Planning Commission approved Conditional
Use Permit (6 -0) subject to City Commission approval of a companion text
amendment at their January 15, 2008 meeting.
SPECIAL USE PERMIT APPLICATIONS
#SUP07 -1 Filed by Ben Miller on behalf of Stutzman's Greenhouse, Inc., requesting a
Special Use Permit to allow a seasonal open air market in a C -3 (Shopping Center
Commercial) District. The subject property is legally described as Lots 88, 90, 92,
94, 96, 98 & the South 25 ft. of vacated street adjacent to Lot 88 in the Ground of
KWU Addition to the City of Salina, Saline County, Kansas. The subject property is
located at the northeast corner of Cloud and 9th Street and is addressed as 1705
S. 9th Street. Planning Commission approved Special Use Permit (4 -2) at their
January 16, 2007 meeting. Special Use Permit to be reviewed by Planning
Commission prior to renewal in 2008.
#SUP04 -5 Renewal request filed by Larry Carter, requesting renewal of a Special Use Permit
to allow an open air market in a C -5 (Service Commercial) District. The subject
property is legally described as the South 90 ft. of Lot 4, Block 1 of the Holiday
Addition to the City of Salina, Saline County, Kansas and is addressed as 417 S.
Broadway Boulevard. Permit for a flea market with up to 18 vendors at this
location was renewed administratively on March 26, 2007
#SUP04 -6 Renewal request filed by Ben and La Velle Frick, requesting renewal of a Special
Use Permit to allow an open air market in the C-4 (Central Business) District. The
subject property is The Phoenix complex located on the northeast corner of Iron
Avenue and 5t' Street and is addressed as 100 North 5v' Street. Permit for a flea
market with up to 40 vendors at this location was renewed administratively on
March 26, 2007.
#SUP07 -4 Filed by John Ratzlaff, requesting a Special Use Permit to allow an open air
market (farmer's market) in a C -5 (Service Commercial) District. The subject
property is legally described as Lots 1 -7, Block 1 in the Pleasant View Addition to
the City of Salina, Saline County, Kansas. The subject property is located at the
northwest corner of 9'" Street and Claflin Avenue and is addressed as 1500 S. 9`"
Street. Planning Commission approved Special Use Permit (9 -0) at their
September 18, 2007 meeting subject to the following conditions:
1) That the farmer's market be limited to a single vendor /operator.
2) That merchandise display areas be clearly identified and marked on the site
to distinguish display areas from parking areas.
PRELIMINARY & FINAL PLAT APPLICATIONS
#P07 -1 11A Filed by Donnie Marrs on behalf of Scoular Grain Company, requesting approval of
a final plat of the Scoular Addition, a one lot plat of a 1.51 acre tract of land located
at the southwest corner of Holmes Road and Country Club Road.
Page 7
• Planning Commission approved one (1) lot plat (5 -0) on March 20, 2007.
• City Commission accepted offered dedications (4 -0) (Marrs abstaining) on
April 9, 2007.
• Plat recorded August 2, 2007.
#P93 -3E Filed by Roger Siemsen and Tim Howison, requesting approval of a replat of Lot
3, Block 2 in Golden Eagle Estates Addition No. 2 to the City of Salina, Saline
County, Kansas into nine (9) building lots.
• Planning Commission approved proposed nine (9) lot replat (8 -0) on May 15,
2007.
• City Commission accepted offered easement and right -of -way dedications (5 -0)
on June 4, 2007.
• Replat recorded June 26, 2007.
#P07 -2 /2A. Filed by Kevin Christensen on behalf of Commercial Tire Center, Inc.
requesting approval of a replat of a portion of the Hocking Addition to the City of
Salina, Saline County, Kansas. The subject property is located on the north side of
West Crawford Street west of 1 -135.
• Planning Commission approved three (3) lot replat (8 -0) on June 19, 2007.
• City Commission approved 40 ft. break -in- access and vacation of 50 ft.
frontage road (4 -0) on July 2, 2007.
• Replat recorded August 1, 2007.
#P07 -3/3A Filed by the Salina Airport Authority, requesting approval of a replat of a portion of
Block 5 of the Airport Industrial Center Subdivision. The subject property is
located at the west end of Wall Street and Vortex Avenue west of Scanlan
Avenue.
Planning Commision approved replat (8 -0) on May 15, 2007.
• City Commission approved vacation of taxiway and utility easement (5 -0)
on June 4, 2007.
• Replat recorded August 1, 2007.
#P07 -4 Filed by Quail Meadows Estates, Inc., requesting, approval of a preliminary
plat of Quail Meadows Estates Commercial Addition a proposed two (2) lot
subdivision of a 20 acre tract located on the west side of South Ohio Street
north of Schilling Road.
• Planning Commission approved preliminary plat (8 -0) with six (6) conditions
on September 4, 2007.
• Final plat has not been filed.
#P97 -26 Filed by Kelly Dunn, requesting approval of a ten (10) lot replat of the Timberline
Addition, a 1.92 acre tract of land located on the north side of West Republic.
• Plat review letter sent July 26, 2007.
• No response submitted by applicant.
Page 8
#P07 -5 Filed by Magnolia Hills Estates, Inc. (Kelly Dunn and Stan Byquist), requesting
approval of a preliminary plat of Magnolia Hills Estates Addition No. 2 a proposed
117 lot subdivision of a 48.8 acre tract of land located between Markley Road
and Holmes Road north of Magnolia Road.
Planning Commission approved preliminary plat with ten (10) conditions (9 -0)
on August 21, 2007.
Final plat has not been filed.
#P07 -6 Filed by C.R. Development, Inc., requesting approval of a preliminary plat of
the Red Fox Addition, a proposed 27 lot subdivision of a 9.82 acre tract of
land located on the south side of East Cloud Street east of Parkwood Drive.
Planning Commission approved preliminary plat with six (6) conditions (8 -0) on
September 4, 2007.
Final plat has not been filed.
#P07 /7A Filed by Donnie Marrs on behalf of the Melvin Bergkamp Trust, requesting
approval of a five "(5) lot replat of the Bergkamp Subdivision, a 20 acre tract of
land located on the south side of Schilling Road west of the Union Pacific RR tracks.
Planning Commission approved proposed replat (7 -0) on December 18, 2007.
City Commission approved break -in- access on Schilling Road and accepted
offered right -of -way and easement dedications (5 -0) on January 7, 2008.
Plat recording pending.
#P81 -213 Filed by Salina Properties, LLC, requesting approval of a replat of Lot 1, Block 1 of
the Lambertz Addition into three (3) platted building lots. The subject property is a
10.79 acre tract of land located south of Mid -State Plaza on the west side of South
9t' Street.
■ Plat review letter sent.
• No revised plat drawings received from applicant.
ANNEXATIONS - NO PLANNING COMMISSION ACTION
#A07 -1 Filed by COM CO of Kansas Inc., requesting annexation of 36.29 acre tract located
in NE Y4 of Sec. 35, T13S, R3W of the 6h PM in Saline County, Kansas located on
the north side of Diamond Drive, west of North Ninth Street. Annexation ordinance
approved on first and second reading with A -1 zoning (5 -0) on February 26, 2007.
Ordinance No. 07 -10374 published on March 2, 2007.' Annexation Agreement
recorded March 6, 2007.
#A07 -2 Filed by City of Salina, requesting annexation of an 11.867 acre tract west of North
Ohio Street north of Old Hwy. 40 /Pacific Avenue to bring relocated Pacific Avenue
and the north end of the Ohio Street overpass under the City's jurisdiction for
maintenance, access control, signage and other traffic control purposes. City
Commission approved annexation on second reading with A -1 zoning (5 -0) on
March 19, 2007. Ordinance 07 -10377 published March 23, 2007. Elected not to
direct staff to initiate annexation of Beverly Tract.
Page 9
2007 CASES - BOARD OF ZONING APPEALS
VARIANCE & APPEAL APPLICATIONS
#AV07 -1 Filed by Don Wilbur, requesting a maximum garage size variance of 14.6 %" from
770 sq. ft. (the maximum size allowed in an R (Single - Family Residential) District, to
864 sq. ft. to allow the construction of a 24 ft. x 36 sq. ft. detached garage on
property which is legally described as Lot 10 and the West 75 ft. of Lot 9, Block 4 in
the Countryside Addition to the City of Salina, Saline County, Kansas and addressed
as 913 E. Cloud Street. Garage size variance approved administratively on
February 12, 2007.
#V07 -2 Filed by Deana Hoffer on behalf of Marvin Johnson, requesting the following
variances: 1) a minimum lot size variance of 90 sq. ft. from 1,000 sq. ft. per dwelling
unit (the minimum lot area required in the R -3 zoning district) to 910 sq. ft. per
dwelling unit and 2) a variance to the off - street parking requirements in Section 42-
553 of the Zoning Ordinance to reduce the number of required spaces for an
apartment building from 14 to 4 spaces to allow a seventh apartment to be added to
an existing six unit apartment building. The subject property is legally described as
Lot 28, less the West 5 ft. thereof, in Block 2 of Van Trine's Addition to the City of
Salina, Saline County, Kansas and addressed as 660 S. 2ntl Street. Board of Zoning
Appeals denied two requested variances (3 -2) at the March 15, 2007 meeting.
#V07 -3 Filed by Dan Sutton, requesting the following variances: 1) a minimum lot depth
variance of 30 ft. from 100 ft. (the minimum lot depth in the R -2 zoning district) to 70
ft., 2) a minimum lot size variance of 2,500 sq. ft. from 6,000 sq. ft. (the minimum lot
area required in the R -2 zoning district) to 3,500 sq. ft. and 3) a variance to the
minimum rear yard setback of 4 ft. from 25 ft. (the minimum rear yard setback in the
R -2 district) to 21 ft. to allow construction of a new single - family dwelling. The subject
property is legally described as the North Fifty (50) feet of the South One Hundred
(100) feet of Lot Twenty -six (26), and the North Fifty (50) feet of the South One
Hundred (100) feet of the East Twenty (20) feet of Lot Twenty -eight (28) on Spruce
Street in Phillip's Fourth (4t) Addition to the City of Salina, Saline County, Kansas
and addressed as. 312 S. College Avenue. Board of Zoning Appeals approved the
three requested variances (7 -0) at the April 19, 2007 meeting.
#V07 -4 Filed by Galen and Karolen Thacker, requesting a variance to the off - street parking
requirements in Section 42 -553 (1) m. of the Zoning Ordinance to reduce the number
of required parking spaces for an apartment building from 30 spaces to 15 spaces.
The subject property is legally described as Lots 6, .8, & 10, in Block 5 of the
Woodland Addition to the City of Salina, Saline County, Kansas and addressed as
821 N. 2 "" Street. Board of Zoning Appeals approved parking space reduction and
revised parking lot plan (6 -0) at the May 17, 2007 meeting. All 15 units are one -room
efficiency apartments.
#V07 -5 Filed by Jones - Gillam Architects and Engineers on behalf of USD #305, requesting a
fence height variance of .6 ft. from 4 ft. (the maximum fence height allowed within a
front yard) to 10 ft. to allow a 10 ft. chain link fence to be installed on a front property
line to enclose a new tennis facility. The subject property is the Central High School
campus bounded by Crawford Street, Roach Street, McAdams Road and Front
Street and addressed as 650 E. Crawford Street. Board of Zoning Appeals tabled
variance request (7 -0) at the April 19, 2007 meeting at the request of the applicant.
Application withdrawn by applicant prior to May 15, 2007 BZA meeting.
Page 10
#V07 -6 Filed by Ron Barragree, requesting a minimum lot width variance of 45 ft. from 75 ft.
to 30 ft. to allow construction of a storage building on property located in a C -5
(Service Commercial) district. The subject property is located just to the south of
Barragree Rental on a portion of Lot 1 of the Bel -Air Addition to the City of Salina,
Saline County, Kansas and is addressed as 1520 S. Broadway Blvd. Board of
Zoning Appeals approved lot width variance (4 -1) at the July 19, 2007 meeting.
#V07 -7 Filed by Raymond and Patricia Cutler, requesting a front yard setback variance of
6.5 ft. from 20 ft. to 13.5 ft. on Harsh Avenue to allow the construction of a new
detached garage that will match the existing setback of the house on the lot. The
subject property is legally described as Lot 20, Block 30 in the Military Addition to the
City of Salina, Saline County, Kansas and is addressed as 919 N. 10th Street. Board
of Zoning Appeals approved front yard setback variance for garage (5 -0) at the
September 20, 2007 meeting.
