8.5 Bicentennial Center Fiber Optic SystemCITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
5/21/2007 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: APPROVED FOR
NO: 8 AGENDA:
UTILITIES DEPARTMENT
ITEM
NO. 5
BY:
BY: Martha Tasker
Page 1
ITEM:
Award of contract for the Fiber Optic System – General Services to Bicentennial Center.
BACKGROUND:
On April 9, 2007 the City Co mmission authorized a $50,000 incr ease in the 2007 Computer
Technology Sub-CIP budget to accommodate running City owned fiber between General Services
and the Bicentennial Center. In addition, on Apri l 16, 2007 the City Commission executed a Pole
Attachment Agreement with Westar Energy, Inc. Westar Energy, Inc. required that a Pole
Survey/Load Study be completed to insure that Westar’s utility poles will support the overhead fiber
optic cable. The route and load capacity of the utility poles was approved by Westar Energy, Inc.
Staff received quotations for this project as follows:
Bid Amount Bid Amount
Bidder 12 Strand 24 Strand Fiber Schedule
Fiber Cable Cable
Universal Cable Services, Inc. $ 18,619.00 $ 21,744.00 Fiber Delivery:
141 N. Janell In Stock (May 22)
Olathe, KS 66061 Construction:
2 weeks (June 5)
Edcom, Inc. No Bid $ 13,675.78 Fiber Delivery:
4740 West Esthner 2-4 weeks (June 19)
Wichita, KS 67209 Construction:
2weeks (July 3)
Zook Construction $ 15,751.90 $ 15,930.00 Fiber Delivery:
1454 3600 Ave. 3-4 weeks (June 19)
Wakefield, KS 67487 Construction:
1 week (June 26)
The quotation from Zook Construction did not include the complete installation of the fiber optic cable
inside the Bicentennial Center, therefore the quotation is rejected.
The quotation from Edcom, Inc. did not include all materials required and did not meet the project
completion date, therefore the quotation is rejected.
The quotation from Universal Cable Services, Inc. meets or exceeds all project requirements. In
addition, Universal Cable Services, Inc. quot ation included an unlimi ted warrantee on all
workmanship and a six (6) month maintenance agreement, which includes pole transfers, repairing
broken lashing wire and emergency restoration.
A maintenance agreement will be required in the future to maintain the City owned fiber optic system.
The project was bid utilizing either a twelve (12) or (24) strand fiber cable. The (12) strand fiber cable
will meet the demands of today. However, the twent y-four (24) strand fiber cable would allow for
future expansion and reliability and is the recommended option at a cost of $21,744.00.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
5/21/2007 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: APPROVED FOR
NO: 8 AGENDA:
UTILITIES DEPARTMENT
ITEM
NO. 5
BY:
BY: Martha Tasker
Page 2
The cost for the completed project is as follows:
Pole Survey/Load Study (Westar Utility Poles)$ 2,362.25
Tree Removal $ 5,000.00 (1)
Fiber Optic System $ 21,744.00
Not to Exceed Installation Cost $ 29,106.25
(1) Not to exceed amount.
The existing fiber link is currently provided by Cox Communications and service will be discontinued
on July 1, 2007. The tree removal is complete and installation of the new fiber optic cable can begin
at any time.
FISCAL NOTE:
A budget allocation of $50,000 for the Fiber Optic System-General Services to Bicentennial Center is
included in the 2007 Capital Improvements Program under the category of Computer Technology.
CONFORMANCE WITH STRATEGIC PLAN:
Related strategic Plan goals may include:
Goal #3: The City will provid e the highest quality of services, consistent with governing body
direction, available resources and staff commitment to quality.
Action Item: The City Commission will maintain its commitment to the municipal organization by
providing direction and resources that will allow them to meet established expectations.
RECOMMENDATION:
It is recommended that the City Commission award the contract for the Fiber Optic System – General
Services to Bicentennial Center to Universal Cable Services, Inc. in the amount of $21,744.00.
