City Clerk Copier
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imageQUEST I inC.
11021 E. 26th Street North
Wichita, Kansas 67226
Phone: (316) 686~200
Fax: (316) 686-0066
I Date l
l 5/9/2007
smarter office solutions
PURCHASE CONTRACT
Bill To
Ship To
Name
Address
City
Phone
City of Salina
300W.Ash
Salina
785-309-5735
same
St KS
ZIP 67401
Name
Address
City
Phone
Contact
St
ZIP
Contact Rod Franz or Lou Ann Elsie
Otv Product Code Description Serial No. Unit Price Total
1 Canon m 7095 with print. Scan, paper deck, finisher $20,740.00 $20,740.00
.
$20,740.00
ALL CANCELED ORDERS ARE SUBJECT TO A 20% CANCELATION CHARGE
Delivery Charge $0.00
Special Instructions , '\ Documentation Fee $0.00
Sub Total' $0.00
Tax $0.00
Total $0.00
Less Deposit $0.00
Net Total $20,740.00
THIS AGREEMENT IS SUBJECT TO THE TERMS AND CONDITIONS LISTED ON THE REVERSE SIDE
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PURCHASE CONTRACT
TERMS AND CONDITIONS -
1. For val~able consideration, Buyer hereby orders imageQUEST, Inc. (Seller) to
obtain, prepare, and deliver the described merchandise. Buyer agrees to pay Seller
the stated purchase price in full upon delivery.
2. Buyer may cancel this order only prior to delivery and only in writing, but in such
event, Buyer agrees to pay Seller liquidated damages in an amount equal to 20% of
the purchase price to compensate Seller for preparatory labor, programming
expense, restocking expenses, sales commissions, and other incidental damages,
such payment being due immediately upon receipt by Seller of said written
cancellation notice. This order cannot be canceled after delivery of the' merchandise.
3. Buyer hereby grants to Seller a security interest in the property described, together
with all additions thereto, substitutions therefore and proceeds of said collateral. The
security interest is granted,to secure payment of all obligations of Buyer due and
payable to Seller howsoever created or evidenced, now or hereafter arising.
4. Buyer hereby acknowledges receipt of a completed copy of this contract.
5. . A LATE ,CHARGE of 5% of-the -total amount due will be assessed if the amount due is
not paid within 30 days from the delivery date. After 45 days, finance charges will be
assessed on the outstanding balance at a rate of 18% annual interest and accrued
daily.
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smarter of/ice solutions
11021 E. 26th Stree North
Wichita, KS 67226
Phone: (316) 686-3200
Fax: (316) 686-0066
Email: Sales@imagequestks.com
Web: www.imagequestks.com
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11021 E 26th N
Wichita, Kansas 67226
Phone: (316) 686-3200
Fax: (316) 686-0066
smarter offh:e solu.tions
l
Date ~
5/9/2007 J
EQUIPMENT SERVICE & SUPPLY AGREEMENT
Ship To
Bill To
Name City of Salina
Address 300 W. Ash
City
Salina
St' KS
ZIP 67401
Phone 785-309-5735
Contact Rod Franz or Lou Ann Elsie
Name
Address
City
Phone
Contact
St
ZIP
785-309-5738 '
[ Fax Number
J [Me'ter Read Contact
Base Charge Per Monthly Beginning
Model Nwnher Serial Nwnher Department Page Overage Per Page
Month Meter Read
Allowance
Canon IR 7095 " Copy Room $172,50 25,000 0,0060
,
. .
Item. Included
Service x Color Fuser Kits
Parts x Color Dnun Kits
Labor x Black & White Fuser Kits x
Black Toner x Black & White Drum kits x
Color Toner Duplicator Ink:
Fuser Oil x Duplicator Masters
Waste Toner Bottle x
'-
Customer Approval
Excluded Items .
Paper & Media x Fuser Oil
Staples x Waste Toner Bottle
Network Support x Color Fuser Kits
Service Color Drum. Kits
Parts Black & White Fuser Kits
Labor Black & White Drum Kits
Black Toner Duplicator Ink
\ DUplicator Masters )
./
THIS AGREEMENT IS SUBJECT TO THE TERMS AND CONDITIONS LISTED ON THE REVERSE SIDE
Email: Sales@imagequestks.com
Web: www.imagequestks.com
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EQUIPMENT SERVICE & SUPPLY AGREEMENT
TERMS AND CONDITIONS
The terms YOU and YOUR mean the customer. The words WE, US, and OUR refer to imageQUEST, Inc.
1. WE will provide Preventative Maintenance Calls on equipment or accessories described on the front in conjunction with regular service calls.
2. Service calls under this agreement will be made during OUR normal business hours. Monday through Friday 8-5. After hours service if performed due to
emergency will be billed at triple OUR normal hourly service charge rate.
3. During the term of this agreement, WE will provide without charge, all replacement parts which have been worn or broken through normal use unless they
are noted as excluded on the front of the agreement. Installation of accessories, attachments and other devices after the initial "agreed upon installation are
not included in this agreement. Replacement of exterior doors and/or panels is excluded from this agreement. Damage caused by operators to
photoconductors, drums, toner cartridges, supply items and rollers is not covered under this agreement. Service calls required due to improper throughput
materials being run through the systems (including improper labels) are not covered and will be billed for parts & labor. Printers and connected copiers &
faxes include the initial setup of print drivers. If YOU add additional work-stations or make changes to YOUR network"which result in the need for US to
reinstall drivers and/or reconfigure YOUR connected equipment this will result in a charge call for the time of the call at OUR prevailing network support
hourly rate.