#V07 -8 Filed by Bradley Umsheid, requesting a front yard.setback variance of 5 ft. from 20
ft. (the minimum setback for a detached garage /workshop facing the non - address
side of a corner lot) to 15 ft. to replace an existing detached workshop /garage with a
new detached garage /workshop that matches the existing, setback of the house on
the lot. The subject property is legally described as Lot 27, Block 2 in the Shalimar
Plaza Addition to the City of Salina, Saline County, Kansas and is addressed as
2073 Marc Street. Board of Zoning Appeals approved front yard setback variance
for garage (5 -0) at the September 20, 2007 meeting.
#V07 -9 Filed by David Keyser, requesting a rear yard setback variance of 11 ft. from 25 ft.
to 14 ft. to allow construction of a 12 ft. by 21 ft. covered porch addition to the rear of
the house. The subject property is legally described as Lot 6, Block 5 in the Golden
Eagle Estates Addition to the City of Salina, Saline County, Kansas and is addressed
as 1410 Adam Travis Court. Board of Zoning Appeals approved rear yard setback
variance (6 -0) at the November 15, 2007 meeting.
#V07 -10 Filed by Gary Vaupel, requesting a front yard setback variance of 3.5 ft. from 15 ft.
(the minimum setback required for a detached storage building facing the non-
address side of a residential corner lot) to 11.5 ft. to allow the construction of a 10 ft.
x 14 ft. storage building within the front yard setback area on Argonne Drive. The
subject property is legally described as Lot 1, Block 3, Country Club Estates Addition
No. 4 to the City of Salina, Saline County, Kansas and is addressed as 116 N.
Presley Drive. Board of Zoning Appeals approved front yard setback variance for
shed.(6 -0) at December 20, 2007 meeting.
#AV07 -11 Filed by Gerry Parker, requesting a side yard setback variance of 15% from 7.5 ft.
(the required side yard setback in an R -1 (Single - Family Residential District) to 6 ft.
to allow a 12 ft. x 24 ft. covered patio structure to extend to within 6, ft. of the south
property line of a corner lot. The subject property is legally described as Lot 1, Block
1 of the Countryside Addition to the City of Salina, Saline County, Kansas and
addressed as 900 E. Claflin. Side yard setback variance approved administratively
on October 17, 2007.
#V07 -11 Filed by Marshall and Janene Woodbury, requesting a maximum garage size
variance of 202 sq. ft. from 770 sq. ft. (the maximum size allowed in an R -1 zoning
district) to 972 sq. ft. to allow the construction of a 30 ft. x 38 sq. ft. detached
Page 11
garage /art studio on property which is legally described as Lots 10 and 11, Block 2 of
River Run Addition to the City of Salina, Saline County, Kansas and addressed as
1619 Overlook Drive. Board of Zoning Appeals approved garage size variance (6 -0)
at the December 20, 2007 meeting.
#V07 -12 Filed by the Southard Corporation on behalf of Tim Simpson, requesting a front yard
setback variance of 9 ft. from 25 ft. to 16 ft. and a side yard setback variance of 4.5
ft. from 7.5 ft. to 3 ft. to allow construction of an attached residential carport. The
subject property is legally described as Lot 36 on Spruce Street in ` Phillips Fourth
Addition to the City of Salina, Saline County, Kansas and addressed as 921 Spruce
Street. Board of Zoning" Appeals approved side yard and front yard setback
variances for attached carport (6 -0) at the December 20, 2007 meeting.
#V07 -13 Filed by Carl Burns, requesting a front yard setback variance of 14 ft. from 25 ft. to
11 ft. on Lincoln Avenue to allow construction of a 21 ft. by 36 ft. detached garage on
a corner lot. The subject property is legally described as Lots 1 and 3, Block 6 in the
North Park Addition to the City of Salina, Saline County, Kansas and is addressed as
544 Reynolds Street. Board of Zoning Appeals approved front yard setback
variance for the new garage (6 -0) at the December 20, 2007. The board's motion to
approve the setback variance included the following conditions:
That no vehicular storage shall obstruct or encroach upon any sidewalk,
street, avenue, alley orother public property.
2. That all access drives and parking spaces shall be graded and surfaced with
crushed stone; gravel or other all weather material.
LEE DISTRICT DESIGN REVIEW BOARD
2007 CERTIFICATE OF COMPATIBILITY APPLICATIONS
#CC07 -1 Filed by Recovery Cove, Inc., 139 N. Santa Fe Avenue, requesting the approval of
a certificate of compatibility to install a 2 ft. by 4 ft wall sign on the front fagade of the
building located at 139 N. Santa Fe. The property is legally described as the South Y2
of the north Y2 of Lot 90, on Santa Fe, Original Town of Salina and is addressed as
139 N. Santa Fe. Application was approved, by administrative staff on January 11,
2007.
#CC07 -2 Filed'by Norton, Wasserman Jones & Kelly "LLC, 213 S. Santa Fe; requesting the
approval of, a certificate of compatibility to allow a renovation of the existing storefront
and the construction of an arcade canopy over the front entrance to the property
legally described as Lot 143 & N. '/Z of Lot 145 on Santa Fe Avenue in the Original
Town of Salina and is addressed as 213 S. Santa Fe. Design Review Board
approved application (5 -0) at the May 24, 2007 meeting.
#CC07 -3 Filed by Rick Affholder, 100 N. Santa Fe, requesting the approval of a certificate of
compatibility to remove an existing canopy and to erect fabric awnings on the
building located at 104 N. Santa Fe Avenue. The subject property is legally
described as Lot 105 and the North one -half (1/2) of Lot 107 on Santa Fe, Original
Town of Salina and is addressed as 104 N. Santa Fe Avenue. Design Review Board
approved application (5 -0) at the May 24; 2007 meeting.
Page 12
#CC074 Filed by Wayne May Construction, 1616 E. Beloit, requesting the approval of a
certificate of compatibility to remove an existing metal canopy on the building
addressed as 112 -118 S. Santa Fe. The property is legally described as Lots 116 &
118 on Santa Fe Avenue, Original .Town of Salina. Application was approved by
administrative staff on May 10, 2007.
#CC07 -5 Filed by the Salina Surgical Hospital, 401 S. Santa Fe, requesting the approval of a
certificate of compatibility to install two (2) new illuminated signs to site on top of the
existing brick entry markers at the north and west entrance to the Salina Surgical
Hospital, 401 S. Santa Fe. The subject property is legally described as Lots 1 & 3 on
Santa Fe and Lots 2 & 4 on Fifth Street, Original Town of Salina. Design Review
Board approved (3 -0, 1 Abstention) at the June 14, 2007 DRB meeting.
#CC07 -6 Filed by Warren Ediger/ Architect on behalf of Dagney L. Stromberg, 2732 E.
Shipton Road, requesting the approval of a certificate of compatibility to install a new
storefront system in an existing masonry opening on the south facade of the building
located at 100 N. Santa Fe. The subject property is legally described as the South
one -half (1/2)r of Lot 107 on Santa Fe in the Original Town of Salina. Design Review
Board approved application (4 -0) at the June 28, 2007 meeting.
#CC07 -7 Filed by Robert H. Miller; on behalf of Busboom and Rauh Construction, 145 -1/2
S. Santa Fe, requesting the approval of a Certificate of Compatibility to allow the
installation of one new wall sign in the transom area of the west entrance door of the
building located at 145 -1/2 S. Santa Fe. The property that is the subject of this
application is legally described as the south one -half (1/2) of Lot 125, all of Lots 127,
129, 131 and the north 7 ft. of Lot 133 on Santa Fe in the Original Town of Salina.
Application was approved by administrative staff on July 20, 2007.
#CC07 -8 Filed by the Sonic Drive -In Restaurant, 310 S. Santa Fe, requesting the approval of
a certificate of compatibility to replace a manual change message sign and with a
new electronic message sign on an existing pole sign fixture at the Sonic Drive -In
Restaurant located at 310 S. Santa Fe Avenue. The subject property is legally
described as Lots 174'& 176 on Santa Fe, Original Town of Salina. Design Review
Board approved application (4 =0) at the August 9, 2007 DRB meeting.
#CC07 -9 Filed by Christy K. Lauer on behalf of Simply Baby and More, 128 S. Santa Fe,
requesting the approval of a certificate of compatibility to replace the existing fabric
awnings with new aluminum frame awning and awning sign on the east facade of the
building located at 128 S. Santa Fe Avenue. The subject property is legally
described as Lot 124 on Santa Fe, Original Town of Salina. Application was
approved at the September 13, 2007 DRB meeting.
#CC07 -10 Filed by Sabatini Architects, 730 New Hampshire, Lawrence, Kansas on behalf of the
Salina Art Center, 242 S. Santa Fe, requesting the approval of a certificate of
compatibility to renovate the existing storefront and to construct a new awning
system on the west facade of the building located at 149 S. 0 Street. The subject
property is legally described as Lot 133, on 4"' Street, Original Town of Salina.
Design Review Board approved application at the September 27, 2007 meeting.
#CC07 -11 Filed by Roger B. Fink, 5245 S. Halstead Road, Lindsborg, Kansas, requesting the
approval of a certificate of compatibility to construct a new awning /sign system on
the storefront spaces located at 112 -118 S. Santa Fe. The subject property is legally
Page 13
described as Lots 116 & 118 on Santa Fe, Original Town of Salina. Design Review
Board approved application (7 -0) at the November 8, 2007 meeting. -
#CC07 -12 Filed by Gary Harbin, 523 S. Santa Fe, requesting the approval of a certificate of
compatibility to demolish the existing house and accessory building at 117 E.
Prescott Avenue. The subject property is legally described as Lot 16, Block 1,
Beebe's 2nd Addition. Design Review Board approved application (7 -0) at the
October 25, 2007 DRB meeting.
#CC07 -13 Filed by Ken Bieberly, on behalf of Lee Development, LLC, requesting the approval
of a certificate of compatibility to remove the existing mechanical equipment and
loading dock building located at the property addressed as 254 N. Santa Fe
Avenue. The subject property is legally described as Lots 49, 51, 53 & 55 and the
North 30 feet of Lot 57 on Santa Fe and Lots 50, 52, 54 & 56 and the North 30 feet
of Lot 58 on 5th Street in the Original Town of Salina, Kansas. Design Review Board
approved demolition (6-0, 1 Abstention) at the October 25, 2007 meeting.
#CC07 -14 Filed by Dave Ash, Ash Enterprises, 801 N. 7t', on behalf of Tony Dong, requesting
the approval of a certificate of compatibility to install a new fabric awning sign system
on the building located at 111 S. Santa Fe. The subject property is legally described
as the South one -half (1/2) of Lot 113 on Santa Fe in the Original Town of Salina.
Design Review Board approved application (5 -0) at the November 29, 2007 meeting.
#CC07 -15 Filed by Dave Ash, Ash Enterprises, 801 N. 7'h, on behalf of USD 305, 119 East
Mulberry, requesting the approval of a certificate of compatibility to install a new
fabric awning on the south fagade of the building located at 119 East Mulberry
Street. The subject property is legally described as the South one -half (1/2) of Lot
160 & All of Lots 162, 164, 166 & 168 on Fifth Street in the Original Town of Salina.
Design Review Board approved application (5 -0) at the November 29, 2007 meeting.
#CC07 -16 Filed by Don Schneider, Luminous Neon & Art, 1500 W. Schilling Road, on behalf of
United Missouri Bank (UMB), requesting the approval of a certificate of
compatibility to replace one existing pole sign panel and five wall signs on the
buildings located at 100 S. Santa Fe Avenue and 115 W. Iron Avenue. The subject
property is legally described as Lots 110 & 112 on Santa Fe Avenue and the East
71.83 feet of Lots 109 & 111, and the East 71.83 feet of the North 20 feet of Lot 113
on Seventh Street in the Original Town of Salina. Design Review Board approved
application (5 -0) at the November 29, 2007 meeting.
#CC07 -13A Filed by Ken Bieberly, on behalf of Lee Development, LLC, requesting the
approval of a certificate of compatibility to construct a plaza stair and -ramp between
the buildings located at 248 -254 N. Santa Fe Avenue. The subject property is legally
described as Lots 49, 51, 53 & 55 and the North 30 feet of Lot 57 on Santa Fe and
Lots 50, 52, 54 & 56 and the North 30 feet of Lot 58 on 5th Street in the Original
Town of Salina, Kansas.. Design Review Board approved application (4 -0, 1
Abstention) at the November 29, 2007 meeting.
#CC07 -17 Filed by Brian Richardson, on behalf of Richardson Developments, 361 N. Holmes
Road, requesting the approval of a certificate of compatibility to renovate the existing
storefront and to install a new awning on the building located at 134 S. Santa Fe
Avenue. The subject property is legally described as Lot 126 on Santa Fe in the
Page 14
Original Town of Salina, Kansas and is addressed as 134 S. Santa Fe Avenue.
Application to be reviewed at January 10, 2008 DRB hearing.