City of Salina 2007 Sub-CIP5/17/2007
COMPUTER TECHNOLOGY
FundDept/DivDescriptionEst. CostActual CostNotes
Comp TechA&H(1) PC w/CDRW/DVD for Office Manager/Burlew$750$0replace older PC
A&H(3) 19" LCD's for Carpenter/Burlew/Prickett$900$735LCD's for Carpenter/Burlew/Prickett
A&H/Museum(3) PC's w/CDRW/DVD - Edu Coord/Sec/Vol coord$2,250$0replace 3 older PC's
A&H/MuseumAdobe Illustrator for Curator (Hawksworth)$450$0graphic design software
Miscellaneous Expenses$44
A&H SUBTOTAL
4,350779
Comp TechBicenterFiber from General Services to Bicentennial Center$50,000
Bicenter SUBTOTAL
50,0000
Comp TechDev ServicesPC/LCD/printer for new Dir of Dev Services$1,400$0new "full setup"
Dev Serv/NhoodPC/LCD/color tabloid printer for Judy Irvin$1,850$245replace existing older equipment
Dev Serv/NhoodLCD - Dupes$300$245replace old monitor
Dev Serv/Bldg Se r(4) LCD's Roberts/Miller/Cline/Vail$1,200$980replace old monitors
Dev Serv/Plannin g(1) LCD - Jeanfreau$300$245replace old monitor
Miscellaneous Expenses
Dev Services SUBTOTAL
5,0501,715
Comp TechCity ManagerMiscellaneous Expenses$0$1,645
City Manager SUBTOTAL
01,645
Comp TechMunicipal Court(4) PC's - replace oldest PC's$3,000$0replace older PC's
Miscellaneous Expenses$219
Municipal Court SUBTOTAL
3,000219
Comp TechHuman Resource s(2) PC's - Payroll & one clerk$1,500$0replace older PC's
Human ResourcesHP Color Laserjet 3800 printer$1,500$0decent color printer for HR work
Miscellaneous Expenses
Human Resources SUBTOTAL
3,0000
Comp TechComputer Tech(4) PC's Scanner/PCTECH/Rolfs/Parker$3,000$0replace oldest PC's
Computer TechServer replacements/software$20,000$0replace hardware/software as needed
Computer TechMicrosoft licenses$15,000$3,952renewals/adds as needed
Computer TechPC disk/SAN/NAS redundant solution$50,000$46,973offsite "hot" redundant PC disk solution
Miscellaneous Expenses$3,699
Computer Technology SUBTOTAL
88,00054,624
Comp TechPW/GS/Garage(1) LCD for Superintendent$300$220replace old monitor
PW/GS/GarageBase radio unit for Garage office from Ka-Comm$0$0$1344.70 paid for out of CG Budget ($1400 bud
g
PW/GS/HHW(1) PC - Stainbrook$750$0replace old PC
PW/Engineering(2) CAD PC's - Ganzenmuller/Davis $3,000$0replace old PC's with CAD PC's
PW/EngineeringLaptop for Place$2,500$2,275replace old laptop
PW/EngineeringMobile GIS hardware/software Tablets/ArcPad$24,000$0mobile GIS
PW/EngineeringESRI GIS software - ArcEditor/ArcView/Survey$9,600$0new and additional software licenses
PW/EngineeringGIS database server/system software$10,000$0new server dedicated to GIS
PW/EngineeringCartegraph "Enterprise Bundle"$17,250$0convert to Geodatabase format & mobile synch
Miscellaneous Expenses$381
Public Works SUBTOTAL
67,4002,876
Comp TechFinance/ClerkLaserfiche Weblink$10,000$0Public access to Laserfiche
Finance/ClerkLarge color scanner 11x17, autofeeder$6,000$5,402replace old scanner
Finance/ClerkScanning Station Printer - Laser/envelope/network$2,000$1,650replace old scanning station printert
Miscellaneous Expenses$0$0
Finance SUBTOTAL
18,0007,052
Comp TechFire(6) PC's and (6) 19" flat monitors$6,300$675replace oldest 6 PC's/monitors
FireFour tablet PC's w/docking & EMS software$25,000From 2006 ($6250 each ???)
Miscellaneous Expenses$137
Fire SUBTOTAL
31,300812
Comp TechHuman Relations(1) PC - Office Supervisor$750$0replace oldest machine
Miscellaneous Expenses$64
Human Relations SUBTOTAL75064
Comp TechP&R/Recreation(5) PC's and (5) LCD's$5,250$1,225replace 5 oldest PC's/monitors
P&R/Recreation(2) LCD's$600$490convert old monitors to LCD's
P&R/RecreationSwitch/wiring for network at Lakewood$1,000$684hardware to network computers
P&R/Parks(2) PC's and (2) monitors$2,100$490replace two oldest PC's
P&R/Golf Course(1) PC and (1) monitor$1,050$245replace old PC/monitor
Miscellaneous Expenses$151
Parks & Rec SUBTOTAL
10,0003,285
Comp TechPolice(12) PC's and (12) LCD's$12,600$3,037annual replacement of oldest PC's/monitors
Police(20) battery backups$1,200$1,038get UPS's on 1/3 of PC's
PoliceLaptop computer for polygraph room$2,000$0new laptop
PoliceCopier/fax/printer combo$800$725new all-in-one machine
City of Salina 2007 Sub-CIP5/17/2007
Miscellaneous Expenses$307
Police SUBTOTAL16,6005,107
BUDGET:325,000$ TOTAL COMPUTER TECH:297,45078,178
UNDESIGNATED BALANCE27,550
TOTAL ACTUAL COST:78,178
TOTAL REMAINING BUDGET:246,822
Water/WWPW/Utilities/Admi n Utility Superintendent PC/LCD/printer$1,400$0new position
PW/Util/WW(1) Cartograph software for Pretreatment$2,000$0addidtional software
PW/Util/WWPC & printer for superindentent$1,050$0replace old PC/monitor
PW/Util/AdminPC & printer for chemist$1,050$0replace old PC/monitor
WaterFinance/WCAInternet Payment System$27,850$0Pay water bills online
WaterFinance/WCAVoiceUtility Interactive Voice Response System$60,000$024x7 voice/touch tone access to WCA info
WCA Miscellaneous Expenses$0$0
Water Plant Miscellaneous Expenses$0$76
WW Miscellaneous Expenses$0$0
Water/Wastewater SUBTOTAL106,35076
BUDGET:106,800$ TOTAL WATER/WW106,350
UNDESIGNATED BALANCE450
TOTAL ACTUAL COST:76
TOTAL REMAINING BUDGET:106,724
TOTAL :431,800$ TOTAL ESTIMATED EXPENDITURES403,800
UNDESIGNATED BALANCE28,000