Utilities Cleaning Agreement
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CONTRACT
THIS AGREEMENT, made and entered into this 28th day of February, 2007, by and
between the City of Salina, Kansas a municipal corporation, First Party, hereinafter
referred to as the "Owner" and Servicemaster, Second Party, hereinafter referred to as the
"Contractor. "
WITNESSETH:
ARTICLE 1. It is hereby mutually agreed that for and in consideration of the sum or
sums to be paid the Contractor by the Owner, as set forth in the attached Proposal and in
accordance with the provisions of the "General Conditions:' the Contractor shall furnish all
labor, equipment, accessories and materials and shall perform all work necessary to
complete the janitorial services in strict accordance with the attached scope of work.
ARTICLE 2. It is hereby further agreed that in consideration of the faithful
performance of the work by the Contractor, the Owner shall pay the Contractor the sum or
sums due him, by reason of said faithful performance ofthe work, at stated intervals and in
the amounts certified by the Director of Utilities; in accordance with the provisions of the
"General Conditions:' and as set forth in the attached proposal.
ARTICLE 3. It is hereby further agreed that at the completion of the work and its
acceptance by the Owner, all sums due the Contractor by reason of his faithful completion
of the work will be paid the Contractor by the Owner on a monthly basis after said
completion and acceptance.
ARTICLE 4. This GOntract and all covenants and agreements thereof shall be binding
upon and for the benefit of the heirs, executors, administrators, successors and assigns of
said Contractor.
ARTICLE 5. It is hereby further agreed that the undersigned will complete the
scope of work on a monthly basis at all locations beginning March 16.2007; until the
completion of the contract, December 31.2009.
C-1
I
IN WITNESSETH WHEREOF, the First Party and the Second Party, respectively, have
caused this agreement to be duly executed in triplicate the day and year first herein written,
all copies of which to all intents and purposes shall be considered the original.
CONTRACTOR, SECOND PARTY
BY '11f I1dv ..~
fJaorl mQ:./. . . +-- a-a /..., <;
(Office or positiori<hf signer) .
Seal - if Contractor be a corporation
OWNER, FIRST PARTY
THE CITY OF SALINA, KANSAS
BY M~ u. ')~
f)"e.:-Io" 6-1- tr-f/ l-f,'q.
(Office or position of signer)
C-2
1,/
2007.2009
UTILITIES DEPARTMENT
JANITORIAL SERVICES
CITY OF SALINA
PROPOSAL FORM
TO: City Clerk
City of Salina, Kansas
The undersigned agrees to the conditions and terms listed in the attached General Conditions
and in the attflched Scope ofWorkryl/PD/SW-1; VWVPD/SW-1; and UTD/SW-1)
The undersigned will provide the Water Plant, Wast~er Plant and Utility Divisions Janitorial
Services specified for a monthly fee of: ($) J.{ ~t?, 12
For accounting purposes provide the folloWing:
Water Plant Division ($) 2.2 tJ. dO
Wastewater Plant Division ($) / 1-/ o. 0{)
Utility Division ($) . /:J. ~, ()IJ .
Signed thisFe b. day of /"3 ,2007.
By '11l1ldti) .~
Firm Name $.e. ru,-e -e Jrt 4 S 1-~ r
(Typed or printed)
Street Address 6 ~~ .Jf~VJV<9 /J S
City, State, Zip Code ..s a- I, ?1/d ) /~~<).
Phone' (785) 8' f) 0 ~ ~ '7 'J
(~ ~ tjt/I
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PF-1
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2007 -2009
UTILITIES DEPARTMENT
JANITORIAL SERVICES
CITY OF SALINA
GENERAL CONDITIONS
General
Cleaning shall occur each year for the next (3) three-years with tasks of cleaning and locations
per Scope of Work beginning March 16,2007 and concluding December 31,2009. Cleaning
will take place one (1) day per week, sometime between 5:00 P.M. and 8:00 AM. A time
schedule will be provided by the contracted company. The scope of work includes the weekly
cleaning of the Water Treatment Plant Administration Building, Wastewater Treatment Plant
Administration Building and Water Distribution Warehouse. All paper supplies, hand soap and
trash can liners will be provided by the City of Salina. Cleaning supplies and equipment will be
provided by the contracted company.
Contractor's Insurance Reauirements
See Sheet CI-1.
Termination of Aareement
If either party decides to terminate this (3) three-year janitorial agreement, they are to.provide
the other party with a written termination notice, which shall take effect no less than 30 days
from the date of notification.