#CC07 -18 Filed by Hedges Neon, 616 Reynolds, on behalf of the Salina Regional Health
Center, 400 S. Santa Fe requesting the approval of a certificate of compatibility to
install seven (7) new wall signs and logo signs on the new Salina Regional Health
Center structure located at 400 S. Santa Fe Avenue. The subject property islegally
described as Lot 1, Block 1 of Salina Regional Health Center Subdivision and is
addressed as 400 S. Santa Fe Avenue. Project signage determined to conform to
the design approved by the Design Review Board at their December 8, 2005
meeting. Certificate of Compatibility #CC05 -25 amended to include review and
approval of signage.
SALINA CITY HERITAGE COMMISSION
2007 CERTIFICATE OF APPROPRIATENESS APPLICATIONS
#CA07 -1 Application filed by Mid - Continental Restoration Company, 401 Hudson Road, Fort
Scott, Kansas on behalf of the Stiefel Theatre, 151 S. Santa Fe, requesting the
approval of a certificate of appropriateness to perform tuckpointing, repair and /or
replacement of the brick masonry on the exterior of the Stiefel Theatre, 151 S. Santa
Fe. The subject property is legally described as Lot 133 less the North 7.5 ft. and all
of Lots 135 & 137 on Santa Fe Avenue in the Original Town of Salina. Property is a
National /State Register property. Work determined to consist of maintenance and
repair. Application was approved by certificate of appropriateness committee on April
20, 2007.
#CA07 -2 Application filed by Ron and Cindy Roets, 200 S. 7'" Street, requesting the approval
of a certificate of appropriateness to replace the existing wood fences at the property
addressed as 200 S. 7 Street with vinyl fence, white in color. The subject property
is legally described as Lots 2 & 3 in School Park Addition, Original Town of Salina.
Property is a National /State Register property. Application was withdrawn by the
applicant.
#CA07 -3 Application filed by Mary Ann Kisker, 763 Highland, requesting the approval of a
certificate of appropriateness to stabilize and repair the existing front porch structure
on the property addressed as 763 Highland Avenue. The subject property is legally
described as the West 95 ft. of Lot 31, Block 2, Bond's Addition. Property is a non-
contributing resource in the Highland Historic District. Work determined to consist of
maintenance and repair. Application was approved by certificate of appropriateness
committee on April 20, 2007.
#CA07 -4 Application filed by Nathan Miller, 805 S. Santa Fe Avenue, requesting the approval
of a certificate of appropriateness to erect a rear yard privacy fence on the property
addressed as 805 S. Santa Fe Avenue. The subject property is legally described as
Lot 2, Berg Addition. Property is a non - contributing resource in the 800 Block of
Santa Fe Historic District. Work would replace an existing wood fence and would
occur in the rear yard limiting its visibility from the street. Application was approved
by administrative staff on May 15, 2007.
#CA07 -5 Application filed by Salina Regional Health Foundation, 139 N. Penn, requesting
the approval of a certificate of appropriateness to erect a ground sign in the front
yard of the property located at 120 W. Prescott Avenue. The subject property is
Page 15
legally described as Lot 8, 50 ft. x 108.5 ft.
Surveyor's Plat "D ". The property is
Highland /Prescott/80' Street Historic District.
appropriateness committee on May 10, 2007.
and Lot 9 and the East 5 ft. of Lot 10,
non- contributing resource in the
Application approved by certificate of
#CA07 -6 Application file by David Hawksworth on behalf of Community Access Television
of Salina, Inc., 410 W. Ash Street, requesting the approval of a certificate of
appropriateness to install a communications antennae and support on the roof of
Memorial Hall building at 410 W. Ash. The subject property is legally described as
Lots 8 -10 and the west 8.1 ft. of Lot 7 in the Reserve Replat of Bishops Addition. The
property is a Heritage Conservation Landmark. Application approved by
administrative staff on May 29, 2007.
#CA07 -7 Application filed by Robert Trembly, 720 S. Santa Fe, requesting the approval of a
certificate of appropriateness to remove an existing metal awning and to construct a
wood framed pergola over a rear stair at the property at 720 S. Santa Fe. The
property is legally described as Lots 10 & 12, Block 2, Bond's Addition. Heritage
Commission approved application (5 -0) at their October 31, 2007 meeting.
#CA07 -8 Application filed by Chris Keats, 5067 N. Prairie Ridge, requesting the approval of a
certificate of appropriateness to install an exterior identification sign, circular
driveway and east porch structure at the property located at 130 W. Prescott
Avenue. The subject property is legally described as the West 70 ft. of Lot 10,
Surveyor's Plat D & the East 25 ft. of the South 35 ft. of Lot 12 and Lots 13 & 14,
Block 5, Beebe's Addition. Heritage Commission approved application (5 -0) at their
October 31, 2007 meeting.
Page 16
CITY OF SALINA
DEPARTMENT ANNUAL REPORTING FORM
Annual Report of the Year: 2007
DEPARTMENT: Finance and Administration/WCA
ACCOMPLISHMENTS: List three to five accomplishments your department has
achieved.
❖ Extended document imaging to Accounts Payable Invoices, trained
departments on use of system
Implemented process for Community Agency participation in the budget
process
❖ Implemented a voice utility system in Water Customer Accounting, giving
customer's 24 -7 access to their accounts
GOALS: List three to five new goals that your department has set.
❖ Complete an actuarial study of post- retirement benefits, implement GASB
45.
❖ Timely completion of comprehensive annual financial report and budget
process
❖ Update long range financial projections
❖ Continue extension of imaging system
WORKLOAD INDICATORS:
❖ Meters Read: 240,708
❖ .Water Accounts Billed: 237,490
4• Service Initiates/Terminates: 4,437/4,283
Page 1
CITY OF SALINA
DEPARTMENT ANNUAL REPORTING FORM
Annual, Report of the Year: 2007
DEPARTMENT: Fire
ACCOMPLISHMENTS: List three to five accomplishments your department has
achieved.
Implemented the Fire Department Planning and Improvement Team
•S Developed a Strategic Plan for the Department
❖ Developed a Major Incident Plan
❖ Completed a Management Study of Fire Department
GOALS: List three to five new goals that your department has set.
❖ Identify "Mission Critical' priorities for the Department
❖ Implement "Fire Captains" and "Medical Officers"
d• Integrate Target Hazard Planning and GIS
❖ Develop a County -wide Major Incident Plan
OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be
beneficial for the City Commission to be aware of.
❖ The remodel of Fire Station #2 was completed. However, the art work for the
front of the Station has not been created or installed.
4• The Salina Fire Department provided emergency responders and Command
personnel to Greensburg, Kansas, in the days following the tornado.
4• Fire Department HazMat personnel were deployed to Coffeyville, Kansas, to
assist with the elimination of hazards after the flooding.
PERFORMANCE INDICATORS:
❖ Average response time to building fires 3:17 Min:Sec
❖ Average response time to EMS calls 5:21 Min:Sec
❖ $2,077,055 Fire Loss
❖ $4,001,945 Property Saved
❖ Average EMS Response Time to Hospital 5:57 Min:Sec
Page 1
WORKLOAD INDICATORS:
:• 3,957 EMS Calls
4• 1,529 Fire Calls
❖ 61 Structure Fires
❖ 4,063 EMS Patients Transported
❖ 1,083 Fire Inspector - Fire Inspections
❖ 545 Company Officer - Fire Inspections
❖ 1,213 Fire /EMS Training Classes for Dept Personnel
❖ 2,555 Training Hours
Page 2
CITY OF SALINA
DEPARTMENT ANNUAL REPORTING FORM
Annual Report of the Year: 2007
DEPARTMENT: Health Department
ACCOMPLISHMENTS: List three to five accomplishments your department has
achieved.
❖ Implemented strategic planning process
❖ Strengthened leadership team at the health department
❖ Spay /neuter coupons at the Animal Shelter
❖ Regular Animal Control Advisory Committee meetings
❖ Participated in a state pilot project to educate parents in children's health
literacy
GOALS: List three to five new goals that your department has set.
❖ Continue with strategic planning and involving entire staff
❖ Leadership team involvement in budgeting process
❖ In -house computer training
4• Customer satisfaction surveys for all programs
4- Department wide training calendar
Page 1
CITY OF SALINA
DEPARTMENT ANNUAL REPORTING FORM
Annual Report of the Year: 2007
DEPARTMENT: Human Relations
ACCOMPLISHMENTS: List three to five accomplishments your department has
achieved.
❖ 50% of all cases filed, housing, public accommodations and employment
were conciliated. 38.8% were examined by the Human Relations
Commission and determined No Probable Cause, 16.6% were
Administratively Closed and no cases went to public hearing.
❖ At least 1500 people attended A Day of Celebration "Fiesta" activity held in
September in Oakdale Park sponsored by the Salina Human Relations
Department through its,Comite Orgullo Hispano de Salina. Donations in the
amount of $4,242.23 were received from businesses, organizations and
churches. The cost of the Fiesta was $3,603.60 which compares to a cost
of $5,860.00 in 2006. Many organizations assisted with in -kind donations
which lessened the budgetary impact.
❖ Held four (4) cultural diversity presentations in and around Salina at Central
High School, St. Mary's Parish, State Conference of KAEA, Central Kansas
Foundation, Salina Public Library and the Optimist Club. Approximately 325
participants attended these presentations. Also sponsored the NAACP Block
Party with a fair housing presentation, display and door prizes.
❖ Held or sponsored six (6) fair housing presentations including a Fair
Housing Display at the Salina Public Library and predatory lending
presentations at the Senior Center and two churches. About 125 attendees
were present. There are no other organizations in Salina that address fair
housing issues.
❖ Realized $155,000 funding from the Department of Housing and Urban
Development for the 2006 -2007 federal funding year.
GOALS: List three to five new goals that your department has set.
❖ Continue to develop performance standards and work to implement them to
make staff more efficient and more responsive to the public. These
standards should make the`evaluation process easier.
❖ Development of enhanced computer skills internally and promotion of
computer training to keep staff updated and on the cutting edge.
Page 1
❖ Develop and utilize more mediation skills in resolution of cases, especially
employment - related cases and possibly community dispute resolution.
❖ Continue to develop more partnerships with educators, professionals and
other interested persons to extend the network of diversity education around
Salina and across the State and assist housing professionals to work toward
more affordable housing.
❖ Work to increase understanding with the minority community on real or
perceived bias based policing and to assist in the development of solutions,
insight and knowledge.
OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be
beneficial for the City Commission to be aware of.
❖ Staff and commissioners participated in the first ever Juneteenth Celebration
held in Salina. This celebration is a national event and commemorates the
ending of slavery for the African American community. This appears to be
an event that will continue on an annual basis.
❖ The Human Relations Specialist attended the Back to School Fair and
hosted a Salina Human Relations booth. 500 back to school sacks were
given out with Human Relations brochures and other student related articles
such as pencils, pads and diversity education items.
❖ Approximately 200 attended the Mother's Day Celebration (La Celebracion
del Dia de la Madre) in Centennial Park in May. This event was co-
sponsored by The Arts and Humanities Commission and The Salina Human
Relations Commission.
•b' Staff participated with the Salina Area Community Services Council in
coordination of a project to benefit 165 seniors in the community with care
kits and gifts for recipients of Meals on Wheels.
PERFORMANCE INDICATORS:
❖ The Annual HUD Review of the Human Relations Department dated August
20, 2007, reports that the department is receiving and processing
complaints appropriately and in conformance with our Memorandum of
Understanding. They recommend continued Government funding of our
agency. Funding appears to be stable which means the department should
be able to continue with its special events while processing complaints.
❖ Eighteen (18) formal complaints were processed during 2007, Eight (8)
conciliated, Seven (7) were determined No Probable Cause by the Human
Relations Commission, Three (3) were administratively closed. The
conciliation rate for housing cases was 46.6 %. 45.5% is considered 'good'.
The conciliation rate for employment was 33 %. 30 to 35% is considered
'acceptable'. The average days open for housing cases was 52 days which
is improved over last year's average of 69. The standard for our office is 60
days. The average days open for employment was 75 days, with the
standard being 90.
WORKLOAD INDICATORS:
❖ There were 86 requests for interpreter service during 2007, from City and
County departments. Translated several documents for City departments,
including four (4) for Building Services, One (1) for Water Customer
Accounting and two (2) for Saline County Tag.
4• Fielded 455 Rapid Response Issues, compared to 422 during 2006.
❖ Three County departments requested interpreter services during the year.
f• Staff was asked to serve on 10 -15 committee and citizen boards during
2007.
