8.4 Awd Caterpillar Compactor CITY OF SALINA
REQUEST FOR COMMISSION ACTION
DATE T I ME
4/19/93 4:00 P.M.
AGENDA SECTION: Administration ORIGINATING DEPARTMENT: APPROVED FOR
N0. 8 General Services AGENDA:
I" M ./. ? ,
BY: BY
Item: Report on T,andfill Compactor Bid
Background:
The 1993 City Budget Sol/d Waste Fund (from landfill user fees) budgeted $320,000
for replacement of major equipment.
The City received bids on a landfill compactor (to replace an existing unit) on March
2, 1993 as follows:
Meet all specifications:
Foley Tractor Co., Salina - Caterpillar 826C $272,952
Victor L. Phillips Co., Topeka/Wichita - Rex 3-55B $253,786
Vary from specifications:
Foley Tractor Co., Salina - Caterpillar 816B $171,415
Berry Tractor Co., Wichita - Bomag $267,812
The two bids proposing Bomag and Cat 816B are no longer under consideration due to
size (Cat 816B) or deficient engine cooling system (Bomag).
Analysis:
Staff analysis on this project compared the CAT 826C with the Rex 3-55B, as well as
the larger Rex 3-70. The Rex 3-70 was not bid by Victor L. Phillips, but in
actuality, is the best comparison with the Cat 826C, in terms of weight and
performance. Staff assumed that, had the Rex 3-70 been bid, its price would have
been somewhat above the Rex 3-55 and perhaps still lower than the Cat 826.
City staff did a complete and very thorough investigation into these landfill
compactors. Staff gave particular attention to contacting numerous current users of
Caterpillar and Rex compactors, including some of the largest landfill management
companies in the country (Laidlaw, Waste Management, Browning-Ferris).
COMMISSION ACTION
MOTION BY SECOND BY
TO:
CITY OF SALINA
REQUEST FOR COMMISSION ACTION DATE TIME
4/19/93 ~4:00 P.M.
' AGENDA SECT 1 ON: OR I G I NAT I NG DEPARTMENT: APPROV ED FOR
N0. General Services AGENDA:
ITEM
NO.
BY: Frank Weinhold BY:
Page 2
In addition to initial price, other factors must be given careful attention in this
major purchase, including: operating performance and capability; repair history and
cost; availability and reliability of service (both during and after warranty). The
City must also take into account potential growth in future requirements of the Salina
landfill.
Conclusions:
After very careful consideration, staff has reached the following conclusions:
1. Performance and Capability - While both the Rex and Caterpillar machines are of
good quality and each has its distinct advantages and disadvantages, staff
believes the Cat 826 would provide better overall performance in meeting current
and future needs at our landfill, in comparison with either the Rex 3-55 or Rex
3-70.
2. Reliability, Repair Needs and Service: Our research indicates to us that costs
and p~edictability of operating and repairs would likely be best with the
Caterpillar 826, particularly beyond the warranty period. Foley Tractor of
Salina has an excellent history of providing parts and service to the City.
While Victor L. Phillips is a large and well-known company in Kansas and
Missouri, the City does not have a recent history with that firm. You should
note that V. L. Phillips has indicated their willingness to have some maintenance
performed by a firm in Salina.
Parts, repair service and minimization of downtime are critical with this
landfill equipment. It will be our primary means of maintaining compliance with
federal and state operating regnlations. Based on our analysis, we believe Foley
and Caterpillar will best serve our needs.
Staff Recommendation:
Staff recommends the City Commission authorize the purchase of a Caterpillar 826C
landfill compactor from Foley Tractor Co. of Salina, Kansas for $278,952.
Note: Staff anticipates the issuance of temporary notes to finance this equipment,
with the possibility of including this purchase in a landfill construction bond issue.
COMMISSION ACTION
MOTION BY SECOND BY
TO:
P.O. Box 38726 · Denver, CO 80238 · (303) 973-8808
Apr il 1, 1993
Dennis Kissinger
City Manager
300 West Ash
P.O.Box 736
Salina, KS 67402
Dear Dennis,
I finally got the cost figures from Lee's Summit Mo to use as an
example for the 3-55B operating costs. I apologize for the length of
time it took to get this information, but as I said, the city was in
budget meetings all last week. Also listed below are 10 of the most
important features of the Rex Trashmaster. These are not necessarily
the only features but are the ones we feel make the Trashmaster a
superior machine for landfill use.
1) Full Width Compaction (10'-0) on every pass. There is no need to
index the machine over to compact what is under the machine like
a loader type machine has to do. Productivity is increased.
2) Easy access to engine and drive train components through the
spring assist tilt hood and crank open belly pan.
3) Fenders over all wheels reduces damger from flying debris off of
wheels, operate as effective knock-off bar, and serve as easy
access to cab as well as work platform for working on engine.
4) Drive line protection and enclosed 20" diameter disc drive line
brake require much less maintenance than exposed brake lines,
external brakes at each wheel, and exposed drive line components.