4. Relocation of equipment after the initial installation is not covered under the agreement. If you would like US to relocate the equipment WE will provide you
a quote for these services. Service calls caused by YOU moving the equipment are not covered under this agreement and will be handle,d on a charge basis.
5. We have the option to increase the base and overage charge on an annual b~is.-NO VV\Cre. 1hAN SO{C ~flt.L/ULt
6. YOU shall provide US free access to the equipment and adequate space to perform necessary service. YOU shall provide eqwpment key operators for
instruction in the use of the equipment and performance of normal operator functions. Normal operator functions as described in the manufacturer's
operator manual should be performed by YOU. If YOU request US to do these functions this will be a charge call.
7. Certain equipment must be installed according to specific requirements in terms of space, electrical and environmental conditions. Installation requirements
are defined in the Equipment Operators Manual. YOU shall ensure that the equipment is placed in an area that conforms to these requirements. Failure to
adhere to these requirements will adversely affect the equipment and will result in additional charges to YOU. "
8. YOU will provide US with true and accurate page count readings in a timely manner. YOU will be responsible to maintain adequate supplies for the
equipment on your premises and provide us sufficient lead-time to deliver replenishments.
9, " Due to the sensitive nature of color laser and color copier technology we cannot assure acceptable color copy and print quality unless original equipment
manufacturer (OEM) supplies are used. We will not warranty or provide service if you buy recharge cartridges on color equipment. Any service calls
caused due to NON OEM supplies will be a charge call for parts & labor. Use only supplies provided by US in color equipment.
10. This Agreement will not apply to service made necessary by accident, acts of God, terrorism, improper electrical service, misuse, abuse, neglect, theft,
vandalism, electrical power failure, fire, lightning, water or other casualty, or to repairs made necessary as a result of either service by personnel other than
image QUEST , inc. or the use of supplies or parts not meeting the manufacturers specifications. imageQUEsT, inc. will charge customer for repairs and
parts, due to the foregoing. at the rate in effect when such service work is performed.
11. This Maintenance Agreement does not include consumable items listed as excluded on the front of this Agreement.
12. This Agreement is not transferable to a third party.
13. This Agreement does not include applicable taxes. All taxes levied or imposed, now or hereafter, by any government authority shall be paid by the YOU.
14. This Coverage begins once the agreement is signed. Service is billed in advance with overages billed in arrears. Invoices are due within 10 days of the
invoice date. Late charges are the greater of $1 0 or 5% of the total invoice amount excluding tax. Finance charges will also be assessed at an 18% annual
rate on amounts past due.
15. This agreement is an annual agreement regardless of the frequency of billing. All consumables such as drum, PM kits, developer, parts etc. are prorated
over a l2-month period to calculate the cost of this agreement. WE may incur a majority of the annual cost in any given month therefore if YOU wish to cancel
this agreement the cancellation will be computed by multiplying YOUR average monthly bill for the last 6 months times the number of months remaining for
your annual period. This Agreement shall remain in full force and effect for successive Coverage Periods. Upon verification of charges and acceptance of
this agreement by imageQUEsT, inc., YOU will be invoiced.
16. When, in imageQUEsT, inc. opinion, a shop reconditionln~ is necessary because normal repairs and parts replacement cannot keep the unit in satisfactory
operating condition, or when the machine has reached the manufacturers specified reconditioning interval, image QUEST , inc. will submit a cost estimate of
the reconditioning which will be in addition to Maintenance Agreement charges. If"YOUdo not authorize such work, imageQUEsT, inc. may refuse to renew
the Agreement for the unit, and/or refuse to continue to service the unit under the Agreement, furnishing service only on a "Charge Per Call" basis.
17. If toner is included in this agreement the cost of toner was computed by using the manufacturers estimate for the toner yield for each piece of equipment and
estimating 7.5% coverage for black & white and" 35% coverage for color, if color equipment is included. If your toner usage is above these levels WE
reserve the right to increase the cost of the agreement to reflect the increased cost of toner usage. A monthly supply delivery & handling fee will be charged
on each invoice.
18. If YOU make software, computer or network changes after the equipment is installed it is YOUR responsibility to ensure the new software, computer or
network is backwards compatible with YOUR equipment on this agreement. Any service or updates, software or hardware, that we perform due to this issue
will be a charge for time and material.
19. No terms or conditions, expressed or implied, are authorized unless they appear on this Agreement, signed by the YOU and imageQUEsT, Inc.
20. This Agreement is non-cancelable and will automatically renew for successive 12-month periods at the prices & terms and conditions in effect at the time of
renewal unless written notice is received in writing 90 days prior to the expiration date of any 12-month term. WE reserve the right to cancel this agreement
with 30 days written notice.
21. Page count is computed per 8.5 xli page. Any page smaller then 8.5 x 11 counts as 1 page. 8.5 x 11 counts as I page. 8.5 x 14 counts as 1 page. 11 x 17
counts as 2 pages. 2 sided copies double the page count. The page count occurs with all printed pages whether copies, prints or faxes.
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sm.rrer office solulloas