ATTENDANCE: List all members that have served during the reporting year. Please
enter the number of meetings attended and the number of total meetings. Enter each
member's percentage of attendance
Tony Blair
9
of
10
90%
Richard Frye
9
of
10
90%
Sidney Gray
8
of
10
80%
Arthur Jordan
0
of
0
0%
Sharon Kibbe
0
of
0
0%
Gina McDonald
4
of
7
57%
Jan Mendell
9
of
10
90%
David Norlin
9
of
10
90%
Maribel Panuco
5
of
10
50%
Richard Orton
2
of
4
50%
Terri Biester
4
of
4
100%
Chanel Thomas
2
of
4
50%
Page 3
CITY OF SALINA
DEPARTMENT ANNUAL REPORTING FORM
Annual Report of the Year: 2007
DEPARTMENT: Human Resources
ACCOMPLISHMENTS: List three to five accomplishments your department has
achieved.
❖ Completed and implemented Pay Plan
❖ Implemented new Merit System
❖ Created and implemented Statement of Organizational Values (with
Employee Council assistance)
Launched Supervisor Training
GOALS: List three to five new goals that your department has set.
❖ Complete design of Supervisor Training
❖ Design competency pay structure
❖ Complete Employee Satisfaction Survey
d• Identify retirement demographics /timelines for Succession Planning
❖ Launch Employee Recognition program
OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be
beneficial for the City Commission to be aware of.
❖ 2007 City of the Year Award from Kansas Human Relations Commission for
our affirmative action second review process
❖ Assisted /facilitated , hiring for Public Works Director, Community &
Development Services Director, City.Manager Intern
❖ Implemented supplemental benefits
PERFORMANCE INDICATORS:
❖ Training - facilitated 12 separate training sessions totaling over 20 hours of
"classroom" time, resulting in 7 hours of individual training per supervisor for
100+ supervisors in 2007 (3 regular sessions and minimum of one make -up
session for three different training topics)
Page 1
❖ Workers Compensation - Claim frequency' City of Salina had 16% more
claims than benchmarked comparison, but 52% less in claim severity.
(Assumption is proactive approach to filing and treating claim is resulting in
cost savings.) City of Salina's direct losses totaled $902,200 less than
composite benchmark ('Data analyzed for benchmark was 2006 data not
available to City of Salina until 2007.)
❖ Benefits - 90% of employees were enrolled in medical plan; 42% in flexible
spending account (42% unreimbursed medical, 3% dependent care, 2.8%
both unreimbursed medical and dependent care); Wellness options: 16% in
CHD screening (under 2% had two performed), 13% YMCA membership
through payroll deduction, 10% received free immunizations for self or family
member, free immunizations total - 75; 244 flu vaccination recipients (221 at
free clinic, 23 recipients at other time)
❖ Turnover - 53 individuals leaving employment during 2007. Resignation: 28
(53 %); Retirement: 8 (15 %); Resignation Pending Discipline/Termination: 7
(13 %); Relocation: 4 (8 %) Termination: 3 (6 %); Medical Termination: 2 (4 %)
WORKLOAD INDICATORS:
❖ Processed 2,003 applications
❖ Advertised 70 openings, 51 positions filled, 22 positions pending, 53
individuals left employment, 7 promotions
❖ Processed 563 performance evaluations
Page 2
CITY OF SALINA
DEPARTMENT ANNUAL REPORTING FORM
Annual Report of the Year: 2007
DEPARTMENT: Municipal Court
ACCOMPLISHMENTS: List three to five accomplishments your department has
achieved.
❖ Electronically submit abstracts, suspensions & reinstatements
**.*Corrupt data clean -up
❖ Scanning closed files
❖ Set -Off Collections
GOALS: List three to five new goals that your department has set.
❖ Increased warrants served — scheduling additional warrant sweeps
•S On -site random drug & alcohol tests
•3 Enhance software capabilities
4-Staff training on Verbal Judo and role of ICE
❖ Fill 2nd Court Officer position
OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be
beneficial for the City Commission to be aware of.
❖ Maintaining strict security in the courtroom and facility
PERFORMANCE INDICATORS:
*.**Warrants and subpoenas served
❖ Cases closed
❖ Revenue collected
❖ Turn around time of all documents filed
❖Accurate updated information in case files in computer
Page 1
WORKLOAD INDICATORS:
Court case filings
❖ Pending cases
4-Trials that proceed vs. being continued
❖ Case dispositions
❖ Number of defendants placed on probation
Page 2
CITY OF SALINA
DEPARTMENT ANNUAL REPORTING FORM
Annual Report of the Year: 2007
DEPARTMENT: Parks and Recreation
ACCOMPLISHMENTS: List three to five accomplishments your department has
achieved.
❖ Forestry Division completed second year of three year plan to remove large,
overgrown street trees in the downtown area and replace with appropriate
sized trees for the street side planters. 28 street trees were removed and
replaced with appropriate sized trees for the downtown location.
%• Held the second annual Water Festival in January 2007. The Lakewood
Discovery Center staff along with Saline County Extension, Saline Co.
Conservation District, Farm Bureau Association, and Rolling Hills Wildlife
Adventure staff held the festival for Saline County fourth graders at Kansas
Wesleyan. Over 500 students and 38 teachers participated at 16 learning
stations with over 75 volunteers assisting.
❖ Continued expansion and exposure of the Salina Area Sportsmanship
Initiative. Mike Gleason, SAYSI coordinator, developed program with St.
Mary's elementary school involving Kansas Wesleyan University athletes
interacting with the elementary PE classes promoting good sportsmanship
as well as knowledge of all sports.
❖ Though the Magnolia Soccer Complex opened mid September 2006, final
additions were completed in 2007. The restroom /concession building,
Rotary sponsored playground, additional irrigation around the building, and
landscaping were all completed.
❖ The department began discussions with Westar. Energy on a tree
replacement program for trees removed under power lines. This program
will provide a rebate for property owners to plant a height appropriate tree
under power lines on right of ways.
GOALS: List three to five new goals that your department has set.
❖ Develop formal process for evaluation of recreation programs. Determine
public need and fiscal responsibility through fee establishment and need.
Continue discussion and planning on replacement of aging Kenwood Park
swimming pool with new aquatic facility.
❖ Continue planning on new neighborhood parks based on growth, revenues
from Neighborhood Park Service Area program, and the 1997 Neighborhood
Park Plan.
Page 1
❖ Review indoor recreation needs based on increasing demand and limited
space availability, and implement master plan to address facility needs
OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be
beneficial for the City Commission to be aware of.
❖ 29 incidents of vandalism were reported in city parks and public property.
Oakdale Park had 5 incidents, Centennial had 6 and Jerry Ivey Park had 3
cases. Damages totaled $6,649. In 2006, there were 37 incidents, with a
cost of $15,144. Oakdale park was hardest hit that year with 8 incidents
❖ Through a donation of $30,000, the Mason Hodges Memorial playground
was constructed in Oakdale Park.
❖ The second and final year of replacing wooden trash can holders and
benches in the downtown area. 21 wrought iron trash cans and 27 wrought
iron benches were replaced.
❖ Building maintenance staff developed and implemented detailed cleaning
routine for the Kenwood pool staff.
❖ Annual play at the Municipal Golf Course was down 4920 rounds from 2006.
A total of 38,399 rounds were played in 2007. Patron rounds showed the
most significant reduction, 17 %... The weather in 2007 was the major factor
in the overall decline in play.
PERFORMANCE INDICATORS:
•3 Determine net revenue for Parks and Recreation activities, the margin over
costs
❖ Percentage of registration transactions received on line as compared to total
registrations
❖ Demographics of age groups served in recreation programming
❖ Categorize complaints and then resolve; percentage resolved within one
week
❖ Measures to retain green fee golfers
WORKLOAD INDICATORS:
❖ Administrative staff booked 1,439 shelter reservations and 928
Neighborhood Center reservations in 2007.
•3 Parks horticulture division was responsible for planting 52,680 annual
flowers, primarily in Sunset and Oakdale formal areas. This is a 10%
reduction in total flowers planted.
❖ Over 870 individual program offerings were available in 2007.
❖ 2,647 loads of limbs, brush, and other yard waste was taken in during the
nine (9) Free Yard Waste Days offered March through November. 941
loads of chips were given away. Cost of the program was $25,232
Page 2
❖ 1633 facility permits were issued for athletic fields, including practice
sessions and games dates. This compares to 1359 in 2006, increase due in
part to increase in soccer.
❖ Interments at the Gypsum Hill Cemetery totaled 106 in 2007, compared
to 92 in 2006. Cremation burials constituted 24% of total in 2007 compared
to 30% in 2006. Total interments in 2005 were 99, with 30% cremations.
❖ Building Maintenance division finalized hail damage roof repairs on
remaining city building roofs . Total contracts for repair and replacement of
67 damaged roofs in 2006 and 2007. Also managed 18 cases of
miscellanous damage due to hail damage from previous year.
❖ A total of 35 baseball /softball tournaments were held at Bill Burke and East
Crawford Recreation Areas in 2007. A'total of 510 teams participated with
236 (46 %) from Salina and 274 (54 %) from out of town.
❖ Parks and Recreation staff hours totaled 1039 hours for response and repair
of damage caused by May floods.
❖ Contracted planting of 10,210 annual flowers to expedite planting schedule
deadline.
❖ The Forestry Divison planted 89 trees and removed 59 in the parks and
public areas. Also, by contract, 45 dead or dangerous street trees were
removed at a cost of $18,865.
❖ Building maintenance division performed 130 building roof inspections as
part of annual preventative program. Also conducted annual fire
extinguisher inspection and recertification for all departments. The division
also performed regular scheduled maintenance on 32 furnances, 25 A/C
units, 84 HVAC units, 6 boilers, and 52 water heaters.
❖ Building division managed annual paper good purchasing program for all
city departments and managed contracts and maintenance for 10 elevators
and lifts for 6 departments.
❖ Contracted crack repair and color coating of the eight tennis courts in
Oakdale Park.
Page 3
Page 4
CITY OF SALINA
DEPARTMENT ANNUAL REPORTING FORM
Annual Report of the Year: 2007
DEPARTMENT: Police
ACCOMPLISHMENTS: List three to five accomplishments your department has
achieved.
❖ Accredited for a fourth time by the Commission on Accreditation for Law
Enforcement Agencies, Inc., on March 17, 2007.
:• Part 1 Violent Crime Clearance Rate - 78.4 %/2006 UCR National Clearance
Rate - 44.3%
❖ Part 1 Property Crime Clearance Rate - 30.4 %/2006 UCR National Clearance
Rate -15.8%
❖ Improved the department webpage, the single most important source of
personnel recruiting.
GOALS: List three to five new goals that your department has set.
❖ Respond to 90% of all Priority 1 Calls for Service within five minutes.
•S Recruit and select the highest quality employees available in order to reach
authorized strength during calendar 2008 without lowering standards.
❖ Upon reaching authorized sworn strength, establish and man a 7th Patrol
Beat and assign a second Court Officer to Municipal Court.
Conduct a Citizens' Academy training class.
❖ Bring a long -term, multi- agency, international methamphetamine trafficking
case to successful conclusion, resulting in federal indictments /convictions of
numerous Salina area drug traffickers.
•3 Continue to expand the department's website, to include on -line citizen
reporting.
OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be
beneficial for the City Commission to be aware of. +
:• Communications received and handled 33,988 Emergency 9 -1 -1 calls for
service.
❖ Officers responded to 35,991 citizen calls for service and filed 9,357 offense
reports.
Page 1
❖ D.U.I. arrests totaled 434.
❖ Drug arrests totaled 480.
PERFORMANCE INDICATORS:
❖ Part 1 Violent Crime Clearance Rate.
•3 Part 1 Property Crime Clearance Rate.
❖ Annual report compliance with all accreditation standards /CALEA Re-
Accreditation.
❖ Number of "sustained" citizen complaints.
WORKLOAD INDICATORS:
❖ Number of calls for service.
❖ Total hours of overtime paid.
❖ Number of felony and misdemeanor arrests effected.
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Salina Police Department
Service Objectives and Performance Measures
2008
Police Service Performance Goal.
Ensure community safety and deliver effective and efficient police services that protect the lives,
property, and rights of all people who live in, work in, or are visiting Salina.
Objective 1- Respond in a safe and timely manner to all emergency police calls for service.
Performance Measure 1
Police response to emergency calls for service (Priority 1) will be within five minutes from
dispatch of call to on -scene arrival 90% of the time.
- Average Response Time
- Percent
- Number of Priority 1 Calls
Objective 2 - Provide effective traffic enforcement to ensure the safe and orderly flow of traffic
throughout the City.
Performance Measure 2
- Number of Property Damage Collisions
- Number of Injury Producing Collisions
- Number of Hazardous Moving Violation Citations
- Number of Warning Citations
Objective 3 - Maintain a high clearance rate for the Part I violent crimes of murder, rape, robbery
and aggravated assault.
Performance Measure 3
The clearance rate for FBI Violent Crimes of Murder, rape, robbery and aggravated assault will be
maintained above the current Uniform Crime Report (UCR) national averages for 1) all cities, and
2) Group IV cities, population 25,000 to 49,999.
