6.3 Lease Agreement - Alvin Farris
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
DATE
10/15/2007
TIME
4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: APPROVED FOR
NO: 6 AGENDA:
PUBLIC WORKS DEPARTMENT
ITEM
NO. 3 BY:
Page 1 BY: Michael Fraser
ITEM: Resolution No. 07-6438
A resolution authorizing the City Manager to execute a farm lease agreement with Mr. Alvin Farris in the
amount of $1 ,996.50.
BACKGROUND:
As a part of the North Ohio Overpass Project, the City of Salina purchased land on North Marymount
Road across from the Wastewater Treatment Plant. This land was to help provide ground where an
additional railroad spur could be installed between two sets of tracks that travel under the Overpass.
The addition of this railroad track spur helped make possible the reduction in the number of crossing
that citizens would have to travel across.
Some of the excess land not used for the railroad tracks was to be considered for a possible future
City composting site. However, in the meantime without any agricultural activity on this ground, weed
began to grow and City crews were dispatch to mow them down.
To reduce City maintenance expenses, bids were received in the spring of 2006 and a lease was
granted to the highest bidder Mr. Alvin Farris. The term of the lease was from March 1, 2006 to
November 1, 2006. The City was to receive $1,331 for rent of tracts 1 &3 (see map). It was thought
that by the end of this time, some action might take place on a new composting site.
However, no action on a composting site had been taken or was imminent, so Mr. Farris asked for an
extension on this lease. A new lease was granted to Mr. Farris for the term of December 1, 2006 to
December 1, 2007. The City would was to receive $800 for rent of tracts 1 &3. The reduction in the
lease amount was that Mr. Farris did not use that ground until June/July of 2007 when he planted
Sedan.
Mr. Farris approached the City recently and asked to consider changing the timeframe of the lease
from December to July. In addition, the term of the new lease would run from December 2, 2007 to
July 15, 2009, subject to the right of the lessee to harvest any crops that are growing on that date.
The amount of rent for the future lease is $1,996.50.
This future rental amount for an 18 month timeframe is based on the original first year bid for $1,331,
plus an additional $665.50 for an extra six months. At the end of this lease in July 2009, the City staff
would rebid the lease agreement, if no action has developed concerning a new composting facility.
FISCAL NOTE:
No fiscal impact. However, the City would receive $1,996.50 for the rent.
CONFORMANCE WITH THE STRATEGIC PLAN:
Goal 3: The City will provide the highest quality of services, consistent with governing body direction
available resources and staff commitment to quality.
COMMISSION ACTION:
Staff recommends approving Resolution No. 07-6438 authorizing the City Manager to execute a farm
lease agreement with Mr. Alvin Farris in the amount of $1 ,996.50.