Payment
Payment for services rendered will be monthly. Billing must be submitted at the end of each
month. Payment will be made on the Friday of the following week after the invoice is received.
The City of Salina agrees that the monthly fee set forth in the Proposal Form shall be increased
by 4% at the beginning o(each calendar year to allow for projected increases in labor costs, fuel
cost, transportation costs and other related cost involved in providing the janitorial services for
the City of Salina, Utilities Department.
Questions regarding the Wastewater Plant worksite are to be addressed to Kurt Williams,
. Wastewater Plant Superintendent, 596 North Marymount Road, Salina, Kansas 67401. Phone:
(785)826-7317, Cell: (785)819-0463; questions regarding Water Plant worksite are to be
addressed to Jim Wendell, Water Plant Superintendent, 401 South 5th Street, Salina, Kansas
67401. Phone: (785)826-7305; and Water Distribution Warehouse worksite are to be
addressed to Jeff Cart, Utility Superintendent, 401 South 5th Street, Salina, Kansas 67401.
Phone: (785)826-7305, Cell: (785)643-2593.
. GC-1
,
,
Otyof
~
Salina
Contractor's Insurance
Reqyirements
The following requirements shall not be construed to limit the liability of the Contractor or It's
insurer(s). The City does not represent that the specified coverages or limits of insurance are
sufficient to protect the Contractor's interests or liabilities. Required coverages are to be maintained
without interruption from the date of the commencement of the work until date affinal payment and
termination of any coverage required to be maintained after final payment. Questions regarding
these requirements should be directed to Nancy Schuessler, Risk Management Specialist at (785)
309-5705. .
Commercial General Liabilitv Insurance
The Contractor shall provide public liability insurance coverage in an amount no less than
$500,000 covering the liability of the Contractor and any and all consultants, agents,
independent contractors, etc. which are employed or retained by the Contractor, on an
occurrence basis. The insurer must be acceptable to the City of Salina. Upon review of each
project, the Risk Management Department may require higher or lower coverage limits.
In lieu of the above coverage, the Contractor may provide coverage for his own firm in the
above amounl'or an additional amount and submit proof ail his consultants, agents and
independent contractors have insurance deemed adequate by the City of Salina.
Automobile Liabllitv
The ContraCtor shall provide coverage protecting the contractor against claims for bodily injury
and/or property damage arising out of the ownership or use of any owned, hired and/or non-
owned vehicle. Required minimum limits: $500,000 each accident, combined single limits,
bodily injury and property damage.
Worker's Compensation
Before beginning work, the Contractor shall furnish to the City satisfactory proof that he has
taken out, for the period covered by the work under this contract, full workers' compensation
coverage as required by state law for all persons who he may employ directly, or through
subcontractors, in carrying out the work contemplated under this contract, and shall hold the
City free and harmless for a[1 personal injuries of all persons who the contractor may employ
directly or through subcontractors.
Certificate(sl of Insurance
Certificate(s) of Insurance acceptable to the City shall be filed with the City at the time the
contract between the City and the Contractor is executed. These certificates shall contain a
provision that coverage afforded under the policies wi[1 not be cancelled or substantially
changed until at least thirty (30) days prior written notice has been given to the City and
acknowledged. Note: if the Contractor is subject to worker's compensation [awa certificate
shall be provided.
Notice of Claim
The Contractor, upon receipt of notice of any claim in excess of $1 ,000 in connection with this
contract shall promptly notify the Risk Management Department, (785) 309-5705, providing full
details thereof, including an estimate of the amount of loss or liability.
Indemnification Clause
The Contractor agrees to indemnify and save harmless the City, its officials, agents, servants,
officers, directors and employees from and against all claims, expenses, demands,
judgements and causes of action for personal injury or death or damage to property where,
and to the extent that, such claims, expenses, demands judgement or causes or action arise
from the Contractor's negligent acts.
Rev. 1/05
CI-1
<
2007-2009
WATER PLANT DIVISION
JANITORIAL SERVICES
CITY OF SALINA
SCOPE OF WORK
The City of Salina, Water Plant Division, is accepting proposals for janitorial services at the
Water Treatment Plant Administration Building, located at 401 S. Fifth, Salina, Kansas 67401.
The following areas of the building are to be cleaned once per week, March 16, 2007 through
December 31,2009 between the hours of 5:00 P.M. and 8:00 A.M.:
.
Five (5) Offices
Waiting Room
Break Room
.
Copy Room
Conference Room
.
.
.
.