- Salina Violent Crime Clearance Rate
-UCR National Average Clearance Rate
-UCR Group IV Cities Average Clearance Rate
Objective 4 - Maintain a high clearance rate for the Part I property crimes of burglary, theft and
motor vehicle theft.
Performance Measure 4
The clearance rate for FBI Property Crimes of burglary, theft and motor vehicle theft will be
maintained above the current Uniform Crime Report national averages for 1) all cities, and 2)
Group IV cities, population 25,000 to 49,999.
- Salina Property Crime Clearance Rate
-UCR National Average Clearance Rate
-UCR Group IV Cities Average Clearance Rate
CITY OF SALINA
DEPARTMENT ANNUAL REPORTING FORM
Annual Report of the Year: 2007
DEPARTMENT: Public Works /General Services
ACCOMPLISHMENTS: . List three to five accomplishments your department has
achieved.
❖ Central Garage - The continued improvement of the financial position for the
Central Garage was a major accomplishment. Efforts have been on -going
over the last few years to manage the operations more efficiently, implement
restructuring measures and to improve the training of personnel.
❖ Central Garage - Assisted a team of Fleet Managers in revising the APWA
"Green Book ". The Fleet Superintendent revised the section covering
Hazardous.Waste in Fleet Operations.
❖ Central Garage - In conjunction with the City Pay Plan Revision, the Central
Garage was successful in reclassifying the Mechanic's positions to three (3)
levels of Technicians with pay differentials. These differentials coincide with
levels of training and experience.
❖ Central Garage - As of 2007, the City Fleet and Central Garage are now in
compliance with the Kansas Department of Transportation (KDOT), EPA,
and OSHA. New practices have been implemented into the daily operations
of the Central Garage which include: A.) Using a filter crusher which was
constructed and enables us to be in a proactive position with the EPA. The
EPA has a proposal to classify used oil filters as hazardous waste. B.)
Performed monthly Shop safety inspections which are in compliance with
OSHA. C.) Performing annual DOT inspections on all heavy trucks in the
Fleet. D.) The staff has implemented a plan to put itself in a state of disaster
readiness by installing a gas powered air compressor as a backup to the
electric one now in use. This includes two emergency fuel pumps at the fuel
site in the event of a power loss.
❖ Flood Control - The Levee had the annual inspection by the Corps of
Engineers. During this inspection, the trees within the Levee System were
noted as a possible problem. Although this was the only deficiency, the
rating was "Minimally Acceptable ". It is noted.that the Levee continues to be
maintained at a very high standard.
❖ Flood Control - In compliance with the upcoming FEMA Levee
Recertification, the Flood Control Division, assisted by the Street Division,
removed-trees from Dry Creek Channel'?on the west side of town. The trees
were removed from both sides of the channel from West Crawford Street to
north of West North Street which is a total of 2.35 miles of channel. We are
Page 1
in the process of contracting out tree removal services on the south side of
the City along South Ohio.
Flood Control — During May 2007, our community was struck by two major
flooding events. Both required sandbagging operations at the Levee gaps
located on the east and north sides of the City. Although both storms were
separate and approximately two weeks apart, damage was sufficient during
each that FEMA decided to process the damages as one event rather than
two in order to simplify the paperwork. The first storm (May 6 -9) caused a
large amounts of water to fall both inside and outside the Levee System.
This posed a unique problem for the stormwater which backed up into the
streets much more than usual. The second storm (May 24 -26) posed
problems with high water outside the Levee more than inside. In both
events, private and public property outside the Levee System sustained a
large amount of damage. Although there was some stormwater damage
inside the system, the unprotected areas outside the system had much more
damage. The Flood Control Levee System did what it was designed to do,
keep the water out. Two general areas on the Levee were damaged. One
location was north of North Street by the UPS site, and the other location
was south of the city by Mentor.. The Corps of Engineers are handling the
repairs and the associated expenses.
❖ HHW - Last year the HHW Facility took in more pounds of materials than
ever before. The 96,832 pounds collected were. 18,259 pounds more than
in 2006. The previous high was in 2001 when 88,172 pounds were
collected:
❖ HHW - Obtained approval from KDHE for collection of straight tube and
compact fluorescents (CFL's) from County residents and City Departments.
This is an important service to divert the lights from the Landfill. The lights
contain mercury and could cause .future environment problems.
❖ HHW - Began participation in the Rechargeable Battery Recycling
Corporation (RBRC). This is a no -fee program for recycling rechargeable
batteries for cell phones, small sealed led acid, nickel metal hydride, lithium-
ion, and NiCad batteries. We have collected approximately 80 pounds since
September 2007.
❖ HHW - Assisted with the clean -up of the hazardous waste from the tornado
in Bennington, KS. Ottawa County has an interlocal agreement with Salina
for solid waste at our Landfill. Therefore, we provide that with HHW
services.
s• HHW - Increased participation in the HHW Reuse Facility. As of the end of
the year, there were 560 participants. This is an increase of 164 participants
from end of December 2006.
❖ Sanitation - In January of 2007, the new Sanitation collection routes were
implemented. This change affected approximately 3,200 regular customers
and approximately 200 recycling customers of our 14,200 customers. The
last time a major restructuring of this scale had taken place was in the early
1980's when the poly carts were first introduced. Throughout the month of
January, the routes were fine -tuned for safety and efficiency. The new
routes have made it easier to manage the Yard Waste Program, and is now
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less demanding on employees and equipment during the hardest seasons
which are spring and fall.
❖ Sanitation - The Division now keeps all of the new refuse carts, sale carts,
and yard carts indoors. Previously the extra new carts were stored at the
Fourth Street Yard. Since the carts are kept at the Sanitation "Barn" in our
General Services Yard, employees don't need to drive to the Fourth Street
Yard to get the carts needed for the day's deliveries. The Fourth Street
Yard is not paved. Thus, storing the new carts in stacks caused the carts to
deform which required corrections to be made prior to delivery to a
customer's residential address. In addition, each cart had to be washed
prior to delivery. This change is more', efficient and a time savings for the
Division.
❖ Sanitation - In the spring of 2007, there were two occasions of high water in
May causing difficultly in reaching the carts of many of the customers. Extra
efforts were implemented. Supervisors rerouted sections of the collection
routes. Crews physically pulled carts !'by hand through the streets to the
Sanitation trucks and then returned the carts back to the proper locations.
All but 25 carts were able to be serviced on their scheduled collection day.
These 25 carts which were missing were located and returned to the proper
locations after the water receded.
❖ Sanitation — The ice storm in December 2007 caused many tree limbs to
break and fall. Extra efforts were madePby the Sanitation crews to move the
limbs which were not in power lines or cable lines so that these crews could
service our customers at their regular collections sites. All Sanitation
customers were serviced on time with the exception of two blocks due to a
downed power line and a tree which had fallen blocking the entrance to a
cul -de -sac. Both locations were collected on the following day. The
Sanitation Division distinguishes them by making the extra effort to see that
their customers received their service iwa very difficult situation. To find that
only 22 customers out of 14,200 households did not receive service over the
five days underlines the efforts made by these employees to provide
services to our customers.
❖ Sanitation - In 2007, the supervisors researched the feasibility of refuse
onboard weighing system technology. This technology gives the driver of a
packer truck the ability to closely monitor the ever - changing weight of the
truck in order to ensure that the G.V.W. is not exceeded. The weight is a
safety concern. The next packer truck will be ordered with this system.
❖ Solid Waste Kansas Department of Health and Environment (KDHE)
officials were invited to attend a meeting at the City of Salina Solid Waste
.Facility on July 24, 2007. Along with the KDHE officials, personnel from
Camp Dresser and McKee, Inc. (CDM)'I,were present at the meeting which
was hosted by the staff of the Landfill. The intent of the meeting was to gain
knowledge from the KDHE officials of'p what we need to do to raise the
performance of our already successful Facility to exceeding the regulations.
One of our goals is to be the best operated Facility in the State. Valuable
information was gained by all parties involved. The Landfill staff has already
begun to implement the ideas and the results have proven to be successful.
Page 3
❖ Solid Waste - The Facility purchased a GPS unit for surveying. This
equipment has become a vital tool for waste placement, slope building,
special waste locating and dirt coverage. The equipment has made it
possible to fill the Cells with materials to the exact level prior to placing the
intermediate cover. This successfully completes the Cell and we will not
need to return to the area and open it for additional placement of waste.
❖ Solid Waste - The Facility has two site inspections each year by KDHE.
This year inspections were a success and no violations reported from either
inspection. This success is due to the hard work, growing knowledge,
dedication of our staff of the Landfill and assistance from other City groups.
❖ Solid Waste - The results of the extensive landfill groundwater Geoprobe
investigation in 2006 and the supplemental Geoprobe in 2007, resulted in
the installation of seven new monitoring wells.. The program is still
underway with an additional two well clusters that need to be installed on the
Landfill property adjacent to private property on the south. The findings
have indicated that on -site groundwater contamination from the "Old Cell"
has spread to the south boundary of the Landfill.
❖ Street Division - The Division was actively involved in the two major flood
events in May of 2007. We barricaded flooded areas, sandbagged the gaps
in the Levee, removed the barricades as the water receded and rebuilt roads
which . were washed away. This was a major effort by our crews who
stepped up and did an excellent job during a difficult.time.
❖ Street Division - Employees of the Division assisted the employees of the
Flood Control Division in removing trees from Dry Creek Channel on the
west side of town. The trees were removed from both sides of the channel
from West Crawford Street to north of West North Street which is a total of
2.35 miles of the Channel.
❖ Street Division — During the last part of 2007, Street crews.began to address
the deteriorated areas of the Broadway corridor median. This was
accomplished by removing the damaged and missing asphalt and replacing
it with new asphalt in order to improve the appearance of the area which is
traveled by the public. In the spring, crews will finish the job by the crack
sealing and possibly paint the medians.
4• Street Division - Street sweeping was once again a high priority for the
Division. In order to accomplish this task, we conduct the equivalent of
three shifts. Two sweepers ran during the day and one sweeper worked at
night. The residential streets were swept each month and the downtown
twice a month. Arterial streets were also swept by- monthly. These crews
cleaned up more than 1,904 tons of debris off of city streets compared to
1,600 tons in 2006. Each sweeper works about 6 hours per shift, and
calculating the time spent sweeping in 2006, we used about 3,600 man
hours to complete this task. By keeping streets clear of trash and dirt, we
improve driver safety and helped remove pollutants that might get washed
down the storm drain into our rivers and lakes.
❖ Street Division — Right -of -way mowing is another responsibly of the Street
Division. Some of this mowing is handled by contract service for which the
Page 4
City budgeted over $35,000 in 2007. The reaming areas are mowed by City
employee 6 -7 months of the year.
•S Street Division — Street repair is one of the most important functions of the
Division. During 2007, a total of 1,264 tons of asphalt was used to repair
streets as compared to 970 tons in 2006. Also, 307 utility cut repairs were
made by the Street crews compared to 283 in 2006.
4• Streets - As of 2003, we had 282 centerline miles of roadway to maintain by
means of sweeping, repairing pot holes, curb and gutter drainage, concrete
repairs, crack sealing and other various responsibilities. Today we estimate
our centerline miles to be about 300 miles. The City continues to grow and
every time a new subdivision is added, :there are more streets added to the
maintenance list. Responsibilities continue to grow as these new
developments are added. However, we have not been able to add new
employees to keep up with the expectations of the newly developed sub-
divisions. In the last 12 years, the Street Division has been authorized to
increase their size by one (1)employee' This was in 1997. The problem of
staying up with expanding responsibilities of additional streets and right -of=
ways along with maintaining aging infrastructure is more difficult each year
as we get further and further behind in general maintenance.
❖ Traffic Control - The Division completed the LED Replacement Program
which replaced the 69 watt bulbs with LED's for the walk/don't walk lights.
This was a five -year program and was accomplished within the Traffic
Division's operational budget with no additional funds requested.
❖ Traffic Control - The two new paint machines allowed us to complete the
summer painting in a timely manner. The equipment also resulted in the
budget savings by reducing the part time employees from four to two.
❖ Traffic Control - A study was done by BWR to review the quality of the
downtown lighting. The intent is to identify what we can do to increase
visibility and public safety in the downtown area. We are awaiting the final
report before additional actions are taken.
4• Traffic Control The City Commission approved the purchase of green and
yellow LED lights and battery backup units for traffic signals. This was the
first year of a seven -year upgrade program. The installation will take place
in 2008.
4• Traffic Control — This summer we were able to complete all of our painting of
traffic makings with less seasonal labor. This was accomplished by means
of new paint machines using two seasonal workers rather than the use of
four seasonal workers. In 2006, we first implemented this plan and were
very happy with the results. We wanted to see if it would continue to work
well in 2007,'and it did. These new paint machines have given us the ability
to get more work done quicker, with a higher level of quality and with less
cost.