5) Ail hydraulic components are mounted high on the machine to
reduce possibility of damage from flying debris. Hydraulic lines
are spiral wrapped and hydraulic cylinders are mounted high and
away from trash.
6) Our low center of gravity and exclusive cleat design give the
Trashmaster superior traction and crushing capabilities even on
sideslopes.
7) Large cab with excellent visability in all directions. Almost
360 degree view of surroundings utilizing our side facing seat
and most importantly a great view of the Semi-U trash blade
designed for superior carrying and spreading capability.
construction machinery
8) Large 76.5" diameter wheels reduce the rolling resistance found
on units with smaller wheels. This is particularly important on
first pass when spreading garbage and the footing is soft. Much
less potential for the Rex unit to get stuck in a soft spot.
This coupled with a 176 lbs./H.P, weight to H.P. ratio, a No
Spin rear differential, and the exclusive Rex two-piece Trak Lok
cleat, the REx Trashmaster is second to none in traction and
spreading capabilities.
9) Proven engine and drive train components including Detroit
Diesel, Rockwell, and Twin Disc (Cat Design)
10) Rex designed cable traps, and access holes in the wheels will
reduce maintenance and repair costs by keeping debris from
wrapping around the axle housing and causing potential damage to
the axle and planatary seals.
All of the above features, coupled with a average fuel consumption of
6-7 gallons per hour, make the Rex Trashmaster the most effective and
efficient landfill compactor on the market
Cost figures from Lee's S~u~.,it are as followings and includes all
routine maintenance and repairs but not fuel or operator. This
machine was sold with only standard warranty so all routine
maintenance and some of the repairs were done by the city.
1986 model Trashmaster 3-55
Hours approx. 11,000 (hour meter was replaced approx. 5,000 hours)
NOTE: These costs are for the last (most recent) 6,000 hours. The
first 5,000 hours there were no records kept or they are now
unavailable. Remember these would be the more expensive hours because
of the machine age. I know the transmission was repaired at 10,000
hours and reflect $10,000.00 or more of the total number and the
cleats should have been replaced in this last 6,000 hours.
From Jan. 1990 - Present, the city of Lee's S%u~.~,it has spent
$39,000.00 on the machine including all routine maintenance, repairs,
lube, oil, filters etc. Also this machine has no extended warranty of
any kind which will reflect a higher repair cost. This reflects a
$6.50 / hour repair / maintenance cost which by any measure is very
good.
I think this is everything we have talked about to this point. Should
you required additional information feel free to contact me at your
convenience. Once again, thanks for your interest in Rex.
Rmga rds,
teve Daigh, Regional V.P.
REASONS FOR THE CITY OF SALINA TO B~Y THE CATERPILLAR NACHiNE
1. Caterpillar is recognized as the leader of the industry in
construction and landfill equipment. It is reliable machinery,'and
gives the customer the best return on his investment.
2. The performance of the Caterpillar machinery stands on its own
reputation with the various contractors, and governmental
municipalities using the product.
3. Service for our product is right here in Salina, which I feel
is a big advantage, and dollar savings for the City of Salina. Our
trips are real short to the landfill, which provides faster up time,
and less down time for you, which in my opinion is very crucial to
the City of Salina.
4. Parts availability is the best that the industry can provide.
This is where Caterpillar has made it's reputation, and this is why
the contractor prefers Caterpillar machinery. Here again is a plus
for the City of Salina by Foley Tractor Company having a dealer
outlet store right here in Salina. I might add that the engine in
the Caterpillar 623E elevating scraper you presently own and operate
at your landfill is the same, therefor this makes it easier to stock
filters and parts for you.
5. The stability of our machine with four wheels is better on the
slopes in a landfill compared to that of a three wheeled vehicle. A
fine example is that they have outlawed the manufacturing of three
wheeled all terrain vehicles.
6. Production wise, our 74,000 pound Caterpillar 826C landfill
compactor will compact 800 tons of garbage a day vs our 50,000 pound
Caterpillar 816B landfill compactor at 500 tons per day, and it
looks like to me that the Rex 3-55B at 52,000 pounds could handle
about the same as our 50,000 pound machine.
7. Figuring the cost per pound, and as a savings to the City of
Salina in this factor is as follows. The Caterpillar 826C cost
$278,952.00, and weighs 74,000 pounds, which equals $3.77 per pound
vs the Rex 3-55B machine cost $258,786, and weighs 52,000 pounds,
which equals $4.98 per pound.
8. We will use the Caron compactor wheel on the Caterpillar $26C,
which is recognized as the leader of the landfill industry. You
presently own a Caterpillar 936 landfill compactor with these
wheels.
9. We bid these machines under the life cycle costing, which we
~~the maximum repairs, ~ the scheduled maintenance
on filters~lubricants~labor, and~~ a buy back at 5 years or
7,500 hours whichever occurs first. We did this on all the proper
documents the City of Salina provided us, and we back this up with a
~z~(~~e~. Our competition did not bid the life cycle
portion of the bid sheet.
10. Last, but not least, is the excellent working relationship that
Foley Tractor Company has had with the City of Salina since 1958.
Thank-you
F~y Tractor Company
Sales Representative