Two (2) Restrooms
. Approximately 3,500 sq. ft.
The following is a listing of required weekly and monthly cleaning:
Weeklv Cleanina
. Vacuum all carpeted areas . Dust all counters, cabinets, bookshelves
and file cabinets
. Dust office equipment (computers, . Clean and sanitize all restrooms
printers, copy machines and etc.)
. Clean all mirrors . Wet mop all tilellinoleum floors
. Clean conference area/break area . Dispose of all trash
. Check and re-supply all paper towel . Wipe down all mini-blinds and window
dispensers and bath tissue sills
. Sanitize all phones . Clean the inside of the entryway
windows
WPD/SW-1
"
2007-2009
WASTEWATER PLANT DIVISION
JANITORIAL SERVICES
CITY OF SALINA
SCOPE OF WORK
The City of Salina, Wastewater Plant Division, is accepting proposals for janitorial services at
the Wastewater Treatment Plant Administration Building, located at 596 North Marymount Rd.,
Salina, Kansas 67401. .
The following areas of the buildfng are to be cleaned once per week, March 16, 2007 through
December 31,2009 between the hours of 5:00 P.M. and 8:00 A.M.:
.
Three (3) Offices
Two (2) Restrooms
.
Commons Area
.
.
Approximately 1,056 sq. ft
The following is a listing of required weekly and monthly cleaning:
Weeklv CleaninQ
. Vacuum all carpeted areas . Dust all counters, cabinets, bookshelves
and file cabinets
. Dust office equipment (computers, . Clean and sanitize all restrooms
printers, copy machines and etc.)
. Clean all mirrors . Wet mop all tile/linoleum floors
. Check and re-supply all paper towel . Dispose of all trash
dispensers and bath tissue
. . Sanitize all phones . Wipe down all mini-blinds and window
sills
WWPD/SW-1
,;
2007-2009
UTILITY DIVISION
JANITORIAL SERVICES
CITY OF SALINA
SCOPE OF WORK
The City of Salina, Utility Division, is accepting proposals for janitorial services at the Water
Distribution Warehouse, located at 319 East Elm, Salina, Kansas 67401.
The following areas of the building are to be cleaned once per week, March 16, 2007 through
December 31,2009 between the hours of 5:00 P.M. and 8:00 A.M.:
.
Office
Office Area/Dividers
.
Break Room
.
.
Restr'ooms
.
Meter Shop Room
.
Locker Room
. Approximately 1850 sq. ft.
The following is a listing of required weekly and monthly cleaning:
Weeklv Cleanina
. Vacuum all carpeted areas . Dust all counters, cabinets, bookshelves
and file cabinets
. Dust office equipment (computers, . Clean and sanitize all restrooms
printers, copy machines and etc.)
. Clean all mirrors . Wet mop all tile/linoleum floors
. Check and re-supply all paper towel . Wipe down all mini-blinds and window
dispensers and bath tissue sills
. Sanitize all phones
UTD/SW-1
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,
f/ACORD CERTIFICATE OF LIABILITY INSURANCE I DATE {MMIDDfYYYYj
'" 03/05/2007
PRODUCER (800)563-1871 FAX (785)825-5098 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Sunflower Insurance Group, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
217 S. Santa Fe HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVE~AGE AFFORDED BY THE POLICIES BELOW.
P.O. Box 1213
Salina.. KS 67402-1213 INSURERS AFFORDING COVERAGE NAIC#
INSURED Servicemaster of Salina, Inc. INSURER A Employers Mutual Casualty Co.
DBA: dba ServiceMaster Clean INSURER B:
522 Reynolds St INSURER c:
Salina, KS 67401-2034 INSURER 0: -:-
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANOING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IINi: ;I{,!;~ TYPE OF INSURANCE POLICY NUMBER P~H~~ EFFECTIVE POLICY EXPlRA liON LIMITS
GENERAL LIABILITY EACH OCCURRENCE $
- DAMAGE TO RENTED
COMMERCIAL GENERAL LIABILITY $
I ClAIMS MADE D OCCUR MED EX? (Anyone person) $
- PERSONAL & AOV INJURY ,
GENERAL AGGREGATE $
-
GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/O? AGG ,
I (nPRO- n
POLICY JEer LOC
AUTOMOBILE LIABILITY 2X7232007 10/07/2006 10/07/2007 COMBINED SINGLE LIMIT
- ,
~ ANY AUTO (Eaaccident) 1,000,000
ALL OWNED AUTOS BODilY INJURY
- ,
SCHEDULED AUTOS (Per person)
A X
HIRED AUTOS BOOIL Y INJURY
X ,
NON-QWNED AUTOS (Per accident)
-
PROPERTY DAMAGE ,
(Peraccidenl)
~~GE UABILITY AUTO ONLY. EA ACCIDENT. $
ANY AUTO OTHER THAN ~AACC ,.