Page 5
GOALS: List three to five new goals that your department has set.
❖ Administrative Support - Complete all Sanitation customer orders for
Initiates, Terminates and Special Pick -ups each month to insure that our
customers get what they are paying for in a timely manner.
❖ Administrative Support - Work with each Division to see that they are
investigating each Service Request (Q- Alert), and see that an answer is
provided to the citizen within three working days from the date of the request
for service.
❖ Administrative Support - Provide monthly accident and injury analysis
updates to supervisors in order to help better track trends and problem
areas.
❖ Central Garage - Continue to move in the direction of establishing more
centralized fleet operations. This approach helps to standardize operations
along with quality control measures. It also coordinates purchasing, parts
inventory and training. Furthermore, we believe that moving in this direction
will benefit the financial position of this internal service fund.
❖ Central Garage - Complete all.repair work orders within 48 -hours from the
time of delivery of the Unit to the Garage in order to improve responsiveness
to our customers.
❖ Central Garage - Track and categorize all requests from customers for re-
work in order to reduce customer downtime and improve the quality of our
work.
❖ Central Garage - Restructure the Central Garage Emergency Response
Plan by the end of the year in order to better outline the logistical and
operational issues necessary in response to a community emergency.
❖ Central Garage - Develop a Fleet Management Operations Manual covering
all aspects of the Central Garage Fleet Management including but not
limited to daily operations, Risk Management, Kansas Department of Health
and Environment, Department of Transportation, OSHA policies and
regulations, Finance and Human Resources in order to insure continuity of
operations.
❖ Flood Control - Conduct Emergency Flood Plan training including
sandbagging and set -up and operation of portable pumps for all General
Services personnel. Training should be conducted prior to rainy season to
ensure that personnel are well informed and prepared to perform during high
water situations. However, due to the ice storm clean -up, this training may
take place in May or June.
•- Flood Control - Inspect monthly and provide maintenance as needed on
detention ponds, pumping plants and the pumping control panels in order to
ensure that all are operational when needed for high water situations.
❖ Flood Control - Inspect all structures on the Levee each month. Repair
and /or correct all deficiencies within 48 -hours from the time of notification of
the deficiency.
Page 6
❖ Flood Control - Develop a multi -year plan for tree and brush removal in
drainage channel and along the Levee in accordance with the requirements
of the Corps of Engineers. This will include spraying the Levee and
drainage channels in the spring and fall to control unwanted vegetation and
woody growth in accordance with the requirements of the Corps of
Engineers.
❖ Flood Control - Recertification of the Flood Control Levee. After Hurricane
Katrina, FEMA decertified all levees in the United States. At this time the
Corps of Engineers and FEMA are working out the details on how all these
levee systems can be recertified. We expect this process to begin in 2008.
❖ HHW - Increase the annual tonnage of incoming materials by 1,000 Ibs over
the previous year by promoting the Facility at events, on the radio, printed
ads, and in brochures.
:•
HHW.- Increase the number of public educational speaking engagements
over the previous year in order to attract new customers and to encourage
established customers to use the Facility more often.
•S HHW - Create a survey to ask citizens for ideas on what could be done at
the HHW Facility in order be better serve our community. The survey could
be sent to all City waste customers.
❖ HHW - Identify and work with City and County Departments to use the
pesticides which are dropped off by the participants of the Household
Hazardous Waste Facility. This will help to reduce the amount of toxic
products that are shipped to locations for incineration. '(Pesticides with the
original seal broken can no longer be put on the shelves of the Reuse
Center.)
Sanitation Division - Resolve the question on the future of the City Sanitation
Curbside Recycling Service. The City Commission has asked staff to try to
develop some options that would provide an operation that could spread out
the costs of the curbside service, reward customers for recycling and offer
options to customers. The Commission liked some elements of the pay -as-
you -throw (PAYT) program, but would like to review a program containing a
mix of some parts of that PAYT program and current City Sanitation
practices.
❖ Sanitation - Reestablish the Curbside Recycling Service as a self- supporting
operation by maintaining the 850 recycling customers. Last year was the
first year the Service was not self- supporting (with a loss of $245).
❖ Sanitation - Provide service to all Sanitation customers on the customers'
specified day of collection in order to' demonstrate the reliability of our
service.
❖ Sanitation - Once a special pick -up is received at the office, provide service
for the customer before the end of following workday.
Sanitation - Analyze the Sanitation collection routes twice yearly in order to
ensure balance and equality amongst the routes.
Page 7
❖ Sanitation - Analyze the collection routes by reviewing the customer count
and collection times in order to identify the potential for any additional
collection equipment and /or employees necessary to provide the service.
❖ Solid Waste - Complete the composting study evaluation. A composting site
study is underway at this time. The first section of the study was presented
to the City Commission in December 2007. This first part covers the
feasibility of the site and operations. The second part of the discussion is
scheduled for a City Commission Study Session on January 4, 2008. Once
the City Commission provides direction on which model to follow, additional
work will be completed on the site design, operational plans and including
the permitting process with KDHE.
C• Solid Waste - Each day provide litter pick -up along permanent fences,
portable fences, side - slopes, roadways and pastures as needed.
❖ Solid Waste - Each week sweep the convenience area which is used for
customer drop -off, the paved access road and the scale. A magnet will be
used each week along these same areas to remove nails and sharp objects
which may cause tire damage.
•3 Solid Waste - Stay in compliance with the KDHE requirements for our
Landfill (leachate monitoring, groundwater sample, gas monitoring,
emissions requirements and tonnage fees) to insure that we are not citied
for non- compliance and that we,have no problems with our annual landfill
permit renewal.
❖ Street Division - Provide support and assistance to the Engineering Division
for: the many Street Repair CIP projects. This will include: Asphalt Arterial
Major Maintenance, Street Reconstruction, Railroad Crossings, Concrete
Curb & Gutter /Concrete Pavement Rehabilitation, Crack/Joint and Slurry
Seals, Brick Street Ribbon Repair and Manhole Regrades. The assistance
provided in identifying problems and finishing -up the job in areas where the
contractor responsibilities end is extremely important.
❖ Street Division - Utility cut repairs to streets will be completed within three
days after being turned over to the Street Division in order to reduce the
amount of time with barricades on our City streets.
❖ Street Division - Upon the decision to mobilize crews for a snow or ice
storm, all trucks will be on the road within 20-45 minutes of the call out to
ensure that Salina is viewed by our citizens as a clean and attractive City,
we will provide street sweeping to all City streets once a month, arterial
streets bi- monthly; and the Downtown area weekly.
❖ Street Division - All weeds and plant growth in the streets along the curb and
gutter will be sprayed and cut before it grows to 12 inches tall which is a
violation of our own City Weed Ordinance.
❖ Traffic Control - Upon notification of a stop sign down, crews will install a
new sign or portable temporary sign within 45 -90 minutes.
:• Traffic Control - Complete the first phase of seven phases to upgrade the
traffic signals with green and yellow LED lights along with battery backups to
reduce costs and increase performance reliability.
❖ 'Traffic Control Perform traffic signal cabinet/signal maintenance each
quarter to insure reliability and dependability of the system. .
PERFORMANCE INDICATORS:
❖ Central Garage — The Central Garage has a total of three Technicians and
one Service Worker that have billable time that is charged to customers for
repair work and maintenance service. The Fleet Superintendent presently
tracks "Wrench Time" which means the time that Mechanics are actually
working on vehicles or equipment. This time is billed to the customer on a
per hour basis. For 2007, the Central Garage had approximately 6,675
hours of chargeable "Wrench, Time" based on the four employees. Of that
amount, 65% was billed to or customers. In 2006, 59% of "Wrench Time"
was billed to our customers. It is widely accepted that 75% "wrench time" is
a good goal for any maintenance shop.
❖ Central Garage — "Down Time" is a good indicator of how long the Central
Garage keeps vehicles and equipment out of service while maintenance and
repairs are being performed. Occasionally this is due to waiting for parts.
The "Down Time" is also attributed to problem solving. The Central Garage
has not tracked this in the past, but this information will be recorded in 2008.
s• Central Garage — Re -work (repair work) "sent back to the maintenance shop
to be corrected is another .important time to track. This involves repairs
which were not entirely corrected. The Central Garage has not tracked this
in the past, but this information will be tracked in 2008.
4• Flood Control — The Salina Flood Protection Project is made up of 21 miles
of Levee, 24 flood structures, numerous inlet and outlet drainage ditches
and 4 stormwater detention ponds. Our Levee is maintained in accordance
to the guidelines set forth by the Corps of Engineers. The Corps of
Engineers annually inspects the SalinwFlood Levee. In 1999, the Levee
rating was raised from "Good" to "Very Good." Through the hard work of the
Flood Control crew and support from the Engineering Division, our Levee
has maintained this "Very Good" rating.° In 2007, the Levee rating system
was changed to "Acceptable," "Minimally Acceptable" (maintenance
required), and "Unacceptable." The Salina. System received a "Minimally
Acceptable" rating primarily due to several large areas of tree growth that
have, established within 15' of the toe of the Levee. This 15' limit is a new
requirement.
❖ Sanitation - City Sanitation offers a weekly pickup to our 14,285 customers.
The cost for this service is $12.00 per month for weekly collection. In
addition, they can receive a yard waste cart in which materials are diverted
to a composting operation. Also, a discount on Special Pickup Service is
offered at $19.15 for the first 15 minutes of collection, plus an additional
$19.15 for each additional 30 minutes. � The average amount of pounds
collected per customer per week in 2007 was 49.48 pounds. In 2006, City
Sanitation crew collected an average of 47.82 pounds per customer per
week. These numbers do not account for Special Pickups which are not
requested by all residents.
Page 9
❖ Sanitation — Our Sanitation collection operations are some of the best in the
State of Kansas. It has always been our goal to provide the very best
services possible at' the lowest cost. In 2007, our regular Sanitation
collection crew averaged 113 stops per hour. When we take into
consideration the 45 minute time it takes to drive to and from the Landfill, the
average stops per hour were 94. In 2006, these same crews averaged 116
stops per hour in town and 98 stops per hour when considering the time
driving to and from the Landfill
❖ Solid Waste — In 2007, the City Landfill on average disposed of 5.00 pounds
per person per day of solid waste. This amount is up from 2004 when the
amount was 4.84 pounds and in 2005 the amount was 4.57. When we look
back five (5) years, the rate was 4.51 pounds. There is a clear increase in
the amount of pounds disposed per day at the City Landfill. Although this
may seem high, the Kansas average is 5.8 pounds per person disposed per
day. The City of Salina continues to provide funding through Solid Waste
Venture Grants to support recycling, diversion, and reuse programs which
all help to keep this amount low by encouraging alternate means to handle
our solid waste.
•S Solid Waste — The City Landfill processes large amounts of solid waste each
day. They accomplish this with 11 employees working six days a week on
split shifts. In 2007, the cost to dispose of the 100,626.20 tons of solid
waste brought into the Facility was $21.08 per ton. In 2006, the cost of
disposal for 99,835.65 tons was $19.82 per ton.
❖ Streets — One of the most important responsibilities of the Street Division is
to quickly repair the City streets.' The City of'Salina has approximately 300
miles of paved streets that are maintained by our City crews. In addition,
there are approximately 5 miles of unpaved (gravel) roadways that we
maintain. In addition, the repair of utility cuts is a very high priority. It is our
goal to track all utility cuts and to complete. the repair of the pavement
(concrete or asphalt) within a three (3) day turnaround from the time the
work order is received at the Street Division. This process involves
providing the proper signage and barricading in accordance with the
MUTCD Manual. The Street Division has not tracked this statistic in the
past, but will be recorded in 2008.
s• Streets — Sweeping streets is another very important responsibility of the
Street Division. Our sweeping goal for our day shift and night shift sweeper
operators is to sweep every paved street in residential areas once a month
with arterial and downtown streets being swept once a week. In 2007, this
schedule was maintained for most of the months. In 2007, we swept 16,700
miles or roadway at a cost of $2.88 per mile. In 2006, we swept 17,500
miles of roadway at a cost of$3.41 per mile.
❖ Streets — Stormwater inlets are another important maintenance activity.
This job is handled in coordination with our street sweeping program. We
usually have an employee in a dump truck follow the sweeper operator to a
determined area. While the employee cleans inlets, the sweeper collects
debris from the roadway. When they have a full load, they dump the debris
into the dump truck which is being used by the person cleaning stormwater
inlets. We have found that this system works very well. This material is
Page 10
then taken to a temporary storage location by the Wastewater Treatment
Plant and eventually disposed at the Landfill. In 2007, the cost to clean our
inlets was not tracked, but this information will be recorded in 2008.
❖ Snow Removal — .A major responsibility for our Street Division is the
management of our Snow & Ice Control. Program. We operate 6 routes
across the city with two plow /salt trucks in each zone. In addition, we
operate two motor graders. At times during deep snow conditions, we also
use our two front -end loaders. When one 12 hour shift is not sufficient to
clean the streets, we begin a second shift. During snow and ice storms we
use salt from our 9000 ton storage building and magnesium chloride from
our four 3,000 gallon storage tanks at General Services. These efforts are
very expensive when we consider the cost of labor, materials, and
equipment. In 2007, we had a total of 20 storms which cost $197,628. This
was an average of $9,900 per storm. In 2006, we had four storms with a
cost of $25,365 which averaged $6,341 per storm.
❖ Traffic Control — The City of Salina has over 7,500 traffic signs (new count
underway) that are maintained by Traffic Control. Of this amount, we have
over 1,000 stop signs. One major responsibility of this group is to insure
that upon notification .of a downed stop sign, a crew will respond and install
a new sign or portable.or temporary sign within 90 minutes to insure a high
level of traffic safety. In 2007, we did not track the percentage of times this
goal was met. However, this information will be tracked in 2008.
WORKLOAD INDICATORS:
4• Central Garage — The Central Garage tracks the number of Chargeable
Hours that our three (3) Technicians and one (1) Service Worker perform on
repairs and service to the City fleet. In 2007, the Central Garage charged
3,314 hours to its customers, where in 2006 they charged 3,453 hours.
There were a total of 3,672 repair orders processed in 2007 while there
were 3,655 processed in 2006. In 2007, the average cost per repair order
was $193.15 with Technician hours per repair order at 1.1 hours. The
Central Garage performed 966 PM Services in 2007 which resulted in an
average cost per PM Service /Repair of $126.57.
Flood Control — One major responsibility of Flood Control is to keep the
Levee mowed. Each year we try to mow the entire Levee twice. The
sections of the Levee inside town are mowed monthly. All of this is
dependant on the weather. During 2007 crews were able to meet this
objective as they did in 2006. Some areas inside the town require mowing
every other week. These locations include the Hike & Bike Trail from Bill
Burke to East Magnolia Road, Huntington Ditch, the Levee by Thomas Park
from West Euclid to North Ohio, Burr Oak Ditch, Knox Sandpit Ditch,
Schilling Road Ditch, Detention Ponds (Austin Pond, Laurie Pond, Eastgate
Pond, and Tasker Pond). For the areas which require every other week
moving, twice we had a problem with the Huntington Ditch. This was due to
a lack of keeping this area a mowing priority. Hopefully this will not happen
again in the future.
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4• HHW - With the Household Hazardous Waste Facility increasing popularity
in the community,. the yearly collection tonnage continues to increase. In
2007, we collected 96,832 pounds of materials which were 18,259 pounds
more than the 78,573 pounds collected in 2006. Of the 2007 amount
collected, 82,033 pounds were diverted and 55,983 pounds were recycled
from the waste stream. In addition, the numbers of customers served in
2007 were 3,585 which were 161 less than in 2006. In fact, this was the
highest annual volume ever collected at this Facility since it opened in 1994.
There needs to be consideration in providing additional staff support to
accomplish the various responsibilities and growing workload related to this
Facility. If the HHW is relocated to a new composting site which is under
consideration at this time, the requirement for additional staff assistance
may need to take place at that time to help with both operations. This would
also be true if the City of Salina decided to operate a regional E -waste
Recycling Center as a part of our HHW program. An E -waste regional
recycling center should be considered by the City when State cost sharing is
available.
❖ HHW - Public education on proper disposal methods of household
hazardous waste materials is accomplished through speaking engagements,
class room discussions, and exhibits. In 2007, HHW staff performed 6
presentations given to various groups and to local school children. In 2006,
that number was eight. However, in 2005, the Household Hazardous Waste
Coordinator was involved in 18 presentations given to various groups. This
is two more than in 2004. We have a new HHW Coordinator (began 2/1/07)
and a new Sanitation Superintendent (began 6 /16/06) who are still learning
their jobs and the contacts associated with these public informational
forums.
4• Sanitation — Last year the Sanitation collection implemented a route
restructuring plan for our 14,200 City Sanitation collection customers. This
change in balancing the number of customers on each collection day
affected about 3,200 City Sanitation customers' day of collection, plus about
200 recycling customers. Although successful, this change provides the
City another 2 -3 years before we will need to add 1 -2 additional trucks with
3 -6 additional employees. Our customer base is growing beyond our
resources to provide service within an 8 hour day.
❖ Sanitation - One of Sanitation's on -going goals is to complete all Special
Pick -ups within 24 hours of the customers' request. In 2007, City Sanitation
met this goal by accomplishing all 2,272 Special Pick -ups within the 24 hour
time period. In 2006, we received 2,480 requests with all completed in 24
hours of the request. In 2005, Sanitation met the goal by accomplishing all
2,301 specials within the 24 hour time period. Another area that we monitor
is the profit/loss status of our curbside recycling collection operations. We
have about 850 customers who should be supporting the operational costs
of the service. In 2006, expenses for this service were $47,180 with
revenues based on 850 customers of $49,980, an overall profit of $2,800. In
2007, this same service had $50,450 in expenses and $50,205 in revenues,
a loss of $245.
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❖ Solid Waste — In 2007 the Landfill disposed 100,626 tons of solid waste. In
2006 it was 99,835 tons, 88,096 in 2005, 90,159 in 2004, and 88,392 in
2003. Based on a study by Camp Dresser McKee, Inc. and observations
from staff, we feel that we could receive up to 110,000 tons a year without
additional resources. This is the optimum level for efficiency of our
operation. In other words, the point where we get the maximum return from
all of our resources. Above this level, we would need to look at additional
personnel and /or equipment to handle the demand. Currently, staff is
looking for other counties that might consider bringing their solid waste to.
our Facility. Discussions are underway at this time with Marion County.
They have approximately 7,500 tons a year that could come to the Salina
Landfill. Based on $29 per ton, this is could be an additional $217,500 in
revenue for the Facility. These extra dollars would help to keep the cost of
disposal reasonable for all users.
❖ Solid Waste — In 2007, the total tons disposed at the City Landfill was
100,626 tons. Of that amount, 80,229 tons came from Saline County
residents and 20,396 tons came from other Counties (Ottawa - 2,562.28
tons, Lincoln — 1,808.03 tons, Ellsworth — 2,072.81 tons, and McPherson —
13,937.40 tons). In 2006, the total tonnage was 99,835.65, with 82,851.50
tons coming from Saline County residents and 16,984.15 coming from other
Counties. The 2006 total amount of tonnage was 11,738.77 tons more than
2005. This was attributed to additional materials (C &D waste) disposed at
the Landfill. The 2007 additional tonnage is attributed to storm damaged
materials from the flooding in May and the ice storms in December along
with some increases in industrial waste.
❖ Streets — Our Street Division maintains a standard that every utility cut that
is turned in for replacement of pavement is signed correctly, saw cut is
made, flowable -fill is poured, pavement is put back to original condition, and
the location is safely opened to traffic within a 3 day period. We work hard
to accomplish this standard along with performing our various other
maintenance schedules at equally high standards. In 2007, crews handled
307 utility cut replacements which are 24 more than the 283 locations
repaired in 2006. In 2005 crews handled 285 Utility cut placements, which
are 32 more than in 2004.
❖ Traffic Control — Efforts have been underway for the last few years to
implement a replacement program changing the Walk/Don't Walk lights from
a two- section head to a single section head with LED lights. A total of 390
lights were scheduled to be replaced. As of 2005, there were 185
Walk/Don't Walk upgrades with 205 remaining. In 2006, we completed 71
replacements and in 2007 crews completed the replacement of the
remaining 134 Walk/Don't Walk LED lights. This task was fully completed
on August 31, 2007.
4• Traffic Control - It is our goal through a multi -year replacement program to
upgrade all green and yellow traffic signals with LED lights as we have done
with all the red LED traffic signal lights. As of November 30, 2007, we have
installed 40 of the 1,547 total lights. There are 1,507 green and yellow lights
still remaining to be replaced within this system.
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CITY OF SALINA
DEPARTMENT ANNUAL REPORTING FORM
Annual Report of the Year: 2007
DEPARTMENT: Public Works /Engineering
ACCOMPLISHMENTS: List three to five accomplishments your department has
achieved. '
❖ Worked with Wilson & Company to finalize plans and with the City Attorney
to acquire the .necessary right -of -way for the South Ohio Project. The
project was bid in November 2007 with construction in 2008.
❖ Completed over $4.6M construction work which was inspected by our
Division and primarily by only two inspectors. The most productive month
was between August 20 and September 20 where 646,703 worth of work
was completed in this 31 day period.
❖ Drafted stormwater ordinances for 1) illicit discharge, 2) erosion and
sediment control, and 3) post- construction. Each of these ordinances is part
of the Phase Il stormwater requirements from EPA. These are also included
in the City of Salina General Permits issued by the State of Kansas
Department of Health and Environment (KDHE).
❖ Wrote feasibility reports for the following subdivision improvement projects:
Eaglecrest Twin Homes; Golden Eagle #4; Magnolia Hills Phase Il; Quail
Meadows Phase lll; Quail Meadows Phase IV.
❖ Purchased a new GIS Server System which was installed with the
assistance of Computer Technology (CT). The server consists of both new
server hardware as well as new software. The two pieces, when used
together, are changing the way GIS services are delivered to both
employees and citizens as we go forward. The system will be more flexible
and allow for task focused applications, customized for the individual user or
individual departments.
❖ Completed several prototype GIS applications. The first application was
meant for DIRT members and other employees /developers who need a
single point information system about properties in and around Salina. The
application took many months to develop and was recently approved for
deployment to selected personnel. The second application was developed
for the Salina Fire Department. This application was developed using the
ArcPAD (small footprint mobile GIS) application framework. This very
simple application allows emergency personnel to access our mapping while
in their vehicles. The interface was customized for simplicity and ease of
use while moving. This application was also recently approved for
deployment and the Salina FD has purchased 16 licenses for its vehicles.
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❖ Provided support.for the City of Salina and Public Works Department during
several natural disasters which occurred in 2007. Mapped and
photographed the extent of the effected areas, provided mapping to assist in
presentations and damage estimates, and assisted in formulating the
recovery plans.
GOALS: List three to five new goals that your department has set.
❖ Engineering - Fully staff the Engineering Division to reduce individual
workloads.
❖ Engineering - Promote and increase training for individual's specific needs,
as well as cross training within the Division so that there is less reliability on
single individuals.
❖ DRT /Design/fraffic - Respond to all external customer inquiries /concerns
within two (2) business days. Resolve these external issues within ten (10)
business days.
❖ DRT /Design/Traffic - Perform 100% of DRT reviews on time.
❖ DRT /Design/Traffic - Devise a plan production schedule by February 1,
2008 (with justified modifications as approved by the Director throughout the
year), and let, bid, and award 100% of the projects according to that
schedule.
❖ DRT /Design/Traffic - Adopt and fully implement a pavement plan, software
to help monitor pavement conditions, and staff to implement and manage
this.
❖ GIS - Publish a set of written GIS Standard Operating Procedures (SOP)
which will cover: A.) Operation, maintenance and data transfers to the Web
Server. B.) Operation, maintenance and security of the GIS Database and
SQL Server; C.) Users \Roles \Permissions and storage of file based data.
❖ GIS - Implement a GIS Data Steward Program which will establish individual
or Department level responsibility for datasets related to or requested by a
Department or user. In 2008 we will establish the necessity of the Program
and assist a Department in maintaining their datasets. The target
Department for 2008 is Utilities which is uniquely situated to maintain their
data given the presence of their GIS Technician.
❖ GIS - Establish a Mobile GIS Users Group which will, meet separately from
the regular users group. The Mobile GIS Users group will meet to discuss
issues particularly relevant to Mobile GIS and tablet computers.
❖ Inspection - Once additional Engineering Tech II (Inspector) is hired, train
him /her on existing methods of construction and inspection used by this
Division.
❖ Inspectior - Work with the City Surveyor to learn the uses and additional
applications of the new GPS equipment.
❖ Stormwater /Levee - Write and adopt a City ordinance(s) to comply with the
National Pollution Discharge Elimination System Phase II requirements as
mandated by the Clean Water Act that effectively covers the following items:
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A.) Illicit discharge elimination; B.) Construction erosion and sediment
control; C.)Post construction best management practices.
4• Stormwater /Levee - Develop and adopt an Erosion Control and Sediment
Control Best Management Practices Manual.
PERFORMANCE. INDICATORS:
4• Inspection — With a two person staff, managed $4,600,028 worth of
construction in 2007. The biggest month was the 31 days between August
21 and September 20, where $646,703.