AUTO ONLY: AGG ,
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE ,
~ OCCUR D CLAIMS MADE AGGREGATE $
,
=l ~EOUCTIBLE ,
RETENTION $ ,
WORKERS COMPENSATION AND 2X7232007 10/07/2006 10/07/2007 X Twc STATU-T IOJ~-
EMPL.OYERS' LIABILITY 100,000
A ANY PROPRIl::,ORlP/,RTN!:RlEXECUTIVE E.L. EACH ACCIDENT ,
OFFICER/MEMBER EXCLUDED? E.L DISEASE - EA EMPLOYE $ 100,000
If yes, describe under 500,000
SPECIAL PROVISIONS below E.L DISEASE - POLICY LIMIT ,
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
City of Sal ina
Attention:Martha Tasker-Director of Utilities
300 W. Ash
Salina, KS 67401
CANC LLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING INSURER WilL ENDEAVOR TO MAIL
~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL SUCH NorlCE SHALL IMPOSE NO OBLIGATION OR LIABILITY
CERTIFICATE HOLD
ACORD 25 (2001/08)
@ACORDCORPORATION 1988
,
r.
ACOFrD~ CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/OO/VYYY)
03/06/2007
," THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
PIj;OD'JCER
LIPSCOMB & PITTS INSURANCE LLC ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
PO 80X 80036 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
MEMPHIS. TN 38108
1877) 854-8941
XV414 019 INSURERS AFFORDING COVERAGE NArC #
INSURED INSURER A:THE PHOENIX INSURANCE COMPANY
SERVICEMASTER OF SALINA INC D8A SERVICEMASTER
OF SALINA SVCMASTER ADVANTAGE/MANHATTAN INSURER B:
522 REYNOLDS INSURER c:
SALINA, KS 67401 INSURER 0:
, INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR, OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
~~~R ~~~'r POLICY EFFECTIVE POLICY EXPIRATION
TYPE OF INSURANCE POLICY NUMBER DATE (MM/DD/YYI DATE (MM/DD/YYl LIMITS
A ~NERAL L1ABIiTY 680-7071 C215-06 10/07/2006 10/0712007 EACH OCCURRENCE $ 1 000 000
X p~MERCIAl GENERAL LIABILITY DAMAGE TO RENTED $ 300,000
~ CLAIMS MADE 00 OCCUR PREMI!;F!; IF..,
- . MED EXPIAn one erson\ $5000
PERSONAL & ADV INJURY $1,000,000
r.:ENERAL AGGREGATE $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: . PRODUCTS - COMPIOP AGG $ 2,000,000
XI P tl-~RO- nL
X POLICY JECT LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
- (Eaaccidentl $
- ANY AUTO
ALL OWNED AUTOS BODILY INJURY $
- (Per personl
- SCHEDULED AUTOS
- HIRED AUTOS BODILY INJURY $
(Per accident)
- NON.OWNED AUTOS
PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
~ ANY AUTO OTHER THAN EAACC $
AUTO ONLY: AGG $
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $
~ OCCUR D CLAIMS MADE AGGREGATE $
$
~ ~EDUCTIBlE $
RETENTION $ $
WORKERS COMPENSATION AND I -rc;~.[I~Ns I I Ol~
EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? E.L. DISEASE. EA EMPLOYEE $
If yes, describe under E.L. DISEASE - POLICY LIMIT $
SPECIAL PROVJSJONS below
OTHER
DESCRIPTION OF OPERATIONS / LOCATIONS { VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
IN THE EVENT OF NON-PAYMENT OF PREMIUM, ONLY TEN(101 DAYS NOTICE OF CANCELLATION SHALL 8E GIVEN.
CERTIFICATE HOLDER
CANCELLATION
CITY OF SALINA
300 W. ASH
SALINA, KS 67401
ATTN: MARTHA TASKER
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WilL ENDEAVOR TO MAil ~ DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE lEFT, BUT FAILURE TO DO SO SHAll
IMPOSE NO OBLIGATION OR LIABiliTY OF ANY KIND UPON THE INSURER. ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
@ACORD CORPORATION 1988
I
ACORD 25 (2001/08)