WORKLOAD INDICATORS:
1) Construction Contract Procurement and Administration:
Number and dollar amount of 2007 construction contracts per employee: In
2007, the Engineering division bid 14 substantial projects with a contract
dollar amount of just under $3.5M. Engineering has experienced a
significant amount of turnover in the last two years, and unfortunately remain
not fully staffed. For the entire year of 2007, we had the equivalent of 9 full
time employees. This results in each of these employees being responsible
for a trackable dollar value of work approaching $400,000.
4• Average number of days between solicitation issuance and commission
award: The average number of calendar days between advertisement and
award for 2007 projects was 31.5 days. This includes the 3 week minimum
requirement for advertising.
❖ Average number of days between commission award and contract
execution: The average number of calendar days between award and
execution for 2007 projects was 10.4 days.
2) CIP Inspections:
❖ Contracted inspection cost as a percent of construction contract cost:
The projects that had outside consultants did not reach completion in 2007
and therefore there is no available information to report. Projects inspected
with in -house staff are unable to track because hours are not kept in regards
to time spend on each project.
❖ Number of active projects inspected per inspector: In 2007, the construction
management team (2 people) inspected 17 projects, 233 driveway &
sidewalk inspections, and 4 separate contractors doing ADA ramp work.
❖ Percent of projects that passed one -year warranty inspection: Of the
projects completed in 2006 and warranted through 2007, only one of these
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projects required warranty work. This represents 1 in 21 projects, or just
fewer than 5% of the projects completed in 2006.
3) Engineering Services:
❖ Contracted design cost as a percentage of project costs: Depending on size
and scope of a project, design costs are typically between 8 -12% of the final
construction cost. Of our projects in 2007 that were designed by outside
consultants, this percentage was right at 10 %.
❖ Construction value of projects designed and managed in- house: In 2007,
design staff completed design on 10 projects with a total estimated
construction cost of $1.8M. Construction management staff inspected over
$4.6M worth of work in 2007.
❖ Percent increase in total construction contract awards due to change orders:
The total.dollar amount of contracts finalized in 2007 was $5,174,312. This
.includes $76,399 worth of change orders, which results in a total percentage
increase in contract price of 1.48 %.
❖ Percent of Engineering Services projects that are substantially completed on
schedule: Other than the KDOT projects, a bidding schedule was not
established for projects in 2007. This will be something that is established
very early in 2008 and closely monitored to ensure projects are not pushed,
or worse, forgotten. .
❖ Number of contractors bidding on projects: We continue to lack bidders on
projects. We had several projects in 2007 that only had one bidder, and the
maximum number of contractors that bid on a project was 5. We average
2.27 bidders per project. We have made an increased effort to draw interest
from more bidders, and this was reflected in the number" of bid specification
packages that were purchased prior to the bid. On average, 5.9 contractors
would purchase bid specification packages per project.
4) Professional Services Procurement and Administration:
❖ Average number of Calendar Days between RFQ issuance and Commission
Award: This is another item that has not been tracked before, but will be a
very helpful tool in locating bottlenecks in the process. Engineering has
begun to track this and will be able to report this on next year's performance
measures.
5) Real Property Acquisition:
4• Percent of properties acquired on time and within budget: 0% - The two
projects scheduled for a 2007 start were delayed in part due to delays in
acquiring the necessary right -of -way. Additionally, the cost estimates
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associated with the necessary acquisitions were below the actual cost. Staff
will need to begin the acquisition process sooner on these projects to avoid
future delays. It will also be necessary for staff to increase projected
estimates for these right -of -way acquisitions.
NOTE: None of these numbers or figures has been measured prior to 2007. We
will monitor results in future years and compare to previous years results.
Page 5
CITY OF SALINA
DEPARTMENT ANNUAL REPORTING FORM
Annual Report of the Year: 2007
DEPARTMENT: Utilities
ACCOMPLISHMENTS: List three to five accomplishments your department has
achieved.
❖ The Fats, Oils and Grease Program started the year with 18 out of 175
existing Food Service Establishments without any form of grease
trap /interceptor control devices. .A total of 8 facilities have installed devices,
1 facility closed & 4 facilities have planned grease trap /interceptor
installations. This leaves 5 out of 175 facilities , without grease
traps /interceptors. Significant progress has been made without any
revisions to the City Code (changes to City Code is no longer a goal). A
voluntary self - reporting system for the cleaning and maintenance of grease
traps /interceptors has been implemented and will require a few years of
work to become firmly established.
4• The Municipal Water Conservation Plan- Drought Emergency Contingency
was adopted in 1997. During the drought of 2006 it became apparent the
trigger points of this plan required adjustment to reflect actual system
operating conditions. With the guidance from the Kansas Department of
Agriculture- Division of Water Resources and Layne Western, new trigger
points have been identified and will be applied to a revised Municipal Water
Conservation Plan. The revised Municipal Water Conservation Plan will
also include water use reduction measures. A consultant has been selected
to develop the revised Water Conservation Plan. The scope of services is
currently under negotiation and it is anticipated the services will be
completed by spring of 2009.
❖ The City of Salina public water supply well field experienced a significant
decline in water levels prior to 2007. - The City authorized Layne Western to
evaluate the well field and make recommendations for both pumping
frequency and rates for each of the City's 15 wells. This evaluation has been
completed and funds are included in the 2008 budget to implement a portion
of the recommendations. The well field has shown a steady increase in
water levels throughout 2007. The water table is approximately 4 feet above
the levels recorded at this time last year. The Smoky Hill River flows were
consistently adequate to meet the City's needs in 2007.
4• Assisted Federal and State agencies as necessary to ensure groundwater
contamination within the City limits was identified, so as to allow future
remediation in a timely manner to protect the public water supply system.
This assistance includes, attending quarterly meetings; working with
Page 1
property owners on access agreements; providing data on public supply
wells; providing utility locates and review of numerous reports.
❖ Commitment to Service Quality in the Development Review process was
accomplished by hiring a Utility Engineering Technician III and an
engineering consultant (Wilson & Company) to improve plan review time
and inspections.
❖ Review of the Water and Wastewater Specifications is an ongoing process.
The review includes pipe materials, bedding requirements, manhole
materials, lining of manholes, wastewater pump station types and etc. Input
is requested from local contractors and professionals. Revisions are being
made to the Specifications based on these findings.
GOALS: List three to five new goals that your department has set.
❖ The aesthetic quality of the public water supply is a major concern of
citizens in isolated areas of the City. Short term solutions, such as flushing
the affected areas, does not always provide satisfactory results. Utilizing the
Water Distribution System Model and the results of water quality monitoring,
a capital improvement program will be developed to prioritize solutions
necessary to correct the water distribution system deficiencies.
❖ Wilson & Company is under contract to evaluate the Water Treatment
Plant's chemical storage and materials handling systems,. pressure control
systems at the high service pump station and taste /odor issues. Results of
this evaluation will be utilized to develop a capital improvement program.
❖ Begin evaluation of the need for industrial extra strength surcharges;
increased Industrial Pretreatment permitting fees and the installation of a
control system allowing automated operation of the Wastewater Treatment
Plant as identified in the Wastewater Treatment Facility Study prepared by
Professional Engineering Consultants.
❖ Complete the design for the Anaerobic Digester Complex improvements
identified in the Wastewater Treatment Facility Study prepared by
Professional Engineering Consultants.
❖ Complete the Raw Water Supply Study with HDR Engineering Consultants.
❖ Complete the Water Distribution System Model with Professional
Engineering Consultants and develop a prioritized capital improvement
program.
❖ Select an engineering consultant and complete the design of the wastewater
pump station upgrades, manhole rehabilitation and line replacements
identified in the capital improvement. program.
❖ Develop a Performance Measurement Program for each Utility Department
workgroup.
Page 2
OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be
beneficial for the City Commission to be aware of.`
❖ In 2007, the Water Treatment Plant ,delivered 2,287,976,000 gallons of
water. The quality of this water was in compliance with all USEPA and State
of Kansas water quality standards each and every day of 2007.
During 2007, the Water Treatment Plant used:
82 loads of lime or 2,009 tons total.
• 64 loads soda ash or 1,568 tons total.
• 34 loads of alum or 833 tons total.
21 loads of CO2 or 441 tons total.
• 6 loads of ammonia or 2.8 tons total.
• 8 loads of chlorine or 96 tons total.
• 1095 bags of sodium hexametaphosp hate or 27 tons total.
690 bags of sodium fluorosilicate or 17 tons total.
• 36 barrels polymer or 1,980 gallons total.
1 load of blended polyphosphate or 4,000 gallons total.
❖ In 2007, the , Wastewater Treatment Plant treated approximately
1,750,000,000 gallons of wastewater. The City's National Pollutant
Discharge Elimination System Permit requires a minimum of 85 percent
removal for Biochemical Oxygen Demand and Total Suspended Solids. The
Plant exceeded this requirement by removing 98.9 percent (1,922 Tons) of
Biochemical Oxygen. Demand, 97.6" percent (1,876 Tons) of Total
Suspended Solids and 99.6 percent .(1,77.3 Tons) of Ammonia. A total of
1089.77 dry tons of Biosolids were produced and applied to area farm land
for beneficial reuse. The Plant continues to consistently meet the
requirements of the Permit'
EPA conducted a bi- annual audit of the Industrial Pretreatment Program.
This program monitors the discharge from 15 industries to protect our water
quality and environment. The program was found to be "well established
and administrated ".
❖ Operated the Wastewater Treatment Plant through two major rain events
during the month of Maya The highest daily flows, in million gallons per day,
over the last 10 years, occurred in May of 2007; May 6th = 9.8; May 7th =
16.1; May 8th = 11,3; May 24th = 10.8; May 25th = 11 .9.
❖ The Wastewater System had 8 labor,' and trade positions open with an
average of 12 applications per position and the Water System had 10 labor
and trade positions open with an average of 15 applications per position. A
total of 131 applications were received for the Administrative Assistant I
position and 14 applications were received for the GIS /Utility Technician
position. City-wide, a total of 43 job positions were open resulting in 1,954
applications (averaging 45.4 applications per position).
•3 Completed and submitted a Wastewater Treatment Plant Study to the
Kansas Department of Health and Environment. The Study was conducted
Page 3
by Professional Engineering Consultants to assess the Plant's ability to
meet future regulatory and capacity requirements.
4• Assisted Professional Engineering Consultants by completing fire hydrant
flow testing for the Water Distribution Modeling project. This significantly
reduced outside engineering costs and expedited the calibration portion of
the model.
PERFORMANCE INDICATORS:
❖ This year the Wastewater Collection Crew TV inspected and cleaned 19
miles of the 215 miles of the sanitary sewer collection system. This is a
valuable tool in locating and correcting problems within the aging sanitary
sewer collection system. A total number of 256 sanitary sewage stoppage
complaints were logged in 2007, of this total, 62 can be attributed to the May
floods and 22 were stoppages in the City main. The total number of sanitary
sewage stoppage complaints was 253 in 2006 and 272 in 2005. The
previous eight year average is 357. This continued effort results in a
reduced number of insurance claims and reduced costs to the City.
❖ The Water Distribution Crew continues to track and identify areas of the 320
miles of water mains that require high maintenance. As a result of the main
replacement program and water system monitoring, a reduction in the
number of emergency repairs has occurred. In 2007, there were 68 main
breaks; 88 in 2006, 132 in 2005 and 151 in 2004. This results in a 65%
decrease in main breaks between 2007 and 2004. A total of 270 new water
meters pits were installed, with about half being for new construction and
half a result of our continued effort to get water meters out of houses and
into the City right -of -way. In addition, 207 water meters were removed and
replaced.
WORKLOAD INDICATORS:
❖ The overtime costs for the Utilities Department was $213,750 in 2007, which
includes approximately $34,500 of overtime as a result of the 2 floods and
the ice storm. Previous years overtime were $232,840 in 2006 and
$242,670 in 2005. This is a reduction of overtime costs from 2006 to 2007 of
9 percent and a 12 percent reduction from 2005 to 2007. The overtime cost
for Water Administration, with 4 employees, was $5,830; Water Distribution,
with 17 employees, was $43,610; Water Treatment Plant, with 17
employees, was $60,030; Wastewater Collection, with 9 employees, was
$41,230; Wastewater Treatment Plant, with 18 employees, was $63,050.
❖ The Water and Wastewater systems date back to the early 1900's. Due to
this aging system, upgrades and replacements are necessary every year. It
is expected that this trend will continue and that there will be an increase in
both occurrences and magnitude of upgrades and replacements. The size
of the Water and Wastewater systems increases significantly every year due
to the City's growth. The Utility Department has not seen an increase in
staff.for many years. Specialized equipment, technology, staff training and
coordination has allowed staff to remain efficient and maintain excellent
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customer service and response time. It is believed that there will be a need
to increase or reallocate staff within the next two years to complete the
routine maintenance requirements.
Page 5